ConferenCe of Inter-MountaIn rChIvIsts oCIety of southwest ......MAPS SCHEDULE AT-A-GLANCE CONFERENCE LAYOUT SURROUNDING AREA FRIDAY, MAY 17, 2019 8:00-4:00 Exhibitor tables open Conference

2019ConferenCe of Inter-MountaIn arChIvIsts

& soCIety of southwest arChIvIsts

JoInt annual MeetIng

May 15 - 18, 2019Marriott University Park Hotel

Tucson, Arizona

MAPS SCHEDULE AT-A-GLANCE

CONFERENCE LAYOUT

SURROUNDING AREA

FRIDAY, MAY 17, 20198:00-4:00 Exhibitor tables open Conference Foyer

8:00-9:00 SSA Past, Present & Future Breakfast Sabino

9:00-10:15 Managing Archival Projects and Workflows Canyon A/B

Teaching with University Archives / Artists in the Archives

Madera

Tweeting the Archives Pima

10:15-10:45 Catered break with vendors Conference Foyer

10:45-12:00 Towards Community-Driven Archives and Digital Access

Canyon A/B

Learning from Las Vegas Madera

Basic Exhibit Creation for Archival Materials Pima

12:00-1:30 Brownbag Lunch: SHRAB Arizona History Museum

CIMA Awards Luncheon Sabino

Lunch on your own

1:30-3:00 Social Justice in the Archives Canyon A/B

100 Years of Grand Canyon National Park / Four Centuries in 5,000 folders: Digitizing the SRT Mexi-can Manuscript Collection

Madera

Changing Archival Horses Midstream Pima


Student Poster Sessions with Q&A Canyon C

3:30-4:30 CIMA Business Meeting Madera

6:00-8:00 All-Attendee Reception Arizona State Museum

SATURDAY, MAY 18, 20198:00-10:00 SSA Breakfast Business Meeting & SLOTTO Sabino & Pima

10:30-11:45 Archivists Reaching Beyond the Archives Canyon A/B

Data Remediation at Scale Madera

Anywhere but the Dumpster Pima

12:00-2:00 SSA Incoming Board Meeting Canyon A/B

2 Crossing Borders, Blazing Trails Crossing Borders, Blazing Trails 43

SCHEDULE AT-A-GLANCE TABLE OF CONTENTS

Conference Maps 2“Crossing Borders, Blazing Trails” 3Committees & Leadership 4 - 5President’s Welcome 6Registration, Quiet Room, SLOTTO & Scholarships 7Conference Program Wednesday 8 - 9Pre-Conference Workshops 8 - 9Welcome Reception 9Thursday 10 - 22Plenary Address 10Repository Tours 21 - 22Friday 23 - 35SSA Past, Present & Future Breakfast 23CIMA Awards Luncheon 30Student Poster Presentations 34All-Attendee Reception 35Saturday 36 - 38SSA Business Breakfast & SLOTTO 36 Sponsors & Exhibitors 39Schedule At-A-Glance 42 - 43

“CROSSING BORDERS, BLAZING TRAILS”

The 2019 Local Arrangements Committee welcomes you to sunny Tucson, Arizona for our annual meeting. Known as the “Old Pueblo,” Tucson is surrounded by the beauty of the Sonoran Desert with endless views and over 350 days of sunshine each year. A tricultural meeting place of Native, Mexican, and Anglo histories, Tucson is also home to people from around the world. Its deep-rooted history in the U.S.-Mexico borderlands and multicultural heritage touch the small city in every facet, creating an extraordinary Southwestern gem. “Crossing Borders, Blazing Trails” connects to Tucson’s unique Southwest border location and encourages discussion around discovery, diversity and inclusion, collaboration, new initiatives and trends, achievements, experimental projects, innovation, and so much more. We are thrilled to have you here with us for this grand exploration in the desert!

We would like to acknowledge that this conference will be taking place on the traditional territory of the Tohono O’odham people.

WEDNESDAY, MAY 15, 20199:00-5:00 Pre-Conference Workshop: SAA DAS Course -

Tool Selection and Management: Finding the Right Tool for the Job

UA Main Library, Room 112A

8:00-12:00 Pre-Conference Workshop: Protocols 101: How to Start the Conversation at Your Institution

Madera

2:00-4:00 Pre-Conference Workshop: How to Manage a Di-verse Staff: A workshop Presented by SSA Diversity Committee

Madera

12:00-4:00 SSA Outgoing Board Meeting Canyon A/B

5:00-7:00 Welcome Reception Conference Foyer

THURSDAY, MAY 16, 20198:00-4:00 Exhibitor tables open Conference Foyer

8:45-9:45 Welcome and Plenary Address Sabino & Pima


10:15-11:30 Beyond the Blackboard Canyon A/B

What’s Next for Archival Education? Madera

The National Digital Newspaper Project Pima

11:30-1:00 Brownbag Lunch: TARO Pima

Brownbag Lunch: Museum Archives Forum Arizona History Museum

Lunch on your own

1:00-2:30 As They See It Canyon A/B

Audiovisual Materials in the Archives Madera

Assessment in the Archives Pima

2:30-2:45 Break

2:45-5:00 Repository Tour: Arizona Historical Society

Repository Tour: Center for Creative Photography

Repository Tour: University of Arizona Science Laboratory of Tree-Ring Research

Repository Tour: University of Arizona Special Collections

Repository Tour: Western Archaelogical & Conservation Center

Crossing Borders, Blazing Trails 342 Crossing Borders, Blazing Trails

LOCAL ARRANGEMENTS COMMITTEE

Alexis Peregoy, University of Arizona, Center for Creative Photography, ChairRachael Black, Arizona Historical SocietyErika Castaño, University of Arizona Libraries, Special CollectionsLisa Duncan, University of Arizona Libraries, Special CollectionsJennifer Jenkins, University of Arizona, Literature, Film and Archival StudiesJill McCleary, University of Arizona Museum of Art, TreasurerRoger Myers, University of Arizona Libraries, Special CollectionsPhoenix Smithey, University of Arizona Museum of ArtJannelle Weakly, University of Arizona, Arizona State Museum Emily Weirich, University of Arizona, Center for Creative PhotographyLenox Wiese, University of Arizona, Center for Creative Photography

PROGRAM COMMITTEE

Joshua Youngblood, University of Arkansas Libraries, ChairDiane Bird, Museum of Indian Arts & CultureSarah Bost, University of Arkansas at Little Rock Center for Arkansas History and CultureLauren Feltner, Archdiocese of New OrleansRae Gifford, Utah Division of Archives and Records ServicePaula Mitchell, Southern Utah UniversityAlexis Peregoy, Center for Creative Photography, University of ArizonaRobert Weaver, Southwest Collection/Special Collections Library Texas Tech UniversityKatrina Windon, University of Arkansas LibrariesChristina Wolf, Oklahoma City UniversityYelizaveta Zakharov, Archives of the Big Bend, Sul Ross State University

PROFESSIONAL DEVELOPMENT COMMITTEE

Amy Allen, University of Arkansas, ChairLilly Carrel, The Menil CollectionGreg Bailey, Cushing Library, Texas A&M UniversityJennifer Mitchell, Louisiana State UniversityRebecca Russell, Rice UniversityCheylon Woods, University of Louisiana at Lafayette

NOTES


NOTES LEADERSHIP

CONFERENCE OF INTER-MOUNTAIN ARCHIVISTS

OfficersPresident: Paula Mitchell, Southern Utah UniversityVice-President: Erika Castaño, University of Arizona Libraries, Special CollectionsTreasurer: Ryan Lee, L. Tom Perry Special Collections, Brigham Young UniversitySecretary: Ellen Ryan, Idaho State University

Council MembersRae Gifford, Utah State Archives and Records Services Kandice Harris, Weber State UniversitySarah Jones, University of Nevada, Las VegasAlex Meregaglia, Boise State UniversityGreg Seppi, L. Tom Perry Special Collections, Brigham Young UniversityIlana Short, Nevada State Museum

SOCIETY OF SOUTHWEST ARCHIVISTS

OfficersPresident: Mark Lambert, Texas General Land Office Vice-President: Joshua Youngblood, University of Arkansas LibrariesTreasurer: Mike Miller, Austin History CenterSecretary: Alexis Peregoy, University of Arizona, Center for Creative Photography

Executive BoardDaniel Alonzo, Texas General Land OfficeElizabeth Lisa Cruces, University of Houston LibrariesAmanda Focke, Rice UniversityMorgan Gieringer, University of North TexasCordelia Hooee, Pueblo of ZuniMolly Hults, Austin History Center


PRESIDENT’S WELCOME EXHIBITORS & SPONSORS

Thank you to all of our exhibitors and sponsors! Be sure to visit our vendors on Thursday and Friday between 8:00am – 4:00pm in the conference foyer of the Tucson Marriott University Park Hotel.

SPONSORS

University of Arizona Libraries – Gold SponsorAtlas Systems – Bronze SponsorAVP: Aviary Platform – Bronze SponsorBrigham Young University – Bronze SponsorThe Media Preserve – Bronze SponsorArizona State MuseumCenter for Creative PhotographySociety of American ArchivistsUniversity of Arizona Museum of ArtUniversity of Wisconsin- Milwaukee, School of InformationUniversity Products

EXHIBITORS

Academy of Certified ArchivistsArchivesSpace Backstage Library WorksFrom the PageHollinger Metal EdgeIImage RetrievalIndus InternationalLyrasisNortheast Document Conservation CenterPhotographic WorksPing Pong MediaSan Jose State University School of InformationScanWideSceneSaversUniversity of Arizona School of Information

On behalf of the Conference of Inter-Mountain Archivists, and the CIMA Council, I would like to welcome you to our joint CIMA/SSA Conference in Tucson, Arizona! This year’s conference is go-ing to be exceptional! The program committee has worked hard to make our pre-conference work-shops, plenary speaker, and conference sessions diverse and informational. The local arrangements committee have also been hard at work managing all of the logistics and activities for our group. The conference theme of “Crossing Borders, Blazing Trails” is perfect for what we do as archivists. My hope is that you will make some new friends, re-new old friendships, and have an enjoyable expe-rience at this year’s conference! Cheers! – Paula Mitchell, CIMA President, 2018-2019

I’d like to welcome you to the 47th annual meeting of the Society of Southwest Archi-vists in beautiful Tucson. We are especially pleased to be partnering with the Council of Intermountain Archivists (CIMA) for this meet-ing. Please take a moment out of your busy meeting to thank the Local Arrangements and Program Committee members when you see them, who worked so hard to put this annual meeting together. While you are here, I hope you have fun, learn a lot, make some new friends or spend time with old friends, and see the sites and enjoy the natural surroundings of Tucson, all on the ancestral lands of the Toho-no O’odham Nation. – Mark Lambert, SSA President, 2018-2019


SATURDAY, MAY 18, 2019

EDUCATIONAL SESSIONS VI 10:30 - 11:45Marriott University Park Hotel, Conference Rooms

Anywhere but the DumpsterPima RoomNathania Sawyer, Archivist, Butler Center for Arkansas StudiesAbbie Weiser, Assistant Head of Special Collections, C.L. Sonnichsen Special Collections, University of Texas, El PasoCheylon Woods, Archivist and Head, Ernest J. Gaines Center, University of Louisiana, Lafayette

How can we use our training as archivists to assist individuals, families, or institutions faced with dealing with large amounts of material of varying significance, so they don’t get over-whelmed and decide to dispose of everything? How do we practice the art of triage -- separating what needs to be preserved, what might be preserved, and what should be discarded? When and how do we gracefully say no to all or part of a donation? And how do we help the holder(s) of material divide it and get it into the right hands -- possibly several different hands?

SSA INCOMING BOARD MEETING 12:00 – 2:00Canyon A/B Room Lunch provided.

REGISTRATION

QUIET ROOM

SLOTTO & SCHOLARSHIPS

STUDENT POSTERS

The registration tables are located on the first floor of the Marriott University Park Hotel in the Atrium near the elevators.

Wednesday 9:00 - 5:00Thursday 8:00 - 2:30Friday 8:00 - 3:30

A comfortable and secure room is located at the end of the West Foyer hall near the Sabino room. Please be sure to utilize the “in use” sign and lock the door as needed.

Wednesday - Friday 8:00 - 5:00 Saturday 8:00 - 2:00

Help support SSA scholarships! Bid in the silent auction and purchase SLOTTO tickets at the Scholarship Committee table to enter a drawing for a chance to win one (or several) intriguing items donated by your colleagues. Will your SLOTTO ticket win you a book? A poster? Handmade jewelry or a quilt? The silent auction will end and the raffle drawing will take place during the Saturday Business Breakfast where Melissa Gonzales will once again be our emcee! All proceeds go to fund SSA scholarships. For more information, visit the Scholarships & Awards page at southwestarchivists.org

Be sure to visit the student posters located in the Canyon C room. Posters will be on display Thursday and Friday during the meeting events, however, a Q&A with presenting students will take place on Friday at 3:00pm. See page 33 of this program for poster titles and participants.


WEDNESDAY, MAY 15, 2019

PRE-CONFERENCE WORKSHOP 9:00 - 5:00University of Arizona Main Library, Room 112A



Data Remediation at Scale: How to Clean Up Your Metadata Quickly and Effectively Using ExcelMadera RoomMarina Georgieva, Visiting Digital Collections Librarian, University of Nevada, Las Vegas

Metadata remediation is inevitable – at some point or another all institutions need to clean-up legacy metadata of their digital collections so it conforms to new standards, to updated metadata application profile or is being prepared for migration. Optimized metadata is vital for improved search experience and easy discovery of digital objects. This session will demonstrate how Excel can be a very handy tool for manipulating and cleaning up exported non-MARC metadata from ContentDM. The presenter will manip-ulate a metadata spreadsheet from a real digital collection demonstrating the following: - Exporting existing metadata from real ContentDM collection - Mapping old fields to new fields - Data remediation using some Excel functions that allow cleaning up at scale (TRIM, CLEAN, CONCATENATE, Data Filter, TEXTJOIN, Duplicate Values, LOOKUP, Find | Replace, etc.) - Batching and preparing remediated metadata for import in Project Client - Uploading cleaned metadata back in ContentDM. Attendees will learn the fun-damentals of data remediation and some helpful Excel functions; add practical skills in their toolbox and will leave the session with confidence to immediately apply their new skills in real-life projects. Attendees are welcomed to bring laptops to get their feet wet.

PRE-CONFERENCE WORKSHOP 8:00 - 12:00Marriott University Park Hotel, Madera Room

SAA DAS Course - Tool Selection and Management: Finding the Right Tool for the JobPresented by Carol Kussman

Digital archivists work with a variety of tools, such as simple command line scripts and stand-alone products to complete systems that accomplish multiple tasks. Using a sample work-flow, this course will walk through the steps to consider when choosing and implementing tools. This course is part of the Society of American Archivists Digital Archives Specialist (DAS) Certificate Program. If you intend to pursue the certificate, you will need to pass the DAS examination.

Protocols 101: How to Start the Conversation at Your Institution Presented by Nicholas Wojcik

This workshop will explore the tenets of the Protocols for Native American Archival Mate-rials (PNAAM), a recently endorsed Society of American Archivists (SAA) standard, and examine how institutions have implemented them to meet the needs of tribal communities. Participants will delve into a case study that highlights best practices for successful outreach and collaboration. Attendees will participate in peer group discussions involving possible answers to the question: “How can your institution prepare for proactive communications with tribal communities?”


SATURDAY, MAY 18, 2019 WEDNESDAY, MAY 15, 2019

SSA BUSINESS MEETING & SLOTTO 8:00 – 10:00Sabino & Pima Rooms

Start your morning off right with a catered buffet breakfast, SSA business, presentation of this year’s Distinguished Service Award… and of course, SLOTTO! The Silent Auction will end at 9:00am Saturday morning and there will be an opportunity to buy last-minute SLOTTO tickets.



How to Manage a Diverse Staff: A Workshop Presented by the SSA Diversity CommitteePresented by Cheylon Woods, Gerrianne Schaad, Paulita Aguilar and Samantha Winn

“How to Manage a Diverse Staff” is a workshop that will focus on how to effectively and empathetically utilize a department’s diverse composition to better serve the needs of a re-pository and its patrons. The central premise of this workshop is to learn how to identify and encourage all of the unique perspectives, life and work experiences of our staff in a professional and respectful manner. Participants are encouraged to share their own expe-riences and develop practical ways to incorporate them into their working environment.

SSA OUTGOING BOARD MEETING 12:00 - 4:00Canyon A/B Room Lunch provided.

WELCOME RECEPTION 5:00 - 7:00Tucson Marriott University Park Hotel, Conference Foyer

Settle into your hotel room and then join your fellow CIMA and SSA friends down-

stairs for hor d’oeuvres and refreshments; a cash bar is available.

Archivists Reaching Beyond the ArchivesCanyon A/B RoomMarian J. Barber, British Studies, University of Texas, AustinJennifer Green, Archivist, Office of the City Clerk, Oklahoma City Claudia Rivers, Head, C.L. Sonnichsen Special Collections, University of Texas, El PasoMike Miller, City Archivist/ Division Manager, Austin History Center, Austin Public Library

The SSA State Partnerships and Outreach Committee (SPOC) is a newly permanent com-mittee dedicated to enhancing opportunities for SSA members to engage with professionals in other disciplines in order to collaborate on archival projects and advocate for informed archival practices. This session will serve as a workshop in which the SPOC will invite SSA members to a conversation about different ways we can become involved with professional organizations related to archives such as those of historians, librarians, museum profession-als, and others. The SPOC session leaders will share ideas and experiences with attendees, then work in small groups to brainstorm new ideas. As the session concludes, we will come together as a whole to share what we have discussed, providing a concrete take-away for attendees: a framework for how to create partnerships and fruitful outreach in their own communities.


THURSDAY, MAY 16, 2019

PLENARY ADDRESS 8:45 - 9:45Marriott University Park Hotel, Sabino & Pima Rooms

Michelle Light, Plenary speaker At the end of May, Michelle Light will be starting a new position as the Director of the Special Collections Directorate at the Library of Congress. She is current-ly the Director of Special Collections and Archives in her hometown at the University of Nevada, Las Vegas. Previously, she has held positions in archives and special collections at the University of California, Irvine; University of Washington; Northeastern University; and Yale University. A Fellow of the Society of American Archivists, she is serving as Vice President until stepping down to assume her new role at the Library of Congress.

CATERED BREAK 9:45 – 10:15Conference FoyerGrab a snack and chat with our conference exhibitors.

FRIDAY, MAY 17, 2019

CIMA BUSINESS MEETING 3:30 - 4:30Madera Room

ALL – ATTENDEE RECEPTION 6:00 – 8:00Arizona State Museum - 1013 E University Blvd.

Two blocks directly east of the Marriott University Park Hotel

Featuring music by local band Golden Boots and a catered native Sonoran Desert menu. Each attendee will receive two complimentary drink tickets.

Galleries will be open during the reception.



STUDENT POSTER PRESENTATIONS 3:00 - 3:30Canyon C Room

Archival Photographic Documentation of Anthony “Tony” Dukepoo’s Exquisite Murals Presented by Jeston Morris and Jacob Briones

Remembering Main Street: An Online Photo-Mapping Exhibit Presented by Bria Corry

A Digital Archive for Ethnographic Terminalia: Designing a Website for an Aca-demic Research and Art Collective Presented by Jennifer Follen

Processing Collections with Personal Sensitive Information: Alianza Hispano-Americana, a Case Study Presented by Michelle Nicole Boyer-Kelly

“I Want Them to Know We Suffer Here”: Preserving Records of Migrant Deten-tion in Opposition to Racialized Immigration Enforcement Structures Presented by Jennifer Hale Eagle

Ableism in Archival Description Practices Presented by Sarah Jardini

Archival Community Membership as Basis for an Oral History Project Presented by JJ Compton


EDUCATIONAL SESSIONS I 10:15 - 11:30Marriott University Park Hotel, Conference Rooms

Beyond the Blackboard: Archives in the K-12 ClassroomCanyon A/B RoomSamantha Dodd, Curator, Archives of Women of the Southwest, Southern Methodist UniversityKristi Nedderman, Assistant City Archivist, Dallas Municipal Archives/Dallas Heritage VillageLinda Barrett, Manager, Genealogy, Local History & Archives, Fort Worth Library

What’s a surefire way to create life-long learners and archival advocates? Get’em while they are young! Most individuals first experience working with archives in college or well after as adults. To ensure the next generation has knowledge of the existence of archives and how to use them, archivists need to be working with K-12 classroom teachers on incorporating archives and primary sources into their curriculum. Panelists will share their experience in de-signing teacher workshops, in-service training, classroom assignments and field trips. Walk away with trips, tricks, and sample activities and plans of how to go beyond the blackboard, and bring your archives into the classroom.

an audiovisual publishing platform that makes AV content as intuitively searchable as text

aviaryplatform.com





EDUCATIONAL SESSIONS V 1:30 - 3:00Marriott University Park Hotel, Conference Rooms

What’s Next for Archival Education? BrownbagMadera RoomEdward Benoit,III, Assistant Professor & Russell B. Long Professor, Louisiana State UniversityJamie A. Lee, Assistant Professor, University of ArizonaSarah A. Buchanan, Assistant Professor, University of MissouriAna Roeschley, PhD Candidate, University of North Texas

In recent years, graduate students are entering LIS programs with an overwhelming interest in archives and archival studies. In response, archival education has experienced significant changes to include the increasing number of archival programs and faculty positions becom-ing available; changing modes of course delivery with emerging program specializations and certificate opportunities; and, importantly, pedagogical and curricular expansions to include contemporary and more future-oriented issues in archival studies. This roundtable discussion will look towards future developments in archival education and where the pro-fession is heading. Current and future educators from four southwest institutions will discuss the issues and invite feedback on how to best prepare the next generation of archival pro-fessionals.

Changing Archival Horses Midstream: Rethinking Policies, Procedures, and Processes in Established Archival RepositoriesPima RoomTimothy G. Nutt, Director, Historical Research Center, University of Arkansas for Medical Sciences CaLee Henderson, Digital Initiatives Librarian, Historical Research Center, University of Arkansas for Medical SciencesDanielle Butler, Archivist, Butler Center for Arkansas Studies, Central Arkanses Library SystemNathania Sawyer, Archivist, Butler Center for Arkansas Studies, Central Arkanses Library System

Policies, procedures, and processes in archival repositories are intended to set standards for workflows and access in order to make daily work activities more efficient for staff members. Usually, though, these rules hardly ever are updated in a systematic way or on a regular basis, which can lead to frustration for all employees, especially those who are newly hired. Guidelines and regulations that are supposed to improve the system then become the things that clog the archival gears. This session will explore two archival repositories and how newly hired employees, with varying years of experience, addressed existing policies, pro-cedures, and processes, as well as how existing archival employees created and adapted to new guidelines.

CATERED BREAK 3:00 - 3:30Conference FoyerGrab a snack and chat with our conference exhibitors.


THURSDAY, MAY 16, 2019FRIDAY, MAY 17, 2019


The National Digital Newspaper Project: Process, Product, and ApplicationPima RoomLeah Weinryb Grohsgal, Senior Program Officer, Division of Preservation and Access Program Coordinator, National Digital Newspaper Program, National Endowment for the HumanitiesAna Krahmer, Coordinator, Digital Newspaper Program, University of North Texas Librar-iesKyle Ainsworth, Special Collections Librarian, East Texas Research Center, Stephen F. Austin State University

The National Digital Newspaper Program (NDNP) is a long-term effort to develop an on-line database of U.S. newspapers selected and digitized by National Endowment for the Humanities-funded institutions from U.S. states and territories. This panel explores value of digital newspaper preservation and access by bringing together panelists involved in de-cision-making at multiple levels of the preservation, as well as a case study of how one archivist is innovatively using the digitized newspaper content. Newspaper digitization and long-term access poses significant challenges and benefits on multiple levels; nationwide, statewide, and local. Panelists will address subjects that range from identifying newspaper collections for digitization, to funding digitization projects, to developing the technological infrastructure to build access, to gaining the knowledge to utilize these newspapers in sig-nificant ways. They will also emphasize the wide collaborative opportunities stemming from the NDNP. Any group from the cross-section of archivists attending the annual meeting can participate.

100 Years of Grand Canyon National Park / Four Centuries in 5,000 Folders: Digitizing the SRT Mexican Manuscript CollectionMadera RoomRobert Spindler, University Archivist, Arizona State University Peter Runge, Head, Special Collections and Archives, Cline Library, Northern Arizona University Alyssa Franklin, Digitization Specialist, University of Texas, San Antonio

The Grand Canyon National Park (GCNP) celebrated its centennial on February 26, 2019. While millions of American and international visitors appreciate the extraordinary beauty of this remote and powerful place, few are aware of early attempts to privatize the lands for development. The founding of GCNP and efforts to make it safe, enjoyable and profitable tell important stories about appropriate roles of government and businesses in tourism and economic development. Through the project website, two digital repositories, an ESRI Story Map and weekly Facebook posts we facilitated public celebrations, enhanced tourism, ed-ucated citizens and enabled creative uses of archives for tourism, marketing, discussion and centennial events. SSA/CIMA members will learn about this collaboration between two uni-versity libraries and the Grand Canyon National Park Museum from the project co-directors.

UTSA Special Collections is wrapping up a long-running, large-scale digitization project with legacy metadata and materials that are on permanent loan. This collection of Colonial Mexican documents—formally known as the Sons of the Republic of Texas Kathryn Stoner O’Conner Mexican Manuscript Collection—made its way to UTSA via the SRT nearly 40 years ago, and its journey provides more questions than answers. The digitization specialist will share how we have tackled the complexities of this grant-funded digitization initiative while navigating donor expectations and a new awareness of evolving user groups.





Social Justice in the Archives: Or, are Archivists Activists? Canyon A/B RoomRandy Williams, Assistant Librarian and Affiliated Folklore Faculty, Special Collections and Archives, Utah State UniversityMolly Hults, Archivist, Austin History Center, Austin Public Library Ayshea Khan, Asian American Community Archivist, Austin History Center, Austin Public LibraryPenny Clark, University Archivist and Assistant Professor, Lamar UniversityKristen Weischedel, Digital Archivist, University of Texas, Rio Grande ValleyJustin White, Scholarly Communications Librarian, University of Texas, Rio Grande Valley

Archivists must be active, perhaps even activists, in their efforts to include the voices from all the communities they are charged with representing in their repository. The lack of an archival presence for many minorities or excluded communities in a repository mirrors what occurs in communities at large, where some groups are excluded and marginalized. These silences or gaps are troubling, creating disquieting effects for future historical discourse and under-standing. This panel includes the efforts at five institutions that work to recover and preserve neglected voices through social justice projects. Presentations include: Utah State University Special Collections & Archive’s “Stories of Utah’s Opioid Crisis: An Oral History Project,” Austin History Center’s “Taking it to the Streets: A Visual History of Protest and Demonstration in Austin,” The University of Utah’s zine collection, representing a broad range of excluded communities, Lamar University Library’s project to collect underrepresented voices of the lo-cal Latinx community, and University of Texas Rio Grande Valley’s “Documenting the Forgot-ten: Theory and Practice for Creating an Undocumented Immigrant Oral History Archive.”



LUNCH AND LEARN SESSION 12:00 - 1:30You will need to bring your own lunch to the lunch & learn sessions; discussion

will begin at 12:30 to allow for food arrangements.

State Historical Records Advisory BoardArizona History Museum, 949 E. 2nd St. (across the street from the hotel)Dennis Preisler, Deputy State Director of Archives, Arizona State Library, Archives and Public Records

This panel will discuss some of the projects that the various State Historical Records Advisory Boards conduct. The State Historical Records Advisory Boards (SHRAB) are the central advi-sory body for historical records coordination with each state and for the National Historical Publications and Records Commission (NHPRC) state and local records projects within the state. Many SHRABs have moved beyond these advisory and coordination roles to develop and implement programs to address priorities for their state’s historical records. This panel will look at four states: Arizona, Texas, Oklahoma and Utah and describe some of the proj-ects the SHRABs for these states are involved in.

LUNCH ON YOUR OWN 12:00 - 1:30There are many restaurants within walking distance or near the Streetcar.




Museum Archives Brownbag: Organizational MeetingArizona History Museum, 949 E. 2nd St. (across the street from the hotel)Janice Klein, Executive Director, Museum Association of ArizonaMariel Watt, Archivist & Curator, 390th Memorial Museum, Tucson

Here in Arizona we have begun work on a discussion forum that would include museum cu-rators and collections staff who work with archival materials, but may not have professional archival training, together with our archivist colleagues. Since the heart of both professions is providing preservation and access for future generations, we think it makes sense to have a shared forum. Please join us for a lunch-time discussion about how such a forum could be structured, both state-wide and nationally, to strengthen existing ties between archives and museums, share collections information, coordinate ways to increase public interest in histor-ical programs and interpretation, and collaborate on advocacy efforts.

Texas Archival Resources Online (TARO) BrownbagPima RoomCarla O. Alvarez, US Latina/o Archivist, Nettie Lee Benson Latin American Collection, University of Texas, Austin

Please join members of the Texas Archival Resources Online (TARO) Steering Committee to learn about the work the group has done this past year. The agenda includes an overview of ongoing work, subcommittee work report(s), communication among TARO members, and an opportunity to share feedback. This brown bag meeting is open to all TARO members and anyone interested in becoming a TARO member.

CIMA AWARDS LUNCHEON 12:00 – 1:30Sabino Room Join your fellow CIMA colleagues for a catered lunch and find out who will be

honored during this annual event!

LUNCH ON YOUR OWN 11:30 – 1:00There are many restaurants within walking distance or near the Streetcar.



EDUCATIONAL SESSIONS IV 10:45 - 12:00Marriott University Park Hotel, Conference Rooms

Basic Exhibit Creation for Archival Materials Pima RoomJaimi Parker, Exhibits Coordinator Librarian, University of North Texas

Many archives are required to create exhibits as part of their outreach program, but often those assigned to these tasks are untrained in the basics of exhibit creation and design. I would like to offer a workshop to those interested in learning the basics of archival exhibit creation from concept creation, text editing and layout, material mounting, to final layout and installation. I will show simple inexpensive techniques that will allow archivists to create a professional looking exhibit, that is up to archival standards, and which is easy for visitors to digest. With an MA in Museum Studies and as the Exhibits Coordinator for UNT Special Collections, I have studied and been responsible for the creation of exhibits utilizing all sorts of materials in various sizes and in various spaces, so I can offer practical tips and insight that would be beneficial to archivists just learning how to create exhibits.





EDUCATIONAL SESSIONS II 1:00 - 2:30Marriott University Park Hotel, Conference Rooms

Learning from Las Vegas: Documenting the Architecture of an Unconventional CityMadera RoomKarla Irwin, Special Collections Librarian, University of Nevada, Las VegasPeter Michel, Special Collections Curator, University of Nevada, Las VegasJimmy Chang, Archival Processing Assistant, University of Nevada, Las VegasTammi Kim, Technical Services Librarian, University of Nevada, Las Vegas

Architecture, design, and construction collections are an important collecting focus at Uni-versity of Las Vegas, Nevada Libraries Special Collections and Archives. We have been actively documenting the built community of Southern Nevada as the region has grown at a rapid pace. These type of collections in physical, and now digital form, come with a va-riety of challenges and opportunities. The panel will offer a look at how we do things here at UNLV including acquisition, processing, and preservation of these materials. The panel will offer attendees ideas of how they may approach management of these important, but sometimes daunting, collections. With born-digital architecture and design materials on the rise it is also more important now than ever to start considering procedures for long term preservation and access.

As They See It: Documenting and Preserving Lived Experiences of Minority Communities with Minority CommunitiesCanyon A/B RoomKristine Navarro-McElhaney, Research Administrator, School of Historical, Philosophical and Religious Studies, Arizona State UniversityCheylon Woods, Director and Archivist of the Ernest J. Gaines Center, University of Louisi-ana, LafayetteJulie Pearson-Little Thunder, Visiting Professor, Oklahoma Oral History Research Program, Oklahoma State UniversitySarah Milligan, Head, Oklahoma Oral History Research Program, Oklahoma State Uni-versity

Panelists discuss diverse examples of elevating the needs and goals of communities and cul-tural traditions when undertaking archival documentation work. By employing deep listening techniques in setting the tone and objectives of work with marginalized communities, archi-vists and cultural documentarians can best ethically serve the communities actual needs. Panelists will share examples of community engaged projects shaped by listening and re-specting the memory, values, and needs of non-dominant communities. Whether re-envi-sioning a community cemetery as an archive and “reading room” of lived experiences for generations of community members, wrestling with the weight of danger and individual de-fiance in recording undocumented immigrant oral history, or negotiating the complexity of the living legacy of a federal Indian boarding school’s nearly 100-year history, panelists will explore diverse understandings of archival boundaries and community needs.


THURSDAY, MAY 16, 2019 FRIDAY, MAY 17, 2019



Audiovisual Materials in the ArchiveMadera RoomTrent Purdy, Multimedia Archivist, University of Arizona Special CollectionMolly Rose Steed, Moving Image & Sound Archivist, University of Utah Marriott Library

From selection and appraisal to preservation and access (and beyond!) audiovisual mate-rials pose unique challenges and opportunities to archivists. This pop-up session facilitates discussion amongst colleagues about the multifaceted challenges posed by responsible stewardship of time-based media, including but not limited to appraisal, preservation, dig-itization, and access. Colleagues are encouraged to share specifics regarding successful and innovative projects, programs, workflows, and solutions developed at their institutions.


Towards Community-Driven Archives and Digital AccessCanyon A/B RoomNancy Godoy, Associate Archivist, Arizona State University LibraryJoyce Martin, Curator of Labriola Center, Arizona State University LibraryJeston Morris, Ph.D. Linguistics Candidate, Arizona State University Nicole Umayam, Digital Inclusion Librarian, Arizona State Library, Archives and Public Records

Minority communities currently make up over 48% of Arizona’s population but are only rep-resented in 0-2% of known archival collections or have not been accurately represented in history. The session will focus on our current community outreach efforts with historically mar-ginalized communities in Arizona. Joyce Martin, Curator of the Labriola Center, will discuss her work with the Fort McDowell Yavapai Nation on a digital humanities project highlighting the life of Dr. Carlos Montezuma, and Jeston Morris, Ph.D. Linguistics Candidate, will speak about community connection and outreach through the creation of a newsletter. Nancy Godoy, Associate Archivist, will share information about her current Mellon grant-funded project designed to reclaim and preserve the history of marginalized communities. Nicole Umayam, Digital Inclusion Librarian, will discuss how some tribal libraries engage in com-munity documentation by providing digital access and training. Participants will learn how to engage diverse communities via community archives workshops, oral history projects, and digital humanities initiatives.



EDUCATIONAL SESSIONS III 9:00 - 10:15Marriott University Park Hotel, Conference Rooms

Managing Archival Projects and Workflows: A Buffet of Practical Tools and TechniquesCanyon A/B RoomJen Barkdull, Archivist, The Church of Jesus Christ of Latter-Day SaintsKatherine Dirk, Library Technician II, University of Nevada, RenoLisa Duncan, Collections Management Archivist, University of Arizona Special Collections LibraryJessica Maddox, Archivist I, University of Nevada, RenoCyndi Shein, Head, Special Collections Technical Services, University of Nevada, Las Vegas

Archivists manage projects and workflows in diverse environments, with different levels of resources, and with teams of varying expertise and experience. This session offers a buffet of project management tools and techniques that attendees can select from and combine to suit various scenarios. Archivists from four institutions will provide perspectives on project man-agement principles and methods (agile and traditional). They will share their experiences with practical tools (commercial and free), such as Trello, OneDrive, OneNote, Office Time-line Free, Slack, Airtable, and Google applications, which they use to plan and manage projects and workflows. They will discuss different types of special collections and archives projects—including an archival collections survey, a complex processing and digitization project, a grant-funded processing project, and balancing concurrent processing projects. They will also demonstrate how project management concepts and tools can be used to sup-port ongoing operations such as accessioning, processing, and cross-departmental MARC cataloging workflows.


Assessment in the ArchivesPima RoomSarah Jones, Technical Services Librarian, University of Nevada, Las VegasEmily Lapworth, Digital Special Collections Librarian, University of Nevada, Las VegasRobert Weaver, Archivist, Texas Tech UniversityAlexis Peregoy, Associate Archivist, Center for Creative Photography

Assessment is the cornerstone of informed decision-making and continuous process improve-ment. This session will offer observations and lessons from three institutions that have used various assessment methods to further institutional goals. During the Southwest Collection’s 7-year digitization initiative, staff transitioned from educated guesswork to multi-metric, da-ta-driven assessment in order to select collections for digitization. UNLV’s Special Collec-tions is collecting data on in-person and online use and users to better inform digitization pri-orities and the online presentation, organization, and description of digital materials. UNLV has also developed its own method to improve the accuracy of processing rate predictions to better inform priorities, timelines, staffing, and budgets. The Center for Creative Photography conducted surveys of all 270 archival collections to identify priorities for preservation, find-ing aid cleanup, and processing problem areas. Panelists will offer both broad observations on various types of archival assessment and specific takeaways.



FRIDAY, MAY 17, 2019 THURSDAY, MAY 16, 2019


More Than Just Records Management: Teaching with University Archives /Artists in the Archives: Exploring the Benefits of Collaboration Outside of Traditional UsersMadera RoomAmy Allen, University Archivist, University of Arkansas LibrariesJoshua Youngblood, Outreach and Instruction Unit Head, University of Arkansas LibrariesNolan Eller, University Archivist, Louisiana Tech University

University Archives can be used for more than just satisfying records management require-ments and answering questions about University history. University Archives can be a fruitful source for innovative outreach and instruction. This session will look at examples of using University Archives collections in the classroom, from introductory freshman classes to honors colloquiums to graduate level classes. Presidential records, campus planning documents, faculty research files--all can be leveraged to meet learning objectives for teaching faculty as well as grow literacy and familiarity with archival research with students. This session will provide possible scenarios, approaches, and collaborations between Library staff and campus partners.

Artists in the Archives aims to demonstrate the importance of reaching out to disciplines that are not traditionally thought of as being archive users through looking at a collaboration between the Louisiana Tech Archives and Special Collections and Louisiana Tech’s School of Design. This presentation will show how an introductory art class utilized archives, rare book, and special collections materials in new and exciting ways though an art project. Students met in the archives with their sketchbooks and, using our materials as inspiration, created collage woodblock art prints. In addition to producing wonderful works of art, this type of collaboration demonstrates new and exciting ways for archivists to think about and utilize their archival and special collection materials. This presentation hopes to demonstrate that these types of collaborations not only bring new users to your archives, but can present opportunities for archives and special collections in regards to outreach, potential donations, and growing institutional support.

BREAK 2:30 – 2:45Take a quick break before the repository tours.

REPOSITORY TOURS 2:45 – 5:00Tour group leaders will have signs in the hotel Atrium and will leave at 2:45pm. All tours

are within walking distance except WACC.

Arizona History Society Established by an Act of the First Territorial Legislature on November 7, 1864, the Arizo-na Historical Society (AHS) is Arizona’s oldest historical agency. Collections are housed in AHS museum facilities throughout the state, numbering in excess of three million objects. The Libraries & Archives Division of the Arizona Historical Society collects published and un-published material of enduring historical value that allows researchers to explore Arizona’s economic, political, social, and cultural heritage. Formats include manuscripts, photographs, diaries, letters, oral histories, audiovisual materials, maps, books, and digital files.

Center for Creative Photography The Center for Creative Photography, University of Arizona, is recognized as one of the world’s finest academic art museums and study centers for the history of photography. The Center opened in 1975, beginning with the archives of master photographers Ansel Adams, Wynn Bullock, Harry Callahan, Aaron Siskind, and Frederick Sommer. Today, the collection has grown to include 275 archival collections with over 5 million objects. The CCP also actively acquires individual fine print photographs by modern and contemporary photogra-phers, as well as books, journals, catalogs, and an extensive oral history collection.

University of Arizona Special Collections LibrarySpecial Collections serves the University of Arizona Libraries as the holder of primary re-search materials chiefly in the fields of Literature, Arizona and Southwestern History, and the Sciences. Gathered here too are important and substantial collections relating to the lands and peoples of Arizona, New Mexico and Sonora, Mexico. Established in 1958, Special Collections includes rare books, literature, printed materials, manuscript collections, photo-graphs and maps that contribute to interdisciplinary research in Arizona and beyond.


FRIDAY, MAY 17, 2019THURSDAY, MAY 16, 2019



University of Arizona Science Laboratory of Tree-Ring Research In 1937, the scientific study of tree-rings in America was formalized by the creation of the Laboratory of Tree-Ring Research (LTRR) here at the University of Arizona in Tucson. The Laboratory of Tree-Ring Research (LTRR) currently houses approximately 2,000,000 wood research specimens, associated records, photographs, analyses, etc. As the oldest dendro-chronology laboratory in world, the LTRR’s collections are unparalleled in size and diversity. The continuously expanding multi-taxon collection contains records of life on earth that are an irreplaceable source of biological and human information.

Western Archaeological and Conservation CenterThe Western Archaeological and Conservation Center (WACC) is dedicated to the preser-vation and study of museum collections within the Intermountain Region of the National Park Service. The Museum Services Program at WACC provides expertise in professional con-servation, museum, archival, and library management assistance to park staff and partners. Staff here curates 14.5 million objects and archives on behalf of over 70 parks, preserving this valuable part of America’s heritage and making it accessible for research. This tour re-quires use of the streetcar in addition to walking 0.5 miles or taking a bus.

SSA PAST, PRESENT & FUTURE 8:00 – 9:00 Sabino Room

The SSA leadership invites members to join us for breakfast and to talk about current issues, as well as pick up discussions from last year’s meeting. We will invite everyone to weigh in on the issue of archival pay and practices in job postings, an issue president Mark Lambert has pushed into the national conversation. Outgoing president Lambert and incoming presi-dent Joshua Youngblood would like to get feedback from the members about the publication of the SSA newsletter and options going forward regarding electronic versus print distribu-tion. The session will also offer an opportunity to look at recent public conversations that impact our archives, including confronting issues of representation, racism, and cultural bias in our collections in the age of the “Great College Yearbook Reckoning.”


#TweetingtheArchives: Utilizing Social Media to Expand Your AudiencePima RoomMichael Thompson, University Archives Processor, Weber State UniversitySu Kim Chung, Head of Special Collections & Archives, Public Services Reference, Instruc-tion, and Outreach, University of Nevada, Las VegasKandice Harris, University Archives Coordinator, Weber State University

In today’s world, using social media is a vital strategy within a marketing campaign. For the archival professional, social media provides an opportunity to take the collections they manage out of the dark and let them have their moment in the spotlight. In order to engage with patrons on social media, it is important to understand the various tools and processes for using social media to its fullest. In this session we will discuss the differences between the various social media platforms, how to create a post, the various tools for posting, how to build an audience, engagement, and cross posting with blogs and social media platforms.


FRIDAY, MAY 17, 2019THURSDAY, MAY 16, 2019



University of Arizona Science Laboratory of Tree-Ring Research In 1937, the scientific study of tree-rings in America was formalized by the creation of the Laboratory of Tree-Ring Research (LTRR) here at the University of Arizona in Tucson. The Laboratory of Tree-Ring Research (LTRR) currently houses approximately 2,000,000 wood research specimens, associated records, photographs, analyses, etc. As the oldest dendro-chronology laboratory in world, the LTRR’s collections are unparalleled in size and diversity. The continuously expanding multi-taxon collection contains records of life on earth that are an irreplaceable source of biological and human information.

Western Archaeological and Conservation CenterThe Western Archaeological and Conservation Center (WACC) is dedicated to the preser-vation and study of museum collections within the Intermountain Region of the National Park Service. The Museum Services Program at WACC provides expertise in professional con-servation, museum, archival, and library management assistance to park staff and partners. Staff here curates 14.5 million objects and archives on behalf of over 70 parks, preserving this valuable part of America’s heritage and making it accessible for research. This tour re-quires use of the streetcar in addition to walking 0.5 miles or taking a bus.

SSA PAST, PRESENT & FUTURE 8:00 – 9:00 Sabino Room

The SSA leadership invites members to join us for breakfast and to talk about current issues, as well as pick up discussions from last year’s meeting. We will invite everyone to weigh in on the issue of archival pay and practices in job postings, an issue president Mark Lambert has pushed into the national conversation. Outgoing president Lambert and incoming presi-dent Joshua Youngblood would like to get feedback from the members about the publication of the SSA newsletter and options going forward regarding electronic versus print distribu-tion. The session will also offer an opportunity to look at recent public conversations that impact our archives, including confronting issues of representation, racism, and cultural bias in our collections in the age of the “Great College Yearbook Reckoning.”


#TweetingtheArchives: Utilizing Social Media to Expand Your AudiencePima RoomMichael Thompson, University Archives Processor, Weber State UniversitySu Kim Chung, Head of Special Collections & Archives, Public Services Reference, Instruc-tion, and Outreach, University of Nevada, Las VegasKandice Harris, University Archives Coordinator, Weber State University

In today’s world, using social media is a vital strategy within a marketing campaign. For the archival professional, social media provides an opportunity to take the collections they manage out of the dark and let them have their moment in the spotlight. In order to engage with patrons on social media, it is important to understand the various tools and processes for using social media to its fullest. In this session we will discuss the differences between the various social media platforms, how to create a post, the various tools for posting, how to build an audience, engagement, and cross posting with blogs and social media platforms.


FRIDAY, MAY 17, 2019 THURSDAY, MAY 16, 2019


More Than Just Records Management: Teaching with University Archives /Artists in the Archives: Exploring the Benefits of Collaboration Outside of Traditional UsersMadera RoomAmy Allen, University Archivist, University of Arkansas LibrariesJoshua Youngblood, Outreach and Instruction Unit Head, University of Arkansas LibrariesNolan Eller, University Archivist, Louisiana Tech University

University Archives can be used for more than just satisfying records management require-ments and answering questions about University history. University Archives can be a fruitful source for innovative outreach and instruction. This session will look at examples of using University Archives collections in the classroom, from introductory freshman classes to honors colloquiums to graduate level classes. Presidential records, campus planning documents, faculty research files--all can be leveraged to meet learning objectives for teaching faculty as well as grow literacy and familiarity with archival research with students. This session will provide possible scenarios, approaches, and collaborations between Library staff and campus partners.

Artists in the Archives aims to demonstrate the importance of reaching out to disciplines that are not traditionally thought of as being archive users through looking at a collaboration between the Louisiana Tech Archives and Special Collections and Louisiana Tech’s School of Design. This presentation will show how an introductory art class utilized archives, rare book, and special collections materials in new and exciting ways though an art project. Students met in the archives with their sketchbooks and, using our materials as inspiration, created collage woodblock art prints. In addition to producing wonderful works of art, this type of collaboration demonstrates new and exciting ways for archivists to think about and utilize their archival and special collection materials. This presentation hopes to demonstrate that these types of collaborations not only bring new users to your archives, but can present opportunities for archives and special collections in regards to outreach, potential donations, and growing institutional support.

BREAK 2:30 – 2:45Take a quick break before the repository tours.



Arizona History Society Established by an Act of the First Territorial Legislature on November 7, 1864, the Arizo-na Historical Society (AHS) is Arizona’s oldest historical agency. Collections are housed in AHS museum facilities throughout the state, numbering in excess of three million objects. The Libraries & Archives Division of the Arizona Historical Society collects published and un-published material of enduring historical value that allows researchers to explore Arizona’s economic, political, social, and cultural heritage. Formats include manuscripts, photographs, diaries, letters, oral histories, audiovisual materials, maps, books, and digital files.

Center for Creative Photography The Center for Creative Photography, University of Arizona, is recognized as one of the world’s finest academic art museums and study centers for the history of photography. The Center opened in 1975, beginning with the archives of master photographers Ansel Adams, Wynn Bullock, Harry Callahan, Aaron Siskind, and Frederick Sommer. Today, the collection has grown to include 275 archival collections with over 5 million objects. The CCP also actively acquires individual fine print photographs by modern and contemporary photogra-phers, as well as books, journals, catalogs, and an extensive oral history collection.

University of Arizona Special Collections LibrarySpecial Collections serves the University of Arizona Libraries as the holder of primary re-search materials chiefly in the fields of Literature, Arizona and Southwestern History, and the Sciences. Gathered here too are important and substantial collections relating to the lands and peoples of Arizona, New Mexico and Sonora, Mexico. Established in 1958, Special Collections includes rare books, literature, printed materials, manuscript collections, photo-graphs and maps that contribute to interdisciplinary research in Arizona and beyond.





Managing Archival Projects and Workflows: A Buffet of Practical Tools and TechniquesCanyon A/B RoomJen Barkdull, Archivist, The Church of Jesus Christ of Latter-Day SaintsKatherine Dirk, Library Technician II, University of Nevada, RenoLisa Duncan, Collections Management Archivist, University of Arizona Special Collections LibraryJessica Maddox, Archivist I, University of Nevada, RenoCyndi Shein, Head, Special Collections Technical Services, University of Nevada, Las Vegas

Archivists manage projects and workflows in diverse environments, with different levels of resources, and with teams of varying expertise and experience. This session offers a buffet of project management tools and techniques that attendees can select from and combine to suit various scenarios. Archivists from four institutions will provide perspectives on project man-agement principles and methods (agile and traditional). They will share their experiences with practical tools (commercial and free), such as Trello, OneDrive, OneNote, Office Time-line Free, Slack, Airtable, and Google applications, which they use to plan and manage projects and workflows. They will discuss different types of special collections and archives projects—including an archival collections survey, a complex processing and digitization project, a grant-funded processing project, and balancing concurrent processing projects. They will also demonstrate how project management concepts and tools can be used to sup-port ongoing operations such as accessioning, processing, and cross-departmental MARC cataloging workflows.


Assessment in the ArchivesPima RoomSarah Jones, Technical Services Librarian, University of Nevada, Las VegasEmily Lapworth, Digital Special Collections Librarian, University of Nevada, Las VegasRobert Weaver, Archivist, Texas Tech UniversityAlexis Peregoy, Associate Archivist, Center for Creative Photography

Assessment is the cornerstone of informed decision-making and continuous process improve-ment. This session will offer observations and lessons from three institutions that have used various assessment methods to further institutional goals. During the Southwest Collection’s 7-year digitization initiative, staff transitioned from educated guesswork to multi-metric, da-ta-driven assessment in order to select collections for digitization. UNLV’s Special Collec-tions is collecting data on in-person and online use and users to better inform digitization pri-orities and the online presentation, organization, and description of digital materials. UNLV has also developed its own method to improve the accuracy of processing rate predictions to better inform priorities, timelines, staffing, and budgets. The Center for Creative Photography conducted surveys of all 270 archival collections to identify priorities for preservation, find-ing aid cleanup, and processing problem areas. Panelists will offer both broad observations on various types of archival assessment and specific takeaways.


THURSDAY, MAY 16, 2019 FRIDAY, MAY 17, 2019



Audiovisual Materials in the ArchiveMadera RoomTrent Purdy, Multimedia Archivist, University of Arizona Special CollectionMolly Rose Steed, Moving Image & Sound Archivist, University of Utah Marriott Library

From selection and appraisal to preservation and access (and beyond!) audiovisual mate-rials pose unique challenges and opportunities to archivists. This pop-up session facilitates discussion amongst colleagues about the multifaceted challenges posed by responsible stewardship of time-based media, including but not limited to appraisal, preservation, dig-itization, and access. Colleagues are encouraged to share specifics regarding successful and innovative projects, programs, workflows, and solutions developed at their institutions.


Towards Community-Driven Archives and Digital AccessCanyon A/B RoomNancy Godoy, Associate Archivist, Arizona State University LibraryJoyce Martin, Curator of Labriola Center, Arizona State University LibraryJeston Morris, Ph.D. Linguistics Candidate, Arizona State University Nicole Umayam, Digital Inclusion Librarian, Arizona State Library, Archives and Public Records

Minority communities currently make up over 48% of Arizona’s population but are only rep-resented in 0-2% of known archival collections or have not been accurately represented in history. The session will focus on our current community outreach efforts with historically mar-ginalized communities in Arizona. Joyce Martin, Curator of the Labriola Center, will discuss her work with the Fort McDowell Yavapai Nation on a digital humanities project highlighting the life of Dr. Carlos Montezuma, and Jeston Morris, Ph.D. Linguistics Candidate, will speak about community connection and outreach through the creation of a newsletter. Nancy Godoy, Associate Archivist, will share information about her current Mellon grant-funded project designed to reclaim and preserve the history of marginalized communities. Nicole Umayam, Digital Inclusion Librarian, will discuss how some tribal libraries engage in com-munity documentation by providing digital access and training. Participants will learn how to engage diverse communities via community archives workshops, oral history projects, and digital humanities initiatives.






Learning from Las Vegas: Documenting the Architecture of an Unconventional CityMadera RoomKarla Irwin, Special Collections Librarian, University of Nevada, Las VegasPeter Michel, Special Collections Curator, University of Nevada, Las VegasJimmy Chang, Archival Processing Assistant, University of Nevada, Las VegasTammi Kim, Technical Services Librarian, University of Nevada, Las Vegas

Architecture, design, and construction collections are an important collecting focus at Uni-versity of Las Vegas, Nevada Libraries Special Collections and Archives. We have been actively documenting the built community of Southern Nevada as the region has grown at a rapid pace. These type of collections in physical, and now digital form, come with a va-riety of challenges and opportunities. The panel will offer a look at how we do things here at UNLV including acquisition, processing, and preservation of these materials. The panel will offer attendees ideas of how they may approach management of these important, but sometimes daunting, collections. With born-digital architecture and design materials on the rise it is also more important now than ever to start considering procedures for long term preservation and access.

As They See It: Documenting and Preserving Lived Experiences of Minority Communities with Minority CommunitiesCanyon A/B RoomKristine Navarro-McElhaney, Research Administrator, School of Historical, Philosophical and Religious Studies, Arizona State UniversityCheylon Woods, Director and Archivist of the Ernest J. Gaines Center, University of Louisi-ana, LafayetteJulie Pearson-Little Thunder, Visiting Professor, Oklahoma Oral History Research Program, Oklahoma State UniversitySarah Milligan, Head, Oklahoma Oral History Research Program, Oklahoma State Uni-versity

Panelists discuss diverse examples of elevating the needs and goals of communities and cul-tural traditions when undertaking archival documentation work. By employing deep listening techniques in setting the tone and objectives of work with marginalized communities, archi-vists and cultural documentarians can best ethically serve the communities actual needs. Panelists will share examples of community engaged projects shaped by listening and re-specting the memory, values, and needs of non-dominant communities. Whether re-envi-sioning a community cemetery as an archive and “reading room” of lived experiences for generations of community members, wrestling with the weight of danger and individual de-fiance in recording undocumented immigrant oral history, or negotiating the complexity of the living legacy of a federal Indian boarding school’s nearly 100-year history, panelists will explore diverse understandings of archival boundaries and community needs.




Basic Exhibit Creation for Archival Materials Pima RoomJaimi Parker, Exhibits Coordinator Librarian, University of North Texas

Many archives are required to create exhibits as part of their outreach program, but often those assigned to these tasks are untrained in the basics of exhibit creation and design. I would like to offer a workshop to those interested in learning the basics of archival exhibit creation from concept creation, text editing and layout, material mounting, to final layout and installation. I will show simple inexpensive techniques that will allow archivists to create a professional looking exhibit, that is up to archival standards, and which is easy for visitors to digest. With an MA in Museum Studies and as the Exhibits Coordinator for UNT Special Collections, I have studied and been responsible for the creation of exhibits utilizing all sorts of materials in various sizes and in various spaces, so I can offer practical tips and insight that would be beneficial to archivists just learning how to create exhibits.





State Historical Records Advisory BoardArizona History Museum, 949 E. 2nd St. (across the street from the hotel)Dennis Preisler, Deputy State Director of Archives, Arizona State Library, Archives and Public Records

This panel will discuss some of the projects that the various State Historical Records Advisory Boards conduct. The State Historical Records Advisory Boards (SHRAB) are the central advi-sory body for historical records coordination with each state and for the National Historical Publications and Records Commission (NHPRC) state and local records projects within the state. Many SHRABs have moved beyond these advisory and coordination roles to develop and implement programs to address priorities for their state’s historical records. This panel will look at four states: Arizona, Texas, Oklahoma and Utah and describe some of the proj-ects the SHRABs for these states are involved in.

LUNCH ON YOUR OWN 12:00 - 1:30There are many restaurants within walking distance or near the Streetcar.




Museum Archives Brownbag: Organizational MeetingArizona History Museum, 949 E. 2nd St. (across the street from the hotel)Janice Klein, Executive Director, Museum Association of ArizonaMariel Watt, Archivist & Curator, 390th Memorial Museum, Tucson

Here in Arizona we have begun work on a discussion forum that would include museum cu-rators and collections staff who work with archival materials, but may not have professional archival training, together with our archivist colleagues. Since the heart of both professions is providing preservation and access for future generations, we think it makes sense to have a shared forum. Please join us for a lunch-time discussion about how such a forum could be structured, both state-wide and nationally, to strengthen existing ties between archives and museums, share collections information, coordinate ways to increase public interest in histor-ical programs and interpretation, and collaborate on advocacy efforts.

Texas Archival Resources Online (TARO) BrownbagPima RoomCarla O. Alvarez, US Latina/o Archivist, Nettie Lee Benson Latin American Collection, University of Texas, Austin

Please join members of the Texas Archival Resources Online (TARO) Steering Committee to learn about the work the group has done this past year. The agenda includes an overview of ongoing work, subcommittee work report(s), communication among TARO members, and an opportunity to share feedback. This brown bag meeting is open to all TARO members and anyone interested in becoming a TARO member.

CIMA AWARDS LUNCHEON 12:00 – 1:30Sabino Room Join your fellow CIMA colleagues for a catered lunch and find out who will be

honored during this annual event!

LUNCH ON YOUR OWN 11:30 – 1:00There are many restaurants within walking distance or near the Streetcar.




Social Justice in the Archives: Or, are Archivists Activists? Canyon A/B RoomRandy Williams, Assistant Librarian and Affiliated Folklore Faculty, Special Collections and Archives, Utah State UniversityMolly Hults, Archivist, Austin History Center, Austin Public Library Ayshea Khan, Asian American Community Archivist, Austin History Center, Austin Public LibraryPenny Clark, University Archivist and Assistant Professor, Lamar UniversityKristen Weischedel, Digital Archivist, University of Texas, Rio Grande ValleyJustin White, Scholarly Communications Librarian, University of Texas, Rio Grande Valley

Archivists must be active, perhaps even activists, in their efforts to include the voices from all the communities they are charged with representing in their repository. The lack of an archival presence for many minorities or excluded communities in a repository mirrors what occurs in communities at large, where some groups are excluded and marginalized. These silences or gaps are troubling, creating disquieting effects for future historical discourse and under-standing. This panel includes the efforts at five institutions that work to recover and preserve neglected voices through social justice projects. Presentations include: Utah State University Special Collections & Archive’s “Stories of Utah’s Opioid Crisis: An Oral History Project,” Austin History Center’s “Taking it to the Streets: A Visual History of Protest and Demonstration in Austin,” The University of Utah’s zine collection, representing a broad range of excluded communities, Lamar University Library’s project to collect underrepresented voices of the lo-cal Latinx community, and University of Texas Rio Grande Valley’s “Documenting the Forgot-ten: Theory and Practice for Creating an Undocumented Immigrant Oral History Archive.”




The National Digital Newspaper Project: Process, Product, and ApplicationPima RoomLeah Weinryb Grohsgal, Senior Program Officer, Division of Preservation and Access Program Coordinator, National Digital Newspaper Program, National Endowment for the HumanitiesAna Krahmer, Coordinator, Digital Newspaper Program, University of North Texas Librar-iesKyle Ainsworth, Special Collections Librarian, East Texas Research Center, Stephen F. Austin State University

The National Digital Newspaper Program (NDNP) is a long-term effort to develop an on-line database of U.S. newspapers selected and digitized by National Endowment for the Humanities-funded institutions from U.S. states and territories. This panel explores value of digital newspaper preservation and access by bringing together panelists involved in de-cision-making at multiple levels of the preservation, as well as a case study of how one archivist is innovatively using the digitized newspaper content. Newspaper digitization and long-term access poses significant challenges and benefits on multiple levels; nationwide, statewide, and local. Panelists will address subjects that range from identifying newspaper collections for digitization, to funding digitization projects, to developing the technological infrastructure to build access, to gaining the knowledge to utilize these newspapers in sig-nificant ways. They will also emphasize the wide collaborative opportunities stemming from the NDNP. Any group from the cross-section of archivists attending the annual meeting can participate.

100 Years of Grand Canyon National Park / Four Centuries in 5,000 Folders: Digitizing the SRT Mexican Manuscript CollectionMadera RoomRobert Spindler, University Archivist, Arizona State University Peter Runge, Head, Special Collections and Archives, Cline Library, Northern Arizona University Alyssa Franklin, Digitization Specialist, University of Texas, San Antonio

The Grand Canyon National Park (GCNP) celebrated its centennial on February 26, 2019. While millions of American and international visitors appreciate the extraordinary beauty of this remote and powerful place, few are aware of early attempts to privatize the lands for development. The founding of GCNP and efforts to make it safe, enjoyable and profitable tell important stories about appropriate roles of government and businesses in tourism and economic development. Through the project website, two digital repositories, an ESRI Story Map and weekly Facebook posts we facilitated public celebrations, enhanced tourism, ed-ucated citizens and enabled creative uses of archives for tourism, marketing, discussion and centennial events. SSA/CIMA members will learn about this collaboration between two uni-versity libraries and the Grand Canyon National Park Museum from the project co-directors.

UTSA Special Collections is wrapping up a long-running, large-scale digitization project with legacy metadata and materials that are on permanent loan. This collection of Colonial Mexican documents—formally known as the Sons of the Republic of Texas Kathryn Stoner O’Conner Mexican Manuscript Collection—made its way to UTSA via the SRT nearly 40 years ago, and its journey provides more questions than answers. The digitization specialist will share how we have tackled the complexities of this grant-funded digitization initiative while navigating donor expectations and a new awareness of evolving user groups.







What’s Next for Archival Education? BrownbagMadera RoomEdward Benoit,III, Assistant Professor & Russell B. Long Professor, Louisiana State UniversityJamie A. Lee, Assistant Professor, University of ArizonaSarah A. Buchanan, Assistant Professor, University of MissouriAna Roeschley, PhD Candidate, University of North Texas

In recent years, graduate students are entering LIS programs with an overwhelming interest in archives and archival studies. In response, archival education has experienced significant changes to include the increasing number of archival programs and faculty positions becom-ing available; changing modes of course delivery with emerging program specializations and certificate opportunities; and, importantly, pedagogical and curricular expansions to include contemporary and more future-oriented issues in archival studies. This roundtable discussion will look towards future developments in archival education and where the pro-fession is heading. Current and future educators from four southwest institutions will discuss the issues and invite feedback on how to best prepare the next generation of archival pro-fessionals.

Changing Archival Horses Midstream: Rethinking Policies, Procedures, and Processes in Established Archival RepositoriesPima RoomTimothy G. Nutt, Director, Historical Research Center, University of Arkansas for Medical Sciences CaLee Henderson, Digital Initiatives Librarian, Historical Research Center, University of Arkansas for Medical SciencesDanielle Butler, Archivist, Butler Center for Arkansas Studies, Central Arkanses Library SystemNathania Sawyer, Archivist, Butler Center for Arkansas Studies, Central Arkanses Library System

Policies, procedures, and processes in archival repositories are intended to set standards for workflows and access in order to make daily work activities more efficient for staff members. Usually, though, these rules hardly ever are updated in a systematic way or on a regular basis, which can lead to frustration for all employees, especially those who are newly hired. Guidelines and regulations that are supposed to improve the system then become the things that clog the archival gears. This session will explore two archival repositories and how newly hired employees, with varying years of experience, addressed existing policies, pro-cedures, and processes, as well as how existing archival employees created and adapted to new guidelines.




STUDENT POSTER PRESENTATIONS 3:00 - 3:30Canyon C Room

Archival Photographic Documentation of Anthony “Tony” Dukepoo’s Exquisite Murals Presented by Jeston Morris and Jacob Briones

Remembering Main Street: An Online Photo-Mapping Exhibit Presented by Bria Corry

A Digital Archive for Ethnographic Terminalia: Designing a Website for an Aca-demic Research and Art Collective Presented by Jennifer Follen

Processing Collections with Personal Sensitive Information: Alianza Hispano-Americana, a Case Study Presented by Michelle Nicole Boyer-Kelly

“I Want Them to Know We Suffer Here”: Preserving Records of Migrant Deten-tion in Opposition to Racialized Immigration Enforcement Structures Presented by Jennifer Hale Eagle

Ableism in Archival Description Practices Presented by Sarah Jardini

Archival Community Membership as Basis for an Oral History Project Presented by JJ Compton



Beyond the Blackboard: Archives in the K-12 ClassroomCanyon A/B RoomSamantha Dodd, Curator, Archives of Women of the Southwest, Southern Methodist UniversityKristi Nedderman, Assistant City Archivist, Dallas Municipal Archives/Dallas Heritage VillageLinda Barrett, Manager, Genealogy, Local History & Archives, Fort Worth Library

What’s a surefire way to create life-long learners and archival advocates? Get’em while they are young! Most individuals first experience working with archives in college or well after as adults. To ensure the next generation has knowledge of the existence of archives and how to use them, archivists need to be working with K-12 classroom teachers on incorporating archives and primary sources into their curriculum. Panelists will share their experience in de-signing teacher workshops, in-service training, classroom assignments and field trips. Walk away with trips, tricks, and sample activities and plans of how to go beyond the blackboard, and bring your archives into the classroom.

an audiovisual publishing platform that makes AV content as intuitively searchable as text

aviaryplatform.com



PLENARY ADDRESS 8:45 - 9:45Marriott University Park Hotel, Sabino & Pima Rooms

Michelle Light, Plenary speaker At the end of May, Michelle Light will be starting a new position as the Director of the Special Collections Directorate at the Library of Congress. She is current-ly the Director of Special Collections and Archives in her hometown at the University of Nevada, Las Vegas. Previously, she has held positions in archives and special collections at the University of California, Irvine; University of Washington; Northeastern University; and Yale University. A Fellow of the Society of American Archivists, she is serving as Vice President until stepping down to assume her new role at the Library of Congress.

CATERED BREAK 9:45 – 10:15Conference FoyerGrab a snack and chat with our conference exhibitors.


CIMA BUSINESS MEETING 3:30 - 4:30Madera Room

ALL – ATTENDEE RECEPTION 6:00 – 8:00Arizona State Museum - 1013 E University Blvd.

Two blocks directly east of the Marriott University Park Hotel

Featuring music by local band Golden Boots and a catered native Sonoran Desert menu. Each attendee will receive two complimentary drink tickets.

Galleries will be open during the reception.


SATURDAY, MAY 18, 2019 WEDNESDAY, MAY 15, 2019

SSA BUSINESS MEETING & SLOTTO 8:00 – 10:00Sabino & Pima Rooms

Start your morning off right with a catered buffet breakfast, SSA business, presentation of this year’s Distinguished Service Award… and of course, SLOTTO! The Silent Auction will end at 9:00am Saturday morning and there will be an opportunity to buy last-minute SLOTTO tickets.



How to Manage a Diverse Staff: A Workshop Presented by the SSA Diversity CommitteePresented by Cheylon Woods, Gerrianne Schaad, Paulita Aguilar and Samantha Winn

“How to Manage a Diverse Staff” is a workshop that will focus on how to effectively and empathetically utilize a department’s diverse composition to better serve the needs of a re-pository and its patrons. The central premise of this workshop is to learn how to identify and encourage all of the unique perspectives, life and work experiences of our staff in a professional and respectful manner. Participants are encouraged to share their own expe-riences and develop practical ways to incorporate them into their working environment.

SSA OUTGOING BOARD MEETING 12:00 - 4:00Canyon A/B Room Lunch provided.

WELCOME RECEPTION 5:00 - 7:00Tucson Marriott University Park Hotel, Conference Foyer

Settle into your hotel room and then join your fellow CIMA and SSA friends down-

stairs for hor d’oeuvres and refreshments; a cash bar is available.

Archivists Reaching Beyond the ArchivesCanyon A/B RoomMarian J. Barber, British Studies, University of Texas, AustinJennifer Green, Archivist, Office of the City Clerk, Oklahoma City Claudia Rivers, Head, C.L. Sonnichsen Special Collections, University of Texas, El PasoMike Miller, City Archivist/ Division Manager, Austin History Center, Austin Public Library

The SSA State Partnerships and Outreach Committee (SPOC) is a newly permanent com-mittee dedicated to enhancing opportunities for SSA members to engage with professionals in other disciplines in order to collaborate on archival projects and advocate for informed archival practices. This session will serve as a workshop in which the SPOC will invite SSA members to a conversation about different ways we can become involved with professional organizations related to archives such as those of historians, librarians, museum profession-als, and others. The SPOC session leaders will share ideas and experiences with attendees, then work in small groups to brainstorm new ideas. As the session concludes, we will come together as a whole to share what we have discussed, providing a concrete take-away for attendees: a framework for how to create partnerships and fruitful outreach in their own communities.


WEDNESDAY, MAY 15, 2019

PRE-CONFERENCE WORKSHOP 9:00 - 5:00University of Arizona Main Library, Room 112A



Data Remediation at Scale: How to Clean Up Your Metadata Quickly and Effectively Using ExcelMadera RoomMarina Georgieva, Visiting Digital Collections Librarian, University of Nevada, Las Vegas

Metadata remediation is inevitable – at some point or another all institutions need to clean-up legacy metadata of their digital collections so it conforms to new standards, to updated metadata application profile or is being prepared for migration. Optimized metadata is vital for improved search experience and easy discovery of digital objects. This session will demonstrate how Excel can be a very handy tool for manipulating and cleaning up exported non-MARC metadata from ContentDM. The presenter will manip-ulate a metadata spreadsheet from a real digital collection demonstrating the following: - Exporting existing metadata from real ContentDM collection - Mapping old fields to new fields - Data remediation using some Excel functions that allow cleaning up at scale (TRIM, CLEAN, CONCATENATE, Data Filter, TEXTJOIN, Duplicate Values, LOOKUP, Find | Replace, etc.) - Batching and preparing remediated metadata for import in Project Client - Uploading cleaned metadata back in ContentDM. Attendees will learn the fun-damentals of data remediation and some helpful Excel functions; add practical skills in their toolbox and will leave the session with confidence to immediately apply their new skills in real-life projects. Attendees are welcomed to bring laptops to get their feet wet.


SAA DAS Course - Tool Selection and Management: Finding the Right Tool for the JobPresented by Carol Kussman

Digital archivists work with a variety of tools, such as simple command line scripts and stand-alone products to complete systems that accomplish multiple tasks. Using a sample work-flow, this course will walk through the steps to consider when choosing and implementing tools. This course is part of the Society of American Archivists Digital Archives Specialist (DAS) Certificate Program. If you intend to pursue the certificate, you will need to pass the DAS examination.

Protocols 101: How to Start the Conversation at Your Institution Presented by Nicholas Wojcik

This workshop will explore the tenets of the Protocols for Native American Archival Mate-rials (PNAAM), a recently endorsed Society of American Archivists (SAA) standard, and examine how institutions have implemented them to meet the needs of tribal communities. Participants will delve into a case study that highlights best practices for successful outreach and collaboration. Attendees will participate in peer group discussions involving possible answers to the question: “How can your institution prepare for proactive communications with tribal communities?”




Anywhere but the DumpsterPima RoomNathania Sawyer, Archivist, Butler Center for Arkansas StudiesAbbie Weiser, Assistant Head of Special Collections, C.L. Sonnichsen Special Collections, University of Texas, El PasoCheylon Woods, Archivist and Head, Ernest J. Gaines Center, University of Louisiana, Lafayette

How can we use our training as archivists to assist individuals, families, or institutions faced with dealing with large amounts of material of varying significance, so they don’t get over-whelmed and decide to dispose of everything? How do we practice the art of triage -- separating what needs to be preserved, what might be preserved, and what should be discarded? When and how do we gracefully say no to all or part of a donation? And how do we help the holder(s) of material divide it and get it into the right hands -- possibly several different hands?

SSA INCOMING BOARD MEETING 12:00 – 2:00Canyon A/B Room Lunch provided.

REGISTRATION

QUIET ROOM

SLOTTO & SCHOLARSHIPS

STUDENT POSTERS

The registration tables are located on the first floor of the Marriott University Park Hotel in the Atrium near the elevators.

Wednesday 9:00 - 5:00Thursday 8:00 - 2:30Friday 8:00 - 3:30

A comfortable and secure room is located at the end of the West Foyer hall near the Sabino room. Please be sure to utilize the “in use” sign and lock the door as needed.

Wednesday - Friday 8:00 - 5:00 Saturday 8:00 - 2:00

Help support SSA scholarships! Bid in the silent auction and purchase SLOTTO tickets at the Scholarship Committee table to enter a drawing for a chance to win one (or several) intriguing items donated by your colleagues. Will your SLOTTO ticket win you a book? A poster? Handmade jewelry or a quilt? The silent auction will end and the raffle drawing will take place during the Saturday Business Breakfast where Melissa Gonzales will once again be our emcee! All proceeds go to fund SSA scholarships. For more information, visit the Scholarships & Awards page at southwestarchivists.org

Be sure to visit the student posters located in the Canyon C room. Posters will be on display Thursday and Friday during the meeting events, however, a Q&A with presenting students will take place on Friday at 3:00pm. See page 33 of this program for poster titles and participants.


PRESIDENT’S WELCOME EXHIBITORS & SPONSORS

Thank you to all of our exhibitors and sponsors! Be sure to visit our vendors on Thursday and Friday between 8:00am – 4:00pm in the conference foyer of the Tucson Marriott University Park Hotel.

SPONSORS

University of Arizona Libraries – Gold SponsorAtlas Systems – Bronze SponsorAVP: Aviary Platform – Bronze SponsorBrigham Young University – Bronze SponsorThe Media Preserve – Bronze SponsorArizona State MuseumCenter for Creative PhotographySociety of American ArchivistsUniversity of Arizona Museum of ArtUniversity of Wisconsin- Milwaukee, School of InformationUniversity Products

EXHIBITORS

Academy of Certified ArchivistsArchivesSpace Backstage Library WorksFrom the PageHollinger Metal EdgeIImage RetrievalIndus InternationalLyrasisNortheast Document Conservation CenterPhotographic WorksPing Pong MediaSan Jose State University School of InformationScanWideSceneSaversUniversity of Arizona School of Information

On behalf of the Conference of Inter-Mountain Archivists, and the CIMA Council, I would like to welcome you to our joint CIMA/SSA Conference in Tucson, Arizona! This year’s conference is go-ing to be exceptional! The program committee has worked hard to make our pre-conference work-shops, plenary speaker, and conference sessions diverse and informational. The local arrangements committee have also been hard at work managing all of the logistics and activities for our group. The conference theme of “Crossing Borders, Blazing Trails” is perfect for what we do as archivists. My hope is that you will make some new friends, re-new old friendships, and have an enjoyable expe-rience at this year’s conference! Cheers! – Paula Mitchell, CIMA President, 2018-2019

I’d like to welcome you to the 47th annual meeting of the Society of Southwest Archi-vists in beautiful Tucson. We are especially pleased to be partnering with the Council of Intermountain Archivists (CIMA) for this meet-ing. Please take a moment out of your busy meeting to thank the Local Arrangements and Program Committee members when you see them, who worked so hard to put this annual meeting together. While you are here, I hope you have fun, learn a lot, make some new friends or spend time with old friends, and see the sites and enjoy the natural surroundings of Tucson, all on the ancestral lands of the Toho-no O’odham Nation. – Mark Lambert, SSA President, 2018-2019


NOTES LEADERSHIP

CONFERENCE OF INTER-MOUNTAIN ARCHIVISTS

OfficersPresident: Paula Mitchell, Southern Utah UniversityVice-President: Erika Castaño, University of Arizona Libraries, Special CollectionsTreasurer: Ryan Lee, L. Tom Perry Special Collections, Brigham Young UniversitySecretary: Ellen Ryan, Idaho State University

Council MembersRae Gifford, Utah State Archives and Records Services Kandice Harris, Weber State UniversitySarah Jones, University of Nevada, Las VegasAlex Meregaglia, Boise State UniversityGreg Seppi, L. Tom Perry Special Collections, Brigham Young UniversityIlana Short, Nevada State Museum

SOCIETY OF SOUTHWEST ARCHIVISTS

OfficersPresident: Mark Lambert, Texas General Land Office Vice-President: Joshua Youngblood, University of Arkansas LibrariesTreasurer: Mike Miller, Austin History CenterSecretary: Alexis Peregoy, University of Arizona, Center for Creative Photography

Executive BoardDaniel Alonzo, Texas General Land OfficeElizabeth Lisa Cruces, University of Houston LibrariesAmanda Focke, Rice UniversityMorgan Gieringer, University of North TexasCordelia Hooee, Pueblo of ZuniMolly Hults, Austin History Center


LOCAL ARRANGEMENTS COMMITTEE

Alexis Peregoy, University of Arizona, Center for Creative Photography, ChairRachael Black, Arizona Historical SocietyErika Castaño, University of Arizona Libraries, Special CollectionsLisa Duncan, University of Arizona Libraries, Special CollectionsJennifer Jenkins, University of Arizona, Literature, Film and Archival StudiesJill McCleary, University of Arizona Museum of Art, TreasurerRoger Myers, University of Arizona Libraries, Special CollectionsPhoenix Smithey, University of Arizona Museum of ArtJannelle Weakly, University of Arizona, Arizona State Museum Emily Weirich, University of Arizona, Center for Creative PhotographyLenox Wiese, University of Arizona, Center for Creative Photography

PROGRAM COMMITTEE

Joshua Youngblood, University of Arkansas Libraries, ChairDiane Bird, Museum of Indian Arts & CultureSarah Bost, University of Arkansas at Little Rock Center for Arkansas History and CultureLauren Feltner, Archdiocese of New OrleansRae Gifford, Utah Division of Archives and Records ServicePaula Mitchell, Southern Utah UniversityAlexis Peregoy, Center for Creative Photography, University of ArizonaRobert Weaver, Southwest Collection/Special Collections Library Texas Tech UniversityKatrina Windon, University of Arkansas LibrariesChristina Wolf, Oklahoma City UniversityYelizaveta Zakharov, Archives of the Big Bend, Sul Ross State University

PROFESSIONAL DEVELOPMENT COMMITTEE

Amy Allen, University of Arkansas, ChairLilly Carrel, The Menil CollectionGreg Bailey, Cushing Library, Texas A&M UniversityJennifer Mitchell, Louisiana State UniversityRebecca Russell, Rice UniversityCheylon Woods, University of Louisiana at Lafayette

NOTES


SCHEDULE AT-A-GLANCE TABLE OF CONTENTS

Conference Maps 2“Crossing Borders, Blazing Trails” 3Committees & Leadership 4 - 5President’s Welcome 6Registration, Quiet Room, SLOTTO & Scholarships 7Conference Program Wednesday 8 - 9Pre-Conference Workshops 8 - 9Welcome Reception 9Thursday 10 - 22Plenary Address 10Repository Tours 21 - 22Friday 23 - 35SSA Past, Present & Future Breakfast 23CIMA Awards Luncheon 30Student Poster Presentations 34All-Attendee Reception 35Saturday 36 - 38SSA Business Breakfast & SLOTTO 36 Sponsors & Exhibitors 39Schedule At-A-Glance 42 - 43

“CROSSING BORDERS, BLAZING TRAILS”

The 2019 Local Arrangements Committee welcomes you to sunny Tucson, Arizona for our annual meeting. Known as the “Old Pueblo,” Tucson is surrounded by the beauty of the Sonoran Desert with endless views and over 350 days of sunshine each year. A tricultural meeting place of Native, Mexican, and Anglo histories, Tucson is also home to people from around the world. Its deep-rooted history in the U.S.-Mexico borderlands and multicultural heritage touch the small city in every facet, creating an extraordinary Southwestern gem. “Crossing Borders, Blazing Trails” connects to Tucson’s unique Southwest border location and encourages discussion around discovery, diversity and inclusion, collaboration, new initiatives and trends, achievements, experimental projects, innovation, and so much more. We are thrilled to have you here with us for this grand exploration in the desert!

We would like to acknowledge that this conference will be taking place on the traditional territory of the Tohono O’odham people.

WEDNESDAY, MAY 15, 20199:00-5:00 Pre-Conference Workshop: SAA DAS Course -

Tool Selection and Management: Finding the Right Tool for the Job

UA Main Library, Room 112A

8:00-12:00 Pre-Conference Workshop: Protocols 101: How to Start the Conversation at Your Institution

Madera

2:00-4:00 Pre-Conference Workshop: How to Manage a Di-verse Staff: A workshop Presented by SSA Diversity Committee

Madera

12:00-4:00 SSA Outgoing Board Meeting Canyon A/B

5:00-7:00 Welcome Reception Conference Foyer

THURSDAY, MAY 16, 20198:00-4:00 Exhibitor tables open Conference Foyer

8:45-9:45 Welcome and Plenary Address Sabino & Pima


10:15-11:30 Beyond the Blackboard Canyon A/B

What’s Next for Archival Education? Madera

The National Digital Newspaper Project Pima

11:30-1:00 Brownbag Lunch: TARO Pima

Brownbag Lunch: Museum Archives Forum Arizona History Museum

Lunch on your own

1:00-2:30 As They See It Canyon A/B

Audiovisual Materials in the Archives Madera

Assessment in the Archives Pima

2:30-2:45 Break

2:45-5:00 Repository Tour: Arizona Historical Society

Repository Tour: Center for Creative Photography

Repository Tour: University of Arizona Science Laboratory of Tree-Ring Research

Repository Tour: University of Arizona Special Collections

Repository Tour: Western Archaelogical & Conservation Center


MAPS SCHEDULE AT-A-GLANCE

CONFERENCE LAYOUT

SURROUNDING AREA

FRIDAY, MAY 17, 20198:00-4:00 Exhibitor tables open Conference Foyer

8:00-9:00 SSA Past, Present & Future Breakfast Sabino

9:00-10:15 Managing Archival Projects and Workflows Canyon A/B

Teaching with University Archives / Artists in the Archives

Madera

Tweeting the Archives Pima


10:45-12:00 Towards Community-Driven Archives and Digital Access

Canyon A/B

Learning from Las Vegas Madera

Basic Exhibit Creation for Archival Materials Pima

12:00-1:30 Brownbag Lunch: SHRAB Arizona History Museum

CIMA Awards Luncheon Sabino

Lunch on your own

1:30-3:00 Social Justice in the Archives Canyon A/B

100 Years of Grand Canyon National Park / Four Centuries in 5,000 folders: Digitizing the SRT Mexi-can Manuscript Collection

Madera

Changing Archival Horses Midstream Pima


Student Poster Sessions with Q&A Canyon C

3:30-4:30 CIMA Business Meeting Madera

6:00-8:00 All-Attendee Reception Arizona State Museum

SATURDAY, MAY 18, 20198:00-10:00 SSA Breakfast Business Meeting & SLOTTO Sabino & Pima

10:30-11:45 Archivists Reaching Beyond the Archives Canyon A/B

Data Remediation at Scale Madera

Anywhere but the Dumpster Pima

12:00-2:00 SSA Incoming Board Meeting Canyon A/B


2019ConferenCe of Inter-MountaIn arChIvIsts

& soCIety of southwest arChIvIsts

JoInt annual MeetIng

May 15 - 18, 2019Marriott University Park Hotel

Tucson, Arizona

Documents

ConferenCe of Inter-MountaIn rChIvIsts oCIety of southwest ......MAPS SCHEDULE AT-A-GLANCE CONFERENCE LAYOUT SURROUNDING AREA FRIDAY, MAY 17, 2019 8:00-4:00 Exhibitor tables open Conference