Confidential - saferlondon.org.uk · Web viewIT literate with advanced experience of using Word, Excel/ spreadsheets, email, databases, management information systems and the internet

Recruitment Pack

Information Governance and Data Systems Manager

November2018“Safer London is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.”

1Information Governance and Data Systems Manager - Recruitment Pack – November 2018


Thank you for your interest in working at Safer London.

We are a leading Charity working to keep young people in London safe. Our greatest asset is the amazing workforce of dedicated, passionate professionals that you are interested in joining. We are fortunate to have a strong and diverse workforce and the work that we undertake is transformational for young people. We welcome applications from inspirational, passionate individuals who are keen to work with us.

Our work is underpinned by a strong commitment to engaging young people, safeguarding them and enabling them to have a voice and lead the change they want to make and our income has grown year on year. We will continue to strive for sustainable growth, to increase our impact.

I hope that as you read this pack and do your research you will be inspired to apply to join us.

Best wishes and good luck with your application

Sherry Peck, CEO

Safer LondonWe are Safer London, the leading London charity working to prevent and address gang violence, vulnerability and exploitation among young people. We were born in 2005, set up with a grant from the Metropolitan Police Authority to support young people at risk of crime.

HRH The Prince of Wales is Patron of Safer London, and the Metropolitan Police Commissioner Cressida Dick serves as President.

To date, we have helped 48,000 young people escape violence, exploitation and crime and turn their lives around.

We believe every young person should be able to live free from exposure to gangs, exploitation and crime and we put this into action by reaching out to London’s most vulnerable and exploited young people to prevent them from slipping through the net. Through our programmes, we:

• can assign a young person a skilled independent advocate who will help them navigate through services and get access to the legal and professional help they are entitled to;

• deliver 1:1 and group sessions with young people on safety, consent and self-worth, and equip them with the tools to make a safe transition into adulthood avoiding harm;

• work with schools to improve safeguarding and prevent violence in both the school and wider community;

• support young people who want to leave or escape from gangs;• empower parents and carers to nurture young people in these ever-changing

technological times and strengthen family connections;• provide trained mentors who open and expand young people’s horizons and ambitions;• help social housing tenants escaping domestic violence relocate and maintain their

tenancy;• train professionals (including the police), keeping them abreast of new and emerging

threats.

We are continually evolving and innovating – we have to in an ever-changing youth landscape, with our focus on making London safer for young people.

Our values

We are: Changemakers – We bring creativity, passion and innovation to make a lasting difference. Inclusive – All that we do recognises and values the diverse experiences of young people. Trusted – People trust us because we have a track record of consistent, high quality delivery. Courageous – We are brave, unafraid to challenge, and committed to empowering young

people to stay safe and happy. Collaborative – We stand with individuals and organisations who share our vision.


Role Description – Information Governance and Data Systems Manager

Working as part of our Quality and Internal Resources directorate the Information Governance and Data Systems Manager role is there to ensure Safer London is compliant with the Data Protection Act and General Data Protection Regulations (GDPR). The post holder will lead and manage all organisation wide information governance activities and will have responsibility for improving the quality and managing the protection of sensitive data and information assets. This post will also ensure systems, hardware and third party providers meet the organisations needs relating to data systems.

The key areas of focus are:

• Managing and supporting a data team

• Acting as the organisation lead for data security and data protection, serving as a point of escalation for governance, data quality and protection issues

• Ensuring systems, hardware and suppliers are compliant and meet Safer London’s needs

• Establishing document management solutions


Responsibilities 1. Oversee the work of the Information Governance and Data Systems team and manage

the Impact and Performance Analyst and Data and Systems Lead, reporting to senior managers and Trustees around Information Governance.

2. Ensure compliance with the requirements of Data Protection Act and General Data Protection Regulations, implementing any necessary changes to practices.

3. Act as the lead for Data Protection at Safer London, advising on responses to Subject Access Requests, assessing data breaches, advocating and advising on behalf of Safer London in contract negotiations and disputes.

4. Act as lead for data security, including holding the organisations data asset register and ensuring a suitable document management system and archiving function is in place.

5. Develop and deliver Data Protection, Information Sharing and GDPR training for new staff and refreshing existing staff where needed (this may be done through the creation of online learning as well as face to face sessions, online FAQs etc.).


6. Lead on the technical use and set-up of any data systems that may be required to ensure best recording practices can be achieved.

7. Ensure systems, hardware and third party providers meet the organisations needs relating to this area of work and that KPIs for such services are met.

8. Undertake any other duties as required and commensurate with the level of this post.

9. Ensure that all policies and procedures are followed, including Health and Safety, Safeguarding and Equal Opportunities.


Person Specification

1. Educated to degree level or equivalent experience. Excellent literacy and numeracy skills.

2. Previous experience of managing a team in a similar environment within the public or charity sector and with competing priorities would be an advantage.

3. Experience of establishing constructive working relationships with a wide range of stakeholders at all levels.

4. Experience of handling highly sensitive, confidential data within the requirements of data protection legislation.

5. Knowledge of industry leading data quality and data protection management practices.

6. Knowledge of data governance practices, business and technology issues related to management of information assets and approaches related to data protection.

7. Knowledge of data related government regulatory requirements and emerging trends and issues.

8. Experience of managing and developing practice systems and provision.

9. Experience of change management concepts and strategies, including communication and culture change.

10. Highly developed organisational skills, able to plan workloads and determine conflicting priorities to meet deadlines.

11. Good interpersonal and communication skills.

12. Ability to break down complex problems into achievable goals.

13. IT literate with advanced experience of using Word, Excel/ spreadsheets, email, databases, management information systems and the internet.

14. Able to work methodically and accurately, paying attention to detail



Terms of EmploymentPlace of work Currently based at the charity’s office in Southwark

Salary Circa £38k FTE

Reporting to Director of Quality and Internal Resources

Responsible for Impact and Performance Analyst and Data and Systems Lead

Hours of work This is a part-time post – 3 days per week

Benefits Safer London offers 28 days annual leave per year - 3 days to be taken when the office closes between Christmas and New Year.

We offer an auto-enrol pension scheme, child care vouchers and other employee benefits.

We are looking within the next 12 months to review our pay and reward offer to ensure we are competitive and are an employer of choice within the sector.

How to applyClosing date Sunday 18th November

Interviews Interviews are currently scheduled for Wednesday 21st November

Safer London is committed to actively opposing all forms of unlawful and unfair discrimination and will provide reasonable adjustments to all stages of our recruitment and selection procedures in accordance with the Equality Act 2010. If you require an alternative method of submitting an application, please contact [email protected].

If you have been shortlisted for interview, you will be contacted within two weeks of the closing date. If you do not hear from us within two weeks then unfortunately you have not been shortlisted.

You can submit your application electronically to [email protected]

Please submit the Diversity Monitoring Form separately to [email protected]


mailto:[email protected]



Application Form

Title of post applied for:(As shown on the job advert)

Please write clearly in black ink or type.

Confidential

1. PERSONAL DETAILS

Surname: Forenames:

Former surnames if different:

Preferred title (Dr, Mr, Mrs, Ms, Miss etc):

Address:

Tel No (home):

Tel No (business):

Tel No (mobile):

<Town> <Post Code> Fax No:

E-Mail address: Nat. Insurance No:

Nationality: If you are not a British passport holder or a European Citizen, or you do not have the permanent right to remain in the UK, you will require a work permit.

Do you need a work permit to be employed in the UK?

Yes

No

If you already have a work permit, when does it expire?

(Please note that your current work permit may not be valid for this post.)

Where did you learn of the post?

2. EDUCATION AND PROFESSIONAL QUALIFICATIONS

(Original documents as proof of qualification will be required at interview.)

Secondary School / College / University

Dates Examinations taken Date ResultFrom To


Professional Qualifications currently held: how obtained, grade and date

Other relevant Educational or Training Courses, with dates

3. PRESENT POST

Title of Post: Salary/Grade:

Name of Employer: Business of Employer:

Address:

Date Commenced:

Date Ended (if applicable):


Please outline your responsibilities, to whom you are responsible and

staff responsible to you (if applicable):

Reason for leaving or wishing to leave:

Period of notice required to terminate present employment:

Please notify us of any dates you not are available for interview:


4. PREVIOUS EMPLOYMENT – Please continue on a separate sheet if necessary

Name and Address of Employers Position held Dates Reason for

leavingFinal salaryFrom To

Description of duties:






5. SUPPORTING STATEMENT.

Please use the headings as shown in the Person Specification to detail how your skills, abilities, knowledge and experience are relevant to this job. Please provide examples to demonstrate how you meet each relevant point in the person specification.


6. OTHER INFORMATION

What activities outside work interest you? (State any positions held you consider relevant.)

Do you hold a current driving licence? Yes No Do you own a car? Yes

If selected for interview, do you require any assistance or adaptations to help you to attend?

Please give details

7. REFERENCES

Please supply at least two professional references, one of whom should be your current or last employer.

You need to provide referee details to cover the last FIVE years of employment/study .

If you need to provide more than two referees to cover the last five years, please give their details below (beneath the declaration)


If you have any gaps in employment/study in the last five years please explain the reason for this below (beneath the declaration)

Referee 1 Referee 2Title (Mr, Mrs etc): Title (Mr, Mrs etc):

Full Name: Full Name:

Job Title: Job Title:

Organisation: Organisation:

Address:

Address:

Tel No: Tel No:

E-mail address: E-mail address:

Fax No: Fax No:

Please state if we may obtain this reference prior to interview.

Yes No

Please state if we may obtain this reference prior to interview.

8. DECLARATION

I declare that the information given in this application form is true and complete.

I understand that if I have given any misleading information on this form or made any

omissions, this will be sufficient grounds for terminating my employment.

Signature: Date:

Name:

The information provided by you on this form as an applicant will be stored either on paper records or a computer system in accordance with the Data Protection Act 1998 and will be processed solely in connection with recruitment.

Please complete this form and e-mail to:


[email protected]

Diversity Monitoring Form (Confidential)Safer London recognises and actively promotes the benefit of a diverse workforce and is committed to treating all employees and volunteers with dignity and respect regardless of race, gender, disability, sexual orientation, religion or belief. We therefore welcome application from all sections of the community.

Post applied for

Gender Male Female Prefer to self-describe

Disabilities

Do you consider yourself to have a disability? Yes No Prefer Not to Say



If you require any adjustments to the recruitment process please contact [email protected]

Ethnic Origin - I would describe my ethnic origin as (please tick box in appropriate category) :

White English, Northern Irish British, Welsh, Scottish

Irish Gypsy or Irish Traveller

Other white *

Black or Black British

Black Caribbean

Black African

Other Black background *

Mixed White & Black Caribbean

White & Black African

White & Asian

Other mixed background *

Asian orAsian British

Indian Pakistani Bangladeshi

Other Asian background *

Other ethnic group Chinese Arab Any Other *

* Please specify ………………………………………………………………………………

Prefer Not to Say

Religion

No Religion Christian (all Christian Denominations) Buddhist Hindu Jewish

Muslim Sikh Other Religion Prefer Not to Say

Prefer to Self-Describe

Sexual Orientation

Heterosexual/Straight Gay Woman/Lesbian Gay Man Bi-sexual

Prefer Not to Say Prefer to Self-Describe



Criminal Convictions FormSafer London is committed to employing a diverse workforce and ensuring equal opportunities for all. Since all staff working or volunteering for Safer London may at some point come into contact with vulnerable adults and children we have a policy that everybody should be checked by the Disclosure and Barring Service (DBS) – previously known as CRB. All posts, whether paid or voluntary, are exempt from the Rehabilitation of Offenders Act (1974) and so all criminal convictions, including those considered as spent need to be disclosed.

Please complete the form below and return it in a separate envelope marked “Confidential – CC”. Please remember to include your name on the front of the envelope.

This should be handed in if you are shortlisted for interview and marked for the attention of Angela Browne. This will only be opened if we are considering making you an offer of employment or inviting you to join our volunteer Skills Bank. All other unopened envelopes will be destroyed.


Having a criminal conviction will not necessarily exclude applicants but may need to be taken into consideration depending on the post.

If you have any questions about completing the form, please contact Angela Browne in confidence on 020 7021 0301.

REHABILITATION OF OFFENDERS ACT 1974

The post for which you are applying carries exempt status under the provisions of the Act regarding “spent” convictions. You are therefore required to declare below any convictions (including bind-overs and cautions) you have had regardless of whether or not the time limit has elapsed.

Have you ever been convicted of a criminal offence or received a caution, reprimand or warning? Yes No

Are there any alleged offences outstanding against you?

Yes No

If YES to either, please give details below. Failure to disclose any information relating to criminal convictions may disqualify your application or result in dismissal without notice.

Details:

I declare that the information given both on this form and the equal opportunities monitoring form is true and correct. I understand that any false or misleading information, or omissions of information concerning canvassing or criminal convictions, may disqualify my application or may render my Contract of Employment, if I am appointed, liable to termination.

Data Protection:

If I accept employment with Safer London, I consent to my personal information being held by the organisation for the administration of my Contract of Employment.

Signed: Date:

Name:


Documents

Confidential - saferlondon.org.uk · Web viewIT literate with advanced experience of using Word, Excel/ spreadsheets, email, databases, management information systems and the internet