Handouts and presentations are available through the event app and at www.iowaleague.org.

Comprehensive Planning:Prioritizing for Success

Shawn O’Shea, MSA

INTRODUCTIONShawn O’Shea joined MSA Professional Services in January 2012. His experience includes Community/Regional Planning and Design, GIS Analysis and Planning, Comprehensive Planning, Land-use Planning Downtown Planning and Public Engagement. He is a certified planner (AICP) and he has both Private Pilot and Small Unmanned Aircraft Systems (sUAS) Airman Certificates. He led the establishment of MSA Aerial Solutions, the outward-facing brand of MSA that provides drone-based imagery and survey data acquisition. It is made up of MSA staff who serve as pilots, surveyors, video editors and marketers. MSA serves Iowa clients from offices in Cedar Rapids, Dubuque, Des Moines and the Quad Cities. MSA Professional Services is a League member of the Partner Program.

Maybe We Fell Short of Expectations in 1985…

We Have Infrastructure and Most of it is Aging

Majority of sewer and water mains in the US are 50 years or older and have met or surpassed

the life cycle.

Most Take Our Conveniences for Granted…

Taking Care of Infrastructure and Community Assets

The BAND-AID Approach

Prioritizing the Community’s Needs in a Systematic Way

We all can fall into the trap of favoring pet projects or having blinders on from focusing intensely on one issue or opportunity.

Prioritizing the Community’s Needs in a Systematic Way

So, how do we prioritize and address the community’s needs in a systematic way with the blinders removed? The key to prioritizing needs and wants is to have a

complete and informed picture of your infrastructure and systems. Health and safety are the first priorities that a community should be addressing.

Comprehensive Planning (Complete Planning)

The word comprehensive means complete. So Comprehensive Planning by definition is “complete planning.” A community comprehensive plan is a 30,000-foot view of your community at a particular moment in time.

Capturing Your Local Brain Trust

Engagement Process

A robust engagement process that involves the general public, stakeholders and community officials. Engaging these groups in the process on the front end builds consensus and buy-in to support the implementation of the goals and strategies that come out of this planning process.

Engagement Process

Prioritizing the Community’s Needs

EngagementFeedback

ConsensusDetermining Community

Needs

Asset Management

The EPA’s definition of Asset Management: the practice of managing infrastructure capital assets to minimize the total cost of owning and operating these assets while delivering the desired service levels.

Asset Management

Collect the Data

Asset Management

Capital Improvements Plan - CIP

How do you integrate this method into your established planning and decision process?

• Local leaders should re-evaluate the goals and objectives of the community from year to year. (A Living Document)

• The implementation section of a comprehensive plan should feed directly into a Capital Improvements Plan or individual departmental action plan.

• The use of an asset management system/workflow is vital to a clear understanding of what from the implementation plan needs to be prioritized.

CIP/Strategic Planning Process Example

Community-wide Strategic Planning

Workshop

Recap of Feedback with Council

Council/City Staff Capital

Improvement Program

Infrastructure concerns• Sewer• Water• Storm• Streets• Facilities

Non-infrastructure concerns

• Gateway• Development Planning

Public/City Input & Engagement

Available Funding

CIP is updated annually and used to guide decisions Into the future looking forward 5 years

Prioritization of Projects

Interviews with Department Staff and Community

Groups

Development of Capital Improvement Plan

Any Burning Questions?