Concepts of Number Ranges

7/17/2019 Concepts of Number Ranges

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Enterprise Asset Management (SAP EAM):Want to learn about Number Ranges?

Posted by Jogeswara Rao Kavala Aug 4, 2014 A Number range is a Group of numbers to which the unique-Id created for an SAP Object belongs. In each

module we have masterdata having SAP objects such as Equipment, Notification, Order, Measuring Point,

Maintenance Plans etc in PM, Material number, Material Document, Purchase Requisition, Purchase Order

in MM, Sales Order, Sold-to-party etc in SD, Production Order in PP, Inspection lots in QM and the list is

long. This document is intended to give basic concepts of Number Ranges we need to create during the

Configuration of various modules in the implementation time and after. In this document we try to understand

these things through a Plant Maintenance object, namely Equipment .

Before starting our job related to Equipment, let’s understand few generic things about Number

Ranges .

Types of Number Ranges

There are 2 categories of number ranges:

Internal numbers: These are purely numbers. System generates the number (within the range

you’ve specified) next to the immediate previous allotted number.

External numbers: This is where the person creating the SAP object (e.g., Equipment) is required to enter his

choice of number. This will be as per the alpha-numeric pattern he has already declared while creating the

number range.

T-Codes

There are configuration paths in each module for respective objects to Define respective number ranges. Also

many objects have Tcodes. Here we see the Tcodes for Defining number ranges in PM module.

SAP-PM Object Tcode

Equipments OIEN

Notification IW20

PM Order OION

Maintenance Tasklists OIL0, OIL4, OIL5

Maintenance Plans IP20

Maintenance Items IP21

Measuring Points IK09

Measuring Documents IK19

Revision DIWPS_REVNRS

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Enterprise Asset Management (SAP EAM): Want to learn about Number Ranges?


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Let’s first see the Internal Number Range

We know that there are different categories for each SAP object.

Few examples:

SAP Object Category

Equipment Equipment Category

Notification Notification Type

Maintenance Order Order Type

Measuring Point Measuring Point Category

In the number ranges configuration-screen you get these Categories, where you need to assign this category/

type to a particular number range group. Where from these Groups come? These Groups are nothing but the

Number ranges we need to create. One Number range group for one or more Categories of SAP Object, (i.e.,

Equipment in present case). See this picture:

http://scn.sap.com/servlet/JiveServlet/showImage/38-111572-512316/1.JPG






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Here Groups are Test, Standard Number range, Mechanical Equipment, Electrical Equipment, Instrumentation.

Under each group different categories of Equipments are seen.

Now let’s start how to create a new internal number range for an Equipment and assign few

categories to it.

Tcode OIEN

Click on the Groups icon. to arrive at the picture referred in the beginning. Here you use the menu GoTo -->

Insert OR

hit F6 function key to get this pop-up.






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Now, Give a title to the Group (Say Demo ), give some number range say 000000000010000000 to

000000000019999999 to the Group and upon clicking the Add icon, system might give you the following

error messages, telling that this range is interfering with some other Group already existing. i.e., some overlapbetween.

(In case no such overlap is there, then the Group will be created)

Assuming that overlapping is there, identify the overlapping Group, tick-in the checkbox and go to the maintain

screen like below .

http://scn.sap.com/servlet/JiveServlet/showImage/38-111572-512341/olap.JPG

http://scn.sap.com/servlet/JiveServlet/showImage/38-111572-512340/pastedImage_11.png

http://scn.sap.com/servlet/JiveServlet/showImage/38-111572-512339/3.jpg





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See here upper range 000000000019999999 has been modified as 000000000014999999.

Means we have freed numbers from 000000000015000000 to 000000000019999999. Now again GoTo -->

Insert and repeat the New Group (Demo ) creation. Now it will be accepted.

Thus,we have created a Group named Demo. See this is visible in the list of Groups.





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Now we will try to assign one Equipment category to our new Group.Let’s suppose, we want to shift

Category G Equipments to this new Number Range. For this follow this procedure.

1.Mouse click on the Category G in the present position where it is .

2.Tick the check box of the target Group, here it is Demo like this

3. Then click on these icons in these sequence (first 1 and then 2)








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Now your Category G is there in the Group Demo.

Everything has been done. Now the Category G Equipments when created through IE01 will be given the

numbers specified here.

Let's learn about Few clicking sequences for Assigning and Not Assigning the Categories to Groups.

Case1: Unassigning a Category from any Group.

Let’s suppose I want to unassign Category H . Means I want to bring it to the Not assigned list at

the bottom. Follow this mouse click sequence.

http://scn.sap.com/servlet/JiveServlet/showImage/38-111572-512362/pastedImage_14.jpg

http://scn.sap.com/servlet/JiveServlet/showImage/38-111572-512361/pastedImage_11.jpg





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Means

1.Click on letter H (Remember the checkbox of this Group should not be ticked-in)

2.Then click on the icon at the top.

3. Then on Not Assigned at the bottom

4. Then on icon at the top.

You’ll find the letter H is in the Not Assigned list like this.









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Case2: Assigning a Category from 'Not Assigned' to any Group.

Let’s suppose we want to assign Category T to Group Demo .

Follow this Mouse click sequence shown here.

Means

1.Click on the letter T in the Not Assigned list

2.Then click on the icon








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3.Then Tick the Checkbox of group Demo

4.Then finally on at the top.

You’ll find the Category T has been assigned to group Demo.

Now let see the External number Range.

The process is almost same except for you’ll be providing Character format for number range. Atypical External number range format can be AAAAAAAAAAAA – ZZZZZZZZZZZZ. Here even you

use numbers they are treated as characters. In case you need have Alpha Numeric then you can

have ranges like 01AAAAAAAAAA – 99ZZZZZZZZZZ. Here first 2 places will be having numeric

features. You can make use of characters like / also.

Important:

For alphanumeric external number ranges in Equipments you need to have the following setting in the SPRO of

Equipment Categorisation.

Path:

Setting







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See, for Alpha numeric number Ranges the Checkbox under column a should not be ticked-in.

Note:

Though concepts were explained with Equipment number as example, there is an identical dealing with all

other number ranges, irrespective of which module does it belong to.

Also few members might be thinking of Tcode SNRO. Well, that is a different subject. SNRO creates a

Number Range which can be used in fields like Order Text, Notification text etc. through a FM known as

'NUMBER_GET_NEXT' , during the situations of auto-numer generating.

So friends, that’s about the Number Ranges from my side. Hope members find this post too useful.

Thank you

KJogeswaraRao

3513 Views

Jogeswara Rao Kavala in response to Ramesh Kalammanavar on page 12

Dec 13, 2014 8:15 AM

Thank you .

Ramesh Kalammanavar

Dec 13, 2014 6:05 AM

Hi Mr.Jogeshwar rao,

Good one, Many of us know , still systematic documentation / ready reference for many its very usefull.

Jogeswara Rao Kavala in response to Subhash Dukale on page 13

Dec 2, 2014 9:33 AM



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Thank you Subhash for your time to communicate and your good words

Subhash Dukale

Dec 2, 2014 9:26 AM

Sir,Thanks you for sharing all your expertise to us,really its good doc to understand Number range for PM

Objects.

Jogeswara Rao Kavala in response t o Ravi Prakash on page 13

Nov 28, 2014 5:05 PM

Thank you Ravi for such good words

Ravi Prakash

Nov 28, 2014 4:34 PM

Self explanatory & fairly linear we can expect only from you Mr.Rao

Thank you for sharing knowledge & keep posted.

Jogeswara Rao Kavala in response to swapnil rajane on page 13 Nov 28, 2014 9:05 AM

Thank you swapnil,

Your review is motivating.

swapnil rajane

Nov 28, 2014 8:29 AM

Dear Mr Jogeswara,

Once again thanks a lot for sharing the documents.Its is really very important to understand the number range

and its object concept.

Regards.

Swapnil

Jogeswara Rao Kavala in response to Vishal T on page 13

Nov 28, 2014 7:55 AM

Thank you V T,

That's a great compliment

Vishal TNov 28, 2014 6:26 AM

Wonderful explanations Sir... I've maintained number ranges many times, however this information is a step by

step encyclopedia for Number Range... Thanks a lot for sharing this...

narasimhulu tammineni in response t o Jogeswara R ao Kavala on page 18

Oct 2, 2014 4:50 PM

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Thanks you,

Jogeswara Rao Kavala in response to Siva Prasad Vasireddy on page 14

Sep 9, 2014 8:09 AM

My pleasure Siva !

Siva Prasad Vasireddy

Sep 9, 2014 8:06 AM

Thank you sir for your Exclusive Contributions to scn.sap.com

Jogeswara Rao Kavala in response to kumar kumar on page 14

Sep 6, 2014 11:52 AM

Thank you Kumar

kumar kumar

Sep 6, 2014 11:33 AM

Hi Jogeswara Rao Garu, good Blog, Thank u Sir. keep posting such Blogs. Regards Kumar

Jogeswara Rao Kavala in response to Avirat Patel on page 14

Sep 6, 2014 10:54 AM

Thank you Avirat.

Avirat Patel

Sep 6, 2014 10:52 AM

You have done an excellent work, nicely crafted.

Jogeswara Rao Kavala in response to Lokesh Ojha on page 14

Sep 3, 2014 2:06 PM

Thank you

Lokesh Ojha

Sep 3, 2014 12:45 PM

hi... jogeswara sir .....,

really awesome document about number range....

thanks a lot ....

Jogeswara Rao Kavala in response to Patrick S. on page 14

Sep 2, 2014 1:20 PMHi Patrick ,

Very glad as felt always, to have your review and appreciation, .

Regards

KJogeswaraRao

Patrick S.

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Sep 2, 2014 1:15 PM

Hi Jogeswara,

thanks again for your efforts to outline this basic topic (..by not forgetting the tricky features like overlapping).

Bye,

Patrick

Jogeswara Rao Kavala in response to Satish Patankar on page 15

Aug 26, 2014 11:29 AM

Thank you Satish !

Satish Patankar

Aug 26, 2014 11:18 AM

Good and very informative document. Maybe you can add a note on buffering.

Thanks and regards.

Satish Patankar.

Jogeswara Rao Kavala in response to Chandan Konapure on page 15

Aug 25, 2014 10:14 AM

Thank you Chandan !

Chandan Konapure

Aug 25, 2014 8:58 AM

This is very usefull and Nice Document

Also clears the daught .

regards

Chandan

Jogeswara Rao Kavala in response to Erwin Leitner on page 15

Aug 23, 2014 10:45 AM

Thank you Erwin, These are excellent words for me.

Erwin Leitner

Aug 23, 2014 10:16 AMHello,

Clear and excellent document.

Thank you very much.

all the best Erwin

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Jogeswara Rao Kavala in response to Gary Bracegirdle on page 16

Aug 19, 2014 12:11 PM

Thank you very much Gary

Regards

Gary Bracegirdle

Aug 19, 2014 11:51 AM

Excellent step by step document on Number Ranges

Gabriella Kiss

Aug 14, 2014 1:47 PM

thanks

Jogeswara Rao Kavala in response to Vignesh Veerasamy on page 16

Aug 8, 2014 11:24 AM

Thanks Vignesh

Vignesh Veerasamy

Aug 8, 2014 11:17 AM

Very useful document Joges Sir

Jogeswara Rao Kavala in response to sam payton on page 16

Aug 7, 2014 5:44 PM

Thank you sam payton !

sam payton

Aug 7, 2014 7:12 AM

nice document

Jogeswara Rao Kavala in response to pmsap9 pmsap9 on page 16

Aug 6, 2014 4:50 PM

Thank you

pmsap9 pmsap9

Aug 6, 2014 4:38 PM

Nice & Very helpful document.

Jogeswara Rao Kavala in response to Akhilesh Singh on page 16 Aug 6, 2014 3:26 PM

Thank you Akhilesh.

Regards

Akhilesh Singh

Aug 6, 2014 3:05 PM

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Very fantastic doocument regarding Number range.

Thanks Jogeshwara...!!!

Jogeswara Rao Kavala in response to Arjunan Konda on page 17

Aug 6, 2014 10:35 AM

Thank you Arjunan

Regards

Arjunan Konda

Aug 6, 2014 10:32 AM

Clear & Excellent document sir.

Jogeswara Rao Kavala in response to Kamlesh Arya on page 17

Aug 6, 2014 12:28 AM

Thank you Kamlesh

Kamlesh Arya in response to Jogeswara Rao Kavala on page 17

Aug 5, 2014 7:22 PM

Very useful document Sir

Jogeswara Rao Kavala in response to Krishna Chaitanya on page 17

Aug 5, 2014 11:32 AM

Thank you Krishna Chaitanya

Krishna Chaitanya

Aug 5, 2014 11:30 AM

Very useful and detailed doc. Thanks for sharing

Jogeswara Rao Kavala in response to sunil kumar boya on page 17

Aug 5, 2014 11:26 AM

Thank you Sunil

sunil kumar boya

Aug 5, 2014 11:22 AM

Nice Document Sir.Simple and understandable explanation.

Jogeswara Rao Kavala in response to Santosh Pandurang Yadav on page 18

Aug 5, 2014 5:10 AM

Jogeswara Rao Kavala in response to Bhargav t on page 17

Aug 5, 2014 1:13 AM

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Bhargav t

Aug 4, 2014 7:22 PM

Helpful document..thanks for sharing

Jogeswara Rao Kavala in response to Ritesh Dube on page 18

Aug 4, 2014 2:17 PM

Thank you Ritesh

Jogeswara Rao Kavala in response to Hatem ABIDI on page 18

Aug 4, 2014 2:16 PM

Thank you Hatem ABIDI

Santosh Pandurang Yadav

Aug 4, 2014 1:35 PM

Good one as always.

Hatem ABIDIAug 4, 2014 1:28 PM

Nice recap

Ritesh Dube in response to Jogeswa ra Rao Kavala on page 18

Aug 4, 2014 1:27 PM

Jogeswara Rao Kavala,

Good One!

Thanks for sharing your knowledge & experiance.

Ritesh

Jogeswara Rao Kavala in response to RAKESH MANE on page 18

Aug 4, 2014 12:19 PM

Thank you Rakesh

RAKESH MANE

Aug 4, 2014 12:17 PM

Very Helpful and Classic Document.It really help alot.

thanks a lot Jogeswara..





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