ISBN 1-921657-11-1

COMPUTER APPLICATIONS SERIES

(WORD 2007)

By

Cheryl Price and Julia Wix

Produce Simple Word-Processed Documents (Word 2007)

This book supports BSBITU201A Produce Simple Word Processed Documents in the Business Services Training Package.

© Copyright Millbank Investments Ltd, NZ, July 2009 v1

Cheryl Price and Julia Wix.

ISBN 1-921657-11-1

DisclaimerDisclaimerDisclaimerDisclaimer

All rights reserved. No part of this publication may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, scanning, recording, or any information storage and retrieval system, without permission in writing from Millbank Investments Ltd, NZ or Software Publications Pty Ltd. No patent liability is assumed with respect to the use of the information contained herein. While every precaution has been taken in the preparation of this book, the publisher and authors assume no responsibility for errors or omissions. Neither is any liability assumed for damages resulting from the use of the information contained herein. Software Publications Pty Ltd Software Publications Pty Ltd Software Publications Pty Ltd Software Publications Pty Ltd (ABN 75 078 026 150) Head Office Head Office Head Office Head Office ---- SydneySydneySydneySydney

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Published and printed in Australia

SECTION 4 73

Tabs

Tabs are set by default at 1.27 cm (0.5”) intervals on the ruler. These are indicated as small grey dots at the bottom of the ruler. When text is typed across the page in tabbed columns it is important to set your own tabs. They can then be moved to increase or decrease space between tabbed columns.

1 The tab type is chosen from the Tab Type button at the left of the ruler.

The following options are available on the Tab Type button.

Left Tab At the left of the column

Center Tab In the middle of the column

Right Tab At the right of the column

Decimal Tab At the left of the decimal point

Bar Tab To insert a vertical line

First Line Indent To insert a first line indent marker

Hanging Indent To insert a hanging indent marker

Alignment of tabbed text depends on the tab type:

Left TabLeft TabLeft TabLeft Tab Center TabCenter TabCenter TabCenter Tab Right TabRight TabRight TabRight Tab Decimal TabDecimal TabDecimal TabDecimal Tab Bar TabBar TabBar TabBar Tab

Apples One 1,456.80 1,234.25 Bananas Fifteen 345.65 (23.90)

2 After choosing the tab type, click on the ruler where the tab stop is to be positioned. When a tab is placed on the ruler all default tabs to the left of it are deleted.

3 Type text, pressing the Tab key to move across the page.

As a general rule, use left aligned tabs for text columns and right aligned tabs for numeric columns. To see the measurement of a tab from the left and right margins, hold down Alt and click on the tab.

Moving Tabs after Typing

1 Select allallallall lines of text.

2 Click and drag on the tabs set on the ruler to adjust spacing between columns.

It is most important that all lines of text are selected before tabs are changed .

Tab settings are contained in the end paragraph mark at the end of each line which means that if you alter tabs on one line only, then only the tabs on that particular line will be changed.

Click to select the tab type

Default tab

Centre tab Left tab Right tab

Decimal tab Bar tab

74 SECTION 4

Left Aligned Tabs Exercise 71

1 In a new document, ensure a left aligned tab is displayed on the Tab Type button at the left of the ruler.

2 Click on the ruler at 2.5 cm, 8 cm and 12 cm to set the tabs.

3 Type the following table in Arial 12 pt. Add 6pt spacing before each paragraph. Press Tab to move from column to column.

Year Brand Type Colour 1996 Legend Ex Demo Automatic White 1993 Corona GLX Liftback Manual Silver 1994 Toyota Camray 5 speed Black 1991 Honda Accord Manual Magenta

4 Save the document with an appropriate file name.

Adjusting Tabs Exercise 72

Because spacing between columns is not even and the right margin is too wide you will need to adjust the tabs. Do this as follows.

1 Select from the first character down to the end of the last character in the exercise.

2 Drag the far right tab at 12 cm across to 13.5 cm, the 8 cm tab to 9.25 cm and the 2.5 cm tab to 3.25 cm.

3 Save the document.

Clearing Tabs Exercise 73

1 Press Ctrl End, then Enter three times.

2 Press Ctrl Q to clear tabs from the ruler and remove 6pt spacing.

A single tab can be removed by dragging it downwards off the ruler.

Centred Tabs Exercise 74

1 Click on the Tab Type button at the left of the ruler and choose a Center tab .

2 Click on the ruler in the centre of each column you want, ie 2.5 cm, 7.5 cm and 13 cm.

3 Type the following table in Arial 12 pt and 6 pt before spacing pressing Tab at the beginning of each line and Enter at the end of each line.

(Tab) Aries Taurus Gemini (Tab) Cancer Leo Virgo (Tab) Libra Scorpio Sagittarius (Tab) Capricorn Aquarius Pisces

4 Save the document, press Enter three times and clear tabs.

Note

SECTION 4 75

Right Aligned Tabs Exercise 75

1 Type the following exercise in single spacing, using right aligned tabs .

2 Use Shift Hyphen/Underscore key (on the top numbers row) for totals lines. (Always use right aligned tabs for columns with totals lines.)

Office Expenditure January February March

Wages and Salaries $21,680.50 $26,120.00 $9,995.60 Stationery 8,940.00 10,820.55 12,650.00 Electricity 25,500.75 9,450.50 22,400.00 ↵ ________ ________ ________ ↵ ↵

$66,121.25 $46,391.05 $45,045.60 ↵ ________ ________ ________

3 Save the document, press Enter three times and clear tabs.

Decimal Tabs Generally you will use right aligned tabs to align figures. However there may be instances when decimal tabs are better, eg when figures are bracketed or where decimal places vary as shown in the following example. Figures are aligned around the decimal point.

Exercise 76

� Type the following using decimal tabs then press Enter three times and clear tabs.

1,450.00 54.235 (54.65) 176.35

Using Mixed Tabs Exercise 77

In this exercise you will cycle through the Tab Type button to select each tab type before placing the tab on the ruler.

1 Select and set the tab type as indicated below and type the following exercise.

If you need to alter tabs after typing the first line or two, ensure all lines are selected before adjusting the tabs on the ruler.

Date Reference Name Price Deposit

10 May AB1024 Barbara Abraham $250 $25 15 May AK2034 Rodney Voss 150 15 17 June BR2686 June Brown 200 20 15 June DJ5065 Greg Donaldson 1,700 170

2 Select from the beginning of 10 May10 May10 May10 May down to and including 170170170170 at the end of the table and press Ctrl 5 for 1.5 line spacing.

3 To see exact measurements from left and right margins point to a tab on the ruler. Hold down the Alt key and the left mouse button. Release the Alt key and the left mouse button.

4 Save and close the document.

Click to select the tab type

Left tab Left tab Right tab Right tab

Note

76 SECTION 4

Exercise 78

� Type the following exercise. Save with an appropriate file name.

(Please type the actual letterhead and set out in correct open punctuation letter format – refer to pages 120 and 127.)

LETTERHEAD: Coogee Printing Ltd, 15 Coogee Bay Road. PO Box 25, Coogee, NSW 2050 Telephone: 3781-9056, Fax: 3322-9087 LETTER TO: Mr Donald Hislop, Hislop Enterprises Ltd, PO Box 1428, Bondi As requested I am enclosing a quotation for the printing of stationery for your company.

Quantity Description Price

Business Cards 250 Black Ink $85.00 Letterheads 300 Two Colours 125.00 Tax Invoices 500 Duplicate 10 x 50 Pad 150.00 Advertisements 5000 A5 One Colour 260.00 _____ $620.00 _____

The following prices include GST. If I can be of any further assistance, please contact me at my office. Y/f, Gerald Clarkson, Sales Mgr.

Exercise 79

� Type the following exercise. Save with an appropriate file name.

(Please type the actual letterhead and set out in correct fax format – refer to page 132.)

Fax from:Fax from:Fax from:Fax from: Helen Morgan, Graces Limited, Sports Goods Distributors, 34 O’Neill Street, Lilyfield NSW 2040. (PO Box 23-506, Lilyfield NSW 2040.) Telephone: 9483-1084, Fax: 9429-1280 Fax toFax toFax toFax to: Mrs R McKenzie, Opak Industries Ltd, P O Box 34-285, Stanmore NSW 2049 Fax No: 9338-6700 Subject: Duty Free Shoes Further to our telephone conversation, I am below the savings on purchasing sports, casual and business shoes duty free from our store: RRRRETAILETAILETAILETAIL DDDDUTY UTY UTY UTY FFFFREEREEREEREE fromfromfromfrom fromfromfromfrom MensMensMensMens Business Mainly imported quality leather, lace-ups and slip-ons $320 $160 Casual Top brands, brown, black and tans - huge selection $200 $80 LadiesLadiesLadiesLadies Local Fashion courts, flats, casuals, ankle boots $160 $95 Imported Quality English, Spanish, Italian casuals and dress $300 $150 Boots Imported and local - all types $200 $90 SportsSportsSportsSports Nike Running, cross trainers, all sports $220 $95 Reebok The ultimate in comfort, all styles $230 $100 Please bring your travel ticket and passport when purchasing at duty free prices from our store.

listing

SECTION 4 77

Tabs with Leaders Leaders can be specified across to a tab stop. The tab leaders in Word 2007 are:

DotsDotsDotsDots, eg

January...................................................................................................................................... $5,675

HyphenHyphenHyphenHyphenssss, eg

January ---------------------------------------------------------------------------------------------------- $5,675

UnderscoreUnderscoreUnderscoreUnderscore, eg

January___________________________________________________________________ $5,675 Exercise 80

1 In a new document set a right tab close to the right margin at 15.5 cm.

2 Click on the Paragraph Group Dialog Box Launcher button .

3 Click on the Tabs button to open the Tabs dialog box.

4 In the Tab stop position: box click on the tab that the leaders are to go up to, ie 15.5 cm.

5 In the Leader section click on option 2222 to insert dots up to the tab set at the right margin.

6 Click on then click on OK.

7 Type the following. When the Tab key is pressed dots will be inserted.

Desks ............................................................................................................................................. $12,550

Chairs ............................................................................................................................................ $10,460

Filing Cabinets ................................................................................................................................. $8,500

8 Save with the file name Leader TabsLeader TabsLeader TabsLeader Tabs. Press Enter three times and clear the tab. Exercise 81

1 Set left tabs at 4 cm and 15.5 cm. Use option 4 from the Leader section in the Tabs dialog box to specify lines up to the tab at 15.5 cm.

2 Press the Tab key twice from the text at the left to insert the lines.

Last name: _____________________________________________________________

First names: _____________________________________________________________

Date of birth: _____________________________________________________________

3 Select all text and change to 1.5 line spacing. Save and close.

Exercise 82

1 Create the price list on the following page and format attractively.