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Confidentiality
Region 7 Education Service CenterHead Start
Copyright 2013 by Region 7 Education Service Center. This document may be reproduced for educational use only.
Head Start Performance Standard1304.51 (g)
Management Systems and ProceduresGrantee and delegate agencies must establish and maintain efficient and effective record-keeping systems to provide accurate and timely information regarding children, families, and staff and must ensure appropriate confidentiality of this information.
Copyright 2013 by Region 7 Education Service Center. This document may be reproduced for educational use only.
Preserving Confidentiality of Released Information
• ACYF requirements• Safeguards and security measures• Procedures for consultants and service
providers
Copyright 2013 by Region 7 Education Service Center. This document may be reproduced for educational use only.
• Limited protection of records and information• Written records are objective, factual, and
accurate• Information shared as needed• Prior consent before sharing information
Copyright 2013 by Region 7 Education Service Center. This document may be reproduced for educational use only.
Limits of Confidentiality
Parent Access to Head Start Records
• Parent’s rights• Reasonable requests for explanations and
interpretations• May only view records regarding own child
Copyright 2013 by Region 7 Education Service Center. This document may be reproduced for educational use only.
Release of Confidential Information
• Only with informed parental consent• Will be specific as to the purpose
Copyright 2013 by Region 7 Education Service Center. This document may be reproduced for educational use only.
General Procedures
• Break in confidentiality• Where, when, and whom
Copyright 2013 by Region 7 Education Service Center. This document may be reproduced for educational use only.
Location of Files
• Secured by lock and key• Record of Access• Securing files after reviewing
Copyright 2013 by Region 7 Education Service Center. This document may be reproduced for educational use only.
Proper Custody of Confidential Records
• Not leaving records on desks or tables• Securing computer screens• Not sharing passwords• Disposal of private information
Copyright 2013 by Region 7 Education Service Center. This document may be reproduced for educational use only.
Who Do I Call If I Have A Question?
• Immediate supervisor• If in doubt, DON’T GIVE IT OUT !
Copyright 2013 by Region 7 Education Service Center. This document may be reproduced for educational use only.
Congratulations!
Copyright 2013 by Region 7 Education Service Center. This document may be reproduced for educational use only.
