Computers Are Your Future Twelfth Edition Chapter 5: Application Software: Tools for Productivity Copyright © 2012 Pearson Education, Inc. Publishing as

Computers Are Your Future

Twelfth Edition

Chapter 5: Application Software: Tools for Productivity

Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall 1

Application Software: Tools for Productivity


Objectives • Understand how system software

supports application software.• List the most popular types of

general-purpose applications.• Discuss the advantages of Web-

hosted technology and file compatibility.


Objectives • Discuss the advantages and

disadvantages of standalone programs, integrated programs, and software suites.

• Explain the concept of software versions and software upgrades.


Objectives • Understand how commercial

software, shareware, freeware, and public domain software differ.

• Understand basic concepts of using application software.


General-Purpose Applications

• Application softwareo Any program that gives the user the ability

to complete work on the computer

• General-purpose applicationso Enable users to complete common tasks

• Examples: word-processing, spreadsheet programs


• General-purpose application softwareo Productivity programso Media and graphic softwareo Internet-based softwareo Home and education programs

General-Purpose Applications


• Productivity programs o Make it easier to do work o Examples

• Word-processing software• Spreadsheet or database software• Presentation software• Project management software• Personal information management software

ProductivityPrograms




• Microsoft Office 2010o Office Button changed to File tab on Ribbono Allows customization of the Ribbono Live preview for the paste clipboardo Option to capture and insert screen shotso Enhanced multimedia editing

• Video cutting• Removing backgrounds• Recording a slide show as a video

o Office Web applications• Free online companions to Word, Excel, PowerPoint,

OneNote• Real-time buddy list identifies who is currently editing a

documento Stronger security settings for working on collaborative

projects





• Shared Office Interfaceo Features interfaces similar to Microsoft’s Windows operating

systems• Application window• Application workspace• Document• Title bar• Window control buttons: minimize, restore down/maximize,

close• Window border• Status bar• Scroll bars and scroll arrows• Ribbon• Tab and contextual tab• Group• Quick Access Toolbar



• Microsoft Word 2010o Automatic text wrappingo Find and Replace utilityo Ability to cut, copy and paste text, images, and screen

captures• Within document• Between documents and programs

o Editing and formatting tools insert headers, footers, page breaks, page numbers, and dates

o Embed pictures, graphics, charts, tables, footnotes, endnotes, & more

o Add tables, columns, tabs, bulleted or numbered listso Theme feature provides precreated color schemes and font

selectionso Live Preview optiono Portrait or landscape orientation print options





• Microsoft Excel 2010o Leading spreadsheet program for business and personal useo Stores and manipulates numberso Modeling/what-if analysis—prediction of things that might

happeno Each file is a workbook holding worksheets with columns,

rows & cellso Spreadsheet entries and features

• Labels• Formulas• Mathematical formulas• Functions• Argument set• Charts • Sparklines





• Microsoft Access 2010o Database management system

• Designed to o Store related data in tableso Create relationshipso Generate forms, queries, &

reports

o Features of Access• Table• Data set• Form• Filter• Query• Report



• Microsoft PowerPoint 2010o Popular program used to create and deliver presentationso PowerPoint screen features

• Slide/Outline pane• Notes pane• View buttons• Slide pane

o Includes• Professionally designed templates• Slide transitions• Placeholder and image animation options• Animation painter• Ability to insert video• Convert presentation into a WMV video file





• Microsoft Project 2010o Useful for the management of one

or more projects that can vary in complexity

o Features include• Visually enhanced timeline

emphasizes due dates and deadlines

• Team-planning capability• Portfolio manager monitors

allocation of scarce resources and current project costs



• Microsoft Outlook 2010o Personal information management systemo Features include

• E-mail• Conversation grouping• Ignoring conversations• Think before you send feature• Calendar with alarms



• Mediao Refers to the technology used in presenting

information including:• Pictures• Sound • Video

• Multimedia programso Enable users to incorporate more than one

type of technology

Media and GraphicSoftware


• Multimedia and graphics software programso Professional desktop publishingo Multimedia authoringo Paint, drawing, and animationo Image editingo 3D rendering, such as CADo Audioo Video editing



• Compression and decompressiono Codecs—algorithms that reduce file size and allow

faster Internet transfer speeds• Lossless compression—does not delete

information needed to reproduce the image without flaws

• Lossy compression—removes some information, but the loss is typically not noticeable

o Audio Video Interleave (AVI)—Microsoft-created specification for packaging audio and video data into a file



• Desktop publishing programso Used to create newsletters, product

catalogs, advertising brochures, and other documents requiring unusual design and layout normal word processors do not provide.



• Paint programso Create bitmapped

images (raster graphics)—made up of tiny dots known as pixels

o Paint program standard file formats

• GIF• JPEG• PNG• BMP• TIFF



• Graphics Interchange Format (GIF)o Lossless compression of simple imageso Often used for Web pages

• Joint Photographic Experts Group (JPEG)o Lossy compression of complex imageso Also used for Web pages

• Portable Network Graphics (PNG)o Patent-free alternative to a GIFo Lossless compression, suitable for Web use only

• Windows Bitmap (BMP)o Compression optionalo Files tend to be large

• Tag Image File Format (TIFF)o Includes descriptive information with the imageo Used in publishing



• Drawing programso Create vector

graphics that can be edited and resized without distortion



• 3D rendering programso Provide graphic objects with three dimensional effects

• Ray tracingo Manipulates variations in color intensity that would be produced

by light falling on an object from multiple directions

• Computer Aided Design (CAD)o 3D rendering programs used by engineers and scientists

• Image editors o Advanced types of paint programso Can change complicated bitmapped objects, including

photographso Can edit, but not create, bitmapped images





• Animation programso Give the

ability to create animation from images and run the animation



• Audio softwareo Used to

capture and process sound used in multimedia presentations



• Standard sound file formatso MP3o Windows Media Audio (WMA)o WAVo Ogg Vorbiso Musical Instrument Digital Interface (MIDI)



• Video editorso Enable the user to:

• Modify digitized videos

• Save in at least one of these formats:oMoving Picture

Experts Group (MPEG)

oQuickTimeoVideo for

Windows




• Multimedia authoring systems o Used to create multimedia

presentationso Require a large amount of disk space

and memory to run properly

35Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall

• Web page authoring programso Professional development tools that have

greater scope to create Web pages• Dreamweaver• Flash• Fireworks



Applications that Work through and Run from the Internet• Web-hosted technology

o Share files and collaborate• Windows Office Live• Google Docs

o Help avoid file incompatibility

• Undesirable Internet softwareo Spyware—monitors your activityo Pop-up—small window that appears in the

current browser windowo Adware—targets products to your interests


Home and Educational Programs

• Home and educational programso Personal finance and tax preparation softwareo Home design and landscaping softwareo Computerized reference software

• Multimedia dictionaries• Encyclopedias• How-to guides

o Computer games


Home and Educational Programs

• Computer gameso Total sales up to $68.4 billion by 2012o Started in 1970so Multiplayer online gaming—players interact with characters

controlled by other players• MUDs (multiuser dungeons or dimensions)• gMUDs (Graphical MUDs)• MMORPGs (massively multiplayer online role-playing

games)

• Gaming trendso Gamers spend an average 18 hrs per week playing games.o Two of every five gamers are female.o Members of 65% of U.S. households play video gameso Age of average gamer is 32.


Tailor-MadeApplications

• Tailor-made applicationso Software designed for specific businesses or

userso Often cost more than general-purpose

applications because of their development costs


Tailor-MadeApplications

• Custom versus packages softwareo Custom software

• Developed for a user’s specific needs• Necessary when an application is not

availableo Packaged software

• Developed for the mass market


• Standalone programo Fully self-contained programo Advantages

• Purchased and installed separately• Function by themselves

o Disadvantages• Take a lot of storage space• Do not share resources

Standalone Programs, Integrated Programs, and

Software Suites


• Integrated programso Single program that

combines the most commonly used functions of many productivity software programs

• Example: Microsoft Works

o Modules (functions) share the same interface

o Lacks features


Software Suites



Software Suites• Software suite (office suite)

o Bundle of standalone programs• Word processing• Spreadsheet• Presentation graphics• Database• Personal information

o Share common code, drivers, and graphic libraries


System Requirements and

Software Versions• System requirements

o Outline the minimal level of resources that a program requires

• Releases of programs are cited by a year or version number.o In a version number, a decimal number

indicates a maintenance release.



Software Versions• Time-limited trial versions

o Offered for commercial programs by software companies

• Beta versionso Sometimes available to users

• Software is in the final testing stages and may contain bugs.

• Access is free.



Software Versions• Software upgrading

o How software is kept current.• Small fixes to software are called patches.• Large or major fixes to software are called

service packs or service releases.

• Software can be distributed through the Internet and/or purchased in stores.



Software Versions• Documentation

o In print or downloaded from the Internet.• Brief tutorials• Read Me files• Help files


Software Licenses and Registration

• Software licenseo Permits the user to install the program on one

computer

• Site licenseo Right to install copies of programs on a precise

number of computers

• Validate softwareo Providing a special code or product key before

using it



• Commercial softwareo Software that must be purchased

• May have a trial period• Examples

oMicrosoft OfficeoAdobe AcrobatoApple iLife

• Shareware o You may try before purchasing



• Freewareo Free to users as long as users do not sell it to

others

• Public domain software o Copyright-free softwareo Users can modify or sell

• Copy-protected softwareo Internal process prohibits making unauthorized

copies


Installing and ManagingApplication Software• Installing

o Moving the software to the hard disk and properly configuring the software

• Uninstallingo Takes the program off the hard disk

• Launchingo Moves it from the hard disk to memory


Installing and ManagingApplication Software• Options

o Can be chosen to identify program is run

• Defaultso Software settings used by the program unless

overridden by the user

• AutoSave or AutoRecovero Automatically saves the users work at specified

intervals

• Exitingo Quitting or closing down an application


Summary• Understand how system software

supports application software.• List the most popular types of

general-purpose applications.• Discuss the advantages of Web-

hosted technology and file compatibility.


Summary• Discuss the advantages and

disadvantages of standalone programs, integrated programs, and software suites.

• Explain the concept of software versions and software upgrades.


Summary• Understand how commercial

software, shareware, freeware, and public domain software differ.

• Understand basic concepts of using application software.


57

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Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall

Copyright © 2012 Pearson Education, Inc. Publishing as Prentice Hall

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Computers Are Your Future Twelfth Edition Chapter 5: Application Software: Tools for Productivity Copyright © 2012 Pearson Education, Inc. Publishing as