Computerized Record Keeping

Spring 2005

UofA Ag Ed

Objectives

• To determine the advantages of computerized record keeping.

• To practice using the computerized record keeping system.

Why is keeping records important for agricultural

education students?

• Record SAE accomplishments/activities• Determine profit/loss• SAE evaluation• FFA Awards and Degrees• Taxes•

What are some common record keeping systems used in

Arizona?

• Yellow Book (hardcopy)

• Decisions and Dollars

• Old yellow book

• Other state’s systems

• Arco Computerized Records

• Arizona’s Excel Records

What are the advantages to using the Arizona computerized record

book?• Many schools have

Excel available for student use

• Can be used in conjunction with Arizona’s yellow record book

• Aligns with FFA degree and award applications

• Easy to use• Small file size• Cheap

What are the disadvantages?

• It does not teach record keeping

• Does not “roll” information to award and degree applications

• Does not include budgets, agreements, competency tracking

• “Garbage in, garbage out”

Where are some references for teaching record keeping?

• www.ffa.org

• (American Degree Handbook)

• (Proficiency Award Handbook)

• (Proficiency Award Application Samples)

• www.cals.ncsu.edu/agexed/sae/teacher.html

• Ask!! Other teachers are a great resource.

How can the computerized records be utilized in the classroom with students?

• Use after instruction on SAE and basic record keeping practices

• Students should work a sample problem

• Students should make entries each week

• “I did nothing”• Evaluate every

grading period

What knowledge or skills must be possessed by the student us

use computerized records?

• Computer competence / Spreadsheet skills

• SAE instruction

• Basic record keeping concepts

How do I use the computerized records?

• Try a sample as a class.