Comprehensive Emergency Operations Plan 10K/SUPP_DOCS... · 6/17/2015 · Other disaster situations could develop from hazardous material accidents, terrorism, major aircraft crash,

REVISION DATE REVISING DEPARTMENT REV-5.2015 June 01, 2015 FIRE DEPARTMENT

CITY OF HALLANDALE BEACHComprehensive Emergency Operations Plan The City of Hallandale Beach Comprehensive Emergency Operations Plan (CEOP) has been prepared by the City’s “Comprehensive Plan Development” Committee and adopted by the Hallandale Beach City Commission. The plan is a comprehensive all hazards approach for dealing with hurricanes, floods, civil disorders, hazardous conditions, and other major emergencies.

2015

Emergency Management City of Hallandale Beach

6/1/2015


CITYOFHALLANDALEBEACHTableofContents01–OverviewandExecutiveSummary1‐3 ExecutiveSummary 1‐5 Overview 1‐10 OperationalConcept 1‐14 PlanofOperation 1‐15 PlanMaintenance 02‐HazardSpecificAnnexes2‐1 Flooding2‐2 WindStormCessationofEmergencyOperations2‐3 HurricaneOperations03‐FunctionalAnnexes3‐1 EmergencyPublicInformation3‐2 EmployeeComfortStation3‐3 EvacuationPlan3‐4 RapidImpactAssessment3‐5 PointofDispensingPlan3‐6 ControlandDistributionofCommunicationAssets3‐7 CommunicationsPlan3‐8 VulnerablePopulationRegistry04‐DepartmentalAnnexes4‐1 PublicWorks,UtilitiesandEngineeringDepartment4‐2 DevelopmentServicesDepartment4‐3 OceanRescue4‐4 InformationTechnology4‐5 Procurement4‐6 Police4‐7 ParksandRecreation4‐8 HumanServices4‐9 Finance05 ‐Appendices5‐1 KeyPersonnelList5‐2 WebEOCSign‐InProcedure5‐3 MunicipalFacilities5‐4 Maps–Grocery,Hospitals,Shelters,PODS5‐5 BrowardCountyRIAHandbook5‐6 DepartmentOrgCharts


I. ExecutiveSummary

TheCityofHallandaleBeachhasadoptedtheNationalIncidentManagementSystem(NIMS)throughaCityCommissionResolution.Bydoingso,theCityofHallandaleBeachconductsitsemergencyresponseutilizingtheIncidentCommandSystem(ICS).

ThegoverningbodyoftheCityofHallandaleBeachisresponsibleforthesafetyandprotectionofthepeopleandpropertylocatedwithinitspoliticaljurisdiction.TheCityManager,DepartmentofFireRescue,PoliceDepartment,PublicWorks,andHumanResourcesareprimarilyinvolvedandareresponsibleforestablishingprioritiesandhandlingtheseemergencies.Iftheseverityofthesituationisbeyondthecapacityofthesedepartments,otherdepartmentswillbesummonedtoassistasrequiredbyspecificincident.

Therearegeneralresponsibilitiesassignedtothevariousdepartmentsfollowedbymorespecificanddetailedresponsibilitiesandoperatingproceduresforalldepartments.EachDepartmentDirectorshalldesignatealineofsuccessionamonghisdepartmentpersonneltocarryoutthedutiesandresponsibilitiesintheeventofhisabsenceorinabilitytoserve.EachDepartmentDirectorshallensurethattheirdepartmentpersonnelareavailedoftheinformationcontainedinthe"ComprehensiveEmergencyOperationsPlan".

A. PlanPurpose

1. Thepurposeofthisplanistodevelopanallhazardscomprehensiveemergencyoperationsapproachthatseekstomitigatetheeffectsofahazard,toprepareformeasurestobetakenwhichwillpreservelifeandminimizedamage,torespondduringemergenciesandprovidenecessaryassistance,toestablisharecoverysysteminordertoreturnthecommunitytoitsnormalstateofaffairsandisconsistentwithallhazardcomprehensiveemergencyoperationsplansofourneighboringcommunitiesandBrowardCounty.Thisplan’sfurtherpurposeisto:

ProvideasimpleandexpeditiousmethodofimplementingemergencyproceduresfortheCityofHallandaleBeachutilizingtheICSsystem.

Providethebasisofanemergencyproceduresoperationsplanandorganization.

DelineateandassignresponsibilitytoallCityemployeesoperatingwithintheprovisionsofthisplan.

Establishamutualunderstandingoftheauthority,responsibilities,functions,andoperatingproceduresoftheCityofHallandaleBeachgovernment.

Promoteunderstandingbetweenthevariouspublicandquasi‐publicagenciesandorganizationswhoseresourcesarenecessarytoprovideassistanceduringandafteremergencies.

EstablishaprimaryguidelineforanEmergencyOperationsCenter(EOC).

B. SituationandAssumptions


HazardAnalysis–TheCityofHallandaleBeachisexposedtomanyhazards,allwhichhavethepotentialfordisruptingthecommunity,causingdamage,andcreatingcasualties.Byreasonofitsgeographicallocation,HallandaleBeachisvulnerabletosevereweatherconditions,hurricanes,flooding,andtornadoes.Otherdisastersituationscoulddevelopfromhazardousmaterialaccidents,terrorism,majoraircraftcrash,civildisorder,coastaland/orwaterwayoilspills,ormassmigrationincidents.

TworailwaysimpacttheCityofHallandaleBeach:TheFECRailwayrunsthroughtheCityofHallandaleBeach,whiletheCSXpassengerrailwayborderstheCityontheWestside.Thesetworailwaysleavethecityvulnerabletomasscasualtyandhazardousmaterialincidents.

HallandaleBeachalsoservesashometotwopari‐mutuels:GulfStreamParkandtheMardiGrasGaming;thethreatofamasscasualtyincidentexistsatbothoftheseestablishments.(FloridaDerby,previoussiteofTheBreedersCup)

Areaseastoftheintra‐coastalwaterwayarevulnerabletofloodingandstormsurgesduringallhurricanesandthisarea,aswellasmobilehomes,shouldbeevacuated.AllareaseastofFederalHighwayshouldbeevacuatedinCategoryIIIandhigherstorms.

DemographicalInformation–Accordingtothe2012USCensus,HallandaleBeach'stotalpopulationis38,327.Duetoalargetransientpopulation,theCity’spopulationismorerealisticallycloserto45,000.HallandaleBeachhasahighdensityofseniorcitizenslivingincondominiums,adultcongregatelivingfacilities,andnursinghomes,manyofwhichrequirespecialneedconsiderationsduringevacuationandsheltering.

EconomicProfile–TheCityofHallandaleBeachrepresentsadiversifiedeconomicbasebutwithalargepopulationofretired,fixedincomeresidents.Thereareseverallightindustriesaswellasofficebuildings,shoppingcomplexesandavarietyofrestaurants.Taxablepropertyvaluesfortheentirecityareapproximately2billiondollars.


II. Overview

A. Definitions

1. CityManager–IntheCityofHallandaleBeach,theCityManagerisultimatelyresponsibleforthesafetyandwell‐beingofthecommunity.ItistheresponsibilityoftheCityManagertodesignateanEmergencyManagerpriortoanemergencyorcrisissituation.

2. EmergencyManager–TheEmergencyManagerisdesignatedbytheCityManager.Currently,thispositionisassignedtotheFireChief.TheEmergencyManager’smainresponsibilityistomanageallemergencypreparedness,mitigation,responseandrecoveryefforts,coordinationthroughouttheCity,andwillactastheDirectoroftheEmergencyOperationsCenterwhenactivated.TheEmergencyManagershalldesignateanEmergencyManagementCoordinatortoassistintheadministrationoftheEmergencyManagementprogram.

3. IncidentCommander–TheIncidentCommanderpositionisstaffedbasedonthetypeofdisasteroremergencysituationathand.Forpublicsafetyincidentsthatrequiremorefireresources,theFireDepartmentwilltakeleadandtheIncidentCommanderwillbearepresentativefromtheFireDepartment.Forpublicsafetyincidentsthatrequiremorepoliceresources,thePoliceDepartmentwilltakeleadandtheIncidentCommanderwillbearepresentativefromthePoliceDepartment.Forpublicsafetyincidentsthatrequiremorepublicworksresources,theDepartmentofPublicWorkswilltakeleadandtheIncidentCommanderwillbearepresentativefromtheDepartmentofPublicWorks.

NationalIncidentManagementSystem(NIMS)–NIMSprovidesaconsistentnationwidetemplatetoenableallgovernment,private‐sector,andnongovernmentalorganizationstoworktogetherduringdomesticincidents.

IncidentCommandSystem(ICS)‐ICSisastandardizedemergencyresponsemanagementconstructdesignedtoprovideanorganizationalstructureforincidentmanagement.Itisan"allhazard–allrisk"approachtomanagingcrisisresponseoperationsforemergenciesofallsizes,aswellasnon‐crisisevents.

CommandStaff–TheCommandStaffintheCityofHallandaleBeachincludestheIncidentCommander,PublicInformationOfficer,SafetyOfficer,Liaison,andtheMunicipalLiaison.

GeneralStaff–TheGeneralStaffcanconsistsofanOperationsSectionChief,PlanningSectionChief,LogisticsSectionChief,andFinanceSectionChief.NotallpositionsintheGeneralStaffwillbeactivatedforallresponses.Thesepositionsareactivatedbasedonaneedtomanagespanofcontrolastheneedarises.


4. LevelsofDisaster–Forthepurposeofthismanual,disasterswillbedividedintothreelevels:

MinorDisaster‐anincidentthatiscontainedwithintheboundariesoftheCityofHallandaleBeachandcanprobablybehandledbyCityofHallandaleBeachpersonnel.TheincidentwillaffectatleasttwodepartmentswithintheCityofHallandaleBeachandtheCity’sEmergencyOperationsCenter(HB‐EOC)willbeactivated.

MajorDisaster‐anincidentaffectingatleasttwoCityofHallandaleBeachdepartmentswheretheHB‐EOCisactivatedandoneofthefollowing:TheincidentisinanotherjurisdictionaswellastheCityofHallandaleBeach,andtheincidentcanprobablynotbehandledbyCityofHallandaleBeachpersonnel.

ComplexDisaster‐anincidentthatwilldirectlyaffectallsurroundingmunicipalities.TheHB‐EOCwillbeactivated,aMunicipalLiaisonwillbeassignedtotheBrowardCountyEOC(BEOC),andresourcesfromBrowardCounty,privatesectors,StateofFlorida,andFederalGovernmentwillbeutilized.

B. PlanReview

TheHallandaleBeachCEOPisregardedasa“livingdocument”whichshallbereviewedannuallybytheEmergencyManagementCoordinator.TheCityofHallandaleBeachwillensurethatitsemergencypreparednessplanningandprogrammingremainconsistentwiththatofBrowardCounty,theStateofFlorida,andtherequirementsoftheNationalIncidentManagementSystem(NIMS).

TheHallandaleBeachCityCommissionshallformallyapproveandadopttheCEOPonceeveryfouryears.ModificationsmadebetweenformalapprovalsbytheCityCommissionwillconstituteanadministrativeupdateandnotrequireformalapproval.

C. PlanDistribution

TheHallandaleBeachCEOPwillbedistributedandmaintainedineachCityDepartment.Furthermore,copieswillbedistributedtoneighboringcommunities,theBrowardEmergencyManagementAgencyandFloridaDivisionofEmergencyManagement.TheEmergencyManagementCoordinatorwillmaintainaCEOPdistributiontablewhichdocumentplanedition,revisiondate,distributionlistanddateofdistribution.Thistableisupdatedeachtimethereisamajorrevisionofthedocumentanditisreissued.TheCEOPdistributiontablecanbefoundintheappendixoftheCEOP.AlongwiththeDistributionTablewillbea“ChangePages”tablelistingallchangesissuedandthedatetheyweredistributed.


D. PlanExecution

TheCityofHallandaleBeachEmergencyManagerorEmergencyManagementCoordinatorwillcoordinatepreparednessaspectsoftheCEOPtoincludepublicinformationandtrainingonacontinuousbasis.TheEmergencyManagerortheirdesigneewillactivatetheplanduringthreatsofdisasterandwillincreasereadinessproceduresortakeemergencyresponseactionsasmaybenecessaryfortheprotectionoflifeandproperty.

Anexecutiveorderorproclamation,issuedbytheGovernoroftheStateofFlorida,orbytheDirectoroftheBrowardCountyEmergencyManagementAgency,orbytheMayorofHallandaleBeach,ofaStateofDisaster/EmergencywillactivatethedisasterresponseandrecoveryaspectsofBrowardCountyandHallandaleBeachresources.Suchanorderorproclamationwillactastheauthorityforthedeploymentanduseofpersonnelorthedistributionofanysupplies,equipment,materials,orfacilitiesavailablepursuanttoFloridaStatutes,ChapterNo.252andanyotherprovisionoflawrelatingtodisasteremergencies,orrelatedrulesforimplementationofsuchlaws.

E. AuthoritiesHavingJurisdiction

1. LocalAuthorities CityResolution CurrentCityofHallandaleBeachComprehensiveEmergencyOperationsPlan

BrowardCountyComprehensiveEmergencyOperationsPlan CurrentBrowardCountyCoastalHurricaneEvacuationPlan

2. StateAuthorities ChapterNo.252,FloridaStatutes,“StateEmergencyManagementAct” StateofFloridaEmergencyOperationsPlan CurrentGovernor’sExecutiveOrder(EmergencyManagement)

3. FederalAuthorities RobertT.StaffordDisasterReliefandEmergencyAssistanceAct(PublicLaw93‐288)asamended

NationalResponseFramework CurrentExecutiveOrder


F. ExternalAssistance

1. FederalAssistance‐FederaldisasterassistanceismadeavailabletoStateandlocalgovernmentsundertheprovisionsofPublicLawN.93‐288followingaPresidentialDeclarationofa"majordisaster".TheOfficeofEmergencyPlanning(OEP)administerstheDisasterAssistanceProgramforthePresident.Federaldisasterassistanceissupplementaryto,andnotasubstitutefor,reliefprovidedbytheStateanditspoliticalsubdivisions.ItisprovidedonlywhentheStateandlocalresourcesareclearlyinsufficienttocopewiththeeffectsofthedisaster.

2. DisasterRecoveryfundingisavailablethroughthePublicAssistanceandtheHazardMitigationGrantPrograms.ThePublicAssistanceProgramisauthorizedbySection406RobertStaffordAct.Publicassistanceisthatpartofdisasterreliefthroughwhichthefederalgovernmentsupplementstheeffortsofstateandlocalgovernmentstoreturnthedisasterareatopre‐disasterconditions.Theseeffortsprimarilyaddresstherepairandrestorationofpublicfacilities,infrastructure,orserviceswhichhavebeendamagedordestroyed.

TheHazardMitigationGrantProgramisauthorizedbySection404oftheRobertT.StaffordDisasterReliefandEmergencyAssistanceAct(PL93‐288asamended).Itisapartnershipthatisdesignedtoassiststates,localgovernments,privatenon‐profitorganizationsandIndianTribesinimplementinglong‐termhazardmitigationmeasuresfollowingamajordisasterdeclaration.

TheHazardMitigationGrantProgramissimilarinnaturetothePublicAssistanceProgramauthorizedbySection406oftheRobertStaffordAct.PublicAssistancefundsallowaneligibleapplicanttoincorporatemitigationmeasuresintotherepairofanexistingdamagedstructureandinfrastructureifthemeasuresarecost‐effectiveorrequiredbycode.MitigationfundedunderPublicAssistanceisonlyforpublicstructuresandinfrastructuresdamagedbythedisaster.However,itismoreappropriatetofundmitigationmeasuresforpublicpropertydamageinadisasterunderSection406beforeapplyingforassistanceundertheHazardMitigationGrantProgram.

3. StateAssistance‐StatedisasterassistanceismadeavailabletocountyandlocalgovernmentsundertheprovisionsofPublicLawN.93‐288followingadeclared"majordisaster".TheDepartmentofEmergencyManagementandDivisionofCommunityAffairsadministerstheDisasterAssistanceProgramfortheStateofFlorida.Statedisasterassistanceissupplementaryto,andnotasubstitutefor,reliefprovidedbythelocalsubdivisions.Itisprovidedonlywhenthelocalresourcesareclearlyinsufficienttocopewiththeeffectsofthedisaster.StateresourcesarerequestedthroughtheBrowardEmergencyOperationsCenterand/ortheBrowardEmergencyManagementAgency.


4. CountyAssistance–TheBrowardEmergencyManagementAgencyisresponsibleforthemanagementofallemergencypreparednessprogramareaswithinBrowardCounty.TheprimaryroleoftheAgencyistodevelopandimplementcomprehensivedisasterplanning,mitigationandresponseactivitieswithinBrowardCountyundertheprovisionsofFloridastatutes.Additionally,theAgencydevelopsandmaintainsemergencyplansforalltypesofnaturalandman‐madehazards,andprovidestheanalysisandrecommendationsnecessarytomakedecisionsthatwilleffectivelysavelivesandprotectpropertyinsuchemergencies.

5. Countydisasterassistanceissupplementaryto,andnotasubstitutefor,reliefprovidedbythelocalsubdivisions.Itisprovidedonlywhenthelocalresourcesareclearlyinsufficienttocopewiththeeffectsofthedisaster.CountyresourcesarerequestedthroughtheBrowardEmergencyOperationsCenterand/ortheBrowardEmergencyManagementAgency.IntheeventofanactivationoftheBrowardEOC,theCitymayberepresentedbyaMunicipalLiaisonwhowillbethepointofcontactbetweentheCityandCounty.

G. InternalAssistance

1. Inter‐DepartmentalAssistance–AllCityDepartmentsandpersonnelwillbeavailabletoassistindisasterpreparedness,responseandrecoveryactivities.DepartmentalactivitywillbecoordinatedthroughtheCityofHallandaleBeachEmergencyOperationsCenter(HB‐EOC).DepartmentDirectors,ortheirdesignees,mayberequiredtocoordinatetheirrespectivedepartment’sactivitiesfromtheEOC.

2. VolunteerAssistance–TheCityofHallandaleBeach,throughrespectivedepartments,offersnumerousvolunteeropportunitiestotheresidentsoftheCity:CitizenCorpCouncil,CommunityEmergencyResponseTeams,FireCorp,CrimeWatch,PoliceExplorers,CommunityPoliceAcademy,VolunteersinPoliceService,etc.ThesevolunteersareencouragedandmaybeutilizedtosupplementCityresourcesbefore,during,andafteradisasterthatimpactsCity.ThesevolunteersarecoordinatedthroughtheCity’sEOC.Volunteerresourcescanbeutilized,butlimitedto,asfollows:evacuationnotification,evacuationtransport,answeringphones,preparingmealsforemergencyresponsepersonnel,andassistingatpointsofdistributionofice,waterandfood,etc.


III. OperationalConcept

A. NIMSandICS

TheCityofHallandaleBeach,throughaCityCommissionresolution,hasadoptedtheconceptsofNIMS.NIMS/ICSistheprimaryoperationalframeworkforrespondingtoallemergencyincidentswithintheCity.

InaccordancewiththeNIMSandNationResponsePlan(NPR),disastermanagementandresponseistheresponsibilityofthelowestleveloflocalgovernmentorjurisdiction.Therefore,itistheresponsibilityofgovernmentatthemunicipalleveltoundertakecomprehensiveemergencymanagementinordertoprotectlifeandpropertyfromtheeffectsofdisastrousevents.TheCityofHallandaleBeachhastheprimaryresponsibilityforemergencymanagementactivitieswithintheCity.Atthetimeofadisaster,theEmergencyManagerwillberesponsibleforemergencyoperationswithintheCity.WhentheemergencyexceedsthecapabilityoftheCitytorespond,assistancemayberequestedfromneighboringmunicipalities,BrowardCounty,StateGovernment,andotherprivateagenciesthroughmutual‐aidagreements.TheFederalGovernmentwillprovideassistancetotheStatewhereneeded.

Specializedemergencyplans,procedures,orpoliciesissuedbyBrowardCountyandtheStateofFloridathatareintendedtobeapplicabletoalllocalgovernmentswithintheCountywillbeacceptedbytheCityofHallandaleBeachandappropriatelyincorporatedintotheCity’splanningandprogrammingonatimelybasis.Subsequently,allapplicableemergencyoperationswillbeimplementedbytheCitypursuanttotheseplans,proceduresorpolicies.


B. PlanImplementation

TheCity’sMayor,ordesignee,willberesponsiblefordeclaringaLocalStateofEmergency(adisaster).Whenadisasterisdeclared,orwhentheCityManagerbelievesadisasterisabouttooccur,theHB‐EOCcanbeactivated.TheEmergencyManagerwilldirectandcoordinateoperationsfromtheHB‐EOC.TheEmergencyManagerwillconferwithDepartmentDirectorsandimplementemergencyplansfromtheHB‐EOC.

AfterbeingnotifiedbytheEmergencyManager,DepartmentDirectorsshallnotifytheirpersonnelanddirectthemtotheiroperationpostsortothestagingarea.SelectDepartmentDirectorsortheirdesigneeshouldproceedtotheHB‐EOC.Citypersonnelshallproceedtotheiroperatingpostsandpreparetoassistintheemergency.AllpersonnelnotassignedtoanoperationpostshalladheretothedirectionoftheDepartmentDirector.

TheresourcesofalladjacentCity,County,andStateagenciesareconsideredtobeavailabletosupportemergencyoperationsatthemunicipallevelinminimizingtheeffectsofdisasters.SuchadditionalassistancewillberequestedthroughtheBEOC,ifactivated,orthroughBrowardSheriff’sOfficeFireCommunications.FederalagenciesareavailableiftheyarerequestedbytheStateofFlorida.PrivatesectorassistancemaybeobtainedthroughtheHB‐EOCorthroughBrowardSheriff’sOfficeFireCommunications.

C. HallandaleBeachEmergencyFacilities

1. ThelocationoftheCityofHallandaleBeachEmergencyOperationsCenter(HB‐EOC)is:

CITYOFHALLANDALEBEACHWATERPLANT601NW6thAVENUEHALLANDALEBEACH,FLORIDA33009

2. IntheeventofcircumstanceswheretheHB‐EOCcannotbelocatedattheWaterPlant,thesecondaryEOCislocatedat:

CITYOFHALLANDALEBEACHCITYHALLCOMPLEX400SOUTHFEDERALHIGHWAYHALLANDALEBEACH,FLORIDA33009

3. TheCityofHallandaleBeachstagingareaislocatedat:CITYGARAGE630N.W.2ndSTREETHALLANDALEBEACH,FLORIDA33009


4. TheCityofHallandaleBeachComfortStationforemergencypersonnelislocatedat:

CITYOFHALLANDALEBEACHCULTURECOMMUNITYCENTER410S.E.3rdSTREETHALLANDALEBEACH,FLORIDA33009

5. TheCityofHallandaleBeachDisasterRecoveryCenterislocatedat:CITYOFHALLANDALEBEACHHEPBURNCENTER750N.W.8th AVENUEHALLANDALEBEACH,FLORIDA33009

D. OrganizationalStructure

TheCityCommissionandtheCityManagerofHallandaleBeachareresponsibleforthesafetyandprotectionofthepeopleandpropertylocatedwithinitspoliticaljurisdiction.TheEmergencyManagerwillbetheHB‐EOCDirector.

WithinthescopeofICS,allDepartmentsshallhaverepresentationattheHB‐EOC.ThedepartmentrepresentativeshallhavetheauthoritytomakecriticaldecisionsonbehalfoftheDepartmentDirector,andincoordinationwiththeHB‐EOCEmergencyManager.

AllCityDepartmentshaveemergencyfunctionsinadditiontotheirnormalduties.EachDepartmentisresponsiblefordevelopingandmaintainingtheirwrittendepartmentalannexspecifictoemergencymanagementprocedures.

E. CommandStructure

ThefollowingorganizationalstructureisestablishedtoensuretheeffectivecoordinationofCityResourcesduringdisasteroperations.DepartmentDirectors,ortheirdesignees,ofallDepartmentsaffectedbythedisasterwillbeconsideredaspartoftheCommandStaff.TheirassignmentwillbetoassisttheHB‐EOCEmergencyManagerbycoordinatingtheactivitiesoftheirrespectivedepartments.

TheHB‐EOCEmergencyManagermayrequestotherDepartmentheadsortheirdesigneestojointheCommandStaffforsupportandassignmentasnecessary.

1. PrimaryEOCCommandStaff

EmergencyManager Administerandcoordinatealldisasterpreparationsandactivitieswithin

theCity SuperviseandcoordinatestaffactivitiesattheHB‐EOC ReportstotheCityManager

EmergencyManagementCoordinator MaintainoperationalreadinessoftheHB‐EOC MaintainandupdateCity’sCEOPannually


MunicipalCoordinatorofDisasterPreparedness

IncidentCommander ReportstotheEmergencyManager Responsibleforoverallemergencyresponseoperations EnsurethatCityresourcesareusedefficientlyandthatmissionsassigned

toeachSectionChiefisconsistentwithplansandprocedures

MunicipalLiaison DesignatedbytheIncidentCommander ReportstotheIncidentCommander ResponsibleforthecoordinationofCityandBrowardCountyoperations PointofcontactattheBrowardCountyEOCforassistingagencies

SafetyOfficer DesignatedbytheIncidentCommander ReportstotheIncidentCommander Responsibleformonitoringandassessinghazardousandunsafe

situationsandtodevelopmeasuresforassuringpersonnelsafety MustinformIncidentCommanderofDangerousOperations

CityPublicInformationOfficer(PIO) DesignatedbytheIncidentCommander ReportstotheIncidentCommander Gatheringinformationandpreparingallpressreleases Responsibleforcoordinatingthereleaseofinformationandinstruction

tothemediaandpublic

DepartmentDirectors DepartmentDirectors,ordesignees,ofallDepartmentsaffectedbythe

disasterwillbeconsideredaspartoftheCommandStaff Inmajorevents,allDepartmentDirectorsarerequiredtoreporttothe

EmergencyManagerthestatusoftheirdepartment Inmajorevents,allDepartmentDirectorsarerequiredtoassistthe

EmergencyManagerasdirected

VolunteerCoordinator TheVolunteerCoordinatorwillbedesignatedbytheIncident

Commander,ordesignee DuetothespecifictrainingCERTvolunteersundergofordisaster

responseandrecovery,aCERTRepresentativemaybedesignatedastheVolunteerCoordinatorwhennecessary

Duringdisasters,theVolunteerCoordinatorwillbeassignedtotheHB‐EOCandwillberesponsibleforcoordinatingallvolunteers

2. GeneralStaffResponsibilities

OperationsSection TheOperationsSectionwillbetheresponsibilityoftheHB‐EOCandmay

include(ataminimum):theDepartmentofFireRescue,thePoliceDepartment,andPublicWorks.


EachDepartmentunderthissectionhasacommunicationsystemindependentofeachother.However,duringadisaster,communicationinteroperabilityisavailable.Eachdepartmentwillberesponsiblefortheintegrityoftheirrespectivesystem.

WillberesponsibleforallPointofDistributionCentersasnecessary

PlanningSection TheHB‐EOCDirectorwilldesignate,asnecessary,aPlanningSection

Chieftoberesponsiblefortheoveralloperationalefficiencyofthesituation,documentation,demobilization,andtechnicalspecialists.ThePlanningSectionChiefwillprepareallIncidentActionPlansandSituationalReports.

LogisticsSection Primarily,theGeneralServicesandHumanResourcesDepartmentswill

beresponsiblefortheoveralloperationalefficiencyofthefollowing: ManagingandmaintainingtheEmployeeComfortStation Volunteers

Administration/FinanceSection Overalloperationalefficiencyofthefollowing:

o Time‐Assistalldepartmentswithformstorecordtimeworkedforemployeesandoutsideagencies

o Accounting‐Assistalldepartmentswithformstorecordalldisbursementsandallocations

o Compensation‐Preparevouchersandpayrollforpaymentofexpensesandpersonnel

o Cost‐AccumulateinformationconcerningcostoftheDisasterManagement

o Grants‐Provideformsandassistalldepartmentsinapplyingforandprocuringallgrantsthatareavailable

IV. PlanofOperations.

A. OperationalPhases.

1. Phases:Theterm“phases”willbeusedtosimplifyandexpediterequiredemergencyactions.The“phases”whichapplytodisastersare:


Phase1‐Pre‐Emergency: Functionsperformedwillincludeallpreliminarypreparationsthatmust

becompletedduringthisperiodwhichbeginswiththeannouncementthattheHB‐EOCisactivated.ThisannouncementwillbemadeatthedeclarationofStormWatchintheeventofanapproachingstorm,orimmediatelyintheeventofasuddenoccurringdisaster.DetailsoffunctiontobecarriedcanbefoundintheDepartmentSpecificPlans(Appendix).

Phase2‐ImmediateEmergencyFunctions Onlyemergencyactionsnecessarytopreventinjury,lossoflife,and/or

damagetopropertywillbeundertakenduringPhaseII,andwillrequirethatcertainessentialfunctionsbeperformedby"Operations"leveloftheIncidentManagementSystem.Fordetaileddescriptionoffunctionstobeimplementedunderthisphase,refertotheHazardSpecificAnnexrelatedtothetypeofemergency.

Phase3‐PostEmergencyRecoveryandCleanup. Includesallimmediateactionsnecessarytorestoreessentialservices,

provideemergencyassistancetodisastervictimsandreturntonormalday‐to‐dayoperationsasquicklyaspossible.Suchactivitiesinclude,butarenotlimitedto,RapidImpactAssessment,addressingtheneedsofCityInfrastructure,providingemergencyresourceswhereneeded,coordinatedimmediaterelief,andassistingvictimsasnecessary.

Phase4‐LongTermRecovery Thepurposeoflongtermrecoveryistoprovideforthesafeandorderly

reconstructionofpublicandprivatebuildings,andinfrastructurewithinexistingfederal,state,andlocalguidelines,withagoalofmitigatingfuturelosses.

V. PlanMaintenance

TheCitywillreviewandmakenecessarychangestoitsCEOPonanannualbasis.PreparednesstrainingwillbeprovidedtotheCity’semployeesupontheannualrevisionoftheCEOP.TheEmergency/DisasterManagementCoordinatorisresponsibleforannualreviewandrevisionsoftheCEOP.Thedepartmentalspecificplansshallbereviewedbyrespectivedepartmentsonanannualbasis;and,allchangesshallbesubmittedtotheEmergency/DisasterManagementCoordinatornolaterthanApril30thofeachyear.Thedocumentshallalsobereviewedpriorto,andfollowingeachmajorexerciseand/oranysignificantimplementationoftheplan.


A. ExercisesandExerciseEvaluation.

TheEmergency/DisasterManagementCoordinatorwillberesponsibleforensuringtheCityofHallandaleBeachconductsanannualexerciseandevaluationoftheComprehensiveEmergencyOperationsPlan.Suchexercisemayconsistof,butisnotlimitedto:fullscaleoperational,tabletop,and/ordepartmentalexercises.AllexercisesshouldconsistofaPostExerciseevaluationtodetermineavenuesforplanimprovements.

1. Responsibilities–Emergency/DisasterManagementCoordinatorwillassignanExercisePlanningcommittee.TheExercisePlanningCommitteeshallconsistof,ataminimum,representativesoftheFireRescue,PoliceandPublicWorksDepartment.TheExercisePlanningCommitteewillberesponsibletoplananddeveloptheannualexercise.Theexerciseshallberelevanttotherisksandvulnerabilitiesofthecommunity.TheExercisePlanningCommitteewillalsoberesponsiblefordevelopingtheexerciseevaluationcriteria.

2. ExerciseType–TheCityofHallandaleBeachwillconduct,ataminimum,onetabletopexerciseannually.DepartmentDirectorsmayconductindividualexerciseswithintheirrespectivedepartmentsattheirdiscretion.

3. ExerciseEvaluation–TheExercisePlanningCommitteewillconductaPostExerciseBriefing.Allexerciseparticipantsshallbeinvitedtothebriefingtoevaluatetheexercise.

4. PostActionReport–TheExercisePlanningCommitteewillprovidetheEmergencyDirectorwithaPostActionReportforeachexerciseconducted.ThePostActionReportwillincluderecommendationsmodificationstotheemergencyplanorassociatedproceduresindicatedasnecessarybytheexercise.Theafteractionreportwillalsoinclude,ifappropriate,aplanforimplementingthemodificationsindicated.

ItisrecommendedthatimplementationandevaluationofexercisesareinaccordancewiththemethodologyspecifiedintheUSDepartmentofHomelandSecurity,OfficeforDomesticPreparedness,“HomelandSecurityExerciseandEvaluationProgram,”RevisedMay,2004.

TheCityofHallandaleBeachshallconsidertheopportunitytoparticipateincountywide,regionalorstatewideexercisesattherequestofandthroughcoordinationwiththeBrowardCountyEmergencyManagementAgency.


B. TrainingRequirements

TheCityofHallandaleBeachhasadoptedtheNationalIncidentManagementSystem(NIMS)throughaCityCommissionResolution.Bydoingso,theCityofHallandaleBeachiscommittedtoensuringallCitypersonnel,ataminimum,meettherequiredlevelofNIMStraining.TheCityofHallandaleBeachwillfurtherensureemergencyresponsepersonnelmaintaintheappropriateleveloftrainingtoprovidecontinuedservicesduringadisasterresponse.

1. TheFireDepartmentwillberesponsiblefortheimplementationoftherequiredNationalIncidentManagementSystem(NIMS)training.NIMSrequiredtrainingcoursesareasfollows:

IS‐700NationalIncidentManagementAwareness

IS‐800NationalResponsePlan

IS‐100IntroductiontotheIncidentCommandSystem(ICS)

IS‐200BasicICSforSingleResourcesandInitialActionIncidents

ICS‐300IntermediateICS

ICS‐400AdvancedICS

2. TheFireDepartmentwillberesponsiblefortheimplementationoftrainingrequirementsforallpersonnelassignedtotheCity’sEmergencyOperationsCenteroractingasaMunicipalLiaisontotheBrowardEmergencyOperationsCenter.Trainingcoursesareasfollows:

IS‐100,IS‐200,IS‐700,IS‐800,G‐300,G‐400,plus

IS-701 NIMS Multiagency Coordination Systems (MACS)

IS-702 NIMS Public Information Systems

IS-703 NIMS Resource Management

IS-704 NIMS Communications and Information Management

IS-706 NIMS Intrastate Mutual Aid – an Introduction

Basic WebEOC and Municipal Rep/Liaison Training

Employeetrainingrequirementswillbedeterminedbytheemployee’sroleduringadisasterand/oremergencyresponse.Theemployee’sroleduringtheseresponseswillbedocumentedintheemployee’sjobdescriptionalongwithalltrainingrequirements.


3. ThePersonnelDepartmentwillberesponsiblefor:

Ensuringinitialtrainingrequirementsaremetuponorientationofemployees.Alltrainingrequirementsshallbemetwithinoneyearofemployment.

DocumentationofallNIMSrequiredtraining.Trainingrequirementswillbedescribeinemployeejobdescriptions.IndividualDepartmentDirectorsmayrequireemployeestomaintainahigherleveloftrainingthenthatoftheirjobdescription.

MaintaintrainingcertificationforrequiredNIMStrainingintheemployeespersonnelfiles.CopiesmaybemaintainedatthedepartmentleveluponDepartmentDirectors’discretion.


HAZARDSPECIFICANNEX 2‐1FLOODING

GENERALSTAFF:OPERATIONSSECTION

I. Introduction

TheCityofHallandaleBeachhasareasvulnerabletofloodinginbothhurricanesandseverethunderstorms.ThissectionoftheEmergencyOperationsPlanisdesignedtoprovideaframeworkforpreparingemployeesandthegeneralpublicintheeventofaflood.

II. Purpose

ToassignresponsibilitiesandestablishprocedurestobeusedwhentheCity,oraportionoftheCityisthreatenedbyflooding.ThisplanisintendedtoaugmentandnottoreplacetheprevioussectionsoftheEmergencyProceduresManual.Theorganizationasdescribedinprevioussectionsremainsthesameforfloodingincidents.Thesameistrueforassignedresponsibilities.However,thissectionofthemanualassignsadditionalresponsibilitiesforfloodspecificincidents.

III. Definitions.

A.FlashFloodWatch.AFlashFloodWatchmeansthereisachancethatfloodingcouldoccuratanytimewithinthenextfewhours.

B.FlashFloodWarning.AFlashFloodWarningmeansthethreatofafloodisimmediateandtheremayonlybesecondstoevacuatetohigherground.

C.FloodLevels:

1.Level1–MinorMinorflooding.(lessthan6inchesindepth)abletodiscernroadwaysandwheretheroadsend,waterisnotenteringstructures,noobviouserosionofroadwaysorlandscape.

2.Level2–Moderate

Moderateflooding.(depth6to12inches)Roadwaysoftenimpassibleinaregularvehicle.Floodingofyards,parkinglots,roadwaysandminimalhome/businessflooding(waterenteringthestructures).Theremaybeareaswhereroadways,landscapeandbodiesofwatercannotbediscernedduetotheflooding.Areasareinaccessibleduetoflooding.

3.Level3–Severe

Severeflooding.(depthgreaterthan12inches)Roadwaysimpassablebycarsandtrucks.Substantialfloodinginmanystructurescausingdamageorcollapse.Standingwaterinsidestructuregreaterthan12inches.Roadsignsandsimilar


landmarksmaynotbevisibleduetoflooding,areasimpassiblebynormalmeans.4. Level4–Catastrophic Catastrophicflooding.Streetsareimpassiblebycarortrucks.Most

structureshavesubstantialflooding.

IV. GeneralPreparedness

A.TheHallandaleBeachPublicWorksDepartmentisresponsibleforinformingthegeneralpublicofproceduresthatwill beusedintheeventofapotentialfloodingincident.Thisisdonethruannualmailings,quarterlynewsletters,andothermeans.

B.TheHallandaleBeachPoliceDepartmentisresponsiblefordisseminatingflood

warningstothegeneralpublic.Differentmeansmaybeusedtocommunicatethewarning,includingloudspeakersinpolicevehicles,usingtheEmergencyCommunicationsNetwork(CodeRed)phone callingsystem,anddoortodoornotificationwhentimepermits.

C. AllHallandaleBeachFireStationshaveemergencynotificationsystemsconnectedwith

theBrowardSheriff'sOfficeRegionalCommunicationsCenter(FireCOM).AllFireRescuecrewshavepagersalsoconnectedwithdispatch.ThedispatchcentertransmitsallfloodwarningsreceivedfromBrowardCountyEmergencyManagement,includingunexpectedstormsthatmaygeneratefloodconditions.ItistheresponsibilityofHallandaleBeachFireRescuetoinitiateoperations.

D. TheEmergencyManagementCoordinatorwillmonitornewsalerts,e‐mails,

postings,andadvisoriesissuedbytheNationalWeatherServiceandtheSouthFloridaWaterManagementDistrictforfloodingandothersevereweatherwarnings.

V. AnnualPre‐EmergencyResponsibilities

A.FireRescueDepartmentResponsibilities1. PerCityPolicy,conductannualexercisestoreviewtheEmergencyOperationsPlan.2.AnnuallyupdatecriticalfacilitiesphonelistandsubmittotheEmergency

ManagementCoordinatorforCodeRedupdate.3. ActivateCodeRedmessagedeliverysystemwhenrequired.4.Annuallyreviewanyfloodresponseplansthatprivatelyownedcriticalfacilities

maypossess.5. RecognizepossiblefloodconditionsandnotifytheEmergencyManagement

Coordinatorortheirdesignee.7.Assistotherdepartmentsasnecessary.

B.PoliceDepartmentResponsibilities

1.UpdatecriticalstaffandfacilitiesCodeRedphone listannually.


2.ActivateCodeRedmessagedeliverysystemwhenrequired.3.ProvidePublicInformationOfficer(PIO)inallemergencies.4.Assistotherdepartmentsasrequired.C.PublicWorksResponsibilities1.SubmitfloodplanarticlesforquarterlyHallandaleHappeningsnewsletter.2.Annually,draftamailertonotifyallfloodplainresidentsoffloodwarning

procedures.IncludemethodstheCityusestowarnresidentsofimpendingfloodconditions.

3. Annuallyreview/updateoftheCity’sCommunityRatingSystem(CRS)andFloodplainManagementPlan.

D. HumanResources

1. AnnuallyupdateCityemployeephonelistandsubmittotheEmergencyManagementCoordinatorforCodeRed.

VI. Procedures.

A.TheCity'sEmergencyManager,EmergencyManagementCoordinator,ortheir

designee,willmonitorlocalweatherconditionsaswellastheNationalWeatherServiceWarningPointforpotentialfloodevents.

B.WhenaFloodAdvisoryisissued,theCity'sPIOwillbeinstructedtopostthe

appropriateadvisoryandinformationtoCityresidents.Cityemployeeswillbenotifiedusinginternalcommunication(e‐mail)and/ortheCodeRedsystem.

C.TheCity'sEOCmaybeopenedatthediscretionoftheEmergencyManagerortheir

designeetomonitortheevent.

D.AllCityDepartment'simpactedbytheadvisorywillbeinstructedtotaketheappropriateactionsunderthedirectionoftheEmergencyManager.

E.OperationsSectionResponsibilities

1.TaketheappropriateactionstopreventandprotecttheCity'sWaterTreatmentFacilitiesandcapabilities.

2.RecognizefloodconditionsandadvisetheEmergencyManagementCoordinator.

3.ProvidepublicadvisoriesviaCodeRedorpublicaddresssystems.4.Conductevacuationsofimpactedareaswherenecessary.5.Maintainlawenforcementthroughevacuationroutes,prohibitnon‐essential

vehiclesfromenteringthefloodzones.7.Provideandset‐upbarricadesforimpactedareasofCity.8.AssistthePoliceDepartmentwithevacuations.9.Considershelteringneeds.


HAZARDSPECIFICANNEX 2‐2

WINDSTORMCESSATIONOFEMERGENCYOPERATIONSCOMMANDSTAFF:SAFETYOFFICERGENERALSTAFF:OPERATIONSSECTION

I. IntroductionWindspeedscangreatlyimpacttheabilityofpublicemployeeandemergencyvehicles

torespondduringwindevents(ie.hurricanes,tropicalstorms,andtornadoes).Responseinsucheventscanresultintheinjuryofpersonnelaswellastheoverturningofvehicles.Studieshavebeenconductedresultinginthefollowingrecommendationsastocessationofemergencypreparationsandresponseinwindevents.DuringpreviousstormstherehasbeeninconsistencieswithintheCityastocessationofoperationsduetohighwindsduringastorm.

II. PurposeThisprocedureisintendedtoprovideguidancetooperationalpersonnelduring

tropicalstormforceandhurricanewindconditions.Assuch,thereareseveralprimaryconsiderations.Firstisthesafetyofallpersonneloperatingoutdoorsduringsuchevents,andsecondlytheabilityofemergencyvehicles(andnon‐emergencyvehicles)totravelduringwindstormconditions.Researchhasshownthatthepossibilityofvehiclesoverturningisrelatedtothetypeofvehicleinvolved.Andfinally,considerationtoprovideguidanceforthesafetyofpersonnelwhileoperatingoutsideoftheemergencyvehicle,bothonroadwaysandotheropenspaces,andwhilemovingbetweenemergencyvehiclesandstructures.

III.DefinitionsA.SustainedWindSpeed‐Theaveragewindspeedoverasixtysecondperiod.B.WindGusts‐Peakwindslessthantwentysecondsinduration.Typicallyhigher

thansustainedwindspeeds.

C. TropicalStormForceWinds‐Windsofthirty‐ninemilesperhourorgreater.D.Hurricane

ForceWinds‐Windsofseventy‐fourmilesperhourorgreater.

E.WindSpeedMeter‐Ahandheldmeterusedtomeasurewindspeedsinalocalizedarea.

F.CommandVehicles‐SportUtilitytypevehicles.

G.WeatherBugWeatherStation‐WeatherstationsarelocatedthroughouttheCity


thatprovidesliveweatherinformationviainternetaccess.

IV. ProceduresA.The EOCwill monitorwindspeedsbyutilizing theWeatherBugweatherstationslocatedatspecificlocationswithin theCity,alongwithotherwebbasedweatherstationsandinputfromemergencyresponseandfieldpersonnel.B.Out‐doorpreparationsofCityfacilitiesshouldbeconductedduringtheStormWatchphase.Allpersonnelrequiredtoworkduringhighwindconditionsshallbeequippedwith aminimumofahelmetandeyeprotection.Basedonconditionsattheworksite,supervisorsmayrequireadditionalprotectiveequipmenttobeutilizedbyemergencyresponders.Thesemeasuresareintendedtoenhancetheprotectionofindividualpersonnelfromtheriskofflyingdebris.C.All“non‐essential”outdooractivityshallceaseupon:• Sustainedwindsreach35MPHormore,• SupervisorsfeelshighsustainedwindscreateanunsafeworkingenvironmentD. UponannouncementofaStormWarning,eachfireenginewill beequippedwith ahandheldWindSpeedMeter.E. Emergencypersonneloperatinginstormwindconditionsshallbeequippedwithaminimumofahelmetandeyeprotection.Basedonoperationalcircumstancesatthescene,supervisorsmayrequireadditionalprotectiveequipmenttobeutilizedbyemergencyresponders.Thesemeasuresareintendedtoenhancetheprotectionofindividualemergencypersonnelfromtheriskofflyingdebris.F.EmergencyOperationsCenterand/ortheIncidentCommanderwill monitortheweatherandwindspeedtoensuresafetyofallemployees.DeterminationswillbemadebytheIncidentCommanderG.TheEmergencyManagerand/ortheIncidentCommanderwill ceaseallemergencyoperationsandresponsewhensustainedwindsreach5OMPH.H.TheIncidentCommandershallbeadvisedwhenweatherconditionsnolongerallowforoutdooremergencyoperations.I. IncidentCommanderwill adviseBrowardCountyRegionalCommunicationstoplaceall911requestsforassistanceinorderofpriority.FireCom/PDComwillupdatetheIncidentCommanderofallcallsbeingheldthatcouldbelifethreatening,highhazard,orspecialsituations.Operationsmayresumeoncewindspeedsandweatherconditionspermit.Emergencypersonnelwill respondto911requestspertheIncidentCommander’spriority.


HAZARDSPECIFICANNEX 2‐3HURRICANE/TROPICALSTORMOPERATIONS

GENERALSTAFF:OPERATIONSSECTION

I. IntroductionTheCityofHallandaleBeachisacoastalcityinatropicalclimatethatisvulnerabletotropicalstormsandhurricanes.ThesectionoftheComprehensiveEmergencyOperationsPlanisdesignedtoprovideaframeworkforpreparingemployeesandthegeneralpublicintheeventtropicalstorm/hurricaneconditionsimpacttheCity.

II. Purpose

Toassignresponsibilitiesandestablishproceduresforgovernmentalagencies,volunteers,andindividualsinpreparingfortropicalstormandhurricaneconditionsimpactingtheCity.TheprimaryobjectiveistoprotectCitypersonnel,facilities,thegeneralpublicandinfrastructurefromtheimpactsoftropicalstormsandhurricanes;andtoensurecontinuedoperationsintheaftermathofsuchanevent.

III. DefinitionsA.GailForceWinds‐Windspeedsof32MPHorgreater.B.Hurricane‐Anintensetropicalweathersystemofstrongthunderstormswith awell‐

definedsurfacecirculationandmaximumsustainedwindsof74mphorhigher.C. Storm‐Maybeconsideredatropicalstormorhurricane,unlessotherwisespecified.D.StormSurge‐Thewallofwaterthatispushedtowardtheshorebytheforceofthe

windsswirlingaroundthestorm.Thisadvancingsurgecombineswith thenormaltidestocreatethehurricanestormtide,whichcanincreasethemeanwaterlevel15feetormore.

E. StormWatch‐StormconditionsMAYimpacttheareawithin twenty‐four tothirty‐sixhours.

F. StormWarning‐StormconditionsareEXPECTEDtoimpactthelocalareawithintwenty‐fourhours.

G. SustainedWinds‐Definedasa1‐minuteaveragewindmeasuredatabout33feet.H.TropicalStorm‐Anorganizedsystemofstrongthunderstormswith adefined

surfacecirculationandmaximumsustainedwindsof39‐73mph.


IV. ProceduresA. TheCitywillmonitoradvancestormwarningissuedbytheNationalOceanographicand

AtmosphericAdministration(NOAA)andtheNationalHurricaneCenter,toallowtheCityEmergencyManagersufficienttimetotakepreparatorystepstoprotectresidentsandCityfacilitiesthreatenedbythestorm.

B. Preparatorytimemayvarydependinguponweather,roadconditions,andtimingofstormlandfall.Inaddition,theremaybeavariationfromeighttotwentyhoursoccurringbetweenthearrivalofgaleforcewindsandthearrivalofthehurricaneeye,duringwhichtimeitwillbecomedifficulttotakepreparatorymeasures.Theseintervalsoftimearedependentuponthecategoryofstorm,itssize,anditsdirectionandspeedofapproach.Therefore,thetotalamountoftimethatmustbeallowedinordertoachievesafepreparationmayvaryandmaybeupwardtotwenty‐fourhoursormore.

C. TheCityCommissioners/CityManagerwillactinaccordancewithFloridaStatuteNo.252,tocarryoutits/his/herresponsibilityforsafeguardingthelifeandpropertyofthecitizensoftheCityofHallandaleBeach.

D. TheEmergencyManagerwillactivatetheHB‐EOC,assumeandmaintaincontrolinprovidingdirectionsforalloperationsduringtheemergency.

E. TheEmergencyManagementCoordinatorwillassisttheEmergencyManagerin

coordinatingallfunctionsofHB‐EOC.

F. TheOperationsSectionChiefwilloverseelawenforcement,publicworks,andfirerescueservicesfortheCityfromtheHB‐EOC.Mutualandautomaticaidagreementswillbeinstitutedasnecessary.OperationsSectionChiefwill:1. CoordinateanyevacuationperFunctionalAnnex3‐3"EvacuationPlans".

2. Coordinatelawenforcementactivities.3. Coordinateallfireandrescueactivities.4. Coordinateallpublicworks,engineering,andutilityprojectsduring

emergencyoperations.5. Coordinateallmedicalactivities.

G. PublicInformationOfficer(PIO)isresponsibleforprovidingPublicInformationServicesandpreparingwrittenpressreleases.Inmostmassevacuationsituations,themajorityofpublicinformationwilloriginatefromtheBrowardCountyEOC.However,theCityPIOwillprovidepertinentinformationtothelocalcablecompanytobroadcastonthegovernmentaccessstation.Additionally,thePIOwillworkwiththeBrowardCountyJointInformationCenter(JIC).

H. DepartmentDirectorswillmaintaintheirservicesandassisttheEmergencyManagementCoordinatoraspertheCEOPorasrequestedbytheEmergencyManager.


V. PhasesA.Phase1‐Pre‐EmergencyProcedures

HURRICANE/TROPICALSTORMWATCH.WhentheNationalHurricaneCenterannounces a"Hurricane/TropicalStromWatch"fortheBrowardCountyarea,itisanindicationthatthereisapotentialthreattotheCity.Stormconditionsmayimpactthelocalareawithin36‐48hours.

1.TheCityCommission,CityManager,andCityAttorneyshallreview:

a)Governor'sExecutiveOrder,ifissuedb)ChapterNo.252,FloridaStatutesc)TheCityofHallandaleBeachComprehensiveEmergencyOperationsPlan(CEOP)d)HazardSpecificAnnex2‐3"HurricaneOperations"e)FunctionalAnnex3‐3"EvacuationPlans"f)ConsideractivatingtheCity'sEOC

(1)TheCity'sEOCmay bepartiallyactivatedduringthisstage2.EmergencyManager

a)EstablishUnifiedCommandorappointanIncidentCommander.b)Monitorweatherandstormupdatesc)NotifyCityCommissioners,CityManager,andDepartmentDirectorsofpotentialstormimpactd)Ensureallrelatedpoliciesandproceduresareadheredtoe)Reviewplansandprocedureswith stafff)AssessactivationlevelofBrowardEmergencyOperationsCenterg)WhendirectedactivatetheCityEOCand stafftheEOCasneededh)Attendallrelatedconferencecalls

3.EmergencyManagementCoordinator

a)EnsuretheHB‐EOCisfullyfunctionalb)ManageEOCinventories(MRE’s,MedicalEquipment)c)MonitortheNationalWeatherService,NOAA,localWeatherBug,andBEMAforinformationrelatedtothestorm.d)Attendallrelatedconferencecalls.

4.UnifiedCommand/IncidentCommander

a)Monitorinformationrelatedtothestormb)EnsuretheEmergencyManagerandDepartmentDirectorsareuptospeedasto

potentialstormconditionsandactionstobetakenc)EnsureallCityfacilitiesaresecuredd)Attendallrelatedconferencecallse) EstablishtheIncidentCommandSystemandappointmentofcommandstaffas

necessary(Operations,Logistics,Finance,andPlanningSectionChiefs)

REVISION DATE REVISING DEPARTMENTREV-5.2015 June 01, 2015 FIRE DEPARTMENT

Phase1‐Pre‐EmergencyProcedures(Continued)g)EstablishanIncidentActionPlanning(IAP)scheduleandoperationalperiodsh)AssignmentaMunicipalLiaisontotheBrowardEOC.i)Considertheneedforearlyevacuation.IfanevacuationisorderedbyBroward

EmergencyManagementortheNationalHurricaneCenter,theIncidentCommandershall:(1)AdvisetheEmergencyManager(2)RecommendfullactivationoftheCity'sEOC(3)ActivatetheEvacuationAnnex3‐3(4)ProvidePIOwith appropriateinformation forpublicrelease

5.PublicInformationOfficer

a)ThePIOwill beassignedbyandreporttotheIncidentCommanderb)WillestablishandstafftheCity's"HurricaneInformationHotline"and

ensureaccuratedisseminationofinformation.c)Willdeveloppressreleasesandpublicinformationadvisoryinformation forreleasetomediaoutlets(1)Messagestoinclude,butnotlimitedto:

(a)Detailsaboutthehurricane(b)IdentityandlocationofAmericanRedCrossPublicShelters(c)Detailsabouttransportationfortheinfirmed,disabled,and

ambulatorypeoplewithout transportation(d)Survivalinformationregardingfood,water,medicine,andother

essentials(e)Identificationofareasthatarerequiredtobeevacuated(f)Protectivemeasurestobetakenbythoseinareasthatarenotrequiredtobeevacuated(g)EmergencytelephonenumbersforEmergencyManagement(h)Recommendationforearlyevacuationforthosewhowishto

seekprivateshelter(i)Marineadvisoriesforallboatstoremaininport

d)WorkwiththeBrowardCountyEmergencyOperationsCenter(EOC)andtheJointInformationCenter.

6.OperationsSectionChief(ifappointed)shall:

a)ReportstotheIncidentCommanderb)Coordinateoperationalactivitieswith Police,Fire‐Rescue,andPublic

WorksDepartmentsc)ReportoperationalandpreparatoryactivitiestoEMCoordinatord)Ensureinteroperability ofcommunicationswith EOC,Police,Fire

Rescue,and PublicWorks.e)SecureallCityfacilitiesandtestCitygeneratorsf)ReviewFunctionalAnnex3‐3(EvacuationPlan)andprepareforpossibleevacuationofresidents


Phase1‐Pre‐EmergencyProcedures(Continued)

g)BeginevacuationactivitiesatthedirectionoftheEmergencyManagerorIncidentCommander

h)Providethenecessarytrafficcontrolastoexpeditemovementofpersonnel,supplies,andnecessaryequipmentduringpreparationstageofemergency

i)Schedulegarbagepick‐upprior tostormj)ProvideappropriatepublicinformationtotheEOC

7.LogisticsSectionChief(ifappointed)shall:a)ReporttotheIncidentCommanderb)Reviewandensureallappropriatecontractsareinforcec)Consultwith EmergencyManagerforrequiredsuppliesandequipmentneeds

d)SetupCityEOCatthedirectionoftheEmergencyManagere)SecureallCityelectronicrecordsf)ProvidetechnicalsupporttoEOC

8.PlanningSectionChief(ifappointed)shall:

a)ReporttotheIncidentCommanderb)Monitorweatherupdatesc)ReviewallrelatedAnnexesd)PreparetheIAP,operationalscheduleandpre‐incidentplanningmeeting.

9.FinanceSectionChief(ifappointed)shall:a)ReporttotheIncidentCommanderb)Establishappropriatestormrelatedaccountsc)Preparefunding(cashonhand)c)Ensureallstormrelateddocumentationwillbekeptonremovabledrive,hardcopyandtheCityserver.Allnecessaryfinancialdocumentation(ie:timekeepingrecords,purchasingrequesting,etc)willbedistributed.

10.DepartmentalActions

a)AllDepartmentsDirectorsshall:(1)ReporttotheEmergencyManager(2)Maintainnormaloperationsaslongassafelypossibleoruntil

instructedotherwisebytheEmergencyManager(3)ReviewyourDepartmentalAnnex,ensurerelateddepartment

proceduresareadheredto(4)ProvidetheappropriatestafftotheCity'sEOCattherequestof

theEmergencyManager(5)Cancelallleaveforallpersonnelassignedtoemergencyduties(6)Ensuredepartmentfacilitiesaresecuredandprotected(7)ReviewtheCity'sComprehensiveEmergencyOperationsPlan

andtheHazardSpecificAnnex2‐3:HurricaneOperations


B.Phase2‐ImmediateEmergencyFunctions

HURRICANE/TROPICALSTORMWARNING.WhentheNationalHurricaneCenterissuesa"Hurricane/TropicalStormWarning"fortheBrowardCountyarea,itisanindicationthattheprobability oflandfallaffectingtheCityishigh.(Typically24hours)

1.TheCityCommissionshallconsider:a)ConveningintheCityCommissionChambersb)DeclaringaStateofEmergencyfortheCityc)Assigningandmakingavailableforduty,theofficesandagenciesofthe

City,includingtheiremployees,propertyorequipment,relatingtofirefighting,rescue,lawenforcement,health,medical,legal,socialservices,engineering,environmentalservices,utilities,andrelatedforEmergencyDisasterPreparednessforcesoftheCity.Deployallforcesasrequired.

d)InvokingtheCity'sComprehensiveEmergencyOperationsPlane)Suspendingtheprovisionofanyordinance,order,ruleorregulationprescribingtheprocedureforconductoftheCitybusinessifstrictcompliancewith themwould,inanyway,prevent,hinder,ordelaynecessaryactionincopingwith theemergency

f)Enactingemergencyordinancesasmayberequiredtocopewith thedisaster.UtilizeallavailableresourcesoftheCityandCountyGovernmentsasreasonablynecessarytocopewith thedisasterand/oremergency

g)Commandeeringorutilizing,with authorizationfromtheGovernorandsubjecttoanyapplicablerequirementsforcompensationunderFloridaStatutesNo.252.43,anyprivateproperty,iftheEmergencyManager/Commissionfindsthisnecessarytocopewith thedisasteremergency

h)Suspendingorlimiting thesale,dispensing,ortransportationofalcoholicbeverages,firearms,explosives,andcombustibles

i)PerformingallotherfunctionsprescribedinFloridaStatutesNo.252,andtheGovernor'sExecutiveOrderNo.80‐29asmayberequiredtoimplementtheCity'sComprehensiveEmergencyOperationsPlan

2.EmergencyManager,atthedirectionoftheCityManager,will:

a)EnsuretheCityManagerandCityCommissionareuptodateastopotentialstormconditionsandactionstobetaken

b)ConsiderfullyactivatingandstaffingtheCity'sEOCc)ConfirmthelevelofactivationoftheBrowardEmergencyOperations

Centerd)Continueemergencyoperationsaslongasweatherpermitsandsafelytodoso

e)Monitorweatherandstormupdatesf)Establishtheinitialoperationperiod.


3.UnifiedCommand/IncidentCommander

a)Ensureappropriateinformation isprovidedtoPIOforpublicreleaseb)VerifytheopeningofAmericanRedCrosssheltersc)Ensurethesafeevacuationofresidentsintheappropriateevacuation

zonespertheFunctionalAnnex"EvacuationPlan"d)Monitorinformationrelatedtothestorme)EnsuretheEmergencyManagerandDepartmentDirectorsareuptodateastopotentialstormconditionsandactionstobetaken

f)AssignMunicipalLiaisontotheBrowardEmergencyOperationsCenterg)ImplementFunctionalAnnex6"EvacuationPlans"h)ImplementtheHazardSpecificAnnex2"StormWindCessationPlan"

4.PublicInformationOfficera)ProvideDepartmentDirectorswith accuratecontactinformationand

employeemessagesforpoststormcommunicationsb)Developpressreleasesandpublicinformationadvisoryinformation forreleasetomediaoutlets

5.OperationsSectionChiefshall:

a)ReviewIAPandcoordinatealloperationalactivitiesb)ReportoperationalactivitiestoIncidentCommanderandmakeoperationalrecommendationsfornextoperationalperiod

c)ReviewtheHazardSpecificAnnex2"StormWindCessationPlan"d)Providethenecessarytrafficcontrolastoexpeditemovementofpersonnel,suppliesandnecessaryequipmentduringpreparationstageofemergency

e)ProvidepublicinformationtothePIOf)Continueemergencyoperationsaslongasweathersafelypermits

g)AdviseIncidentCommanderwhenweathernolongerallowsforsafeoperations

h)Ensureallprotectiveactionsarecomplete

6.LogisticsSectionChiefshall:a)Consultwith EmergencyManagerforrequiredsuppliesandequipmentneeds

b)Reviewandensureallappropriatecontractsareinforcec)ProvidetechnicalsupporttoEOCd)BeoncallforEOCtechnicaloperation

7.FinanceSectionChiefshall:a)Monitorstormrelatedcostsandexpensesb)Monitorpayroll


8.PlanningSectionChief

a)Monitorallweatherrelatedupdatesb)EstablishanIAPandplanningschedulec)PrepareIAP

9.DepartmentalActions

a)AllDepartmentsnotparticipatinginemergencyoperationsshall:(1)Providepersonnelwithpoststormcontactinformation(2)AdviseOperationsSectionChiefofDepartmentstatus(3)Closeandsecureoffices

C.Phase2‐StormOnslaught1.ElectedOfficialsshall

a)Remaininasecurelocationuntil advisedofallclearbyEmergencyManager

b)BeavailableviaphoneforEmergencyManager

2.EmergencyManagera)RemainintheHB‐EOCorothersafelocationuntil allclearisgivenbyNationalHurricaneCenterand/orBrowardEOC

b)EnsureCityCommissionersandCityManagerareupdatedonemergencyoperations

c)Monitorweatherandemergencymanagementrelatedinformationd)Considerneedforemployeecomfortstation

3.IncidentCommandera)RemainintheCityEOCuntil allclearisgivenbytheNationalHurricane

Centerand/orBrowardEOCb)UpdateEmergencyManagerastoemergencyoperationsc)Monitorweatherandemergencymanagementrelatedinformation.d)ProvideupdatestoPIOe)Prepareoperationalscheduleforpoststormactionsf)MonitoremergencyresponsesbyPolice,Fire‐Rescue,andPublicWorksg)Considerceasingout‐dooroperationsattherecommendationoffield

supervisorsand/ortheWindCessationPlanh)AdviseBrowardSheriff'sOfficeCommunicationsDivisionofoperationalstatus

4.PublicInformationOfficera)RemainintheCityHB‐EOCuntil allclearisgivenbytheEOCDirector

and/orCoordinator


b)Preparepoststormpublicinformationmessagesc)Preparepoststormemployeemessage

5.OperationsSectionChiefa)Monitorandensuresafeoperationalactivitiesb)Monitorweatherupdatesandconditionsc)Prepareforpoststormoperationsd)ConsidertheneedtoceaseoperationsperHazardSpecificAnnex2"StormWindCessationPlan"

e)Continuenormaloperationsaslongassafelypossiblef)AdviseIncidentCommandwhenweathernolongerpermitsforsafeoperations

6.OtherCityDepartmentsa)Remainisasafelocationuntil allclearisgivenbytheEmergencyManager


D. Phase3‐EmergencyResponseandRecovery1.CityCommissionuponallclearshallconsider:

a)ConveningintheCityCommissionChambersb)Assigningandmakingavailableforduty,theofficesandagenciesoftheCity,includingtheiremployees,propertyorequipment,relatingtofirefighting,rescue,lawenforcement,health,medical,legal,socialservices,engineering,environmentalservices,utilities,andrelatedforEmergencyDisasterPreparednessforcesoftheCityofHallandaleBeach

c)Deployingallforcesasrequiredd)Suspendingtheprovisionofanyordinance,order,ruleorregulationprescribingtheprocedureforconductoftheCitybusinessifstrictcompliancewith themwould,inanyway,prevent,hinder,ordelaynecessaryactionincopingwith theemergency

e)Enactingemergencyordinancesasmayberequiredtocopewith thedisaster

f)UtilizingallavailableresourcesoftheCityandCountyGovernmentsasreasonablynecessarytocopewith thedisasteremergency

g)Commandeeringorutilizing,with authorization from theGovernorandsubject to any applicable requirementsfor compensationunderFloridaStatutesNo.252.43,anyprivateproperty,iftheEOC/Commissionfindsthisnecessarytocopewith thedisasteremergency

h)Suspendingorlimiting thesale,dispensing,ortransportationofalcoholicbeverages,firearms,explosives,andcombustibles

i)PerformingallotherfunctionsprescribedinFloridaStatutesNo.252,andtheGovernor'sExecutiveOrderNo.80‐29asmayberequiredtoimplementtheCityofHallandaleBeachEmergencyProcedure'sPlan

2.EmergencyManager

a)AdviseCityCommissionandCityManagerof"AllClearNotice"fromtheNationalHurricaneCenterand/orBrowardEmergencyOperationsCenter

b)Orderemergencyoperationactivitiestoresumec)Monitordamage,costs,andexpensereports

3.IncidentCommander

a)OrdertheOperationsSectionChieftoresumeemergencyoperationsb)ReportoperationalactivitiestoEmergencyManagerc)AdviseBrowardSheriff'sOfficeCommunicationDivisionofoperationalstatus

d)ConducttheRapidImpactAssessment(RIA)perFunctionalAnnex3‐4"RapidImpactAssessment"e)ReportRIAassessmentviaWEBEOClinkwhencompletef)ConductadamageassessmentofallfacilitiesandCityg)ProvidereporttoEmergencyManagerandBrowardEOC


h)ProvidecostsandexpensereportstotheFinanceSectionChiefi)ProvidepublicinformationtoPIOforreleasej)ConsidertheneedforaPointofDistribution(POD)k)Considertheneedforanemployeecomfortstation

4.PublicInformationOfficer

a)Preparepublicinformation forEmergencyManagersreview

5.OperationsSectionChiefa)Resume,coordinate,andmonitoremergencyoperationsb)Ensureallemergencyrequestsareprioritized

(1)Lifesafetyisthehighestpriorityc)OverseePointofDistributiond)AssessresourcesneedsandprovidereporttoIncidentCommanderand

PlanningSectionChiefe)MonitorRapidImpactAssessmentf)Monitorreverseevacuationsg)Providetrafficcontrolastoexpeditethemovementofemergencyresources

h)Clearmajorroadwaysand accessesofdebrisi)Prepareascheduleforneighborhooddebrisremovalj)Ensurecompliancewith allCodeEnforcementk)AdviseIncidentCommanderwhenreturningtonormaloperations

6.LogisticsSectionChiefa)Evaluateandmaintainemergencysuppliesb)Confirmfood/cateringcontractor’sabilitytorespondc)Processpurchaserequestsforpoststormactivitiesd)OverseeEmployeeComfortStatione)ProvidestatusreporttoIncidentCommanderf)Considerandnegotiateemergencycontracts

7.FinanceSectionChiefa)Monitorandtrackallstormrelatedcostsb)Assistdepartmentswith comple t ing timecardsandpayrollactivitiesc)ProvidecostsandexpensereportstoIncidentCommanderd)CollectandprocessallFEMArelatedfinancialforms

8.PlanningSectionChiefa)ContinueIAPscheduleandplanningb)AddressresourceneedsofstaffandCity

9.DepartmentalResponsibilitiesa)ProvideregularupdatesregardingactivitiestoEmergencyManagerb)Conductdamageassessmentofdepartmentfacilitiesandcommunity


FUNCTIONALANNEX3‐1EMERGENCYPUBLICINFORMATION

COMMANDSTAFF:PIO

I. IntroductionAfteradisasteritisvitaltoreturnthecommunitytoanormalstateofaffairs.Tohelpaccomplishthistask,itisimportanttoensurethepublichasuptodateandaccurateinformationregardingthedisaster,Cityresponse,serviceavailability,andotherconcerns.

II. Purpose

Thisprocedureprovidesforgivingthepublicaccurate,timely,andcontinuousinformationthroughouttheemergencyperiod.Inaddition,toensurethatthecommunityisalwayspreparedfordisasters,theCitywill provideaCommunityDisasterPreparednessProgram.TheCityofHallandaleBeachshallofferdisasterpreparednesseducationalopportunitiestoitsresidentsthroughresourceswithintheCityandCounty.ProgramssuchastheCitizenCorpCouncil,theCommunityEmergencyResponseTeamprogram,andthe“AreYouReady”hurricanepreparednessprogramhavebeenestablishedbytheCity.AllCitydepartmentswilltakeeveryopportunity toprovideresidentswithavenuestodisasterpreparednesseducation.CommunityDisasterPreparednessprogramswill specificallytargetthoseresidentsathighestriskand/orvulnerability.

III. Definitions

A. AMRadio:Amplitude Modulation (AM) radio broadcast technology available to

organizationstobroadcastmessagestothelocalcommunity.

B. Bulletin:awebpagewith regularentriesofcommentary,descriptionsofevents,orothermaterialsuchasgraphicsorvideo.Bulletinscancontaincommentary,images,andlinkstootherblogs,Web pages,ormedia.

C. Communitynotification systems:A method for an organization to broadcast

messagestoapopulation.

D.EmergencyCommunitynotificationsystems:A notificationsystem foremergencyuses only that uses contact information from restricted sources to be used forspecificpurposes(ex.911databasetocontactresidentsinageographicareaaboutan evacuationnotice). RecipientsDO NOTneedto subscribetoreceivenotices.However, recipientsmay log in to updatetheir contactinformation.ExamplesincludeCodeREDandtheCity’sAMRadiostation.

E.Non‐emergencyCommunitynotification systems:Anotification systemutilizedto

disseminate non‐emergency information. Recipients can either subscribe toreceivednon‐emergencynotification or contactinformationmaybeobtained


throughcommercialsources.ExamplesincludeTwitter,NIXLE,NotifyMe,andtheCity’sAMRadiostation.

F.Population:agroupofindividualssharingsimilarcharacteristics(ex.City

Employees,residentsinafloodzone,etc.).

G.SMStextmessaging:ShortMessageServiceistypicallyusedforcellphonesandlimitsthetextlengthtoupto140characters.

H.Socialnetwork:amethodforindividualstoexchangeinformationonthe

Internet.AnexampleofasocialnetworkwouldbeTwitterwheresendersofamessagecanrestrictdeliverytothoseintheircircleoffriendsor,allowanyonetoreceivethemviathevendor’swebsite,textmessagingorexternalapplications(i.e.email,textmessaging,etc.).

I. Textmessaging:text‐basedmessages thatcanbedisplayedontheauthor's

profilewebpageanddeliveredtotheauthor'ssubscribers(theiremail,cellphone,etc.).

IV. Procedure

A. Duringanemergencysituation,theEmergencyManagerand/ortheirdesignee

shallconsidertheestablishmentofaPublicInformationFunction.Thisfunctionwill bestaffedwithaPublicInformationOfficer(PIO)throughouttheemergency.

B. InaccordancetoCityPolicy“CommunityNotification2005.012”thePIOwill

providepressreleasestothecommunitythroughallavailableresources.PressreleasesshallbeapprovedbytheEmergencyManagerortheirdesignee.

C. Intheeventofamulti‐jurisdictional event,theCityshallprovideaPIOtothe

UnifiedCommandPostofthehostingjurisdictionasrequested.


FUNCTIONALANNEX 3‐2

EMPLOYEECOMFORTSTATIONGENERALSTAFF:LOGISTICSSECTION

I. IntroductionHistoryhasproventhatdisasterscanimpactCityservicesforanextendedamountoftime.Duringtheseevents,Citypersonnelmayberequiredtoworkextendedhourswithoutappropriaterelief.

II. PurposeTheestablishmentofanEmployeeComfortStationasafunctionoftheLogisticsSection.Itistheintentofthisplantoprovideemergencyresponsepersonnelwithsuchastationwheretheycanbeprovidedadequatemealsandrestperiods.

III. Procedures

A. Uponenteringintoextendedoperations,theEmergencyManagermayrequestaComfortStationforemergencypersonnelbeopened.TheEmergencyManagerwilladvisetheParksandRecreationDirectoroftheneedtoconverttheHallandaleBeachCulturalCommunityCenter,orothersuitablelocation,intoanEmployeeComfortStation.

B. TheParksandRecreationDirector,ortheirdesignee,willcancelalleventsatthisfacilityuntilfurthernotice.

C. TheLogisticsSectionChiefwilldecidetheneedforandwillprovideifnecessary:a. Employeemealsb. Spaceforcafeteriac. Aquietspaceforrelaxationandrest

D. TheLogisticsSectionChiefwillcoordinatethedeliveryoffoodandsupplies.

E. TheLogisticsSectionChiefwillberesponsibleforprovidingmealsandplanningamealschedule.PersonnelresourceswillbeassignedthroughtheEOCPlanningSectionChief.

F. TheIncidentCommanderwilldemobilizetheComfortStationassoonasreasonablypossiblesothattheParksandRecreationDepartmentmayresumenormaloperationsatthefacility.


FUNCTIONALANNEX3‐3

EVACUATIONPLANGENERALSTAFF:OPERATIONSSECTION;PLANNINGSECTION

I. IntroductionTheCityrecognizesthatitisvulnerabletorisksthatmayrequiretheCity,orportionsthereof,tobeevacuated.DuringtheseeventsCitypersonnelmayberequiredtoworktogethertoassistresidentsintheevacuationprocess.

II. PurposeItistheintentofthisplantoprovidetheCitywithaneffectivemeansforthesafe,calmevacuationofcitizens.

III. GeneralEvacuationProcedures.

A.The IncidentCommanderandEmergencyMangerwill determinethelevelofrisktothegeneralpublic.TheOperationsSectionChiefwill usethisinformationtodeterminetheareasthatneedtobeevacuated.

B.Intheeventofadisasterotherthantropicalstorms/hurricanes,theEmergencyManager,ordesignee,will advisetheOperationsSectionChieftoinitiateanevacuationoftheimpactedarea.

C.The LawEnforcementBranchundertheOperationsSectionChiefwill determinethebestpossiblerouteofegressfromtheareasdesignatedtobeevacuated,theexpectednumberofevacuees,theneedforassistancewithevacuation,theneedforsheltering,andtheneedforaContra‐FlowPlanonprimaryevacuationroutes.TheLawEnforcementBranchLeaderwill conferwiththeOperationsSectionChiefandIncidentCommanderinordertoensuretheevacuationplanisconsistentwiththeincidentactionplan.

D. TheEmergencyManager,ordesignee,shallapprovetheevacuationplan.Oncetheplanisapproved,theIncidentCommanderwill advisethePIOtodistributetheplantothemediatonotifyresidents.TheIncidentCommanderwill adviseBrowardCountyEOCofshelteringneeds.

E. The IncidentCommander shall consider theneedtoopen alocal shelterforevacuees. Thisfunction can be coordinatedwith thePlanning Section Chiefand/ortheAmericanRedCross.


IV. FloodEvacuationProceduresPortionsofHallandaleBeacharevulnerabletofloodingfromtorrential rainstorms.Evacuationforthepurposeoffloodingwill becoordinatedbytheOperationsSectionChiefwith theassistanceoftheLawEnforcement,PublicWorks,andFire‐RescueBranches.

A.Accesstofloodedstreetsthatareimpassableshouldbeisolatedthroughtheuseofbarricades.

B.Cityvehiclesaccessingfloodedstreetsshallmoveataspeedwhichwill preventwakes.AccessbyCityvehiclesshouldbelimitedtovehicleswith elevatedexhaustsystemstopreventvehicledamage.

C.The IncidentCommanderwill considertheneedforevacuationversusshelter‐in‐place.Ifevacuationsarerequired,theOperationsSectionwill developsuchaplan.Publicinformationwill bedevelopedbythePIOanddisseminatedtothepublicandmedia.

V. HurricaneEvacuationProceduresEvacuationsfortropicalstormsaremandatedbyBrowardCountyandannouncedbytheNationalWeatherService.EvacuationOrdersservetowarnthepublicofanimpendingstormthatmaycauseextensivedamageandlossoflife.EvacuationsmayimpactalargeportionoftheCityofHallandaleBeachandwill requirethemovementofmassnumbersofcitizens.Evacuationeffortswill followtheBrowardCountyCoastalHurricaneEvacuationPlan.A.

GeneralEvacuationInformation

TheCityofHallandaleBeach,inconjunctionwithBrowardCountyEmergencyManagement,hastwoEvacuationPlansdependingontheCategoryofthehurricanethreateningthearea.

• PLANA‐MinorHurricanes(CategoryIandII)• AllareaseastoftheIntra‐CoastalWaterway(ICW)• AllmobilehomesandtrailerparkswithintheCity

• PLANB‐MajorHurricanes(CategoryIIIandhigher)• EvacuationofallofPlanA,and• AllareasEASTofUS‐1(FederalHighway)

B.EvacuationTimingTimingofanevacuationmayvarydependinguponwhethertheevacuationisorderedduringthedaytime,nighttime,weekend,holidays,andonweatherandroadconditions.Inaddition,theremaybeavariationbetweenthearrivalofstormforcewindsandthearrivalofthehurricaneeye,duringwhichtimeitwill becomeimpossibletomovepeople.


Theseintervalsoftimearedependentuponthecategoryofstorm,itssize,itsdirection,anditsspeed.Therefore,thetotalamountoftimethatmustbeallowedinordertoachieveasafeandorderlyevacuationmayvaryandmaybeupwardtotwenty‐fourhoursormore.Itisimportant tonotethattherearemanylowlyingareasalongtheevacuationroutethatmayfloodinheavyrains.Evacuationmustbecompletedbeforetheheavyrainsand/orstormforcewindsarrive.Anevacuationofthismagnitudewill requirecoordinationamongallrespondingdepartments.Timingoftheevacuationshallcommenceasfollows:

• HurricaneWatch• HurricanestormconditionsMAYimpacttheareawithin24‐

36hours.Allresidentswithintheevacuationzonesshallprepareforapossibleevacuation.

• HurricaneWarning• HurricanestormconditionsareEXPECTEDtoimpactthearea

within24hours.AllresidentswithintheevacuationzonesareunderaMANDATORYEVACUATIONORDER.Allresidentsarerequiredtoevacuatetoasaferlocationoutsideoftheevacuationzones.

C.The primarywestwardevacuationroutesfortheCityofHallandaleBeachareHallandaleBeachBoulevardandPembrokeRoad.TrafficfromSouthOceanDriveshouldbedirectedtowestboundHallandaleBeachBoulevard.TheOperationsSectionChiefwill considertheneedforContra‐Flowtraffictoensureanorderlyevacuation.

D. TheprimaryAmericanRedCrossshelterforHallandaleBeachresidentsisWatkinsElementarySchoollocatedat3520Southwest52ndAvenue,PembrokePark(refertoBrowardCountyHurricaneEvacuationMapforadditionalshelterlocations).Residentsshouldbeadvisedtofirst seekshelterwith friends,familyorinhotelsoutsideoftheevacuationzones.TheAmericanRedCrosssheltersshouldbeutilizedasalastresort.

E.Privatelyownedvehiclesaretheprinciplesourceoftransportationandmustbefullyutilized.Evacueesshouldbeencouragedtocarpool.BrowardCountyTransitbuses,publicschoolbuses,privateambulances,rescueunits,andvariousCountyandCityvehicleswill beusedasfollows:

F.MassTransitBuseswill besenttodesignatedpick‐uppointstoprovidetransportationtorefugeforthoseindividualswhohavenotbeenabletomakeothertransportationarrangements.

G. SchoolBoardBuseswill beusedtotransportresidentsofthreatenednursinghomes,AdultCongregateLivingFacilities,andothersimilarmedicalinstitutions.

H.RescueUnits‐will beusedtopickuppeoplewhorequiremedicalattentionduringtransportationandtransportthemtotheappropriatemedicalfacility.PrivateAmbulancescanbeusedtoaugmentCityofHallandaleBeachrescueunits.


I. Cityand/orCountyVehiclesmaybeusedtopickupinfirmed,disabled,orothernon‐drivingpeoplewhoneedtobeevacuated.

J. MassTransitPick‐upPoints. BrowardCountyMassTransitandBrowardCountySchoolbuseswill use routesspecifiedin theCoastalCitiesEvacuationsPlan. Thefollowingpickuppointsaresubjecttochange:• PLANA(12sites)

• PlanB

• 3801SouthOceanDrive(Hollywood)• 3901SouthOceanDrive(Hollywood)• N.E.14thAvenueandAtlanticShoresBoulevard• ThreeIslandsBoulevardandAtlanticBoulevard• ThreeIslandsBoulevardandParkviewDrive• 1920SouthOceanDrive(MalagaTowers)\• 2030SouthOceanDrive(ParkerPlaza)• 3140SouthOceanDrive(ParkerTower)• HallandaleBeachBoulevardandThreeIslandsBoulevard• LayneBoulevardandHolidayDrive• LayneBoulevardandSunsetDrive• LayneBoulevardandBlueHeronDrive(2additionalsites)• All“PlanA”pick‐uppointsplus:• NorthFederalHighway‐S.W.cornersofallintersections• SouthFederalHighway‐N.E.corneratallintersections

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A.EvacuationPlanforPhaseI‐HurricaneWatch

1.WhentheNationalHurricaneCenterannounces a"HurricaneWatch"fortheBrowardCountyarea,it isanindicationthatthereisapotentialthreattotheCityofHallandaleBeach.

2.Allelectedofficials,theCityManager,andtheCityAttorneyshouldreviewandactinaccordancewithGovernor'sExecutiveOrderNo.80‐29,ChapterNo.252,FloridaStatutes,andtheCityofHallandaleBeachComprehensiveEmergencyOperationsPlan,andthisHurricaneEvacuationPlantocarryouttheirresponsibilityforsafeguardingthelifeandpropertyofthecitizensoftheCityofHallandaleBeach.

3.TheIncidentCommanderorEmergencyManagermayrecommendearly,voluntaryevacuationtothegeneralpublicresidinginthreatenedareasandauthorizethetransportofinfirmedanddisabledtoSpecialNeedsShelters(ifavailable)attheappropriatetimeandbeforemassevacuationbegins.

B.EvacuationPlanforPhaseII‐HurricaneWarning

1.WhentheNationalHurricaneCenterannounces a"HurricaneWarning"fortheBrowardCountyarea,itisanindicationthatthereisaverylikelythreatofstormconditionsintheCityofHallandaleBeach.

2.UponannouncementofaHurricaneWarning,theIncidentCommanderwill direct the Operations Section Chief to begin evacuationoperationspertheBrowardCountyHurricaneEvacuationPlan.

3.TheCityofHallandaleBeachPoliceDepartmentwill beresponsiblefortheorderlyevacuationofdesignatedzones.MutualAidAgreementswillbeutilizedforlawenforcementactivitieswithintheCityandsurroundingareas.Lawenforcementwill announceevacuationsusingallresourcesavailable.

4.AllpublicinformationshallbehandledinaccordancewithFunctionalAnnex3‐1:EmergencyPublicInformation.

5.AllevacuationactivitiesshouldbehandledinaccordancewithHazardSpecificAnnex2‐2:WindStormCessationPlan.

C. EvacuationNotificationProceduresThefollowingmethods,althoughnotallinclusive,willbeutilizedtoeffectanevacuation:1. Doortodoornotifications.2. UseofPublicAddress(PA)Systems,loudspeakers,bullhorns,etc.3. Telephonecontact(i.e.,CodeRed).4. Postingofsignageandnotices.5. AnnouncementsissuedthroughtheCityofHallandaleBeachGovernment

NetworkChannel38.

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6. PressReleases.7. ElectronicPublicInformationMarquee.

D. EvacuationRoutes:Themajorroadwaysutilizedare:1. SouthOceanDrive(StateRoadA1A).2. HallandaleBeachBoulevard(SR858).3. PembrokeRoad(SR824).

VI. ReverseEvacuationProcedures.

Afterastateofemergencywhichhasresultedinsubstantialinjury orharmtothepopulation,orsubstantiallossofproperty,andtheevacuationofanyareaorareas,ingresstotheimpactedareaswill berestricted.The"EvacuationOrder"orrestrictionstotheimpactedareaswill beremovedassoonasreasonablypossibletoallowforthereturn totheevacuatedorrestrictedareas.Re‐entrywill beinaccordancewith theorderofpriorityestablishedasfollows:

A.LevelOne

SearchandrescueteamsincludingFederal,State,andlocalwill beadmittedtotherestrictedorevacuatedareatoperformthosetasksnecessary.PoliceOfficers,Fire/Rescuepersonnel,StateandCountyDepartmentofTransportationpersonnel,theMarinePatrol,HallandaleBeachPublicWorkspersonnelandotherpersonnelapprovedbytheEOCDirectormayalsobegrantedaccesstorestrictedareasforassistantwith searchandrescue.

B.LevelTwo

DamageAssessmentandSurveyTeams,utility companyofficials,andelectedofficialswill beadmittedforthelimitedpurposeofmakingpreliminarydeterminationsrelatedtoaccessibilityandsafetyhazardsintherestrictedorevacuatedarea.

C. LevelThreeCleanupteamswill beadmittedtoclearandrepairroads,restoreutilityserviceandeliminatesafetyhazardstothedegreenecessarytoallowreentrytoarestrictedorevacuatedarea.

D. LevelFour

Peoplewholiveand/orworkintherestrictedorevacuatedareaswill begivenareasonableperiodoftimetoreturn totheirproperty,residenceorplaceofabodeorbusinesstosurveythedamageandsecuretheirrealandpersonalproperty.Evacueeswillberequiredtoproduceadequateidentificationandmaybeescortedbyappropriateofficials.

E. LevelFive

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Completeaccessibilitywill berestoredassoonaspracticableandwill beaccomplishedbyappropriateamendmentto,orwithdrawal,recessionorrevocationofallemergencydeclarations.

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FUNCTIONALANNEX3‐4RAPIDIMPACTASSESSMENTGENERALSTAFF:OPERATIONSSECTIONI. Introduction

TheRapidImpactAssessment(RIA)isaquick“drive‐by”orwindshieldsurveytoidentifytheimpactofadamagingeventtodesignatedareas.Thisinformationcanbeutilizedtoidentifythesupportandresourcesneededforaparticulararea.TheRIAsurveyprovidesBrowardCounty’sESF#5–Information/Planning,DamageAssessmentUnit(DAU)anoverviewofdamagedareasthroughtheuseofanonlinecollaborativegeographicmap.AcompletedRIAprovidesastatusreportonthephysicalconditionoftheCityaftertheevent,andthisreportservesasthestartingpointintheprocesstoassesseligibilityforafederaldisasterdeclaration.TheCountyRapidImpactAssessmentshouldnotbeconfusedwiththeStatePreliminaryDamageAssessment(PDA),conductedbytheStateRapidImpactAssessmentTeam(RIAT)andusedtoissueaDisasterDeclaration.TheStatePDAisnotdirectlyrelatedtotheCountyRIA,butisassistedbyit.

II. PurposeTheRIAisaquickindicatoroftheobserveddamagetoaspecificgeographicalarea(1/2milesquaregrids).TheRIAisatooldesignedforEmergencyManagementtorapidly:

A.Assessthelocationandextentofvisibledamage(waterand/orwind).

B.Assestheneedtorequestmutualaidat:theRegional,and/orstate,and/orfederallevel(s).

C.Assistintheeffectivemanagementoflimitedemergencyresponseresourceswithinthecounty.

D.AllowtheLocalEOCtodopreliminaryplanningusingtherapidinitialassessmentinformation.

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III. RIADamageCategories(Notalloftheelementswithinadescriptionneedtobeobservedwhendeterminingthecategoryofimpact.)Usethefollowingguidelinesandyourobjectivejudgmentinthedecisionmakingprocess.

A. Category0‐Nodamage

• Nosignificantwindorfloodingdamageobserved

B. Category1‐Minor• Flood:Minorflooding.Abletodiscernroadwaysandwheretheroads

end,waterisnotenteringstructures,noobviouserosionofroadwaysorlandscape.

• Wind:Minorwinddamage.Smalltreebranches,signs,andsomepowerlinesdowned.Minoramountsofdebrisandnosignificantsignsofstructuraldamage.

C. Category2‐Moderate

• Flood:Moderateflooding.Oftenimpassableinaregularvehicle.Floodingofyardsandminimalhomeflooding(waterenteringthestructures).Theremaybeareaswhereroadways,landscapeandbodiesofwatercannotbediscernedduetotheflooding.

• Wind:Moderatedamagetostructures.Shinglesmissingfromroofsandsomerooffailures.Infrastructure(electric,telephone,watersystems,and/orroadways)sustainedmoderatedamage.Mostsmallandsomelargertreesaredown.

D. Category3‐Severe• Flood:Severeflooding.Roadwaysareimpassablebycarsand

trucks.Substantialfloodinginmanyhomescausingstructuraldamageorcollapse.Roadsignsandsimilarlandmarksmaynotbevisibleduetoflooding.

• Wind:Severewinddamage.Moststructuressustainingdamagewithmanysustainingmajordamagetoincludetotalbuildingcollapsesandmanystructureswithoutroofsorwindows.Muchofthefoliagehasbeendestroyed.Extensivedamagetotheinfrastructureandlargeamountsofdebrispresent.Emergencyvehiclesmaynotbeabletonavigateimmediatelyafterthestorminanarealikethis.

E. Category4‐Catastrophic

• Flood:Catastrophicflooding.Streetsimpassableviacarortruck.Mosthomeshavesubstantialflooding.

• Wind:Catastrophicwinddamage.Totalbuildingcollapses,structureswithextensivedamage.Foliageandinfrastructuredestroyed,extensivedebris.

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UnderaCategory4event,mostareaswillbeconsidereddamagedandlifesavingbecomestheprimaryactivityintheareabyfirstresponders.

IV. GeneralTheinformationgatheredduringtheRIAshouldbebasedonthefireservicesgridmappingsystemforBrowardCounty.ThedatawillthenbeenteredintotheRIAGeographicalInformationSystem(GIS)map.Colorsindicatethedegreeofwindandwaterdamagesustainedwithinthecounty.EachmunicipalityisresponsibleforcoordinatingandreportingtheRIAinformationfortheirjurisdictionalarea.TheOperationsSectionwillassigntheresponsibilitytoperformtheRIAfortheCityofHallandaleBeach.Itisimperativethatthisinformationbecollectedandenteredintothesysteminatimelymanner.

V. ReportingMethods:TheinformationobtainedduringtheRapidImpactAssessmentshouldbetransmittedtotheEOCforentryintotheinternetbasedRIAGridMap.Anyofthefollowingmethodscanbeused:Computer,Telephone/CellPhone,Radio(FireCOMorAmateurRadio),Fax,orWalkitin.ForLocalEOCdataentry:http://gis.broward.org/ria.htm Use the predetermined ID and password. YoucanalsoaccesstheRIAmapthroughthe“Links”sectionoftheWebEOC.http://eoc-web.bc-eoc.org/eoc7/ Use the municipalities MEOC predetermined ID

and password.IftheHallandaleBeachEOCisnotfunctionaland/orifcommunicationwithBrowardEOCisnotavailable,asecondarymeansoftransmittingdatamustbeused:

• Radio(mutualaidsystem12IifthegridisnorthofBrowardBoulevard,12JifthegridislocatedsouthofBrowardBoulevard),or

• BytelephonecontacttheDAUat(954)831‐3864or(954)831‐3869,orby• Fax(954)381‐3860

Thegridinformationcontainsabroadoverviewofthegrid,anddoesNOTincludeassessmentsofindividualhomes,businessesetc.Theinformationtobereportedis:

• Thegridmapnumberornumbers,and• Thecategoryofdamagethatbestdescribesthegridforflooding,and• Thecategorythatbestdescribesthegridforwinddamageand

nameofjurisdictionreporting.

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• Whenreportingprovidetwonumberspergridandidentifywhichnumberisforfloodingandwhichisforwinddamage.Anexampleis:

• "Nameofjurisdiction reporting,gridnumber1597,category1forflooding,category2forwind."

V. ProceduresThisprocessshouldnottakepriorityoveranyemergencyresponse.

A.Assoon asweatherpermits,theOperationsSectionChiefshoulddirect

BranchestobegintheRIAprocessandreportdamageimmediatelyusingthegridnumber,categoryforwind,categoryforflooding,andpersonnelnamereportingtotheBranchSupervisor.

B.Dependingonthecategoryofdamage,avehiclesurveymaybeimpossible.If

catastrophicdamageisobserveditshouldbereportedassuch.

C.Once areportismadeforallgrids,theBranchSupervisorwill provideafullreporttotheCity'sEOC.

D.The EOCwill submitafullRIAreporttotheBEOCassoon asreasonablepossible.

E. Rememberthisisaninitial impactassessment,andtheearlierareaswhichhavesustainedtheworstdamagecanbeidentified,thesoonerassistancecanbeprovidedbyaccessingStateandFederalresources.

F.The BEOCisactivatedasa24houroperationduringmajorevents.However,

duringlocalizedincidentstheBEOCmay notbeactivated.Ifthisisthecase,theRIAinformationshouldbesentdirectlytotheagencyrequestingtheassessment.

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FUNCTIONALANNEX 3‐5PODS‐PointofDispensing/PointofDistributionPlan

I. IntroductionTheCityofHallandaleBeachrecognizestherearemanyrisksoflarge‐scalepublicdisastersandemergencies.Thesedisaster/emergenciescanbe:1. MedicalEmergencies‐suchas,butnotlimitedto:apandemic,chemical,

biological,radiological,and/ornuclearevent.Medicalemergenciessuchasthesemayoccurwithlittleornowarningandhavethepotentialtooverwhelmfirstresponders.

2. Environmental/NaturalDisasters‐suchasbutnotlimitedto:hurricanes,tropicalstorms,flooding,andtornadoes.

Duringsuchevents,City,Countyand/orpublichealthofficialsmayrequestsuppliesfromtheFederalGovernment.TheStrategicNationalStockpile(SNS)wascreatedtosupplementlocalmedicationsuppliesandmassprophylaxis.TheSNSisacomponentoftheFederalgovernment’seffortstoincreasethestateofpreparednessandresponseto:apandemic,weaponofmassdestruction/Chemical,Biological,Radiological,orNuclear.Majorenvironmentalornaturaldisasterscouldrequireresourcesbeyondthescopeoflocalgovernmentandmutualaidassets.RequestedassetswillbepushedbytheFederalGovernmenttothestate,thentothecountyandfinallytothelocalauthoritiestoestablishaPointofDispensingorPointofDistribution.

POINTOFDISPENSING–istheactofsettingupamassprophylaxissiteswithinthelocaljurisdictiontosupplytheentireCity(openPOD)withmedicationsorjusttheemployeesoftheCityandtheirimmediatefamilies(closedPOD).POINTOFDISTRIBUTION–Isutilizedtoprovidecommoditiessuchasice,food,water,blankets,andemergencysuppliestothegeneralpublic.ThelocalEmergencyManagementAgencywilldeterminetheactualcommoditytobeprovidedandsetthequantitiesofeach.

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II. PurposeTheCitywillworkinconjunctionwiththeCountyandStateHealthDepartments(FDOH),aswellastheCentersforDiseaseControlandPrevention(CDC)andFEMAtodispensemeasurestopreservehealthandtopreventthespreadofdiseasetoCityemployees,theirimmediatefamilies,andpossiblythecommunityatlarge.TheFireRescueDepartmentwillbetheleaddepartmentforsuchaplan,andallCitydepartmentswillberequiredtosupportthiseffortinaccordancewiththeCEOP.

TheCityhasenteredintoaMOUwiththeFloridaDepartmentofHealth(FDOH),fortheacquisitionofa“Closed”PointofDispensing(POD).ThisagreementestablishestheinitialframeworktoensurethatthehealthconcernsofHallandaleBeachfirstresponders,allHallandaleBeachCityemployeesandtheirimmediatefamiliesareaddressedintheeventofapandemicorbiologicalhealthemergency.Thepurposeofthispolicyisto:• ProvideguidancefortheCityofHallandaleBeachinimplementingmass

healthprotectioneffortsinaprioritizedmannertoallCityemployeesandtheirimmediatefamilies.

• ProvidetheoperationalguidelinesneededtoestablishandmanageaPointofDispensing/Distribution(POD).

• CoordinatehumanresourcesneededtostaffaPODanddispensemedications.

• Controltheinventoryoftheprophylaxisandsuppliesneededfortheevent.

III. Definitions.a. CitiesReadinessInitiative(CRI).Afederallyfundedefforttopreparemajor

U.S.citiesandmetropolitanareastoeffectivelyrespondtoalargescalebioterroristand/orbiologicalthreateventbydispensingprophylaxisantibioticstoidentifiedpopulationswithin48hoursofthedecisiontodoso.

b. IncidentCommandStructure(ICS).ICSisastandardized,allhazard

incidentmanagementtoolwhichprovidesaflexible,scalableframeworktoaddressallmannerofemergencyincidents.

c. Pandemic.Thespreadofadiseasethroughoutacountry,continentor

theworld.

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d. PointofDispensing(POD).Alocalsitethatdispensesmeasuresto

preservehealthandtopreventthespreadofdisease.

i. ClosedPOD.1. AClosedPODisforthedispensingofmeasurestoCity

employeesandtheirimmediatefamilies.2. ThismayincludeCityvolunteers.3. TheHallandaleBeachCulturalCommunityCentermaybe

utilizedforaClosedPOD.4. Thisfacilitymeetstherequirementsforhighparking

demand,multipleroomstosegmentcrowds,refrigeration,storagefacilitiesandsupplies(tablesandchairs).

ii. OpenPOD.

1. AnOpenPODisforthedispensingofmeasurestothegeneralpublic.

2. IntheeventthattheCityisrequiredtoprovideprophylaxistothecommunityatlarge,theHepburnCenter,CulturalCommunityCenter,FosterParkoralargeparkinglotmaybeutilizedinanefforttoprovideprophylaxistothegeneralcommunity.

e. PointofDistribution(POD).Alocalsitewherethecommunitycangoto

pickupemergency/disastersuppliesfollowingadisaster.

i. TypeIIIPOD(smallest)serves5000peopleperdayandrequiresastaffof19.1vehiclelane,3loadingpoints.

ii. TypeIIPOD(medium)serves10,000peopleperdaywithastaffof34.2vehiclelanes,6loadingpoints.

iii. TypeIPOD(largest)serves20,000peopleperdaywithastaffof78.4vehiclelanes,12loadingpoints.

f. PersonalProtectiveEquipment(PPE).Clothingand/orsuppliesthat

provideprotectiontoanindividualfromcommunicablediseaseordangerousincidentelements.

g. Prophylaxis.Anymedicalorpublichealthprocedurewhosepurposeis

toprevent,ratherthantreatorcuredisease.Prophylaxistreatmentscanincludedry(antibiotics)orwet(vaccination)format.

h. Provider.AnypersonnelinvolvedintheProphylaxisprocess.

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i. Quarantine.Sequestrationofindividualswhohavebeenexposedto

infectiousdisease,butarenotsymptomatic,untiladeterminedincubationperiodhaspassed.

j. Recipient.Anypersonreceivingapreventativehealthmeasureor

supply.

k. StrategicNationalStockpile.Prepackagedantidotesandmedicalsupplies,positionedatstrategiclocationsaroundthecountryandavailableforlocalimmediateuse.

IV. ProceduresOurlocalEOCwillinitiatetherequestthroughtheBrowardEOCforPODsupplies.TheCitywillcoordinatewiththeBrowardCountyEOCandtheFDOHforthedeliveryofsupplies.TheCitywillestablishtheappropriatelevelofICStomanage,coordinateandoperatethePOD.TheFireRescueDepartmentwillbetheleaddepartment,withsupportfromallCitydepartments.AllplanswillbeinaccordancewithFDOHand/orCDCguidance.

Traditionalclinicalsettingswillbealteredandprocesseswillbestreamlinedinordertoprovidemedicationtoalargenumberofpersonswithinaveryshorttimeframe.ThepopulationtoreceivemedicationswillincludeallemployeesoftheCityofHallandaleBeachandtheirimmediatefamilymembers(Noadditionalrelatives,friendsorneighborswillbeprovidedfor).Tomitigatepotentialabsenteeismandbetterprotectfirstrespondersandtheirimmediatefamilies,prophylaxismedicationswillbeavailabletofirstrespondersandcriticaleventpersonneluponarrivaloftheSNSPODand/orpriortodistributiontothegeneralemployeesandtheirfamilies.

a. PODImplementation:

Intheeventofneedformassprophylaxis,theFDOHwilladviseLocalEmergencyManagementCoordinatorsandofficialsoftheneedtoopenPODsthroughoutthecommunity.TheEmergencyManagershalladvisetheCityManageroftheeventandconsidertheutilizationoftheCity’sEOCtocoordinatetheprophylaxiseffort.

b. IncidentCommandStructure:

TheEmergencyManagerwillestablishanICScommandstructureappropriateforresponsetotheevent.TheFireRescueDepartmentwillbeassignedasIncidentCommandforsuchanevent.TheEmergencyManagershallestablishaPlanningTeamtoplanPODoperations,selectfacilitiesandcoordinatepersonnel.

c. RequiredPersonnel:

TheEmergencyManagerwillrequestaMedicalDirector’sletterauthorizingtheuseoftrainedandqualifiedvolunteerstoassistwithprophylaxis.Otherrequiredpersonnelmayinclude: Lawenforcementpersonnelforsecurityandcrowdcontrol HumanResourcespersonnelforintake,toassistwithregistrationand

otheradministrativefunctions. EMSpersonnelforscreeningandtriage. EMSpersonnelfordispensing,toprovidemedicationstorecipients. Administrativepersonnelforexitfunctions,collectingformsand

requireddatainputandrecordkeeping. Volunteers,suchasCommunityEmergencyResponseTeams(CERT),and

volunteersfromvariousPoliceandFireorganizationsmayalsoberecruitedasdeemedappropriate.

d. Inventory:

TheOperationsOfficerwillinventorySNSandsupplementalsuppliesupondeliverytothedesignatedPOD,priortoopeningandatclosingofthePOD.InventorieswillbedocumentedonDOHformsandmaintainedbytheCity’sDesignatedInfectionControlOfficerorMedicalSectorOfficer.SuppliestoprovideprophylaxiswillbeprovidedforbytheDOHinclude,butarenotlimitedto:

Prophylaxis, Meanstoadministertheprophylaxis

o needlesandsyringesforvaccinations Alcoholpreps Band‐aids Appropriateforms.

1

CEOP 1-13 REVISION DATE REVISING DEPARTMENT REV-6.2015 October 1, 2015 FIRE DEPARTMENT

e. Prevention:Citypersonnelwithdirectcontacttothosereceivingtheprophylaxisshallbegivenpriorityforreceivingprophylaxis.AllCDCpreventionguidelineswillbefollowed.SharedworkareaswillbedisinfectedtwicedailyandpersonnelwithdirectcontacttothecommunitywillbeprovidedwiththeappropriatePPE.(Atminimum)

Gloves Facemasks Goggles

f. Trainingwillbeprovidedtominimizecontagion.Generalpreventative

information,inaccordancewithDOHandCDCguidelines,willbemadeavailableinallCityfacilities.Employeeswhodemonstratesymptomsmaybeinstructedtostayhomeuntilsymptomsresolve.

g. LogisticsandStorage.TheCulturalCommunityCenterandHepburnCenter

maybeutilizedasthecentralpointsforstorageanddistribution.Eachfacilitywillbeselectedbaseduponsupplyrequirements.

h. PODOperations:

UponenteringthePODarea,recipientswillbegreetedandpromptedtoproceedthroughseveraldifferentstations.Intake/EntryArea:Recipientswillbeinitiallyscreenedforillness.RecipientswillbeprovidedwithregistrationformsandaskedtopresentavalidphotoID.Oncethenecessaryformsarecompleted,IDverified,recipientswillbedirectedtotheScreeningStation.ScreeningStation:Recipientswillagainbeevaluatedforsymptoms.Ifarecipientissymptomatic,theymaynotbeeligibleforprophylaxisperCDCguidelinesandtheywillberedirectedtotheirprimarycarephysician,urgentcarecenter,orlocalemergencydepartment.Recipientswillbeprovidedwithassistancecompletingtheirpaperwork,questionswillbereviewedandvalidatedbythescreener,andallergiesdetermined.Afterthenecessaryinformationisobtained,thedecisionaboutwhichmedicationsandtheirdosagetodeliver/administerwillbemade.

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DispensingStation:recipientswillprovidetheircompletedpaperworkinexchangeforthemedicationsbeingofferedforProphylaxis.Therequiredmedicationadministrationlogswillbecompletedandtheappropriatemedicationstickersshallbeadheredtothelogs.Intheeventadditionaldosagesmustbeprovidedtoarecipient,therecipientwillbeprovidedaspecificdatetoreturntothePOD.Allrecipients(particularlypediatric)willbeprovidedwiththeappropriatedosageperCDCdosingguidelines.TheProviderwilldocumentthevaccinationsiteanddosageontheregistrationform.TheProviderwillprovideallinstructionsforpostprophylaxiscare.Exit:Recipientswillbeescortedoutofthebuilding.

TheRegistrationFormwillbesubmittedtoDataEntrypersonnel.RecipientdatawillbeenteredintoaDepartmentofHealthtrackingsystemwithintwenty‐four(48)hoursprophylaxis.Thisprocessmayoccuroffsite.

ThePODManagerwillinventorysuppliesanddocumentrefrigerationunittemperaturesaspartofdailyPODclosingprocedure.UponclosingofPODoperations,thePODManagerandtheInfectionControlOfficerwillconductafinalinventoryofsuppliesandarrangedispositionofexcessinventorywiththeFDOH.

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FUNCTIONALANNEX 3‐6ControlandDistributionofCommunicationAssets

I. Introduction

Before,duringandafteradisasterstrikesitisvitaltohavereliablecommunicationsamongallresponders.Tohelpaccomplishthistask,itisimportanttoensurethatcommunicationassetsarecontrolledanddistributedtoallappropriateresponseandcommandpersonneltoensureanefficientresponse.

II. PurposeThepurposeofthisAnnexistoprovideamethodforcollection,distributionandretrievalofnon‐essentialportableradiosduringandafteremergencyand/ordisasteroperations.

III. DefinitionsNon‐essentialPortableRadios‐Allportableradiosnotassignedtopersonnelactivelyparticipatingduringemergencyand/ordisasteroperations.ThisgenerallyappliestoallradiosnotassignedtotheFireRescueDepartment,PoliceDepartment,PublicWorksDepartmentandtheCityManager'sOffice.

IV. ProcedureA. ItisimportantfortheCitytobeabletocommunicatebetweendepartmentsduringan

emergencyordisaster.TheprimarymeansofinterdepartmentalradiocommunicationswithintheCitywillbethroughtheEmergencyOperationsCenter(EOC)andtheassignedEOCradiofrequencies.TheEOCwillbestaffedwithrepresentativesfromFireRescue,Police,PublicWorks,andtheCommunityEmergencyResponseTeam(CERT).EachEOCrepresentativewillbeassignedaradio.

B. BecausetherearedifferentradiosystemswithintheCity,asystemofcollection,

distributionandretrievalofnon‐essentialradioswillbeestablished.NormaluseandcontroloftheseradiosshallbesuspendedwhenevertheE.O.C.hasbeenactivated.Theonlyexceptionwillbefordepartmentswhichneednon‐essentialradiosinordertomaintainnormaloperations.

C. OnceayeartheFireRescueDepartmentwillconductamandatoryphysicalinventory

ofallnon‐essentialradios.Inadditiontothat,theFireRescueDepartmentwillconductaphysicalinventory30dayspriortohurricaneseason.Duringthispre‐seasoninventoryanymaintenance,upkeep,batteryandrepairproblemswillbeperformed.Alogofallnon‐essentialradioswillbekeptbytheFireRescueDepartment.

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D. Anydepartmentsusingthenon‐essentialradiosonadailybasisshallalsobe

responsibleforthemaintenance,repairand/orreplacementduringnon‐emergencyuse.IfaradiobecomesdamagedorinneedofrepairareportwillbegeneratedandsentalongwiththeradiototheFireRescueDepartment.

E. Radiosnotinusewillbestoredinamannerprotectingunitsfromdamage,suchas

heatanddust.Radiosshouldbestoredinacool,dryanddustfreeenvironment.F. Non‐essentialradioswillbeturnedovertotheEmergencyOperationsCenterduring

anemergency/disasteractivation.Upontheannouncementofahurricane"WARNING",orduringanyotherEOCactivation,alldepartmentswillcontacttheFireRescueDepartmenttoarrangeforcollectiontheirnon‐essentialradios.

G. TheEOCshallestablisharadiologtotracktheassignmentofalldistributednon‐

essentialradiosduringanemergency/disasteroperation.H. Attheconclusionoftheemergency/disaster,theFireRescueDepartmentwill

demobilizeandcollectallnon‐essentialradiosfortheirproperstorageandredistribution.Duringthisdemobilizationphaseallradioswillbecheckedforserviceabilityanddamage.

EMERGENCYOPERAITONSCENTERRADIOS

YR DESCP.ASSET# SERIAL# LOCATION

2007MOTOROLAXTS500PORTABLERADIO 11707 721CHR0087 FIREADMIN

2007MOTOROLAXTS500PORTABLERADIO 11708 721CHR0088

FIREADMIN


FIREADMIN


FIREADMIN


FIREADMIN


FIREADMIN


FIREADMIN


FIREADMIN


FIREADMIN

1



FIREADMIN


FIREADMIN


FIREADMIN

POOLRADIOS

YR DESCP.ASSET# SERIAL# LOCATION

UNKMOTOROLAXTS500PORTABLERADIO 20283 721CEE1540

FIREADMIN

UNKMOTOROLAXTS500PORTABLERADIO 20286 721CDU0627

FIREADMIN


FIREADMIN


FIREADMIN

UNKMOTOROLAXTS500PORTABLERADIO 20287 721CEG2471

FIREADMIN

UNKMOTOROLAXTS500PORTABLERADIO 20281 721CEA5356

FIREADMIN


FIREADMIN


FIREADMIN


FIREADMIN

UNKMOTOROLAXTS500PORTABLERADIO 20289 721CDU4650

FIREADMIN


FIREADMIN

UNKMOTOROLAXTS500PORTABLERADIO 20293 721CEJ1162

FIREADMIN


FIREADMIN

DEPARTMENTALANNEX 4‐1

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PublicWorks

PlanPurpose

The purpose of this plan is to develop a departmental hurricanepreparednessplanthattakesintoaccounttheCity’sEmergencyOperationPlan (CEOP). This document will define the specific and detailresponsibilitiesandoperatingprocedures forthevariousdivisions inthedepartment.Theseproceduresseektomitigatetheeffectsofhurricanes,toprepare formeasures to be takenwhichwill preserve life andminimizedamage,torespondduringemergenciesandprovidenecessaryassistance,to establish a recovery system in order to return the community to itsnormalstateofaffairs.Thisplan’sfurtherpurposeisto:

Provide a simple and expeditious method of implementingemergencyproceduresfortheCityofHallandaleBeachatthedepartmentallevel.

Providethebasisofanemergencyproceduresoperationsplanandorganization.

Delineate and assign responsibility to all Departmentemployeesoperatingwithintheprovisionsofthisplan.

Establish a mutual understanding of the authority,responsibilities, functions, and operating procedures of theDepartment.

Promoteunderstandingbetweenthevariousdivisionswhoseresourcesarenecessarytoprovideassistanceduringandafteremergencies.

EstablishaprimaryguidelineforcommunicatingwiththeCity’sEmergencyOperationsCenter(EOC).

HurricaneOperationsSee CEOP 2011 Hazard Specific Annex 3 Hurricane OperationsWindStorm–CessationofEmergencyOperationsSee CEOP 2011 Hazard Specific Annex 2 Wind Storm Cessation of Emergency Operations

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KeyEmployees

Thefollowingpositionsandcorrespondingemployeesareidentifiedinthe2011CEOPaskeyemployees.TheseemployeeswillbethecontactpointbetweenthedepartmentandtheEOC:

PublicWorksDirector StevenF.Parkinson (954)459‐1526

Utilities2

AssistantDirector,Utilities Vacant N/A Utilities3

Asst.PublicWorksDirector/CityEngineer

MarianaPitiriciu (954)895‐9944

Engineer1

OperationsManager–Utilities

LouisGranda (954)593‐8301

Utilities1

OperationsManager‐P.W. GaryGibson (954)839‐0338

PublicWorks1

WaterTreatmentPlantManager

GuyBarrett (954)914‐9044

Production1

FacilitiesMaintenance DeanLettera (954)635‐8342

PublicWorks2

DEPARTMENTALKEYPERSONNELLISTINGStevenF.ParkinsonDirector,PublicWorks3420S.OceanBoulevard,Apt.6QHighlandBeach,FL33487

OfficeCellPhone

HomeRadioCall#

954‐457‐1611954‐459‐1526N/AUtilities2

VacantAssistantPWDirector,Utilities3331NW71StreetCoconutCreek,FL33073

OfficeCellPhone

HomeRadioCall#

Utilities3

MarianaPitiriciu OfficeCellPhone

954‐457‐3042954‐895‐9944

2


AssistantPWDirector/CityEngineer919NE5thStreetHallandaleBeach,FL33009

HomeRadioCall#

954‐456‐3348Engineer1

GuyBarrettWaterPlantManager7350NW18thST#207Margate,FL33063

OfficeCellPhone

HomeRadioCall#

954‐457‐1610954‐914‐9044N/AProduction1

AngelSotolongoPlantMechanicII2531NW1stStreetMiami,FL33125

OfficeCellPhone

HomeRadioCall#

954‐457‐3041305‐926‐9274305‐642‐4707PlantMechanic2

LouisGrandaOperationsManager35850SW218Ave.Miami,FL33034

OfficeCellPhone

HomeRadioCall#

954‐457‐1629954‐593‐8301N/AUtilities1

StanleyRayPublicServiceSupervisor2615NW120StreetMiami,FL33167

OfficeCellPhone

HomeRadioCall#

954‐457‐1625305‐528‐1940305‐685‐6241Treatment1

CharlesClarkePublicServiceSupervisor5603SW21STWestPark,FL33023

OfficeCellPhone

HomeRadioCall#

954‐457‐1625954‐588‐9844Distribution1

MichaelJordanPublicServiceSupervisor3960North56Ave.,Apt.110HollywoodHills,FL33021

OfficeCellPhone

HomeRadioCall#

954‐457‐1633954‐248‐7719Distribution2

AnthonyMelvinPublicServiceSupervisor‐3850NW207StreetMiamiGardens,FL33055

OfficeCellPhone

HomeRadioCall#

954‐457‐1625305‐307‐4367305‐625‐6249Distribution5

GaryGibsonOperationsManager,PublicWorks2003S.W.86thAvenueNorthLauderdale,FL33068

OfficeCellPhone

HomeRadioCall#

954‐457‐1618954‐839‐0338N/APublicWorks1

2


DeanLetteraFacilitiesMaintenance4637SW32ndDriveHollywood,FL33023

OfficeCellPhone

HomeRadioCall#

954‐457‐1615N/A954‐961‐9595PublicWorks2

JamesSimmonsSanitationSuperintendent8760AzaleaCt.Tamarac,FL33371

OfficeCellPhone

HomeRadioCall#

954‐457‐1612954‐478‐1125N/ASanitation1

RandyThompsonSanitationAssistantSuperintendent741N.W.167thTerraceMiami,FL33169

OfficeCellPhone

HomeRadioCall#

954‐457‐1639786‐201‐0483N/ASanitation2

ThomasOperlePublicServiceSupervisor‐Grounds2140NW110AveSunrise,FL33322

OfficeCellPhone

HomeRadioCall#

954‐457‐1471954‐213‐7415LandscapeI

Otis,ClarkPublicServiceSupervisor‐Grounds200NW8AvenueDania,FL33004

OfficeCellPhone

HomeRadioCall#

954‐457‐1471754‐204‐6877Grounds1

KoryJohnsonPublicServiceSupervisor‐Medians6245DeweySt.Hollywood,FL33023

OfficeCellPhone

HomeRadioCall#

954‐457‐1471954‐394‐2840954‐374‐9381MedianMaintenance1

Reinhard“Red”MullerFleetServicesSuperintendent19HeatherCoveDriveBoyntonBeach,FL33436

OfficeCellPhone

HomeRadioCall#

954‐457‐1614954‐649‐1849N/AFleetMaintenance1

2


VI. MatthewAdamsMasterMechanic2494SundownLaneLantana,FL33462

OfficeCellPhone

HomeRadioCall#

954‐457‐1613954‐240‐2957561‐906‐9076FleetMaintenance5

VII. JosephMartinezMasterMechanic18245SW228StreetMiami,FL33170

OfficeCellPhone

HomeRadioCall#

954‐457‐1613305‐244‐0099N/AFleetMaintenance5

EustacioLaRosaConstructionSuperintendent2100NW110AVESunrise,FL33322

OfficeCellPhone

HomeRadioCall#

954‐457‐1609754‐246‐4261Construction1

MiltonHarmonPublicServicesSupervisor‐Streets4150SW24thStreet‐Apt.#1Hollywood,FL33023

OfficeCellPhone

HomeRadioCall#

954‐457‐1625954‐593‐4359954‐966‐6274Streets1

PedroPerezConstructionForeman2420NW102TerracePembrokePines,FL33026

OfficeCellPhone

HomeRadioCall#

N/A954‐609‐1188Construction8

DonaldWilliamsElectricianII1028NW65STMiami,FL33150

OfficeCellPhone

HomeRadioCall#

954‐457‐1626786‐213‐4019N/AConstruction2

SoniqueSaintelusElectricianI3809NW73WaysCoralSprings,FL33065

OfficeCellPhone

HomeRadioCall#

954‐457‐1626954‐793‐0593954‐255‐0974Treatment3

Abraham“Scotty”ScottPublicServiceWorkerII405NW7CtHallandale,FL33009

OfficeCellPhone

HomeRadioCall#

N/A954‐536‐4495N/AConstruction3

2


CriticalFacilities

Thefollowingfacilitiesareidentifiedinthe2011CEOPascriticalfacilities:

2


NAME/ADDRESS SQ/FTMunicipal Hall Complex & Police Station 61,800400 South Federal HighwayFIRE DEPARTMENTFire Station 90 (Three Islands) 3,240101 Three Islands Boulevard

Fire Station 7 (Headquarters) 12,298121 Southwest 3rd Street

Fire Station 60 11,8312801 East Hallandale Beach Blvd

DEPARTMENT OF PUBLIC WORKSDPW Administration Blvd/Garage 25,389Public Works Crews QuartersWarehouse/Meter ShopNF Membrane Water Treatment Plant630 NW 2nd Ave.

Lime Softening Water Treatment Plant215 NW 6th Ave. 6,952

Foster Park 9,000609 NW 6th Ave.

MUNICIPAL & COMMUNITY RELIEF CENTERSCultural Community Center 13,380410 SE 3rd Street

Hepburn Center 13,150800 NW 8th Ave.

NON-CRITICAL FACILITIES

PARKS DEPARTMENTIngalls Park Recreation Center 3,025501 SE 1st Ave

OB Johnson Audinasium 7,714745 NW 9th Street

North City Beach Bathhouse/Con. 1,029North City Beach Community Center 9,0752801 E. Hallandale Beach Blvd.

Bluesten Park 6,270202 SE 5th Street

Golden Isles Tennis Center 1,670

2


DIVISIONS’RESPONSIBILITIES

RECORDKEEPING/DOCUMENTATIONOneimportant,butoftenoverlooked,aspectofthepreparednessplanishavingagoodmethodofrecordkeeping.Recordkeeping/documentationisvitalinordertoassureproperreimbursementfromFEMAforthelaborandresourcesthatareutilizedwhenpreparingforandrecoveringfromahurricane.TheForce Account Laborspreadsheetsareusedtocollectinformationrelatedtonumber of hours employees worked and the type of equipment used. Thisspreadsheet is also utilized to track any equipment rented andvendors/contractorsutilizedduringthepreparationandrecoveryprocess.The activities performed pre and post event are divided in the followingcategories:

- CategoryA–DebrisRemoval- CategoryB–Emergency,ProtectiveMeasures- CategoryC–RoadSystemandBridges- CategoryD–WaterControlFacilities- CategoryE–BuildingContentandEquipment- CategoryF–Utilities- CategoryG–Parks,RecreationalandOther

A separate spreadsheet is filledout foreachcategoryof activity to track labor,equipmentused,equipmentrentedandvendors/contractorsused.DebrisRemoval

Inordertobeproperlyreimbursedfortheremovalandprocessingofdebrisonfederal roads, the contractor has to clearly identify on the invoices the debriscollectedfromfederalroadsvs.thatcollectedoncityroads.Thereimbursementfor federalroadscomes fromFHWAwhileFEMAreimburses for thecityroads.Staffhastobeabletoclearlyidentifyandseparatethebillforthesetwocategoriesofroads.

2


WorkPerformedIn‐HouseAnyemergencyornonemergencyrepairsrelatedtotheeventbeingperformedin‐househavetobewelltrackedanddocumented.Staffshouldkeeprecordofthelaborandthematerialsusedfortheserepairs. Thisinformationshouldbewelldocumentedintheworkordersthataregeneratedfortheserepairs.

CONSTRUCTIONMission:ToensureallCitybuildingsareproperlysecuredpriortoastormandtoassistinrepairsafterthestormhasoccurred.Responsibilities: PublicWorksOperationsManagerwillsetDivision’sworkschedulesfor

stormoperation. EnsurethatallDivisionvehiclesarecompletelyfueled. Ensureallemergencypowertoolsarereadilyavailable. CoordinatethesecuringofCitybuildingswithGroundsandStreet

Divisions. CoordinatewithProcurementforanyemergencypurchasesrequired. SecuringCityFacilitiesandStructures

1. SecureMunicipalComplex.2. Removealllooseoutsideconstructionmaterialsandwastebinsfrom

allCityfacilities.3. SecureHepburnCenterfacilitybuildings.4. Securelifeguardtrailersandstands.5. RemovealllitterreceptaclesthroughouttheCity.6. CheckandcleanCity‐ownedlotsfordebris.7. SecurewindowsatPublicWorkscompoundandsecureallloose

objects.8. Checkalllooseobjects,includingsigns,trees,busbenches,etc.

2


ResourcesAvailable:Vehicles:

One(1)3/4tonpickup#1055 One(1)pickuptruck¾ton#819 One(1)3/4tontruck,#1109(hasmultiplecarpentryandhand

toolsforemergencyboardup) One(1)¾tonvan,#906

Radios:

Two(2)portableradios

SafetyEquipment:

Eyeprotection,gloves,raingear,rubberbootsandearplugs.

FLEETSERVICESMission:ToensureallCityequipmentandvehiclesareoperationalduringanemergency.Toprovidetechnicalsupport,asrequired,toCitydepartments.

Responsibilities: FleetAdministratorwillsetDivisionworkscheduleforstormoperation. EnsureallDivisionvehicles&equipmentarecompletelyfueled. EnsuretimelyrepairofallmotorizedCityvehiclesandequipment. CoordinatethepurchaseofallemergencysupplieswiththeWarehouse

Clerk. Providemanpowerandequipmentforallassignedtasks. Securealllooseitemsaroundgaragefacilityandassistwithinstallationof

shutters.

ResourcesAvailable:

2


Vehicles:

Two(2)1tonpickuptrucks,#717&#733 One(1)Compactpickuptrucks,#621

Equipment: Two(2)towchainsandvariousheavydutyjacks One(1)cuttingtorchset

Radios: Three(3)portableradios

Safetyequipment:

Eyeprotection,rubbergloves,raingearandearplugs.LANDSCAPING/GROUNDSMAINTENANCEMission:Toensurealltreesaretrimmedandmadesafepriortothestorm.Toensurealllandscapingandgroundscleanupisdoneinatimelymannerfollowingthestorm.Responsibilities:

PublicWorksOperationsManagerwillsetDepartmentworkschedulesforstormoperation.

EnsureallDivisionvehiclesarecompletelyfueled. Ensureallemergencypowertoolsareworkingandplacedina

designatedareaforuse. Identifykeypersonneltomakevisualinspectionsofallfacilitiesand

roadways. Removetenttopsoffrollingtentsandsecuretofence. Removeallgravesiteboardsfromgrounds. Ensurealltreesaretrimmedandmadesafe.

ResourcesAvailable:

Vehicles:

Four(4)pickuptrucks,#710,#690,#967&#995

2


Two(2)4x4pickuptrucks,#877&#1022 Two(2)one‐tondumptruck,#1114&#1115

Equipment:

One(1)beachtractors,#1129 One(1)trackloader,#993 One(1)skidloaderwithtrailer,#734 Seven(7)chainsaws Two(2)powerpruners One(1)tractorFord,#613 Four(4)setsofchaps(forprimarycutters)

Radios:

Six(6)portableradios

SafetyEquipment Goggles,leathergloves,faceshields,chaps,raingear,rubberboots

andearprotection.

3


SANITATIONMission:TocollectallsolidwastesgeneratedwithintheCorporateCityLimitsinaccordancewithCityordinances.Responsibilities: SanitationSuperintendentwillsetDepartmentworkscheduleforstorm

operation. EnsureallDivisionvehicles/equipmentarecompletelyfueled. Cleanupgarbageandloosedebris. Removealllitterreceptaclesfromroadways. Emptyalltrashandrefusetruckspriortothestorm. Secureallnecessaryemergencyequipment.

ResourcesAvailable:

Vehicles:

Three(4)32cyAutocartruck#1138,#1139&#1141 One(1)32cyFordtrashtruck,#594 One(1)32cyFordtrashtruck,#711 Two(2)40cyAutocarFrontloadingtruck#980&#983 Two(2)Fordsideloadingpacker(10cu.yds.),#1124&#1125 One(1)FordV‐8withLift,#1036 One(1)SterlingtruckRearLoad(31cu.yds.),#797 Two(2)Autmdtruck(31cu.yds.),#1066&#1067 Two(2)Condor(40cu.yds)trashtruck#904,#905 One(1)cranetruck,#999 One(1)Backhoe,#726

One(1)Ford150pickuptruck,#897

Equipment:

MiscellaneousItems‐pitchforks,shovels,totebarrels,(2)chainsaws

Radios:

Three(3)portableradios

SafetyEquipment:

3


Eyeprotection,gloves,raingear,rubberbootsandearplugs.WASTEWATERCOLLECTIONMission:TocollectallsewagegeneratedintheCityandtransmittotheRegionalWastewaterPlantfortreatment.Responsibilities: UtilitiesOperationsManagerwillsetDepartmentworkscheduleforstorm

operations. EnsureallDivisionvehiclesandequipmentarecompletelyfueled. Ifthereisapossibilityofstationsflooding,sandbagentrancesandhatch

covers. CommunicatewithCityofHollywoodWastewaterDivisiontocoordinate

operations.

ResourcesAvailable:DPWissecuredwithshuttersbywaterdistributiondivisionVehicles: One(1)buckettruck60’ Three(3)Fordpickuptrucks,#612,#736,#856&#958 Two(2)Fordpickuptruckswithmobileradio,#899&#902 One(1)cranetruck,#678 One(1)TVtruckwithgeneratorandmobileradio,#694 One(1)CATbackhoe/loader,#909 One(1)2YDdumptruck,#968 One(1)JohnDeereLoader,#965

Equipment: Two(2)portableairblowers One(1)centrifugalpumps,3"size,#1003 One(1)centrifugalpump,6"size,#910 One(1)sloan4"hydraulicpump,#911 One(1)portablearrowboardfortrafficcontrol,#1032

3


One(1)portablegenerator,150kw.,#919 Two(2)portablecut‐offsaws One(1)smallportablegenerator One(1)portablegenerator,200kw,#714 Two(2)Chainsaws Two(2)Messageboards

Radios: Seven(7)portableradios

SafetyEquipment: HardHats FlashLight SafetyVest Raincoat SafetyCones WaterBoots SafetyGlasses Two‐Way‐Radios Gloves Barricadewithlights CautionTape

Generators:

EgretDriveLiftStation‐PermanentGenerator

DianaDriveLiftStation‐PermanentGenerator

NE12thAveLiftStation‐PermanentGenerator

FosterRoadLiftStation‐PermanentGenerator

SW4thAveLiftStation

SW8thAveLiftStation–PermanentGenerator

PWBuildingPortable240/480Volts3Phase#723

PortableGenerators:

Baldor120/208/240/480Volts1or3Phase#1120

Baldor120/208/240/480Volts1or3Phase#919

3


Onan230KW‐240/480Volts3Phase#714

Generac150KW–240/480Volts3Phase#277WASTEWATERLIFTSTATIONS

LiftStationDescription

Address Account# Meter#

(1)EgretDr. 300EgretDr 8019351843 IV37029(2)DianaDr Diana/GIslesDr 906558721 1V33044(3)BchTriplex 3205SOceanDr 8835554703 lN72030(4)3Islands 500LeslieDr 7681652678 5N00041(5)AtlanticShores 1500Atlantic

Shores5936051787 5C35234

(6)NE12thAve 1127NE4Court 0774457956 4N01147(7)NE4thCt 243NE4Court 4505954976 4J01140(8)SE5thSt 500S.OldFedHwy 0097840037 4J5838(9)FosterRoad 700FosterRoad 0759052848 5J39676(10)SunsetE. 320SunsetDr 6703055779 6703055779(11)HolidayDrive 426HolidayDr 1753052743 5C59078(12)SW4thAvenue 511SW4Ave 1998257958 1998257958(13)SW8thStreet 912SW8St 4653251969 4653251969(14)NW10Terrace 295NW10Terrace 0463251942 5J94078(15)SunsetWest 490SunsetDr. 674005631 5J02167US‐1Meter 1011N.Fed.Hwy 8513956949 5C51555STORMWATER

Mission:

Tomaintaintheintegrityofallstreetsandarteriestoensurenon‐restrictedvehicularflow.

Responsibilities: UtilitiesOperationsManagerwillsetDivision’sworkschedulesforstorm

operation. EnsureallDivisionvehiclesarecompletelyfueledandallemergencygas

cansarefull. Ensureallemergencypowertoolsarereadilyavailable. Secureallnon‐motorizedequipment. Verifysufficientrope,chainandsandbagsareavailable.

3


Identifykeypersonneltomakevisualinspectionsofallfacilitiesandroadways.

Inspectandprepareallstormwaterpumpstations Cleantopsandadjustareaaroundallstormwaterstructures Providecity‐widesweepstoremovebarricades/conesandsafeinanyarea

excavated. ContactMiami‐DadeCounty,ManuelHervis305‐592‐3116toinsure

salinitycontrolstructure(SchafferCanal)isopen.

ResourcesAvailable:

Vehicles:

One(1)DodgeRamwithLiftGate,#673

One(1)5‐yd.Dumptruck,#858 One(1)IHC18‐yd.Dumptruck,#998‐Storm One(1)FordF‐150truck#898 One(1)guzzlercatchbasincleaner/jettruck#868

Equipment:

One(1)sweepertruck,#968

One(1)NewHollandsweepertractor,#771 One(1)12’JohnBoatw/9.9h.p.motor,#453 One(1)20’boatwithtwo(2)50h.p.motor,#473 One(1)portablecut‐offsaw One(1)generator,3kw,#3205 MiscellaneousItems‐5lengthsof10'towchain,shovels,rakes,and

one(1)streetsaw.

Radios:

One(1)portableradio

SafetyEquipment:

HardHats

FlashLight

SafetyVest

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Raincoat

SafetyCones

WaterBoots

SafetyGlasses

Two‐Way‐Radios

Gloves

Barricadewithlights

CautionTape

Generators:

NE12thAve&2ndStLiftStation

SE4thAve&3rdStLiftStation

SE7thST&FederalHwyLiftStation

400SEFederalHwyLiftStation

SW3rdST&11thAveLiftStation

I95LiftStation‐PermanentGenerator

I‐95PumpStationEmergencyContacts:

Name JobTitle Office# CellPhone#

FDOTContacts:

TomReynolds

Asst.MaintenanceEngineer (954)776‐4300 (954)448‐2978

MariaConnolly

Ft.LauderdaleOper.Eng. (954)958‐7633 (954)914‐0264

CityofHallandaleBeachContacts:

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SchafferCanal:

Miami‐DadeCountyhasasalinitycontrolstructure,knownastheOletaRiverControlStructure,DownstreamofCountyLineRoad(atNE207Street).Priortoseverestorms,Miami‐DadeCountyopensthesluicegateontheupstreampartofthestructure.IncaseseverefloodingoccursaroundSchafferCanal,thestructuremustbeinspectedbyCitystafftoconfirmthesluicegateisfullyopen.Incaseitisnot,staffmustcall(305)372‐6789(switchboardforDERM)andrequestthe“on‐call”inspectorbesenttotheOletaRiverControlStructuretofullyopentheupstreamsluicegate.

DeanLettera FacilitiesMaintenance (954)457‐1615 954‐635‐8342

GaryGibson OperationsManager‐P.W. (954)457‐1618 954‐839‐0338

LouisGranda OperationsManager‐Utilities (954)457‐1629 954‐593‐8301

TownofPembrokeParkContacts:

ToddLarsen PublicWorksDirector (954)966‐4600#238

(954)275‐2806

PeterKunnen ProjectManager (954)782‐8222 (954)815‐9511

SteveSmith VPofEnvironmentalEng. (954)782‐8222 (954)815‐9611

CityofHollywoodContacts:

DonStout ChiefUtilityMechanic/Stormwater

(954)921‐3046

RonaldBolton

Asst.UtilityMechanic/Stormwater

(954)921‐3046

AlexStepanenko

WaterSystemsCoordinator (954)921‐3930 Notavailable

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WATERDISTRIBUTION

Mission:TomaintainWaterdistributionsystemandassignedequipment.DistributionResponsibilities: UtilitiesOperationsManagerwillsetDivision’sworkschedulesforstorm

operations. Securealllooseitemsinareasofresponsibility. EnsureallDivisionvehiclesandequipmentarecompletelyfueled. Fillsandandrockbags,loadbagsontoservicetrucks,andmakereadyfor

use.Removealllooseitemsfromservicetrucksandstoreinstockroom. Supervisor(s)willmaintaintelephonecontactwithOperationsManageras

longastelephoneserviceisavailable.

ResourcesAvailable:DPWissecuredwithshuttersbywaterdistributiondivision

Vehicles: One(1)Backhoe#869 One(1)Forddumptruck(5cy),#828 One(1)Fordpickuptruck,#889 One(1)pickuptruck,#1132 Four(4)pickuptrucks,#900,#902,#903,#960‐crewcab Two(2)Casebackhoe/loader,#1062&#1073 One(1)Miniexcavator,#1005

Equipment: Two(2)aircompressorswithtools,#786&#1033 One(1)3"diaphragmpump One(1)portablegenerator Two(2)generators,3kw,#3047&#5389 One(1)4"submersiblepump(hydraulic),#914

Radios:


3


SafetyEquipment:

HardHats

FlashLight

SafetyVest

Raincoat

SafetyCones

WaterBoots

SafetyGlasses

Two‐Way‐Radios

Gloves

Barricadewithlights

CautionTapeSTREETMAINTENANCEMission:Tomaintaintheintegrityofallstreetsandarteriestoensurenon‐restrictedvehicularflow.Responsibilities: SuperintendentwillsetDivisionworkschedulesforstormoperation. EnsureallDivisionvehiclesarecompletelyfueledandallemergencygas

cansarefull. Ensureallemergencypowertoolsarereadilyavailable. Secureallnon‐motorizedequipment. Verifysufficientrope,chainandsandbagsareavailable. Identifykeypersonneltomakevisualinspectionsofallfacilitiesand

roadways.

ResourcesAvailable:

Vehicles: One(1)two‐tonForddumptruck,#962

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One(1)pickuptruck,#901

Equipment: One(1)asphaltroller,#607 One(1)portablecut‐offsaw One(1)generator,3kw,#3205 MiscellaneousItems‐5lengthsof10'towchain,shovels,rakes,and

one(1)streetsaw.

Radios:


SafetyEquipment: Eyeprotection,gloves,raingear,rubberbootsandearplugs.

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PUBLICWORKSADMINISTRATION

Mission:ToprovideoveralladministrationforthevariousdivisionswithinPublicWorks.ToprovideEngineering technical assistance to all CityDepartments asmayberequiredbefore,during,orafterastorm.

Responsibilities: TrackandmanageallDepartmentresponsibilities. InsureallDepartmentactivitiesarefulfilled. ProvideEngineeringexpertisetoallCityDepartments,asneeded. CoordinateemergencyassistancetootherCityDepartmentspriorto,

duringandaftertheemergency. ActasliaisonbetweenPublicWorks'DepartmentandotherCity

Departments. CoordinatewithprivateutilitycompaniesservingtheHallandaleBeach

area. AssistCitizensofHallandaleBeach.

Tocoordinatetherapidimpactassessment(RIA).See CEOP Functional Annex 7 Rapid Impact Assessment

TocoordinateallphasesofPublicWorksDepartmentoperationsandassurecompletionofallassignedtasks.

EnsureallDivisionvehiclesarecompletelyfueled.

CoordinatewiththeBrowardCountyOfficeofEnvironmentalServicesinEmergencySupportFunction12oftheComprehensiveEmergencyOperationsPlan.Theywillactasa"clearing‐house"forStateandFederalmutualassistance.TheCountycontactpersonsareTonyHui(954/831‐0912)andMikeScottie(954/831‐0810).

CoordinatewithCityofHollywoodSewagePlant–WilliamZabricat(954)967‐4455.

ResourcesAvailable:

Vehicles: One(1)compactfour‐doorsedan,#824 Two(2)sedans,#1009,#730

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One(1)pickup(S10)#795 One(1)SUV#796

Radios:

One(1)portableradio(DPWDirector) One(1)portableremotebaseradio(#1–ReceptionArea) One(1)portableremotebaseradio(#3–

Administration/Engineering) Two(2)800MGHportableradios(DPWDirector&WaterPlant)

WATERPRODUCTIONANDWATERPLANTMAINTENANCE

WaterProductionMission:Toprovideplentiful,potablewaterforthecitizensofHallandaleBeachandtoprovidewaterforfirefighting.

WaterPlantMaintenanceMission:Tomaintainwaterplantequipmentandallperipheralrelatedfacilities.WaterProductionResponsibilities: WaterPlantManagerwillsetDivisionworkschedulesforstorm

operations. EnsureDivisionvehiclesarefueled. Ensure#3Wellisreadyforemergencyuse. Assistwithsecuringshuttersandlooseitems,fillgroundstoragetanksand

fillchemicalinventoriesas‐needed. Fillelevatedtowerintheeventitisvalvedoffduringstorm. CheckNMBinterconnectforproperoperation. CoordinatecontrolofBrowardCountywellwatertolocaloperation. Valveoffelevatedtowerathurricanewarning. Engageauxiliarypoweratfirstindicationofpowerfluctuationandregulate

waterpressuretoconservestorage.

4


WaterPlantMaintenanceResponsibilities: WaterPlantManagerwillsetDivisionworkschedulesforstormoperation. EnsureDivisionvehiclesandpowerequipmentarefueled. Secureshutters,looseitemsandemergencyequipment.Storeessential

equipmentandtoolsinmembraneplantprocessroom. Assistindistributingandfillingsandbags.

WaterProductionResourcesAvailable:Vehicles:

One(1)FordF‐150pickup,#1056Radios:

One(1)stationarybaseradiorepeateroperationalbygenerator. Four(4)portableradios.

SafetyEquipment Goggles Gloves FaceShields

4


WaterPlantMaintenanceResourcesAvailable:Vehicles:

One(1)utilitytruck#735withmounted8KWwelder/generatorandcuttingtorch.

One(1)mid‐sizeutilitytruck#610.Equipment:

One(1)5KWportablegenerator. One(1)setofportabletorches. One(1)setofmountedfloodlights.

Radios:

Three(3)portableradios.SafetyEquipment

Goggles Gloves FaceShields

Contacts: BCOES1A–So.RegionalWellfield:954‐831‐4101 NorwoodWTP(NMBInterconnect):305‐652‐6460 FPL:1‐800‐468‐8243;then:954‐321‐2094(JohnDaniels).ScottDavis

(cell):305‐794‐7029 BrowardCountyHealthDepartment:954‐467‐4700.WilliamLorenzox

4226,Dr.PaulaThaqi,MD,M.P.H. BCEOC:954‐831‐3900 Ashbritt,Inc.:954‐545‐3535 DRCEmergencyServices:251‐343‐3581

4


DEPARTMENTALANNEX 4‐2DevelopmentServicesDevelopmental Services is responsible for ensuring that contractors, current business andhomeowners are in compliancewith local codes and not creating a hazardous situation forothers.TheDepartmentwillbepreparedtoprovideassistanceduringtheCity’sresponsetotheemergencies, to the extentpossiblepreventdamage fromwater infiltrationwithinCityHall,conductpost‐stormdamageassessmentsincoordinationwiththeCity’semergencyresponseteam, andmobilize as necessary to regulate post storm repair and redevelopment activitieswithintheCity.

(1) TheDepartmentDirector,ordesignee,willbeconsideredaspartoftheCommandstaffduringmajoreventsandisrequiredtoreporttotheCity’sEmergencyManagerthestatusofthedepartment,toassisttheEmergencyManagerasdirected,andbepreparedtoassumearoleintheEOCbefore,during,andafteranevent.AllpersonnelareconsideredpartoftheICSorganizationwhenactivatedandshouldbepreparedtoassumepotentiallyunfamiliarrolesasneededbytheCity.

Phase1–Pre‐EmergencyExternalPreparation1. TheDepartment’s vehiclesmayneed tobeused after a stormeventbyDevelopment

ServicesDepartmentemployeesorotherstoassistintheassessmentofthedamageordirectly in the removal of debris or shuttling of recovery staff. Therefore, allDepartmental vehiclesare tobe fully fueledprior to theevacuationofCityHall. Thevehicles are to be left in the location ordered during the preparation for the event.CommunicatewiththeMotorPooltodetermineifthekeystothevehiclesaretobeplacedinaparticularlocation.Eachsupervisoristocoordinatethesuccessfulcompletionofthistaskinatimelymanner.

2. ItmaybenecessaryforstaffoftheDepartmenttoassistwiththeplacementofwarningnoticesonconstructionsites,incondominiumlobbiesandatotherlocationsasmayberequiredinthedayspriortoanevent.

3. ReporttotheEmergencyManager.MaintainnormaloperationsaslongassafelypossibleoruntilinstructedotherwisebytheEmergencyManager

4. Ensurerelateddepartmentproceduresareadheredto.

5. ProvidetheappropriatestafftotheCity’sEOCattherequestoftheEmergencyManager.

6. Cancelallleaveofallpersonnelassignedtoemergencyduties.

7. Ensuredepartmentfacilitiesaresecuredandprotected.

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8. ReviewtheCity’sComprehensiveEmergencyOperationsPlanandtheHazardSpecificAnnex2‐3:HurricaneOperations

InternalPreparation1. The Department needs to take steps to prevent damage in the event that water

penetratesintothebuilding.Floorsmayhavewateronthemduringandaftertheevent,soitisimportanttoliftanyelectronicequipment,paperfilesandboxesofpaperaroundyourworkstationoffthefloorandsecureitontopofyourdeskoratable.

2. Allelectronicequipmentistobeturnedoffandunpluggedfromwallsockets,includingfaxandcopymachines,andshouldbecoveredwithplasticsheetingtoavoiddamagefromwaterdrippingfromtheceiling.

3. ThepaperplansfortheBuildingDivisionwillneedtobeprotectedduringanevent.TheBuildingDivisionistodeterminethebestwaytoprotectthesedocuments.

4. Alllightswitchesaretobeturnedoff.

5. Thedoorsarealltobeclosed,butnotlocked.

6. IfyouhaveaCityissuedtelephoneorothercommunicationdevice,takethedeviceanditschargerhomeduringtheevent.

7. Beforeleavingtheworkarea,besuretoknowhowtocontacttheCitytofindoutwhentheCityfacilitieswillreopen.

8. BesuretotakethecurrentDepartmentalTelephoneCallListwithyou.

9. IftheDepartmentsisnotneededtoparticipateaspartoftheCity’semergencyoperationsit will still provide personnel with post disaster contact information, advise theOperationsSectionChiefoftheDepartmentsstatus,andcloseandsecurealloffices.

Phase2–ImmediateEmergencyFunctionsDuringtheEvent1. AssignedpersonnelwillreporttotheEOCtofulfillICSpositions.Preparationsshouldbe

madeforanextendedoperationalperiod.(12–24hours)

2. Thosepersonnelrelievedfromdisasterrelateddutyshallremainathomeorinanothersafelocation,suchasashelteruntiltheeventhaspassed.PreparationsshouldbemadetorespondbacktotheCityimmediatelyfollowingthepassageofthedisasteroratthetimepre‐determinedbytheEmergencyManager.

4


Phase3–PostEmergencyRecoveryandClean‐upAftertheEvent1. InadditiontotheoverallassessmentofstructuresCity‐wide,theDevelopmentServices

TeamwillassistinassessingdamagetoCityfacilities.

2. ContacttheDepartmentalTelephoneCallListtofindoutwhatconditiontheCityisin,whetherornottheCitywillbeopeningforbusiness,and/orhowsoontheCitycanbeexpectedtoreturntonormaloperations.

3. During this Phase all immediate actions necessary will be taken under theComprehensiveEmergencyOperationsPlanoftheCity,inconjunctionwiththelocalEOCandEmergencyManagertorestoreessentialservices,provideemergencyassistancetodisastervictimsandreturntonormalday‐to‐dayoperationsasquicklyaspossible.

4. If thehurricane event is severe andCityHall cannot open for business as usual, it isexpectedthattherewillbenoelectricalpowerortelephoneservicesforaperiodoftime.The Building Division may need to have a “Plan B” way of operating under thoseconditions.Theneedforclearingroads,temporaryrepairofroofsystems,demolition,removalofdebrisandreconstructionmaywelloverwhelmthecapacityoftheBuildingDivisionstafftoaccommodateit.DuringanEmergencyDeclaration,theBuildingOfficialwillbetheauthorityforallowingworktocommencewithoutpermitsforspecifictypesofworkandforspecificperiodsoftime.TheBuildingDivisionemployeesmayneedtobeabletooperateusingapapersystem,withouttheaidofcomputersforaperiodoftime.EmployeesinotherDivisionsmaybeaskedtoassisttheBuildingDivisionforaperiodoftimeasnecessary.

Phase4–LongTermRecoveryTheAftermathoftheEvent1. Thepurposeoflongtermrecoveryistoprovideforthesafeandorderlyreconstruction

ofpublicandprivatebuildings,andinfrastructure.Y:\DEVELOPMENTSERVICESEMERGENCYPROCEDURES\Hurricanepreparedness5‐15‐2012.docx

DEVELOPMENTSERVICESDEPARTMENTEMERGENCYTEAMS

July7,2014

OperationsSupervisor: KevenKlopp,DirectorofDevelopmentServicesAssistantOperationsSupervisor: SergioAscunce,BuildingOfficial FieldInspectionTeams:Team1– ChiefPlumbingInspector–RobertStewart CodeComplianceSpecialist–AnnaPierre

4


Team2‐ ChiefElectricalInspector–ChrisSwain CodeComplianceSpecialist–ShelleySarrosTeam3‐ ChiefMechanicalInspector–GonzaloCorcuera CodeComplianceSpecialist–TonyAdamsonTeam4‐ BuildingInspector‐ShaneKittendorf SeniorCodeComplianceSpecialist–CorinneYoder

OfficeCoordinator–DepartmentAOAEmergencyTelephoneAnswering– Sandy Sewell, Jamie Lehman, EdwardLeonhardt, LolaRoberts,CindyBardales&KimberlyBruce.CallTeamPhoneList: Home CellularCallTeam1 KevenKlopp 954‐472‐8262 954‐851‐4600 SergioAscunce 305‐825‐5661 786‐546‐4879 AltheaJefferson 954‐616‐8498 407‐760‐1412 KimberlyBruce 305‐758‐1221 352‐212‐1275 CindyBardales 305‐305‐9625 305‐401‐6802CallTeam2 RaulAlvarez 305‐227‐2691 786‐205‐1767 AngelPerez 785‐251‐8009 954‐257‐2786 RobertStewart 954‐755‐8114 954‐803‐3282 EdwardLeonhardt 954‐533‐6268 954‐270‐1317 LolaRoberts N/A 786‐354‐0887 GlenysCabarcas N/A 305‐492‐2424CallTeam3 CorrineYoder 954‐430‐0241 954‐557‐3241 ShelleySarros 954‐989‐8471 954‐205‐8836 AnthonyAdamson 954‐447‐7327 754‐204‐7794 AnnaPierre N/A 786‐287‐4240 JaimeLehman 407‐491‐5216 407‐491‐4341CallTeam4 ChristyDominguez 954‐989‐0703 954559‐6666 DavidKissinger 954‐654‐5551 AmberCox 305‐834‐2998 754‐368‐5343

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DevelopmentServicesContactListAdministration Home Cellular

Klopp,Keven,Director 954‐472‐8262 954‐851‐4600 BuildingDivision SergioAscunce,BuildingOfficial 305‐825‐5661 786‐546‐4879EdwardLeonhardt,PermitCoordinator 954‐533‐6268 954‐270‐1317GlenisCabarcas,AOAI/Permits 305‐492‐2424LolaRoberts,AOAII/Permits 786‐354‐0887JaimeLehman,AOAI/Permits 407‐491‐5216 407‐491‐4341GonzaloCorcuera,ChiefMechanicalInspector 786‐255‐6309ChrisSwain,ChiefElectricalInspector 954‐479‐9010 954‐593‐8009RaulAlvarez,ChiefBuildingInspector 305‐227‐2691 786‐205‐1767ShaneKittendorf,BuildingInspector 863‐441‐0448 954‐303‐2750RobertStewart,ChiefPlumbingInspector 954‐755‐8114 954‐803‐3282AngelPerez,Electrical/InspectorExaminer 785‐251‐8009 954‐257‐2786ErnestoSedano,Structural /PlanExaminer 954‐604‐4572 305‐803‐6148VictorSmith,Part‐Time/BuildingInspector 954‐557‐4822

CodeComplianceDivision

KimberlyBruce,CodeComplianceOfficial 305‐758‐1221 352‐212‐1275AmberCox,AOAII 305‐834‐2998 754‐368‐5343AnthonyAdamson,CodeComplianceSpec.(NW)

954‐447‐7327 754‐204‐7794

ShelleySarros,CodeComplianceSpec.(NE) 954‐989‐8471 954‐205‐8836DavidKissinger,CodeComplianceSpec.(SW) 954‐654‐5551 CorrineYoder,CodeComplianceSpec.(SE) 954‐430‐0241 954‐557‐3241AnnaPierre,Occ.LcnsSpec.\ComplianceSpec 786‐287‐4240 PlanningDivision

ChristyDominguez,PrincipalPlanner 954‐989‐0703 954559‐6666CindyBardales,AOAII 305‐305‐9625 305‐401‐6802AltheaJefferson,Planning&ZoningManager 954‐616‐8498 407‐760‐1412VanessaLeroy,AssociatePlanner 305‐720‐8946 305‐720‐0180SandySewell,AOAIV‐Occ.Lcnc 954‐797‐6632 954‐830‐2839

4


DEPARTMENTALANNEX 4‐3OceanRescueDivisionTHEOCEANRESCUEDIVISIONOFTHEFIREDEPARTMENTWILLBEPREPAREDTO:1)PROVIDEASSISTANCEDURINGTHECITY’SRESPONSETOANYDISASTER/EMERGENCY,2)PROTECTTHECITY’SBEACHESANDTHOSEBEACHGOERSWHOCHOOSETOIGNOREANYWARNINGSISSUEDBYTHE

EMERGENCYMANAGER,3)ONCEDECLARED,CONDUCTAFULLBEACHEVACUATION,4)STANDREADYTOASSISTFIRERESCUEWITHANYWATERRESCUESINTHEINLANDWATERWAYS,5)CONDUCTPOST‐STORMDAMAGEASSESSMENTSOFOUROCEANFRONT.THEOCEANRESCUESUPERVISOR,ORHISDESIGNEE,WILL,1)REPORTTOTHEINCIDENTCOMMANDEROROPERATIONSSECTIONCHIEFIFASSIGNED,2)COORDINATEALLACTIVITIESWITHINCIDENTCOMMAND.I. Phase1–Hurricane/TropicalStormWatch

a. IntheeventtheNWSissuesaHurricaneorTropicalStormWatchallOceanRescue

personnelarerequiredtocallStation7,LieutenantsOffice,within4hourstoadvisewhentheywillbereadytoreporttoworkandhowtheycanbecontacted.Full‐timepersonnelmustbeabletoreporttoworkwithin12hours.

b. Personnelmustsecuretheirhomesandpropertyandmakeallpersonalarrangementswhenthewatchhasbeenissued.Oncepersonnelreporttowork,theywillnotbeallowedtoreturntotheirhomesuntiltheyhavebeenreleasedfromduty.

c. Personnelshouldanticipatestayingatleasttwodaysandbringanynecessarypersonalitems.Includingbedding,toiletries,prescriptions,additionaluniforms,andfood.

d. Begintheprocessofremovingallequipmentfromthelifeguardtowersandplacetheminsideheadquarters.Allequipmentsuchasradios/chargers,files,printer,firstaidsupplies,oxygenbottles,operationmanuals,andAED’smustbeplacedinsidewaterproofcontainersandelevatedtoavoiddamages.STAFFWILLNOTTAKEEQUIPMENTHOMEWITHTHEM.Alllights,electronics,andapplianceswillbeturnedoffandunplugged.

e. Lifeguardswillremainondutytoenforceanybeachclosuresandtoassistlocalemergencypersonnelwithinthearea.Allperishablefooditemswillberemovedfromrefrigerator.

f. Alloperationalvehicleswillbecompletelyfueled.AllequipmentsuchasjetskisandATV’swillbestoredinsidetheFireStationapparatusbay.TheOceanRescueSupervisorwillinventoryallequipmentandcoordinateanypositionchangeofthelifeguardtowerswiththeEmergencyManager.

5


g. AllstormrelatedactivitywillbeaccuratelyrecordedonICSforms.

II. Phase2–Hurricane/TropicalStormWarning–Evacuationa. OncethestormhasreachedCategory1status(priortomakinglandfall)and/or

evacuationordershavebeenissuedbytheHB‐EOC,allOceanRescuepersonnelwillassistinevacuationeffortsfromthebeacharea.OceanRescuepersonnelshallconductrovingsurveillanceofthebeachusingtheATV(s),untilsuchatimethatconditionsprohibitanyfurtheroperations.

b. OceanRescuepersonnelshallenforcebeachclosureafterthestormwarningisissued.Lawenforcementshallbecontactedfornon‐compliantpatrons.

c. TheSupervisoronduty,incoordinationwiththeEmergencyManager,willberesponsibleforthesaferemovalofOceanRescuepersonnelandthecompletionofPhase1.TheSupervisorondutyisalsoresponsibleforensuringthelifeguardtowersandheadquartersaresecureandtheHB‐EOChasbeennotifiedwhenallOceanRescuepersonnelhaveevacuatedtoasafelocationandthecompleteclosureofthebeach.

III. Phase3–DamageAssessment(PostStorm)a. Intheeventofthere‐openingofA1Aand/oremergencycrewsareallowedback

intothebeacharea,OceanRescuepersonnelwillassistinperformingacompleteandthoroughRapidImpactAssessment(RIA)ofthebeachanditsfacilities.AtimelyreportwillbeprovidedtotheHB‐EOC.

b. TheOceanRescueSupervisorisresponsiblefortheinspectionoflifeguardtowers,swimzones,andequipment.Acompleteinventoryandoperationalcheckofallequipmentwillbeconducted.

c. OceanRescuepersonnelwillreturntothebeachtoenforcebeachclosersandtoassistlocalrescuecrewswiththearea.

d. Anassessmentoftheswimzonesandsurroundingareatodetermineanyunderwaterhazards,debris,orbeachobstructionsisconductedbyOceanRescuepersonnelandafullreportwillbesenttotheHB‐EOC.

e. Lifeguardtowersmustbesafelyrepositioned,allmotorizedequipmentwillbetransportedbacktobeach,andanynecessaryclean‐upactivitieswillbeconductedpriortore‐openingthebeachandreturningtonormalstatus.

IV. Phase4–BeachRe‐Opening

5


a. OncetheOceanRescueSupervisorhasdeterminedthatallequipmentandstaffessentialforaquaticsafetyarefullyoperational(surfconditionspermitting)andtheHB‐EOChasbeenfullyinformedofthestatus,thenandonlythenwillthebeachbere‐openedforthegeneralpublic.

V. Referencesa. DepartmentPolicy01‐037R2SevereWeatherOperations

VI. AdditionalInformation,RequirementsandResponsibilities

a. TheTrainingDivisionChieforhisdesigneewillberesponsibletomaintainthisoperationmanual

5


DEPARTMENTALANNEX 4‐4InnovationTechnology(IT)Thepurposeof thisannex is toprovide technologicalsupport for theEmergencyOperationsCenterduringadisasterwhilemaintainingaBusinessContinuityPlanforsupportandongoingoperationsofthecoreprocessesoftheCityofHallandaleBeach.TheDepartmentwillbepreparedto:

Provide technologyProductsandServices thatareessentialorcritical to theongoingemergencyoperationsandprovideassuranceoftheCity’seconomic,publichealth,safetyandconfidence.

Provide Domain Name Resolutions Services that are essential to the assurance ofprovidingcommunicationsforinternalandexternalstakeholders.

Provide Identity Management and Associated Trust Support Services to ensure theidentityof,authenticate,andauthorizeentitiesandensureconfidentiality,integrityandavailabilityofdevices,services,dataandtransactionsthatareessentialorcriticaltotheCityofHallandaleBeach.

Provide Internet‐based content, Information and Communication services that willdeliverkeycontent,information,andcommunicationscapabilitiesthatareessentialtotheCityofHallandaleBeach.

Provide Internet Routing, Access and Connection Services that will provide internetbackbone infrastructures,pointsofpresence,peeringpoints, localaccessservicesandcapabilities that are essential or critical to the operational activities of the City ofHallandaleBeach.

Leadtechnicalefforttorestoresystemsandcommunicationstofulloperationallevels.

Phase1–Pre‐EmergencyExternalPreparation10. Thedepartmentstaffwillhaveupdatedcalllistsandcontactpersonsforallcloudbased

systems such as CAD Police, CAD Fire (BSO), Financial, HR Systems and .websitecommunicationsystems.Thiswillallowstafftoquicklycommunicatewithvendorsandsetupbusinesscontinuityaccesstocoresystems.

11. ThedepartmentstaffwillprovidecallnumbersofITstafftodepartmentheadsandkeystakeholdersinordertomaintainopenlinesofcommunicationforemergencypurposes.

12. ThedepartmentwillworkwiththeCityManager’sofficeandEOCstaff toensurethatcommunicationschannelsareavailableforprovidingdirectiontointernalandexternalstakeholders.

5


13. Annually review, evaluate and update emergency operations plan with IT staff,managementstaffandemergencyoperationsteam.

14. Ensurethatemergencyresponseteamisfullystaffandthatpersonnelunderstandtheirindividualroles.

15. Alertvendorsandcontractualrelationshipcontactsofpre‐emergencystatus.

16. Confirmthatexternalcommunicationchannelsareallappropriatelyoperationalandthatauthorizedusershaveaccesstotransmitcommunications.Existingchannelsinclude:

a. CodeRed

b. OfficialCitySocialmediaoutlets:Facebook,Twitter

c. InternetWebsite

d. HBTV

InternalPreparation

1. Thedepartmentstaffwillsendcommunicationstoallusersremindingthemtosavedatatonetworkservers.

2. Department staff will ensure that data backups are secured and available for postemergencyconditions.

3. DepartmentstaffwillensurethatuninterruptedpowersuppliesareworkingproperlyandensurethatcoresystemsareavailableforEOCoperations.

4. DepartmentstaffwillperformsetupofEOCequipmentsuchaslaptops,phonesandaudiovisualequipmentatPublicWorksEOCroom.

5. DepartmentwilltakestepstopreventdamagefromfallingwaterintheeventthattherooforwindowsofCityHallaredamagedandwaterpenetratesintothebuilding.TheexpectationthatwatermaypenetratetheroofofCityHallwillrequireallequipmentandrecordsbeprotectedshouldthisoccur.

6. TheITDepartmentwillprovidecommunicationstoallusersandrequestuserstobackupdatatonetworkdrivesandturnoffoffelectronicequipmentfromwallsockets.

7. Allelectronicequipment,includingfaxmachines,copymachinesandpaperrecordsaretobecoveredwithplasticsheetingtoavoiddamagefromwaterdrippingfromtheceiling.

8. ThepaperplansfortheBuildingDivisionwillneedtobeprotectedduringanevent.TheBuildingDivisionistodeterminethebestwaytoprotectthesedocuments.

5


9. ITstaffwillassistwithbroadcastingofficialemergencymanagementcommunicationsviaallcommunicationchannels.

10. Non‐essentialserverswillbepoweredofftomitigateanypowersurgeissues.Essentialsystemssuchasnetworkingequipmentwillbekeptonforresilientoperations.

11. Departmentstaffwillensurethatdetailedinformationandrecordsontheconfigurationofthenetworkingequipmentissecuredandavailableafteremergencyforrestorationactivities.

12. ConfirmthattemperaturemonitoratdatacenterisproperlyworkingandnotifyingITstaffforhightemperaturereadings(greaterthan82degrees).

13. Restocksuppliesandemergencyequipmentsuchasbatteries,laptops,MIFIdevicesandflashlightequipment.

Phase2–ImmediateEmergencyFunctionsDuringtheEvent

1. AtleasttwostaffmemberswillremainatEOCoperationstoassistwithplanning,logisticsandtacticalactivities. At leastonestaffmemberwill remain indatacenter toensurenetworkconnectivityandserveraccessibility.

2. Staffwill power off equipment that services areas that are vacant during emergencyevent.

3. Makefrequentandongoingstatementsofstatustoemergencymanagementteam.4. Monitor temperature of data center room. If temperature rises above 90 degrees,

immediatelyturnoffnetworkingequipmenttomitigatedamageissuestoequipment.5. Assistwithinformingpublicviacommunicationmediachannels.

Phase3–PostEmergencyRecoveryandClean‐upAftertheEvent

1. DetermineifuseofalternatesiteforIToperationsisrequired.2. Assessdamageandmakeimmediaterecommendationsforrecovery.Determinescopeof

damageforserversandworkstations.3. Activaterecoveryplan4. Orderappropriateequipmentandsuppliesasdeterminedfromassessment.5. Ensurethatproperventilationexistsforequipment.6. StaffwillreestablishtheconnectivityandtelephonyRecoveryoftheseserviceswillbe

accomplishedinparallelorimmediatelyfollowingrecoveryoftheDataCenter.7. Restoredegradedsystemfunctionalitybackupsiteand informusercommunityof the

restrictionsonusageand/oravailability.

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8. Coordinatewithcloudbasedsoftwarevendorstorestoresystemconnectivity.9. ProviderecoveryschedulestatusupdatestoincidentmanagementstaffandCityteamto

ensurecomprehensiveunderstandingofsituationandrecoveryeffort.10. Recall backup/recovery media from off‐site storage, as required, to return damaged

systemstofullperformance.11. Oversee recovery efforts for desktops/hardware and client based software systems

basedonestablishedpriorities. Staffwillcoordinatewithvendors forreplacementofdamagedequipment.

12. Workwithappropriatevendorstoassistinrecoveryprocess.13. ProvidephysicalsecuritytoallITsensitiveareas.

Phase4–LongTermRecoveryTheAftermathoftheEvent

1. Verifyandcertifyrestorationofsystemsdescribedbelowtopre‐disasterfunctionality:a. Messaging,networkandtelecommunicationsinfrastructureb. Databasesystemsc. CloudbasedSystemsd. desktopsandclientbasedsystemse. voicenetworkrecovery

2. Reviewexistingrecoverystepsdocumentedanddetermineifanychangesarerequired.3. Makerecommendationonhowthedisasterrecoveryplancanbeimproved.4. Researchandprocurevendorsthatcouldassistwithdisasterrecoveryandemergency

supportoperations.5. Determineifanydamageequipmentcouldberepairedviaexistingproductwarranties.

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DEPARTMENTALANNEX 4‐5ProcurementTheProcurementDepartmentisresponsibleforprovidingassistanceduringtheCity’sresponsetothedisaster/emergency,assuringcontractsandvendorsare inplacetoprovidenecessarydisastersupplies,preplanningoffoodservice/cateringandotherlogisticalneeds,andprovidingpreandpost‐stormlogisticalserviceswiththeCity’sincidentcommandteam.

(2) TheProcurementDepartmentDirector,ordesignee,willbeconsideredaspartoftheCommandStaffduringmajoreventsandisrequiredtoreporttotheCity’sEmergencyManagerthestatusofrequiredpre‐disasterprocesses,toassisttheEmergencyManagerwithlogisticalneedsasdirected,andbepreparedtoassumearoleintheEOCbefore,duringandafteranevent.AllpersonnelareconsideredpartoftheICSorganizationwhenactivatedandshouldbepreparedtoassumepotentiallyunfamiliarrolesasneededbytheCity.(3)

Phase1–Pre‐EmergencyExternalPreparation

9. The Procurement Department is responsible to ensure the appropriate foodservicecontractsandvendorsareinplace,andtoensurefoodcanbeobtainedondemandifnecessary.TheProcurementDepartmenthascreatedandhasinplacethefollowingforusepre‐emergency:

a. FoodService.MealsReadytoEat–MREs.Willbepurchased,stored,anddistributed

totheEmergencyOperationCenter(EOC).

b. Water.Willbepurchased,storedandbedistributedtotheEOC.

c. Cateringcontract–TheEmergencyManagermustprovidetheProcurementDirector72hours’notice,priortoexpecteddelivery,forprovisionofthecateringservices.

d. Deliveryoffueltofilltankspriortoastorm.TheCityparticipatesintheCooperativeContract with MacMillan Oil Co of Florida. The Department of Public Works isresponsible for toppingoffCity tanksduringhurricaneseasontoensuresufficientfuelisavailableshouldahurricaneoccur.The#oftanksandcapacityforeachtypeoffuelistobemaintainedbyDPW.

e. FacilitateanynecessaryEmergencyManagementpurchasespriortoastormmaking

landfall.

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InternalPreparation(Stormrelated)17. The Department needs to take steps to prevent damage in the event that water

penetratesintothebuilding.Floorsmayhavewateronthemduringandaftertheevent,soitisimportanttoliftanyelectronicequipment,paperfilesandboxesofpaperaroundyourworkstationoffthefloorandsecureitontopofyourdeskoratable.

18. Beforeleavingtheworkarea,besuretoknowhowtocontacttheCitytofindoutwhenCityfacilitieswillreopen.EachandeverystaffmemberwillberesponsibleforcontactingtheDirectoroftheDepartmentfornewsaboutreturningtowork.Staffwillbepreparedtoreturntoworkassoonaspossibleaftertheevent.

19. Allelectronicequipmentistobeturnedoffandunpluggedfromwallsockets,including

faxandcopymachines,andshouldbecoveredwithplasticsheetingtoavoiddamagefromwaterdrippingfromtheceiling.


21. Thedoorsarealltobeclosed,butnotlocked.


23. BesuretotakethecurrentDepartmentalTelephoneCallListwithyou.24. IftheDepartmentisnotneededtoparticipateaspartoftheCity’semergencyoperations

itwillstillprovidepersonnelwithpoststormcontactinformation,advisetheOperationsSectionChiefoftheDepartmentsstatus,andcloseandsecuretheoffices.

Phase2–ImmediateEmergencyFunctionsDuringtheEvent3. AssignedpersonnelwillreporttotheEOCtofulfillICSpositions.Preparationsshouldbe

madeforanextendedoperationalperiod.(12–24hours)

4. Thosepersonnelrelievedfromdisasterrelateddutyshallremainathomeorinanothersafelocation,suchasashelteruntiltheeventhaspassed.PreparationsshouldbemadetorespondbacktotheCityimmediatelyfollowingthepassageofthedisasteroratthetimepre‐determinedbytheEmergencyManager.


5. TheCityhasinplacethefollowingcontractsforuseasrequiredpostemergency:

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a. CateringServices–TheCityhasacontractinplacewithILSGroupLLC.The Emergency Manager must provide the Procurement Director with 72 hours’noticeinadvanceoftheexpecteddeliveryofservices.

b. ContingencyFoodService(WinnDixie)‐Shouldthecateringservicescontractnotbeavailableduringand/orafterthestorm,theCitymayaccesstheE.HallandaleBeachBlvdWinnDixietopurchaseemergencyfoodsuppliesforstaffuntilsuchtimeastheCateringServicescontractor isabletodeliverorCityoperationsreturntonormal.TheassignmentofstafftoaccomplishthepurchaseandcookingoffoodasnecessarywillbeprovidedthroughtheEmergencyManager.

c. ContingencyFoodService(Meals‐Ready‐to‐EatorMREs)–TheCitywillpurchaseandstore in a safe location600Meals‐Ready‐to‐Eat. Uponnotificationof aHurricaneWarningsufficientMRE’swillbemovedtotheEOCtosupplementstafflocatedthereduringtheevent.

d. ComfortStation–TheCity’sComfortStationwillbestaffedasneeded.Procurement

personnelwilllikelybeassignedtoworkatthecomfortstationasnecessary.e. Toilets–TheCityhasacontractthroughtheCooperativeGroupforuseofportable

toilets.TheProcurementDepartmentwillcoordinatethedeliveryofportabletoiletsasdirectedbytheEmergencyManager.

f. EmergencyDebrisManagementServices–TheCityhasacontractfordebrisremoval

services.

ThisDepartmentalAnnexshallbereviewedbytheProcurementDepartmentDirectorannually,tocoincidewiththeannualCEOPreviewperiod.

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DEPARTMENTALANNEX 4‐6PoliceDepartmentTHEPOLICEDEPARTMENTWILLBEPREPAREDTOPROVIDEPROTECTIONOFLIFEANDPROPERTY

WHILEMAINTAININGPEACEANDORDERDURINGTHECITY’SRESPONSETOTHEEMERGENCY.TheHallandaleBeachPoliceDepartmentwillrespondtohurricane,tornado,andfloodemergenciesaccordingtoproceduresalsooutlinedinGeneralOrder6.10.4/R2,andCityAdministrativePolicyNumber2008.001.WhenahurricanethreatenstheCityorinitsaftermath,riots,affraysandunlawfulassembliesarecommonanditmaybecomenecessaryfortheCityofHallandaleBeachtodeclareaLocalStateofEmergency.Thedesignatedcityofficialresponsibleforthislocaldeclarationshallbeeitherthemayororchiefofpoliceorthepersonwhoperformsthedutiesofamayororchiefofpoliceinsuchmunicipality.PROCEDURE:I. PLANIMPLEMENTATION

A. The Hallandale Beach Police Department and its members will maintain a state ofreadiness for response to hurricanes, tornados, and floods. Readiness will beaccomplished by reviewing plans, inspecting and maintaining equipment, updatingphonelists,rosters,maps,andconductingtraining.All members will be ready to report for complete or limited mobilization whenhurricaneconditionsdevelop.Commandpersonnelwillreviewandupdatethisplanasneeded.

B. The Chief of Police, or his designee, will assign staff to function as the PoliceDepartment’srepresentativewithintheEOC.StaffassignedtotheEOCmayberequiredtofunctionwithintheUnifiedCommandstructure,astheIncidentCommanderorastheOperationsSectionChief.EOCstaffwillmaintaincommunicationandprovideasteadyflow of information to the Office of the Chief of Police, whichwill be disseminatedthroughouttheHBPDviaperiodicSituationReports.

C. SituationReports(SITREPS):TheHBPDstaffassignedtotheEOCwillmonitorweatheradvisories and keep members informed of storm developments by generating anddistributingSituationReportsobtainedfromtheEOC.Thesereportsmaybeintheformof verbal communication, memorandum, in the manner of Press Releases, StormDamageReports,situationmaps(weather,grid,ortopographical),etc.

D. StandbyandEmergencyAlerts:TheChiefofPolice,orhisdesignee,isresponsibleforinitiatinghurricane“Standby”and“EmergencyAlerts.”TheChiefofPolicemaycancelapprovedvacation,annualleaves,approvedcompensatorytime,etc.

E. Authorization:TheChiefofPolice,orhisdesignee,willinitiatethePoliceDepartment’sCallOutprocedures.

II. MOBILIZATIONA. The Chief of Police or his designeewill exercise command and control over all law

enforcementresourcescommittedtoahurricaneeventwithintheconfinesoftheCityofHallandaleBeach.ThiswillincludeallagenciesorcomponentsinvolvedinaMutualAidrequestbytheCityofHallandaleBeach.[CFA20.04][CFA20.01D]

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B. Whentheordertomobilize is issuedbytheChiefofPoliceorhisdesignee, theshiftwhich iscurrentlyworkingwill remainondutyand thenextscheduledshiftwillbecalledin. Bothshiftswillremainondutyuntilproperlyrelieved. Generallythiswilloccurwhenthethreatoractualhurricanehaspassed.Atthistime,thenextscheduledshiftwillbecalledintorelievethefirstshiftwhichwasmobilized.However,dependinguponthenatureofthesituation,suchas,locationofthestorm,speedofthestorm,ETAof the storm, pre‐storm preparation, currentweather conditions, etc., or dependinguponotherextenuatingcircumstances,theChiefofPolicemaysuspendand/oralter,alldaysoff,vacation,orhoursofoperation.Also,thedecisiontosendnon‐swornmembersand/orCSAshomeinadvanceofdeterioratingweatherconditionswillbedeterminedbytheChiefofPoliceorhisdesignee.

III. EVACUATIONSA. BecauseofitsproximitytoanEvacuationZone,HBPDHeadquartersmaybesubjectto

floodingsubsequenttoastormsurge.Inanticipationofflooding,duetoastormsurge,orotherevent,allpersonnelwillrespondtotheDepartmentofPublicWorks,630N.W.2ndStreet,HallandaleBeach.

B. All evacuations will begin when a Hurricane Warning is declared by the NationalWeatherService.

C. PursuanttoFSS252.34(3),252.36(6),252.47,and252.50,itisillegal(Misdemeanorofthe2ndDegree)toignoreanEvacuationOrder.However,unlessseriousphysicalinjuryordeathisimminent,officerswillutilizeutmostdiscretionanduseallothermeanstoavoidmakinganarresttocompleteanevacuation.

IV. PHASEIACTIVATION(HURRICANEWATCH)

PhaseIactivationwilloccurwhenaHurricaneWatchisineffect.Thefollowingguidelinesapply:A. MemberswillreviewtheCEOP,GeneralOrder6.10.4/R2andtheUnusualOccurrences

GeneralOrder6.10.1/R1.B. DivisionCommanderswillinitiatethefollowing(baseduponthelocationandintensity

ofthestorm):1. Placeessentialpersonnelon“Standby”or“EmergencyAlert”status.2. Relieve ondutymembers, allowing them to secure their homes and families as

operatingstrengthpermits.3. Notifyoffdutymemberstosecuretheirpersonalpropertyand,shouldtheyelect,

movetheirfamiliestoashelterormakearrangementsfortheirevacuation.4. Relocateboatsandotherspecializedequipmenttosecureareas.

C. TheChiefofPolice,orhisdesignee,willannouncewhenmemberswithoutassignmentswillbeexcusedfromduty.

D. TheInvestigativeServicesDivisionCommanderwillarrangeforevacuationsassoonasmobilizationbegins.Clericalmembersmaybeassignedtosupportfunctions.

E. TheUniformDivisionCommanderwillarrangeforstaffinganystagingareas.Officersnotworkingzoneassignmentsmaybeassignedtostormrelatedduties.Officerswillbebriefedonanyevacuationplans.TheAdministrativeServicesDivisionwillarrangeformonitoring radio and television reports. They will also respond to requests for

6


information from the public. Clerical members may be assigned to other supportfunctions.

V. PHASEIIACTIVATION(HURRICANEWARNING)

PhaseIIactivationwilloccurwhenahurricaneiswithin24hoursoflandfall.Thefollowingguidelinesapply:A. All Divisions will complete any remaining Phase I responsibilities and mobilize

members.B. SWATmembersmaybeassembledatpre‐designatedlocationsandbeonstandbyfor

deployment.C. The following primary Staging Areas will be manned prior to hurricane impact

(landfall): 1. HBPDHeadquarters. 400S.FederalHighway. 2. MainFireStation#1. 121S.W.3rdStreet 3. PublicWorksBuilding. 630N.W.2ndStreet.

D. Communications: In the event radio communications are lost, all personnel willrespond to the nearest Staging Area and report to HBPD Headquarters/EOC vialandline.CDCwillassignaspecificNIPSACTalkgroupChanneltoX‐Ray28shouldradiocommunicationsfail. [CFA20.01A]

VI.PHASEIIIACTIVATIONS(IMPACT)

PhaseIIIactivationwilloccurjustbeforethehurricanemakeslandfall.PhaseIIIisatimeofpotential danger for loss of life and severe damage to property. Officers working fieldassignmentswilltakeshelterwhensustainedwindsreach50mph.(Thisincludesofficersassignedtoworkzones).

VII.RECOVERYOPERATIONSTherecoveryprocesswillbeginwhenthestormdissipatesandthe“AllClear”hasbeengivenbytheEmergencyManager/IncidentCommander.Thefollowingguidelinesapply: [CFA20.01I]A. SWATmemberswillbedeployedasneeded.B. Supervisorswilldeployofficerstofieldassignments,whichmayincludethefollowing:

1. AssistFire/Rescuewithsearchandrescueefforts.2. Trafficandcrowdcontrol. [CFA20.01F]3. Security (City Facilities, shelters and private homes/businesses, as needed).

[CFA20.01G]4. Debrisremoval.5. DamageReports.(AttachmentB).

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C. Personnelwillberequiredtoenterimpactedareasafterthestormtoinitiatesearchandrescueeffortsand toassessdamage. Theremayexistmanypotential threats to thewelfareandsafetyofpolicepersonnelandthepublic.Personnelaretoexerciseextremecautionwhenre‐enteringimpactedareas.Personnelshouldbeawareofthefollowing,althoughnotallinclusive,threatsandhazards:1. Flooding

2. Downedpowerlines.

3. Fallentrees.

4. Debris.

5. Unsafestructures.

6. Animals,snakes,androdents.D. The following posts may be established based upon need: (Refer to the Unusual

OccurrencesGeneralOrder(GO6.10)forspecificprocedures)1. CheckPoints.(Searchandrescueeffortsmustbecompletedandpotentialpublic

safetyhazardsminimizedbeforeaccessorpassageisgrantedtootherthanpublicsafetyorpublicutilitypersonnel).

NOTE:AllCheckpoints,regardlessofpurpose,musthavesupervisoryapproval.2. Casualtyandmissingperson’sposts.3. FieldCommandPosts.[CFA20.01B]

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DEPARTMENTALANNEX 4‐7ParksandRecreationTheDepartmentwillbepreparedtoprovideassistanceduringtheCity’sresponsetotheemergency,assistwithemergencyhousingifneeded,assistintransportationofstaffoncallusingourdepartmentvehiclesifneeded,assistwiththeEmployeeComfortStation,assistingeneraloverhaulsituationsasneeded,andutilizationofourLifeguardstoassistwithfirstaidneeds.

(4) TheDepartmentDirector,ordesignee,willbeconsideredaspartoftheCommandstaffinmajoreventsandisrequiredtoreporttotheCity’sEmergencyManagerthestatusofthedepartment,toassisttheEmergencyManagerasdirected,andbepreparedtoassumearoleintheEOCbefore,during,andafteranevent.AllpersonnelareconsideredpartoftheICSorganizationwhenactivatedandshouldbepreparedtoassumepotentiallyunfamiliarrolesasneededbytheCity.

Phase1–Pre‐Emergency–Hurricane/TropicalStormWatchExternalPreparation

1. All Departmental vehicles and portable fuel cans are to be fully fueled prior to theevacuationofpersonneltosafeshelter.

2. Report to the EmergencyManager andmaintain normal operations as long as safelypossibleoruntilinstructedotherwisebytheEmergencyManager.

3. Takepre‐stormpicturesofallfacilities.

4. Emptyallmountedtrashcans,setautomaticgarbagecansouttotheroadtobe

emptied.

5. Removeorsecureanymiscellaneouslooseitems(limbs,branches,debris).

6. Removeandstoreinthebuildings:a. Gardenhoses,bannersandwindscreensfromtheexteriorofbuildings.b. Benchesfromtenniscourts.c. Pitchingscreensandotherloosebaseballitems.d. Basketballandlightpolepads.e. Tennisandvolleyballnets.f. Planters,pottedplants,matsandgarbagecans.

7. Cleanouttherefrigerator.

6


8. Cleanupthe#8storagearea.

Phase1–Pre‐Emergency–Hurricane/tropicalStormWarning

FacilitieswillbeclosedfornormaloperationsunderaHurricaneWarning.

Note:Gotoparksinthefollowingorder:

Sunrise,JoeScavo,CityMarina,NorthBeach,SouthBeach,GoldenIsles,GoldenIslesTennis,CCC,Bluesten,Foster,BFJames,Johnson,HistoricVillage,Sunset,HACC,Ingalls.

1. Secureswings,playsetsandpicnictables.2. Removegarbagelinersandlidsfrommountedgarbagecansandstoreinrestrooms.3. Removeplaygroundshade(Foster,Sunrise,Scavo,BFJames).(ratedto90mph)4. Placeautomatedcontainersinrestrooms.

InternalPreparation(Stormrelated)

1. TheDepartmentneedstotakestepstopreventdamageintheeventthatwaterpenetratesintothebuilding.Floormayhavewateronthemduringandaftertheevent,soitisimportanttoliftanyelectronicequipment,paperfilesandboxesofpaperaroundyourworkstationoffthefloorandsecureitontopofyourdeskoratable.

2. Allelectronicequipmentistobeturnedoffandunpluggedfromwallsockets,

includingfaxandcopymachinesandshouldbecoveredwithplasticsheetingtoavoiddamagefromwaterdrippingfromtheceiling.

3. Alllightswitchesaretobeturnedoff,outsideamenitiesshutdown,andpowertothe

building/facilitiesshutdown.

4. Lockfacilitiesandgates.Interiordoorsarealltobeclosed,butnotlocked.


6. Beforeleavingtheworkarea,besuretoknowhowtocontacttheCitytofindoutwhen

Cityfacilitieswillreopen.


8. IftheDepartmentsisnotneededtoparticipateaspartoftheCity’semergencyoperationsitwillstillprovideitspersonnelwithpostdisastercontactinformation,advisetheOperationsSectionChiefoftheDepartmentsstatus,andcloseandsecuretheoffices.

6


Phase2–ImmediateEmergencyFunctionsDuringtheEventAssignedpersonnelwillreporttotheEOCtofulfillICSpositions.Personalpreparationsshouldbemadeforanextendedoperationalperiod.(12–24hours)Thosepersonnelrelievedfromdisasterrelateddutyshallremainathomeor inanothersafelocation,suchasashelteruntiltheeventhaspassed.PreparationsshouldbemadetorespondbacktotheCityimmediatelyfollowingthepassageofthedisasteroratthetimepre‐determinedbytheEmergencyManager.


1. AllemployeesneedtocontacttheParksandRecreationDepartmentorDirectorwithin12hoursofthecompletionofthestorm/event.Contactmustbemadeviaphone,email,orinpersonattheCulturalCommunityCenter.

2. Supervisors&Coordinatorsneedtoaccessfacilitiesforsafetyanddamagewithin12hourspoststorm/event.

3. DuringthisPhaseallimmediateactionsnecessarywillbetakenundertheComprehensiveEmergencyOperationsPlanoftheCity,inconjunctionwiththelocalEOCandEmergencyManagertorestoreessentialservices,provideemergencyassistancetodisastervictimsandreturntonormalday‐to‐dayoperationsasquicklyaspossible.

4. Post‐stormPool:Afterthestormhaspassed,staffwillbecalledintoenforceall

reopeningduties.Onceallcleaningdutiesaredone,waterandchemicallevelsarebacktonormal,anddamagesarerestored,theParksandRecreationDirectorwilldetermineif/whenthepoolsarereadytobereopened.TheParksandRecreationdirectorwillbenotifiedpriortoreopeningtothepublic.

5. Documentandtakepicturesofinitialdamage

6. Spearheadanefforttogetparksopenedforpublic

7. PSS(2),PSWII(3),PSWI(6),PSWPT(5),FTStaff,PTStaff

8. Facilitieswill reopenwhen safe at the direction of Parks and Recreation Director or

AssistantDirector.

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FacilitiesList:

SunrisePark,800NE5Street,JoeScavoPark,900ThreeIslandsBlvd,CityMarinaNorthBeachParkSouthBeachParkGoldenIslesPark,424LayneBlvd,954‐457‐1452,GoldenIslesTennisCenter,500EgretDrive,954‐457‐1459,CulturalCommunityCenter,410NE3Street,954‐457‐1452,PeterBluestenPark,501SE1Avenue,954‐457‐1457(6acres)FosterPark,609NW6Avenue,954‐457‐1452,(2acres)BFJamesPark,777NW1Avenue,OBJohnsonPark,900NW8Avenue,(954)457‐1453(4.5acres)HistoricVillageSunsetPark,814SW6AvenueHACCIngallsPark,735SW1Street,954‐457‐1450,(4.6acres)CurciHouse,324SW2Avenue,954‐457‐1452VIII. ResourcesAvailable

1 ‐15‐pasengervan(nonADAcomplaint)

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4 ‐SUV’s

6 ‐LightDutyPickUpTrucks

EmergencyHousing(ifneeded)

a. OBJohnsonPark‐gymnasium,900NW8Avenueb. FosterPark,609NW6thAvenuec. IngallsPark,735SW1Streetd. BluestenPark,501SE1Avenuee. CulturalCommunityCenter,410SE3Street

IX. X. XI. XII. SupervisoryPersonnelCathieSchanz,Director Home321302‐6808

Cell954294‐0947XIII. StandbyPersonnelBobWilliams,AssistantDirector Home9547082496

Cell954650‐2503EssieMorgan,AreaCoordinator Home954454‐9759

Cell954494‐7010

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DEPARTMENTALANNEX 4‐8HumanServicesThe Department will be prepared to provide assistance during the City’s response to theemergency,contacttheDepartmentofPublicWorkstoconductpost‐stormdamageassessmentofHumanServicesFacilities,makepreparationstoassistresidentsatalllevelsofservices,checkall supplies to ensure proper distribution, check via telephone and email services whetherBroward County providers are available for referrals and services, and contact all HumanServicesstafftoensuretheirsafetyandavailability.TheDepartmentDirector,ordesignee,willbeconsideredaspartoftheCommandstaffinmajoreventsandisrequiredtoreporttotheCity’sEmergencyManagerthestatusofthedepartmentandtoassisttheEmergencyManagerasneeded.TheHumanServicesDepartmentattendsmeetingsandkeepsup‐to‐dateonissuesrelatedtoDisasterHousingonbehalfoftheEmergencyManager.Phase1–Pre‐EmergencyExternalPreparation10. TheDepartment’svehiclesmayneedtobeusedbeforeand/orafterastormeventbythe

FireDepartmentand/orPoliceDepartment. VanDriverswillbeavailable toassist inshuttlingofstaffandresidents.

1. All Departmental vehicles are to be fully fueled and serviced prior to theevacuationofHumanServices.

2. ThevehiclesaretobeleftinalocationdirectedbytheDepartmentDirectorduringthepreparationfortheevent.CommunicatewiththeMotorPooltodetermineifthekeystothevehiclesaretobeplacedinaparticularlocation.

3. Eachsupervisoristocoordinatethesuccessfulcompletionofthistaskinatimelymanner.

11. Report to the EmergencyManager andmaintain normal operations as long as safelypossibleoruntilinstructedotherwisebytheEmergencyManager.

12. EnsureHumanServiceDepartmentfacilitiesaresecuredandprotected.

13. Providetheappropriatestafftoassistemergencyresponseactivitiesasneeded.

14. Cancelallleaveofallpersonnelassignedtoemergencyduties.

15. ReviewtheCity’sComprehensiveEmergencyOperationsPlanandtheHazardSpecificAnnex3:HurricaneOperation

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InternalPreparation25. Departmentneedstotakestepstopreventdamagefromfallingwaterintheeventthe

rooforwindowsofHumanServicesaredamagedandwaterpenetratesintothebuilding.Turnoffandunplugallequipmentfromthewallsockets.Coverallcomputers,faxandcopymachinesandpaperrecordswithplastic,andliftanyelectronicequipmentaroundyourworkstationoffthefloorandputitontopofyourdeskoratable.


27. Thedoorsarealltobelocked.

28. IfyouhaveaCityissuedtelephoneorothercommunicationdevice,ensurethedeviseisfullychargedforuse.

29. Beforeleavingtheworkarea,besuretoknowhowtocontacttheCitytofindoutwhentheCityfacilitieswillreopen.


31. IftheDepartmentsisnotneededtoparticipateaspartoftheCity’semergencyoperationsit will still a) Provide personnel with post storm contact information b) advise theOperationsSectionChiefofDepartmentstatusc)closeandsecureoffices

Phase2–ImmediateEmergencyFunctionsDuringtheEvent

5. PreformasneededwithintheIncidentCommandStructure.Ifallowedtoreturnhome,remain in a safe location until the event has passed. Be prepared to report toworkimmediatelyaftertheeventhaspassed.


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6. Complete an overall assessment of allHuman Services facilities and equipment. TheHuman Services Department will assist in the preparations to distribute goods andservicestothegeneralpublic.

7. WaitfordirectionalcallastotheconditiontheCityandwhetherornottheCitywillbeopeningforbusinesssoon.Uponreceiptofinformation,contactstafftoreturntowork.

8. During this Phase all immediate actions necessary will be taken under theComprehensive Emergency Operations Plan of the City to restore essential services,provide emergency assistance to disaster victims and return to normal day‐to‐dayoperationsasquicklyaspossible.

4. If thehurricaneevent is severeand theHumanServicesDepartmentcannotopen forbusiness asusual, due to roofdamageand/or structuraldamage theHumanServicesDepartmentmayneedtohavea“PlanB”wayofoperatingunderthoseconditions.

TheHumanServicesemployeesmayneedtobeabletooperateusingapapersystem,withouttheaidofcomputersforaperiodoftime.EmployeesinotherDivisionsmaybeaskedtoassisttheHumanServicesforaperiodoftimeasnecessary.

Phase4–LongTermRecoveryTheAftermathoftheEvent

2. TheHumanServicesDepartmentshalltobepreparedtoprovideextendedservicestothecommunityasdictatedbythecircumstancesoftheevent.Examplescouldinclude:

a. EstablishingaFEMADisasterRecoveryCenter.b. Providingprogrammedpoststormassistance.

c. AssistingwithalocalPointofDistribution(POD).

3. Thepurposeoflongtermrecoverymaynecessitatetheuseofstaffonalongtermbasis.

Ifneeded,staffwillwork12hourshiftstoaccommodateanyunforeseencircumstances.VD/CTD

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DEPARTMENTALANNEX 4‐9FinanceTheFinanceDepartmentwillbepreparedtoprovideassistanceduringtheCity’sresponsetomajoremergenciesandnaturaldisasters.TheFinanceDepartmentDirector,ordesignee,willbeconsideredaspartoftheCommandStaffduringmajoreventsandisrequiredtoreporttotheCity’sEmergencyManagerthestatusofthedepartmentand2)toassisttheEmergencyManagerasdirected.TheDepartmentDirector,ordesignee,willbeconsideredaspartoftheCommandstaffinmajoreventsandisrequiredtoreporttotheCity’sEmergencyManagerthestatusofthedepartmentandtoassisttheEmergencyManagerasneeded.TheFinanceDepartmentwillattendmeetingsandkeepup‐to‐dateonissuesrelatedtoCostanalysis,FEMAReimbursement,andProjectManagementonbehalfoftheEmergencyManager.Phase1‐Pre‐EmergencyExternalPreparation

1. Reviewbankingprocedureswithmaindepository.2. Havecashonhandtocoverpossibleexpenses/payroll.3. Workwithprocurementonanticipatedneeds.

InternalPreparation

1. Department needs to take steps to prevent damage from fallingwater in theeventthattherooforwindowsofCityHallaredamagedandwaterpenetratesintothebuilding.TheexpectationthatwatermaypenetratetheroofofCityHallwillrequireallequipmentandrecordsbeprotectedshouldthisoccur.

2. Beforeleavingtheworkarea,besuretoknowhowtocontacttheCitytofindoutwhentheCityfacilitieswillreopen.StaffisresponsibletocontacttheDepartmentDirectoraboutreturningtowork.

3. Sincethefloormayhavewateronitduringandaftertheevent,itisimportanttoliftanyelectronicequipmentaroundyourworkstationoff thefloorandputitontopofyour deskora table. The sameappliesto allpaper filesandboxesofpaper.

4. Allelectronicequipmentistobeturnedoffandunpluggedfromwallsockets.5. All electronic equipment, including faxmachines, copy machines and paper

records are to be covered withplastic sheeting to avoid damage from waterdrippingfromtheceiling.

6. Alllightswitchesaretobeturnedoff.7. Thedoorsarealltobeclosed,butnotlocked.8. If you have a City issued telephoneor other communicationdevice, take thedevice

anditschargerhomeduringtheevent.9. BesuretotakethecurrentDepartmentalTelephoneCallListwithyou.

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10. IftheDepartmentsisnotneededtoparticipateaspartoftheCity'semergencyoperationsitwillstilla)Providepersonnelwithpoststormcontactinformationb)advisetheOperationsSectionChiefofDepartmentstatusc)closeandsecureoffices

Phase2‐ImmediateEmergencyFunctions

DuringtheEvent

1. Remainathomeorinanothersafelocation,suchasashelteruntiltheeventhaspassed.

2. Monitorstormrelatedcosts.3. Monitorpayroll.

Phase3‐PostEmergencyRecoveryandClean‐upAftertheEvent

1. Forms/documentsare availablefor reimbursementusageonserverand thumbdrives.

2. ReporttoIncidentCommander.3. Establishappropriatestormrelatedaccounts.4. Ensureallstormrelateddocumentationisbeingcollected.

Phase4‐LongTermRecoveryTheAftermathoftheEvent

1. Administration/Financea. Overalloperationalefficiencyofthefollowing:

i. Time‐Assistalldepartmentswithformstorecordtimeworkedforemployeesandoutsideagencies

ii. Accounting‐Assistalldepartmentswith formsto recordalldisbursementsandallocations

iii. Compensation‐Preparevouchers and payroll for departmentofexpensesandpersonnel

iv. Cost ‐Accumulate information concerning costof the DisasterManagement

v. Grants‐Provideformsandassist all departmentsin applyingforandprocuringallgrantsthatareavailable.

FINANCEDEPARMENTEMERGENCY TEAMSSeptember3,2014

OperationsSupervisor………………………………………………….Jeffrey Lowe,CFOAssistantOperationsSupervisor………………………………..……..VACANT

7


ControllerStrategic Planning and BudgetManager……………..VACANTTEAM#1 CellularJefferyLowe 954‐383‐9987Vacant Vacant LauraThezine 954‐326‐7957AndreaSimmonds 954‐257‐0580OfficeCoordinator–BaloidiAlbornoz–AOA

7


DEPARTMENTALANNEX4‐10C.E.R.T.‐CommunityEmergencyResponseTeamsTheCommunityEmergencyResponseTeam(CERT)willbepreparedtoprovideassistanceduringthecity’sresponsetoanydisaster/emergency.Thesevolunteersmaybeauthorizedtosupplementcityresourcesbefore,duringandafteradisasterimpactingthecity.CERTmembersarecoordinatedthroughthecity’sEmergencyOperationsCenter.CERTresourcescanbeutilizedforevacuationnotification,evacuationtransport,answeringphones,staffingcomfortstations,assistingatpointsofdistributionforice,waterandfood,assistancewithshutteringforresidents,rapidimpactassessmentsofneighborhoods,andotherrequestedtasksrelatedtotheirtrainingabilities.DuetothespecifictrainingCERTvolunteersundergofordisasterresponseandrecover,aCERTrepresentativemaybedesignatedasthevolunteercoordinatorwhennecessarytooverseevolunteersfromthecity’semergencyoperationscenter.TheCERTcoordinator,orhisorherdesignee,willreporttotheincidentcommanderoroperationssectionchiefifassigned,andcoordinatealCERTactivitieswithincidentcommand.Phase1–Hurricane/TropicalStormWatchIntheeventtheN.W.S.issuesaHurricaneorTropicalStormWatchallavailableC.E.R.T.personnelarerequiredto:Securetheirhomesandpropertyandmakeallpersonalarrangementspriortorespondingtoanassignedlocation.Anticipatestayingatleasttwodaysandbringanynecessarypersonalitems.Includingbedding,toiletries,prescriptions,additionaluniforms,andfood.ReporttotheC.E.R.T.Coordinatororherdesigneeforassignmentlocation.EnsureallstormrelatedvolunteeractivityisaccuratelyrecordedonICSforms.Phase2–Hurricane/TropicalStormWarning–EvacuationOncetheWarninghasbeenissued,assignedC.E.R.T.membersmaybeprovidedwithspecificzonestonotifyresidentsoftheneedtoevacuate.ThesezoneswillincludemobilehomeparksaswellasdesignatedareasofevacuationbytheBrowardCountymap.AuthorizedC.E.R.T.membersmayassistwithmasstransportationasneeded.AvailableC.E.R.T.membersmayprovidepre‐R.I.A.fortheirneighborhoodswhetherornottheyarerespondingforassignment.ThiswillprovideasnapshotoftheCitybeforethestorm.Phase3–DamageAssessment(PostStorm)AvailableC.E.R.T.membersmayprovideR.I.A.afterthestormhaspassedanditissafetoleavetheirshelters(homesorassignedlocations).Thiswillassistinthedamageassessmentprocessandpotentialstaterecoveryfunding.

7


Ensureallinformation(documentationandphotoevidence)isaccuratelyrecorded.Phase4–RecoveryOncethestormhaspassedtheavailableC.E.R.T.membersmaybeassignedtoP.O.D.sorotherareastoprovideassistancetoresidentsinneed.AstheRecoveryPhasewindsdownmemberswillbereleasedbackintothewild.ReferencesCitizenCorpwebsite:https://www.citizencorps.fema.gov/ready/resources.shtmFEMA/C.E.R.T.website:http://www.fema.gov/community‐emergency‐response‐teamsICS‐317C.E.R.T.Course:http://training.fema.gov/is/courseoverview.aspx?code=IS‐317

7


Appendix–1 KeyEmployees2014

POSITION NAME PHONE CELLULAR RADIO

CITY MANAGER RENEE CRICHTON 954-457-1300 786-253-8436

DEPUTY CITY MANAGER DANIEL ROSEMOND 954-457-1377 305-588-2638

DEPUTY CITY MANAGER NYDIA RAFOLS 954-987-9648 954-658-9517

ASSISTANT CITY MANAGER JENNIFER FRASTAI 954-457-1304 305-773-0102

FIRE CHIEF DANIEL P. SULLIVAN N/A 954-249-5697 Chief 7

DEPUTY FIRE CHIEF GREGG PAGLIARULO 954-457-1474 954-445-1927 Chief 207

DIVISION CHIEF - EMERGENCY

MANAGEMENT COORDINATOR MARK ELLIS 954-457-1481 561-324-4400 EMS 7

POLICE CHIEF DWAYNE FLOURNOY 954-457-1411 954-802-1909

POLICE MAJOR VACANT 954-457-1434 954-802-1902

POLICE MAJOR MIKE MARTINEZ 954-457-1490 954-240-1527

PUBLIC WORKS - DIRECTOR STEVEN PARKINSON N/A 954-459-1526 Utilities 2

ASSISTANT DIRECTOR - UTILITIES VACANT 954-428-0857 954-240-0858 Utilities 3

OPS MANAGER - UTILITIES LOUIS GRANDA 305-305-6195 954-593-8301 Utilities 1

OPS MANAGER – PUBLIC WKS GARY GIBSON N/A 954-839-0338 Public Works 1

WATER TREATMENT PLANT - MANAGER

GUY BARRET 954-457-1610

954-457-1632

954-914-9044 Production 1

Base 2

PARKS & RECREATION

DIRECTOR CATHIE SCHANZ 321-302-6808 954-294-0947

PARKS & RECREATION

ASST. DIRECTOR

BOB WILLIAMS 954-708-2496 954-650-2503

DEVELOPMENT SERVICES

DIRECTOR

KEVEN KLOPP 954-457-1376 954-851-4600


BUILDING OFFICIAL

SERGIO ASCUNCE 954-457-1385 786-546-4879

CITY ATTORNEY V. LYNN WHITFIELD 561-856-6757

CITY CLERK SHEENA JAMES 954-778-8225

DEPUTY CITY CLERK LEIGH-ANN DAWES 954-683-7627

FINANCE DIRECTOR JEFF LOWE 954-457-1371 954-383-9987

DEPUTY DIRECTOR VACANT 954-431-3514 954-303-0166

7


CONTROLLER MELISSA CRUZ 310-904-4362


HUMAN SERVICES DIRECTOR VACANT

ACTING DIRECTOR CORA DAISE 954-457-2231 954-303-5387

SENIOR SERVICES VICTOR DESOUZA 954-457-2987 561-506-1276

YOUTH SERVICES ABBE J. LEE 954-457-2989 954-309-9164

PROCUREMENT - DIRECTOR ANDREA LUES 954-457-1332 954-257-0683

JOANN WIGGINS 954-457-1331 954-805-7771

I.T. DIRECTOR VACANT 954- 561-847-1626

HUMAN RESOURCES –

DIRECTOR TAREN KINGLEE 954-457-1348 305-915-6591

ASSISTANT DIRECTOR RADU DODEA 954-457-1346 954-608-0909

RISK MANAGER VACANT 954-436-2845 954-593-8302

P.I.O – CITY MANAGER OFFICE PETER DOBENS 954-457-1493 561-789-9738

P.I.O. – FIRE LORI WILLIAMS 954-457-1478 954-593-9138 Prevention 7

P.I.O. – FIRE YVONNE FEIJOO 305-450-1147 Inspector 7

P.I.O. – POLICE THOMAS HONAN 954-457-1661 954-593-8040

P.I.O. – POLICE SONIA QUINONES 954-457-1666 954-651-5947

P.I.O. – POLICE PEDRO ABUT 954-457-1426 954-529-1745

OCEAN RESCUE - DIV. CHIEF JACK RYAN 954-457-1482 954-257-7516 Chief 307

OCEAN RESCUE - SUPERVISOR JOE TAYLOR 954-663-3890 954-655-6308

RAGNAR MENDEZ 786-623-7369 786-370-8993

OCEAN RESCUE OFFICE 954-457-1456

CITIZEN HOT LINE POLICE DEPARTMENT 954-457-1400

CityCommission

POSITION NAME PHONE CELLULAR BEEPER/RADIO

MAYOR JOY COOPER 954-456-5014 954-632-5700

VICE MAYOR WILLIAM JULIAN 954-274-7230

7


COMMISSIONER KEITH LONDON 954-536-9403

COMMISSIONER MICHELE LAZAROW 305-607-5629

COMMISSIONER ANTHONY SANDERS 954-540-5100

BrowardEmergencyManagementAgency

POSITION NAME PHONE

MAIN PHONE NUMBER 954-831-3900

EMERGENCY MANAGEMENT ON CALL

DUTY OFFICER (24/7) NA 954-931-3911

INTERIM DIRECTOR MIGUEL ASCARRUNZ 954-831-3908

INTERIM ASSISTANT DIRECTOR BOB HUMPLE 954-831-3919

EMERGENCY MANAGEMENT SECTION

MANAGER RICH PERKEL 954-831-3907


MANAGER GINNY HAZEN 954-831-3915

ADMINISTRATIVE MANAGER ADRIENNE BRITTO 954-831-3906

RECOVERY/MITIGATION PROGRAM

COORDINATOR LORI VUN KANNON 954-831-3933

SENIOR EMERGENCY MANAGEMENT

SPECIALIST LOTTIE BROWN 954-831-3927


SPECIALIST TBD 954-831-3907

EMERGENCY MANAGEMENT SPECIALIST II NECOLE HOLTAN 954-831-3345

EMERGENCY MANAGEMENT SPECIALIST II CAROLYN RODRIGUEZ 954-831-3347

EMERGENCY MANAGEMENT SPECIALIST II RICHARD ALLEN 954-831-3909

EMERGENCY MANAGEMENT SPECIALIST II STEVEN

HERSCHENHORN 954-831-3917

EMERGENCY MANAGEMENT SPECIALIST II TAMI PRICE 954-831-3951

EMERGENCY MANAGEMENT COORDINATOR I PENNI SAGINARO 954-831-3903

CONTRACTS/GRANTS ADMINISTRATOR I STAN THOMPSON 954-831-3871

SPECIAL PROJECTS COORDINATOR IV STEVE GARTEN 954-831-3910

SPECIAL PROJECTS COORDINATOR III TOM MIKUTA 954-831-3361

SPECIAL PROJECTS COORDINATOR II ATIBA UPCHURCH 954-831-3870

7


Non‐CityResources

AGENCY PHONE

HURRICANE HOTLINE 954-831-4000

SPECIAL NEEDS PROGAM 954-357-6385

STATE WARNING 954-765-5100

AAA CROSSTOWN TOWING 954-925-5252

AMERICAN RED CROSS (BROWARD) 954-797-3800 X2

AMERICAN RED CROSS DISASTER SERVICES 954-797-3829

ANIMAL CONTROL 954-831-4000

BROWARD SHERIFF’S OFFICE FIRE COMMUNICATIONS 954-765-5100

CHEMTREC 800-424-9300 X1

COAST GUARD 954-927-1611 X1

COAST GUARD MARINE SAFETY – SUNKEN BOATS 305-535-4472

COMCAST

SWITCH BOARD

CORPORATE SECURITY OPERATIONS

954-266-2278

954-532-7337

FEC 386-428-6116

FEC DISPATCH 800-342-1131 X2 X1

FLORIDA POWER & LIGHT – EMERGENCY 800-468-8243 X711

FLORIDA POWER & LIGHT – NON EMERGENCY 954-797-5000

MARINE COMMAND POST/BRIDGE TENDERS

HALLANDALE BEACH BRIDGE TENDER

954-658-0561

954-456-6630

PET RESCUE ADOPTION CENTER 571-243-7049

POISON CONTROL 800-282-3171

800-222-1222

SCHOOL BOARD OF BROWARD COUNTY 754-321-3600

TYCO GAS 877-832-6747 X1

Appendix–1 KeyEmployees2014


CITY MANAGER RENEE CRICHTON 954-457-1300 786-253-8436

DEPUTY CITY MANAGER DANIEL ROSEMOND 954-457-1377 305-588-2638

DEPUTY CITY MANAGER NYDIA RAFOLS 954-987-9648 954-658-9517

ASSISTANT CITY MANAGER JENNIFER FRASTAI 954-457-1304 305-773-0102

FIRE CHIEF DANIEL P. SULLIVAN N/A 954-249-5697 Chief 7

DEPUTY FIRE CHIEF GREGG PAGLIARULO 954-457-1474 954-445-1927 Chief 207

DIVISION CHIEF - EMERGENCY

MANAGEMENT COORDINATOR MARK ELLIS 954-457-1481 561-324-4400 EMS 7

POLICE CHIEF DWAYNE FLOURNOY 954-457-1411 954-802-1909

POLICE MAJOR VACANT 954-457-1434 954-802-1902

POLICE MAJOR MIKE MARTINEZ 954-457-1490 954-240-1527

PUBLIC WORKS - DIRECTOR STEVEN PARKINSON N/A 954-459-1526 Utilities 2

ASSISTANT DIRECTOR - UTILITIES VACANT 954-428-0857 954-240-0858 Utilities 3

OPS MANAGER - UTILITIES LOUIS GRANDA 305-305-6195 954-593-8301 Utilities 1

OPS MANAGER – PUBLIC WKS GARY GIBSON N/A 954-839-0338 Public Works 1

WATER TREATMENT PLANT - MANAGER

GUY BARRET 954-457-1610

954-457-1632

954-914-9044 Production 1

Base 2

PARKS & RECREATION

DIRECTOR CATHIE SCHANZ 321-302-6808 954-294-0947

PARKS & RECREATION

ASST. DIRECTOR

BOB WILLIAMS 954-708-2496 954-650-2503


DIRECTOR

KEVEN KLOPP 954-457-1376 954-851-4600


BUILDING OFFICIAL

SERGIO ASCUNCE 954-457-1385 786-546-4879

CITY ATTORNEY V. LYNN WHITFIELD 561-856-6757

CITY CLERK SHEENA JAMES 954-778-8225

DEPUTY CITY CLERK LEIGH-ANN DAWES 954-683-7627

FINANCE DIRECTOR JEFF LOWE 954-457-1371 954-383-9987

DEPUTY DIRECTOR

VACANT 954-431-3514

954-303-0166

CONTROLLER MELISSA CRUZ 310-904-4362


HUMAN SERVICES DIRECTOR VACANT

ACTING DIRECTOR CORA DAISE 954-457-2231 954-303-5387

SENIOR SERVICES VICTOR DESOUZA 954-457-2987 561-506-1276

YOUTH SERVICES ABBE J. LEE 954-457-2989 954-309-9164

PROCUREMENT - DIRECTOR ANDREA LUES 954-457-1332 954-257-0683

JOANN WIGGINS 954-457-1331 954-805-7771

I.T. DIRECTOR VACANT 954- 561-847-1626

HUMAN RESOURCES –

DIRECTOR TAREN KINGLEE 954-457-1348 305-915-6591

ASSISTANT DIRECTOR RADU DODEA 954-457-1346 954-608-0909

RISK MANAGER VACANT 954-436-2845 954-593-8302

P.I.O – CITY MANAGER OFFICE PETER DOBENS 954-457-1493 561-789-9738

P.I.O. – FIRE LORI WILLIAMS 954-457-1478 954-593-9138 Prevention 7

P.I.O. – FIRE YVONNE FEIJOO 305-450-1147 Inspector 7

P.I.O. – POLICE THOMAS HONAN 954-457-1661 954-593-8040

P.I.O. – POLICE SONIA QUINONES 954-457-1666 954-651-5947

P.I.O. – POLICE PEDRO ABUT 954-457-1426 954-529-1745

OCEAN RESCUE - DIV. CHIEF JACK RYAN 954-457-1482 954-257-7516 Chief 307

OCEAN RESCUE - SUPERVISOR JOE TAYLOR 954-663-3890 954-655-6308

RAGNAR MENDEZ 786-623-7369 786-370-8993

OCEAN RESCUE OFFICE 954-457-1456

CITIZEN HOT LINE POLICE DEPARTMENT 954-457-1400

CityCommission

POSITION NAME PHONE CELLULAR BEEPER/RADIO

MAYOR JOY COOPER 954-456-5014 954-632-5700

VICE MAYOR WILLIAM JULIAN 954-274-7230

COMMISSIONER KEITH LONDON 954-536-9403

COMMISSIONER MICHELE LAZAROW 305-607-5629

COMMISSIONER ANTHONY SANDERS 954-540-5100

BrowardEmergencyManagementAgency

POSITION NAME PHONE

MAIN PHONE NUMBER 954-831-3900

EMERGENCY MANAGEMENT ON CALL

DUTY OFFICER (24/7) NA 954-931-3911

INTERIM DIRECTOR MIGUEL ASCARRUNZ 954-831-3908

INTERIM ASSISTANT DIRECTOR BOB HUMPLE 954-831-3919


MANAGER RICH PERKEL 954-831-3907


MANAGER GINNY HAZEN 954-831-3915

ADMINISTRATIVE MANAGER ADRIENNE BRITTO 954-831-3906

RECOVERY/MITIGATION PROGRAM

COORDINATOR LORI VUN KANNON 954-831-3933


SPECIALIST LOTTIE BROWN 954-831-3927


SPECIALIST TBD 954-831-3907

EMERGENCY MANAGEMENT SPECIALIST II NECOLE HOLTAN 954-831-3345

EMERGENCY MANAGEMENT SPECIALIST II CAROLYN RODRIGUEZ 954-831-3347

EMERGENCY MANAGEMENT SPECIALIST II RICHARD ALLEN 954-831-3909

EMERGENCY MANAGEMENT SPECIALIST II STEVEN

HERSCHENHORN 954-831-3917

EMERGENCY MANAGEMENT SPECIALIST II TAMI PRICE 954-831-3951

EMERGENCY MANAGEMENT COORDINATOR I PENNI SAGINARO 954-831-3903

CONTRACTS/GRANTS ADMINISTRATOR I STAN THOMPSON 954-831-3871

SPECIAL PROJECTS COORDINATOR IV STEVE GARTEN 954-831-3910

SPECIAL PROJECTS COORDINATOR III TOM MIKUTA 954-831-3361

SPECIAL PROJECTS COORDINATOR II ATIBA UPCHURCH 954-831-3870

Non‐CityResources

AGENCY PHONE

HURRICANE HOTLINE 954-831-4000

SPECIAL NEEDS PROGAM 954-357-6385

STATE WARNING 954-765-5100

AAA CROSSTOWN TOWING 954-925-5252

AMERICAN RED CROSS (BROWARD) 954-797-3800 X2

AMERICAN RED CROSS DISASTER SERVICES 954-797-3829

ANIMAL CONTROL 954-831-4000

BROWARD SHERIFF’S OFFICE FIRE COMMUNICATIONS 954-765-5100

CHEMTREC 800-424-9300 X1

COAST GUARD 954-927-1611 X1

COAST GUARD MARINE SAFETY – SUNKEN BOATS 305-535-4472

COMCAST

SWITCH BOARD

CORPORATE SECURITY OPERATIONS

954-266-2278

954-532-7337

FEC 386-428-6116

FEC DISPATCH 800-342-1131 X2 X1

FLORIDA POWER & LIGHT – EMERGENCY 800-468-8243 X711

FLORIDA POWER & LIGHT – NON EMERGENCY 954-797-5000

MARINE COMMAND POST/BRIDGE TENDERS

HALLANDALE BEACH BRIDGE TENDER

954-658-0561

954-456-6630

PET RESCUE ADOPTION CENTER 571-243-7049

POISON CONTROL 800-282-3171

800-222-1222

SCHOOL BOARD OF BROWARD COUNTY 754-321-3600

TYCO GAS 877-832-6747 X1

APPENDIX EIGHT WEB-EOC PROCEDURES AND SIGN-IN INFORMATION

Prior to an activation emergency management personnel shall ensure equipment and software programs are in working condition and that links to WebEOC ® and Rapid Impact Assessment (RIA) programs are up to date and running.

User Name Password

WebEOC ® Broward EOC (BEOC) – Municipal Liaisons and EMCs ONLY

Hallandale Beach Roger1952

WebEOC ® Municipal EOC (MEOC) – Municipal Staff stationed at Municipal EOC

Hallandale Beach MEOC HD8934

Rapid Impact Assessment (RIA)

HD HD8934

Outlook Email Account at Broward EOC

Already pre-filled at Municipal workstation:

[email protected]

Password1

1. WebEOC ® site address: https://eoc-web.bc-eoc.org/eoc7/. Sign in using the

appropriate User Name and Password listed above.

2. The Rapid Impact Assessment link is: http://gis.broward.org/ria.htm . Remember that you can also access RIA via WebEOC’s Links.

3. Prior to assigning Hallandale Beach personnel to the BEOC, Municipal Liaisons MUST

be familiarized in using WebEOC ® . The WebEOC ® refresher link is: http://bcegov3.broward.org/webeoc/tutorial.html

4. Municipal Liaisons MUST be familiarized with the Municipal Services Branch SOP. It is

found in the WebEOC ® Library.

CITY OF HALLANDALE BEACH

MUNICIPAL FACILITIES

CRITICAL MUNICIAP FACILITIES

NAME/ADDRESS SQ/FT

Municipal Hall Complex & Police Station 61,800

400 South.Federal Highway

FIRE DEPARTMENT

Fire Station 90 (Three Islands) 3,240

101 Three Islands Boulevard

Fire Station 7 (Headquarters) 12,298

121 Southwest 3rd Street

Fire Station 60 11,831

2801 East Hallandale Beach Blvd

DEPARTMENT OF PUBLIC WORKS

DPW Administration Blvd/Garage 25,389

Public Works Crews Quarters 3,740

Warehouse/Meter Shop 7,334

NF Membrane Water Treatment Plant 18,200

630 NW 2nd Ave.

Lime Softening Water Treatment Plant 6,952

215 NW 6th Ave.

MUNICIPAL & COMMUNITY RELIEF CENTERS

Cultural Community Center 13,380

410 SE 3rd Street

Hepburn Center 13,150800 NW 8th Ave.

NON-CRITICAL FACILITIES

PARKS DEPARTMENT

Ingalls Park Recreation Center 3,025

501 SE 1st Ave

OB Johnson Audinasium 7,714

745 NW 9th Street

North City Beach Bathhouse/Conc. 1,029

North City Beach Community Center 9,075

2801 E. Hallandale Beach Blvd.

Golden Isles Tennis Center 1,670

CITY OF HALLANDALE BEACH

MUNICIPAL FACILITIES

Bluesten Park 5,500501 Southeast 1st Avenue

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LAUDERDALE-

PLANTATION

MIRAMAR

DANIABEACH

PEMBROKE PINES

COCONUT

TAMARAC

POMPANO

FORT

LAUDERDALE

BEACH

LAUDERHILL LAUDERDALELAKES OAKLAND PARK

BY-THE-SEA

SUNRISE

CREEKSPRINGS

HOUSEPOINTLIGHT-

PARKLAND

WESTON

SOUTHWESTRANCHES

COOPERCITY

DAVIE

LAKE

LAUDERDALE

HOLLYWOOD

MARGATE

LAUDERDALENORTH

FORT

CORAL

PEMBROKEPARK

BEACHHALLANDALE

WILTONMANORSLAZY

WESTPARK

DEERFIELDBEACH

HILLSBOROBEACH

SEARANCHLAKES

SEMINOLE TRIBE OF FLORIDA

WinnDixie

Atlant

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Sedano's

Sedano's

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WinnDixie

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WinnDixie

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Publix

Publix

Publix

Publix

Publix

Publix

Publix

Sedano's

Publix

Publix

Publix

Publix

WinnDixie

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WholeFoods

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Publix

Publix

Publix

Publix

Publix

Publix

Publix

Publix

Publix

Publix

Publix

Publix

WholeFoods

Publix

Publix

Publix

Sedano'sPublix

PennDutch

Albertsons

PennDutch

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Publix

Publix

Publix

PublixPublix

Publix

Publix

Publix

Costco

Publix

Publix

Publix Publix

Publix

Publix

BJ'sWholesaleClub

Costco

BJ'sWholesale

Club

BJ'sWholesale

Club

Costco

BJ'sWholesaleClub

BJ'sWholesaleClub

I95

I595

I75

FLOR

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TPKE

US27

GRIFFIN RD

SHERIDAN ST

TAFT ST

PINES BLVD

STIRLING RD

SAWGRASS EXPY

N SR

7S S

R7

MIRAMAR PKY

JOHNSON ST

W SAMPLE RD

SW 45TH ST

WILES RD

W SUNRISE BLVD

PEMBROKE RD

SR84

LYON

S RD

W BROWARD BLVD

W ATLANTIC BLVD

S US2

7

NW 31

ST A

VE

NW 44TH ST

W OAKLAND PARK BLVD

W COMMERCIAL BLVD

NW 9T

H AV

E

RIVE

RSID

E DR

S FLA

MING

O RD

N DI

XIE H

WY

S POST RD

UNIVE

RSITY

DR

N AN

DREW

S AV

E

WESTON RD

DAVI

E RD

N NO

B HI

LL R

D

RED

RD

W COPANS RD

W HILLSBORO BLVD

DAVIE BLVD

N FE

DERA

L HW

Y

SW 10TH ST

S UNI

VERS

ITY D

R

SW 41ST ST

HIAT

US R

D

CORA

L RID

GE D

R

PETERS RD

S PINE ISLAND RD

HOMESTEAD TPKE EXT

NE 6T

H AV

E

NW 62ND ST

BANK

S RD

SOUTHGATE BLVD

S FED

ERAL

HWY

INDI

AN TR

CE

NW 19TH ST

CORAL SPRINGS DR

NOVA DR

NW 6TH ST

ROCK ISLAND RD

N PA

RK R

D

SUNSET STRIP

NOB HILL RD

N PO

WER

LINE

RD

N OC

EAN

DR

N 56TH AVE

NE 62ND ST

N US

27

SW 4T

H AV

E

NE 3R

D AV

E

NW 13

6TH

AVE

N PALM AVE

S OCE

AN D

R

N FL

AMIN

GO R

D

NE 26TH ST

SADDLE CLUB RD

NE 56TH ST

NW 21

ST A

VE

SW 3RD ST

N 72ND AVE

SW 15

4TH

AVE

HILL

SBOR

O MI

LE

FLAM

INGO

RD

ROYAL PALM BLVD

W MCNAB RD

SW 14TH ST

SW 16

0TH

AVE

SW 17

2ND

AVE

GLADES PKY

NW 56

TH A

VE

SW 30TH ST

SW 81

ST A

VE

N OC

EAN

BLVD

SW 18

4TH

AVE

E LAS OLAS BLVD

CLEARY BLVDN HI

ATUS

RD

NE 13TH ST

NE 48TH ST

W HALLANDALE BEACH BLVD

SE 3R

D AV

E

ELLER DR

NE 10TH ST

SW 56TH AVE

S POW

ERLIN

E RD

WASHINGTON ST

SW 12TH AVE

COLL

EGE

AVE

RIVERLAND RDS C

YPRE

SS R

D

NW 17

2ND

AVE

MARTIN LUTHER KING BLVD

S PAR

K RD

RAVENSWOOD RD

COCONUT CREEK PKY

SW 10

0TH

AVE

S DIX

IE H

WY W

SW 34TH ST

SE 24TH ST

S 62ND AVE

NW 49TH CT

SW 9T

H AV

E

NW 48TH ST

HOLMBERG RD

SW 40

TH A

VE

DAVIE ROAD EXT

S DIXIE HWYNW 7TH AVE

E MCNAB RD

NE 14TH ST

SW 13

6TH

AVE

NE 23RD ST

S HIA

TUS

RD

NW 27

TH A

VE

HOLLYWOOD BLVD

SW 72

ND A

VE

E PERIMETER RD

JOHNSON RD

ANGL

ERS

AVE

S NOB HILL RD

I595 RAMP

E HALLANDALE BEACH BLVD

SE 10TH ST

NW 12

0TH

WAY

SW 36TH STS A

TLAN

TIC B

LVD

NE 49TH ST

SW 26

TH TE

R

SW 16TH ST

S FLA

MING

O RD

NE 3RD AVE

NW 48TH ST

N SR7

S DIX

IE H

WY

W MCNAB RD

HOLLYWOOD BLVD

NW 31

ST A

VE

S SR7

N DIXIE HWY

N FE

DERA

L HW

Y

I75

ROCK

ISLA

ND R

D

N SR

7HIATUS RD

HIATU

S RD

PINES BLVD

N DI

XIE H

WY

S SR7

NOB H

ILL RD

N HIATUS RD

S UNIVERSITY DR

SW 160TH AVE

tprice 6/22/2011

·

This map is for conceptual purposes only and should not be used for legal boundary determinations.

Generator Equipped Grocery Stores within Broward County

Prepared by:Emergency Managementt DivisionEnvironmental Protection and Growth Management Dept.

_̂ Generator Equipped Grocery Store

0 2.51.25Miles

595

95

95

75

27

27

1

1

1

95

75

LAUDERDALE-

PLANTATION

MIRAMAR

DANIABEACH

PEMBROKE PINES

COCONUT

TAMARAC

POMPANO

FORT

LAUDERDALE

BEACH

LAUDERHILL LAUDERDALELAKES OAKLAND PARK

BY-THE-SEA

SUNRISE

CREEKSPRINGS

HOUSEPOINTLIGHT-

PARKLAND

WESTON

SOUTHWESTRANCHES

COOPERCITY

DAVIE

LAKE

LAUDERDALE

HOLLYWOOD

MARGATE

LAUDERDALENORTH

FORT

CORAL

PEMBROKEPARK

BEACHHALLANDALE

WILTONMANORSLAZY

WESTPARK

DEERFIELDBEACH

HILLSBOROBEACH

SEARANCHLAKES

SEMINOLE TRIBE OF FLORIDA

Atlant

ic Ocea

n

THE FAMILY-CONTINUING CARECENTER

HOLY CROSS HOSPITAL

MEMORIAL HOSPITAL WEST

FLORIDA MEDICAL

CENTER

ATLANTIC SHORES HOSPITAL

FORT LAUDERDALE HOSPITAL

NORTHWEST MEDICAL CENTER

CLEVELAND CLINIC HOSPITAL

MEMORIAL HOSPITAL MIRAMAR

MEMORIAL HOSPITAL PEMBROKE

MEMORIAL REGIONAL HOSPITAL

PLANTATION GENERAL HOSPITAL

CORAL SPRINGS MEDICAL CENTER

KINDRED HOSPITALHOLLYWOOD

NORTH BROWARD MEDICAL CENTER

IMPERIAL POINT MEDICAL CENTER

BROWARD GENERAL MEDICAL CENTER

MEMORIAL REGIONAL HOSPITAL SOUTH

WESTSIDE REGIONAL MEDICAL CENTER

ST. ANTHONY'S REHABILITATION HOSPITAL

GEOCARESOUTH FLORIDA STATE HOSPITAL

UNIVERSITY HOSPITAL & MEDICAL CENTER

HOLLYWOOD PAVILION

PSYCHIATRIC HOSPITAL

HEALTH SOUTH SUNRISE REHABILITATION HOSPITAL

ST. JOHN`S REHAB. HOSPITALAND NURSING CENTER

KINDRED HOSPITAL FORT LAUDERDALE

I95

I595

I75

FLOR

IDA

TPKE

US27

GRIFFIN RD

SHERIDAN STTAFT ST

PINES BLVD

STIRLING RD

SAWGRASS EXPY

N SR

7S S

R7

MIRAMAR PKY

JOHNSON ST

W SAMPLE RD

SW 45TH ST

WILES RD

W SUNRISE BLVD

PEMBROKE RD

SR84

LYON

S RD

W BROWARD BLVD

W ATLANTIC BLVD

S US2

7

NW 31

ST A

VE

NW 44TH ST

W OAKLAND PARK BLVD

W COMMERCIAL BLVD

N UN

IVER

SITY

DR

N PI

NE IS

LAND

RD

NW 9TH AVE

RIVE

RSID

E DR

W MCNAB RD

S FLA

MING

O RD

N DI

XIE H

WY

S POST RDBA

YVIE

W D

R

UNIVE

RSITY

DR

N AN

DREW

S AV

E

WEST

ON R

D

DAVI

E RD

N NO

B HI

LL R

D

RED

RD

W COPANS RD

W HILLSBORO BLVD

DAVIE BLVD

N FE

DERA

L HW

Y

SW 10TH ST

S UNI

VERS

ITY D

R

SW 41ST ST

HIAT

US R

D

CORA

L RID

GE D

R

PETERS RD

S PINE ISLAND RD

N USHY 27

HOMESTEAD TPKE EXT

NE 6T

H AV

E

NW 62ND ST

BANK

S RD

SOUTHGATE BLVD

S FED

ERAL

HWY

INDIAN TRCE

NW 19TH ST

NOVA DR

NW 6TH ST

ROCK

ISLA

ND R

D

N PARK RD

SUNSET STRIP

NOB HILL RD

N PO

WER

LINE

RD

N OC

EAN

DR

BONAV

ENTURE BLV

D

N 46

TH AV

EN 56TH AVE

NE 62ND ST

N US

27

SW 4T

H AV

E

NE 3R

D AV

E

NW 13

6TH

AVE

N PALM AVE

S OCE

AN D

R

N FL

AMIN

GO R

D

NE 26TH ST

SADDLE CLUB RD

NE 56TH ST

NW 21

ST A

VE

SW 3RD ST

N 72ND AVE

SW 15

4TH

AVE

HILL

SBOR

O MI

LE

SW 101ST AVE

BAILEY RD

FLAM

INGO

RD

ROYAL PALM BLVD

S DOUGLAS RD

SW 14TH ST

SW 16

0TH

AVE

SW 17

2ND

AVE

GLADES PKY

NW 56TH AVE

SW 30TH ST

N OC

EAN

BLVD

SW 18

4TH

AVE

E LAS OLAS BLVD

CLEARY BLVD

N HI

ATUS

RD

NE 13TH ST

E COMMERCIAL BLVD

NE 48TH ST

S OCE

AN B

LVD

W HALLANDALE BEACH BLVD

N AT

LANT

IC BL

VD

SW 30

TH A

VE

E ATLANTIC BLVD

ELLER DR

NE 10TH STSW

62ND AVE

SW 56TH AVE

RAMBLEWOOD DR

S POW

ERLIN

E RD

WASHINGTON ST

SW 12

TH AV

E

COLL

EGE

AVE

RIVERLAND RD

S CYP

RESS

RD

NW 18

4TH

AVE

NW 17

2ND

AVE

N DOUGLAS RD

MARTIN LUTHER KING BLVD

S PAR

K RD

RAVENSWOOD RD

SW 10

0TH

AVE

S DIX

IE H

WY W

SW 34TH ST

SE 24TH ST

NE 4T

H AV

E

S 62ND AVE

NE 45TH ST

NW 49TH CT

SW 42ND ST

E DANIA BEACH BLVD

S POMPANO PKY

SW 9T

H AV

E

NW 48TH ST

HOLMBERG RD

SW 40

TH A

VE

DAVIE ROAD EXT

SW 31

ST A

VE

S DIXIE HWYNW 7TH AVE

E MCNAB RD

NE 14TH ST

NE 23RD ST

SW 27

TH A

VE

S HIA

TUS

RD

E HILLSBORO BLVD

NW 27

TH A

VE

HOLLYWOOD BLVD

E PERIMETER RD

JOHNSON RD

ANGL

ERS

AVE

S NOB HILL RD

I595 RAMP

PINE I

SLAN

D RD

E BROWARD BLVD

SE 10TH ST

NW 12

0TH

WAY

NW 64TH AVE

NE 20

TH A

VE

NE 49TH ST

SW 26

TH TE

R

SW 16TH ST

N SR7

N OC

EAN

BLVD

S OCE

AN D

R

N HI

ATUS

RD

NW 48TH ST

N FE

DERA

L HW

Y

SR84

S FLA

MING

O RD

S UNIVERSITY DR

HIAT

US R

D

N OC

EAN

BLVD

S SR7

I75

NW 31

ST A

VE

SHERIDAN ST

N FE

DERA

L HW

Y

W MCNAB RD

NW 9T

H AV

E

ROCK

ISLA

ND R

D

PINES BLVD

N DIXIE HWY

N DIXIE HWY

S SR7

N SR

7

SW 17

2ND

AVE

N DI

XIE H

WY

NOB

HILL

RD

HIATU

S RD

N FL

AMIN

GO R

D

ROYAL PALM BLVD

S DIX

IE H

WY

Prepared by: GIS SectionPlanning and Redevelopment DivisionEnvironmental Protection and Growth Management Dept.

Hospitals


0 21Miles

Hospital

#12053 tprice 6/11/2010

Main Staging AreaBank Atlantic Center

Alternate Supply Staging AreaTradewinds Park

Emergency OperationsCenter

TREE TOPS PARKBroward County Parks

MARKHAM PARKBroward County Parks/City of Sunrise

CENTRAL BROWARDREGIONAL PARK

Lauderhill/Plantation

Lakeshore ParkMIRAMAR

Firefighters ParkMARGATE

BRIAN PICCOLOBroward County Parks

Sports ComplexCOOPER CITY

Lakes MallLAUDERDALE LAKES

DELEVOE PARKBroward County Parks

Fire DepartmentDANIA BEACH

QUIET WATERSBroward County Parks

Holiday ParkFORT LAUDERDALE

Community ParkPOMPANO BEACH

Sunrise Civic CenterSunrise/Weston

Westside ParkDEERFIELD BEACH

Miramar Regional ParkMIRAMAR

C.B. SMITH PARKBroward County Parks

Community CenterCOCONUT CREEK

Tamarac Community CenterTAMARAC

Cypress Park (Alt)CORAL SPRINGS

North Community ParkCORAL SPRINGS

Pioneer Park (Alt)DEERFIELD BEACH

Rolling Oaks Pk.SOUTHWEST RANCHES

Hampton Pines ParkNORTH LAUDERDALE

Pembroke Shores ParkPEMBROKE PINES

Frank McDonough ParkLIGHTHOUSE POINT

Collins Community CenterOAKLAND PARK

Riverland Park (Alt)FORT LAUDERDALE

Pine Island Multipurpose Complex

DAVIE

Pines Recreation CenterPEMBROKE PINES

J.C. Carter Park (Alt)FORT LAUDERDALE

David Park Recreation (Alt)HOLLYWOOD

Recreation Complex (Alt)COCONUT CREEK

Supply Staging AreaCounty Warehouse

Oakwood Plaza (Dave & Busters)HOLLYWOOD

St. Pauls Church (Alt)LIGHTHOUSE POINT

City Hall Muni P-LotLAUDERDALE-BY-THE-SEA

Markham Elementary (Alt)POMPANO BEACH

Vincent Torres Park (Alt)LAUDERDALE LAKES

Oglesby Preserve/IndependencePEMBROKE PARK/WEST PARK

Town Hall/Bergeron Rodeo Grounds (Alt)

DAVIE

Hollywood Dog Track (tent)HALLANDALE BEACH

Margate Sports Complex (Alt)MARGATE

Riverside Christian Shopping Center (Alt)NORTH LAUDERDALE

I95

I595

FLORIDA T

PKE

GRIFFIN RD

I75

TAFT ST

STIRLING RD

SAWG

RASS

EXP

Y

PINES BLVD

N SR

7S S

R7

MIRAMAR PKY

JOHNSON ST

W SAMPLE RD

SW 45TH ST

WILES RD

W SUNRISE BLVD

PEMBROKE RD

SR84

LYON

S RD

W ATLANTIC BLVD

W BROWARD BLVD

NW 31

ST AV

E

W OAKLAND PARK BLVD

NW 44TH ST

W COMMERCIAL BLVD

N UN

IVERS

ITY D

R

NW 9TH AVE

N PI

NE IS

LAND

RD

RIVERSIDE DR

W MCNAB RD

S FLA

MING

O RD

N DI

XIE

HWY

N AND

REW

S AVE

BAYV

IEW D

R

S POST RD

UNIVERSITY DR

WESTON RD

N NOB HILL RD

W COPANS RD

RED

RD

W HILLSBORO BLVD

N FE

DERA

L HWY

SW 10TH ST

HIAT

US R

D

S UNI

VERS

ITY D

R

SW 41ST ST

CORA

L RID

GE D

R

PETERS RD

S PIN

E ISL

AND

RD

NE 6T

H AVE

HOMESTEAD TPKE EXT

SOUTHGATE BLVD

NW 62ND ST

BANK

S RD

S FED

ERAL

HWY

INDIAN TRCE

NOVA DR

NW 19TH ST

NW 6TH ST

ROCK

ISLA

ND R

D

SUNSET STRIP

BONAV

ENTURE BLVD

NOB HILL RD

N OC

EAN

DR

N 46

TH AV

EN 56TH AVE

SW 4T

H AV

E

NE 3R

D AV

E

N PALM AVE

S OCE

AN D

R

SADDLE CLUB RD

NW 21

ST AV

E

SW 3RD ST

SW 15

4TH A

VE

FLAM

INGO

RD

ROYAL PALM BLVD

SE 17TH STSW 14TH ST S AND

REW

S AVE

SW 160TH AVE

N OC

EAN

BLVD

SW 18

4TH A

VE

E LAS OLAS BLVD

SHERIDAN ST

N HI

ATUS

RD

NE 13TH ST

NE 48TH ST

S OCE

AN B

LVD

N ATL

ANTIC

BLVD

SW 30

TH AV

E

E ATLANTIC BLVD

ELLER DR

WASHINGTON ST

RIVERLAND RDS C

YPRE

SS R

D

NW 5TH ST

NW 160TH AVE

NW 18

4TH A

VE

RAVENSWOOD RD

S DIX

IE H

WY W

S 62ND AVE

SW 34TH ST

NE 45TH ST

SW 9T

H AV

E

NW 49TH CT

SW 40

TH AV

E

HOLMBERG RD

S DIXIE HWY

HOLLYWOOD BLVD

ANGL

ERS A

VE

I595 RAMP

N MI

LITAR

Y TRL

N HIAT

US R

D N SR7

S OCE

AN D

R

S SR7

I75

NOB

HILL

RD

N SR

7

HIATU

S RD

S FED

ERAL

HWY

NW 9T

H AV

E

SR84

HIAT

US R

D

POINTS OF DISTRIBUTION (PODS)


#11774 tprice 6/9/2010

0 1 2 3 40.5Miles

Point of Distribution Sites (PODS)

County Parks POD

Supply Staging AreaCity POD, PrimaryCity POD, Alternate

Prepared By:GIS Section

Planning and Redevelopment DivisionEnvironmental Protection and Growth Management Department

EOC

BROWARD COUNTY

RAPID IMPACT ASSESSMENT

(RIA)

Emergency Management Division (EMD)

2012 Handbook – Course Guide

2

Rev. 6/14/12

3

Rev. 6/14/12

Table of Contents

Contents Introduction ..................................................................................................................................... 5

Purpose ............................................................................................................................................ 5

Rapid Impact Assessment Process .................................................................................................. 6

When to start .............................................................................................................................. 6

Information Gathering ................................................................................................................. 7

Preferred Contact Tier: Primary Contact (Field Officer) ............................................................. 7

• By Computer .................................................................................................................... 7

• By Telephone/Cell Phone ................................................................................................ 8

• By Radio ........................................................................................................................... 8

• Walk it in .......................................................................................................................... 8

Secondary Contacts (Municipal EOC Staff) .................................................................................. 9

• By Computer .................................................................................................................... 9

• By Telephone/Cell Phone ................................................................................................ 9

• By FAX .............................................................................................................................. 9

• By Radio ........................................................................................................................... 9

• By Amateur Radio .......................................................................................................... 10

Type of Information Gathered .................................................................................................. 10

Home Damage Assessment Program (HDA).............................................................................. 11

RIA Incident and EOC Activation ............................................................................................... 11

Damage Categories........................................................................................................................ 12

Category 0-No Damage ............................................................................................................. 12

Category 1-Minor ...................................................................................................................... 12

Category 2-Moderate ................................................................................................................ 12

Category 3-Severe ..................................................................................................................... 13

Category 4-Catastrophic ............................................................................................................ 13

ATTACHMENT A: Rapid Impact Assessment Checklist .................................................................. 14

o By Computer .................................................................................................................. 15

4

Rev. 6/14/12

o By Telephone/Cell Phone .............................................................................................. 15

o By Radio ......................................................................................................................... 15

o By Computer .................................................................................................................. 16

o By Telephone/Cell Phone .............................................................................................. 16

o By FAX ............................................................................................................................ 16

o By Radio ......................................................................................................................... 16

o By Amateur Radio .......................................................................................................... 17

APPENDIX B: Proposed Radio Call Script ....................................................................................... 18

APPENDIX C: Home Damage Assessment Program (HDA) ........................................................... 20

5

Rev. 6/14/12

Introduction

The Rapid Impact Assessment (RIA) is a quick drive-by or windshield survey undertaken

by municipal representatives to identify the impact of a damaging event to designated

areas throughout the county. The RIA survey provides Broward County’s ESF #5 –

Information /Planning, Damage Assessment Unit (DAU) an overview of damaged areas

through the use of an online collaborative geographic map. As the map is populated

with field information, decisions that need to be made regarding where to deploy support

and resources are better understood. A completed RIA provides a status report on the

physical condition of the county after the event, and this report serves as the starting

point in the process to assess eligibility for a federal disaster declaration.

The County Rapid Impact Assessment (RIA) should not be confused with The State

RIAT which stands for Rapid Impact Assessment Team, a precursor to the Preliminary

Damage Assessment (PDA) that the State and/or Federal governments utilize to issue a

Disaster Declaration. It is important to note that the state RIAT is not directly related to

the county RIA but is assisted by it. This handbook discusses Broward County’s Rapid

Impact Assessment (RIA) procedures.

This training will cover the following:

• Review of the overall RIA process and how to access the online program tool,

• Guidance on category classification for flooding and wind damage, and

• Technical instruction in accessing the RIA map for input and viewing

(passwords and Maps to be distributed.)

Purpose The RIA is a quick indicator of the observed damage specific to geographical areas.

The RIA divides the County into ¼ mile grids, also known as fire grids. There are

approximately 1,700 grids in the county. The RIA is a tool designed to rapidly:

• Assess the location of visible damage (water and/or wind);

• Assess the need to conduct more detailed damage assessment. This includes

assessing whether to begin considering a request for Mutual Aid at: the Regional,

and/or State, and/or Federal level(s);

• Assist in the effective management of limited emergency response resources.

Each municipality is responsible for those grids that are located within their jurisdiction.

These have already been predetermined and individual grid maps created for each

6

Rev. 6/14/12

municipality. The county is responsible for those grids where the majority of its area is

located within unincorporated areas. The Broward Emergency Operations Center

(BEOC), through its ESF#5’s Damage Assessment Unit, collects and maintains the

information provided by the municipalities and other agencies in order to evaluate the

physical conditions of the county as a whole and identify those areas of heavy impact.

For those grids containing multiple municipal jurisdictions, the jurisdiction with the largest

majority of area within the grid is responsible for conducting the RIA within that grid.

Municipal and county crews are expected, where possible, to start their RIA work within

one hour after the event has ended and the all-clear has been declared. The RIA

requires that all grid information be collected by municipalities (jurisdictions) and

provided to the county within 4-6 hours after an event - longer if the RIA is conducted at

night or under very hazardous conditions.

Rapid Impact Assessment Process Remember that this process does NOT take priority over any emergency response or life

safety issues. See the attached checklist (Attachment A) for standard procedures.

When to start As soon as life safety issues and weather conditions permit, each assigned agency

should assess their area and report the situation to the Broward EOC and their own

EOC (were appropriate) immediately. This will include whether or not the municipality

will be able to conduct the RIA at all. If the municipality is unable to perform the RIA,

they MUST notify the Broward EOC so that other actions can be taken. The information

collected will allow the Broward EOC to do preliminary planning regarding rescue and

recovery and distribution of limited resources/personnel. Due to the time sensitive

nature of this information the RIA has a general benchmark lasting only 4-6 hours from

initiation. Should the need for assessments to start at night, it is generally understood

that notification time may have to be extended to guarantee the safety of the

assessment teams. If for some reason assessment teams are not able to go out, it is

imperative that they notify Broward EOC (both ESF#5, Damage Assessment Unit (DAU)

and Municipal Representatives at the EOC) and their own municipal EOCs as soon as

possible. Should the event be classified as a catastrophic category 4 event, it will be

assumed that the entire area has been damaged and there will be no required RIA patrol

unless the municipality so desires to do so on its own. The electronic (on-line) RIA map

will be available to those municipalities anyway.

7

Rev. 6/14/12

Information Gathering The information gathered through the RIA should be gathered in relation to the existing

Broward County Fire Services Grid Mapping system which is an internet based Grid Map

accessible at http://eoc-maps.bc-eoc.org/ria.htm. Note that since the Fire Grid Map is

Web based/enabled it is password protected; each municipality has its own password

that will permit them access only to those grids within its jurisdiction. Agencies that have

a direct role in the RIA will be provided with a password for their municipality to use

during an annual cycle starting with the Hurricane Season (June 1st) and ending the

following May 31st. A new password will potentially be implemented the following

season.

The gathered information as reported will be placed on a Geographic Information

System (GIS) map using colors indicating the degree of wind and water damage

sustained within the County. The GIS component of this assessment will be conducted

by Damage Assessment Unit (DAU) personnel at the Broward EOC. The DAU phone

numbers are 954-831-3864 and 954-831-3869. Their fax is 954-831-3860. The GIS

map and entry screen are available from an internet accessible location of the

Municipalities’ choosing using the website mentioned above or through the WebEOC

system located in its Library Board.

Each Municipality is responsible for coordinating and reporting the RIA for the grids

falling within their jurisdiction. Broward County Sheriff’s Office is responsible for

reporting RIA information for unincorporated Broward and in Municipalities covered by

BSO unless otherwise determined by the City. Municipal agencies are responsible for

deciding who will conduct their RIA surveys. These teams should be prepared with

applicable grids and staff assignments in advance.

The information gathered should be reported to the Broward EOC through the following

procedure/method (in order of preference):

Preferred Contact Tier: Primary Contact (Field Team/Officer)

Pre-designated field personnel will conduct the RIA in their designated grids and will

transmit the status information via one of the following methods, whichever is available

and most accessible or expedient.

• By Computer Use internet-based Grid Map at http://gis.broward.org/ria.htm

using the predetermined password (from vehicle computer or laptop). These

assessment teams should have a hardcopy of their area grid maps and forms to

fill out;

8

Rev. 6/14/12

• By Telephone/Cell Phone

o Contact: The field teams will contact the Municipal Representative at the

Broward EOC (BEOC) and report field status, they in turn will update RIA

map via WebEOC or complete the standard forms and walk to the DAU.

Field team contact phone number and contact name to be provided by

each Municipality.

o Contact: The field teams will contact the Municipal Emergency

Management (EM) Coordinator at the municipalities’ EOC (MEOC) and

report field status. Field team contact phone number and contact name

to be provided by each Municipality. The EM, in turn, will either input field

information via computer at MEOC into RIA map directly or contact

Municipal Representative at BEOC and update map via phone

conversation or computer information between MEOC and BEOC.

• By Radio

o For all Agencies using County equipment: By 800 MHz radio: via the

County Emergency mutual aid system talk group “BCM-Omega-5” (aka

‘BCM-05’). This talk group is located in Zone 3 at position 6 on almost all

rebanded Broward County 800 MHz radios. The talk group is only

expected to be monitored by ESF-5 when the Emergency Operations

Center is fully active.

Note: If the communication infrastructure (phone, internet, cell, etc.) has

been severely impacted, there will possibly be a large amount of traffic on

the radio network. Standard ‘plain talk’ radio calling protocols must be

followed when contacting ESF-5 on the BCM-Omega-5 talk group.

Sample radio script found in Appendix B attached.

o Municipalities with their own radio systems such as Deerfield Beach, Fort

Lauderdale, Margate, Coconut Creek, Plantation, and Hollywood, will use

their designated alternate communications systems to transmit the RIA

information to the Broward EOC.

o No matter the type of radio communications systems used, the field

teams will contact either the BEOC or MEOC (whichever is accessible)

and provide the field information they have annotated on their standard

forms using the grid map hardcopies.

• Walk it in

o If all else fails and the event is not a catastrophic category 4 event then a

member of the RIA field team may be required to literally hand-deliver the

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Rev. 6/14/12

grids’ status reports/forms in person to the Broward EOC and/or

Municipal EOC whichever is more convenient and efficient.

Secondary Contacts (Municipal EOC Staff)

Once the Municipal EOC (MEOC) staff member receives grid information from the field

officers, it is important that they transmit the information to the Broward EOC (BEOC)

using one of the following methods.

• By Computer

o Use internet-based Grid Map at http://gis.broward.org/ria.htm using the

predetermined password.

o Use WebEOC at https://eoc-web.bc-eoc.org/eoc7/ to input grid

information.

o Data will have been receive from field via phone, radio, or walk-in and

placed on standard forms.

• By Telephone/Cell Phone

o Contact the Municipal Representative at the Broward EOC and provide

grid information.

o Contact Damage Assessment Unit (DAU) representatives at 954-831-

3864 or 954-831-3869 who would in turn enter the information into the

system.

o Data will have been receive from field via phone, radio, or walk-in and

placed on standard forms.

• By FAX

o Use 954-831-3860. Information will have been placed on the standard

forms. The Phone, FAX, and internet address are subject

to change (These numbers are effective as of June 1,2012)

• By Radio

o For all Agencies using County equipment: By 800 MHz radio: via the

County Emergency mutual aid system talk group “BCM-Omega-5” (aka

‘BCM-05’). This talk group is located in Zone 3 at position 6 on almost all

rebanded Broward County 800 MHz radios. The talk group is only

expected to be monitored by ESF-5 when the Emergency Operations

Center is fully active.

Note: If the communication infrastructure (phone, internet, cell, etc.) has

been severely impacted, there will possibly be a large amount of traffic on

the radio network. Standard ‘plain talk’ radio calling protocols must be


Sample radio script found in Appendix B attached.

10

Rev. 6/14/12

o Municipalities with their own radio systems such as Deerfield Beach, Fort

Lauderdale, Margate, Coconut Creek, Plantation and Hollywood, will use

their designated alternate communications systems to transmit the RIA

information to the Broward EOC.


teams provide the field information they have annotated on their standard

forms using the grid map hardcopies.

• By Amateur Radio (when available): Municipal agencies with Amateur Radio

access located at their emergency operations location will be able to contact the

RACES team stationed at the Broward EOC (Countywide Channel: Input/Output:

146.310/146.910 – PL 110.9 Hz)


teams will provide the field information they have annotated on their

standard forms using the grid map hardcopies.

Note: A licensed volunteer will be required to use the radio (FCC rules do not

allow amateur radio broadcast by paid professionals except for public safety

emergencies).

Type of Information Gathered The grid information map (on-line) contains a broad overview of the grid, and it does

NOT include assessments of individual homes, individual businesses, etc. It is the same

grid used by County/Municipal Fire Departments. This information is also found on the

standard forms to be using in submitting the information (Appendix B). The information

to be reported is:

1. Name of reporting jurisdiction

2. Name of Contact providing information

3. Grid map numbers

4. Category of damage from water , and/or

5. Category of damage from wind

Example: Unincorporated Broward County, Officer John Doe, grid 1200, category 1 for

flood damage, category 3 for wind damage

Although it is acceptable for a Municipality to gather all the information from the grids

and submit them as a package once all of the reporting teams have submitted reports; it

is preferable, due to the time-sensitive and flexible nature of this activity, to submit

11

Rev. 6/14/12

information frequently instead of at one single large blast/sitting. However, whichever

method is chosen, it is vital that the information be received at the Broward EOC in a

timely fashion.

Important Note: In an area with extensive damage the RIA assigned agencies may be

overwhelmed with life-safety response activities. If this is the case response and life

safety outweigh the RIA and the Broward EOC (BEOC) and Municipal EOC (MEOC)

should be notified of the grid requiring this response and need for additional assessment

teams.

Home Damage Assessment Program (HDA) Broward County has also implemented the Home Damage Assessment Program to help

to quickly identify areas of devastation after an emergency, in some cases even before

damage assessment teams are able to canvass the County. It provides the general

public with a means to be able to inform of their home and neighborhood status.

It is imperative that there be a distinction between the RIA process which is a

governmental agency process and the HDA which was developed for the general public

and can be used in conjunction with the RIA but not replacing it. HDA is

directed/focused towards the residents of the County, as opposed to the RIA which is

geared towards Municipal agencies. A copy of the HDA brochure to be handed out can

be found in Appendix D.

The HDA Program asks residents to report hurricane damage to their home as soon as it

is safe to go outside by either logging onto the Broward County Website at

http://broward.org/Hurricane/AtoZ/Pages/DamageAssessment.aspx and clicking on

Home Damage Assessment Program (“Report Your Damage”), or calling 3-1-1 and

reporting the damage by phone.

We have also and made it available for Blackberry telephones. If you are using a

Blackberry, you need to follow the attached instructions found on the website listed

above. The link to the Blackberry application is http://gis.broward.org/mda/.

Resident reports (HDA’s) will provide a critical early indication of where major damage

has occurred. These reports are subjective in nature, depending on untrained

individuals reporting conditions after a potentially emotional and traumatic event. The

HDA report does not constitute a request for individual assistance and does not replace

the Rapid Impact Assessment (RIA) Program.

RIA Incident and EOC Activation The use of the RIA does not have to depend on the activation of the Broward EOC, but it

does require that there be an incident of enough intensity and localization to warrant a

12

Rev. 6/14/12

municipality’s request to have the RIA activated. Any municipality has the right to

request the use of the on-line RIA map directly or through the use of WebEOC program.

Should the Broward EOC become activated, the RIA program will be ready for use

should it be needed. With the activation of the BEOC, any municipality may use it for

their individual purposes and/or as part of the Countywide assessment.

Should the incident be a localized event and does not warrant the activation of the

Broward EOC, i.e. flooding, fires, winds, etc., The affected municipality will be required

make the request by contacting Broward County Emergency Management Division

(EMD) staff during work hours or call the EMD Duty Officer during off-hours, weekends,

or holidays.

During work hours the contact number is 954-831-4000 (Call Center). During off-hours,

contact the Duty Officer at 954-831-3911.

Damage Categories Not all of the elements within a description need to be observed when determining the

category of impact. Use the following guidelines and your objective judgment in the

decision making process.

Category 0-No Damage No flooding or significant wind damage

Category 1-Minor Flood: Minor flooding. Able to discern roadways and where the roads end,

water is not entering structures, no obvious erosion of roadways or landscape.

Wind: Minor wind damage. Minor amounts of debris and no significant signs of

structural damage. Small tree branches, signage, and some downed power

lines.

Category 2-Moderate Flood: Moderate flooding. Often impassible in a regular vehicle. Flooding of

yards and minimal home flooding (water entering the structures). There may be

areas where roadways, landscape and bodies of water cannot be discerned due

to the flooding.

13

Rev. 6/14/12

Wind: Moderate damage to structures. Shingles missing from roofs and some

roof failure. Infrastructure including electric, telephone, water systems, and/or

roadways sustained moderate damage. Most small and some large trees are

downed.

Category 3-Severe Flood: Severe flooding. Flooding making roadways impassible by cars and

trucks. Substantial flooding in many homes causing structural damage or

collapse.

Wind: Severe wind damage. Most structures sustaining damage with many

sustaining major damage to include total building collapses and many structures

without roofs and/or windows. Much of the foliage has been destroyed.

Extensive damage to infrastructure and large amounts of debris present.

Emergency vehicles may not be able to navigate immediately after a storm in an

area like this.

Category 4-Catastrophic Flood: Catastrophic flooding. Streets are impassible via truck or car. Most

homes have substantial flooding.

Wind: Catastrophic wind damage. Total building collapses, structures with

extensive damage. Foliage and infrastructure destroyed and extensive debris.

Under a Category 4 event, most areas will be considered damaged and life-

saving becomes the primary activity in the area by first responders.

Note: The Broward EOC is activated as a 24-hour operation during large scale

emergency or disaster situations. However, during a localized event the Broward EOC

may not be activated. If this is the case, the RIA information should be sent directly to

the agency requesting the assessment for their population of the RIA map.

14

Rev. 6/14/12

ATTACHMENT A: Rapid Impact Assessment Checklist

Rapid Impact Assessment (RIA) Checklist

Pre-Activation/Incident Preparation

� Identify Staff (primary and alternate) responsible for each grid within the

Municipal jurisdiction. If responsible for multiple jurisdictions, make sure

everyone is prepared and aware of responsibilities.

� Pre-print grid map and multiple field data collection forms (Attachment B) for

each staff assigned that details the grids to be collected. Supply appropriate

passwords if the portable (vehicle laptop) will be used during the RIA assessment

work.

� Selected Staff should become acquainted with their designated grids. They

should also have a list of phone numbers to contact BEOC and MEOC

representatives.

� The Municipal Trainer/Emergency Coordinator is responsible for making sure

that selected staff is trained in implementing the RIA and identifying the degrees

of impact.

� Staff should know how to provide information to complete their RIA assessment.

� Be able to access, via internet, the Grid Map at http://gis.broward.org/ria.htm and

input information electronically into the RIA Map.

� Be able to provide information to, either or both, BEOC and/or MEOC via

telephone or radio should the internet is out of service.

� Note that the Fire Grid Map is Web enabled and access to it is password

protected. Agencies with a direct role in the RIA must know their municipal

password in order to access the program.

� Should electronic means not be available staff should use alternate means of

communication to provide information to its Municipal representative at Broward

EOC and provide RIA data or contact its Municipal EOC and provide information

to them for data entry.

15

Rev. 6/14/12

Post-Activation/Incident Preparation

� This process should NOT take priority over any emergency response or life

safety issues. If this is the case, the field team will contact BEOC or MEOC and

let them know that another assessment team needs to be deployed if it is going

to be a long term process.

� As soon as life safety issues and weather conditions are permitting, each

assigned agency should assess their area and notify Broward EOC and/or

Municipal EOC that the team has begun RIA in its municipality and provide an

estimate of when it will complete the process.

� Important: It is also imperative that the RIA team notify Broward EOC and

Municipal EOC if it will not be able to provide the assessment work for whatever

reason. The Municipality is responsible for notifying ESF-5 as soon as possible

so that alternate steps may be taken in a timely manner. The sooner this

information is provided the faster we can find replacements for them.

� Due to the time sensitive nature of this information the RIA must be completed

within 4-6 hours of initiation.

� The information should be reported to the Broward EOC through the following

methods (in order of preference):

� Primary Contact (Field Team/Officer) reporting format:

o By Computer

� Use internet-based Grid Map at: http://gis.broward.org/ria.htm

using the predetermined password;

o By Telephone/Cell Phone

� Contact: Municipal Representative at the Broward EOC. Phone

number and contact name to be provided by each Municipality.

� Contact: Municipal Emergency Management (EM) Coordinator at

the municipalities’ EOC. Phone number and contact name to be

provided by each Municipality.

o By Radio

� For all Agencies using County equipment: By 800 MHz radio: via

the County Emergency mutual aid system talk group “BCM-

Omega-5” (aka ‘BCM-05’). This talk group is located in Zone 3 at

position 6 on almost all rebanded Broward County 800 MHz

radios.

16

Rev. 6/14/12

Note: There will possibly be a large amount of traffic on the radio

network. Standard ‘plain talk’ radio calling protocols must be


� Municipalities with their own radio systems, such as Deerfield

Beach, Fort Lauderdale, Margate/Coconut Creek, and Plantation,

will use their designated alternate communications systems to

transmit the RIA information to the Broward EOC.

� Or if all else fails, send a member of the assessment team to

hand-deliver the information to the Broward EOC and/or Municipal

EOC.

� Contact Broward EOC and Municipal EOC and let them know that RIA field work

has been completed. Assemble all completed standard forms and retain until no

further need for them is guaranteed.

� Secondary Contact (Municipal EOC Staff) Once the Municipal EOC staff

member receives grid information from the field officers, it is important that they

transmit the information to the Broward EOC using one of the following methods:

o By Computer

� Use internet-based Grid Map at http://gis.broward.org/ria.htm

using the predetermined password.

� Use WebEOC at https://eoc-web.bc-eoc.org/eoc7/.

o By Telephone/Cell Phone

� Contact the Municipal Representative at the Broward EOC and

provide grid information.

� Contact Damage Assessment Unit representatives at (954)-831-

3864.

o By FAX use (954)-381-3860. The Phone, FAX, and internet address are

subject to change (These numbers are effective as of March 1,2010)

o By Radio

� For all Agencies using County equipment: By 800 MHz radio: via

the County Emergency mutual aid system talk group “BCM-

Omega-5” (aka ‘BCM-05’). This talk group is located in Zone 3 at

position 6 on almost all rebanded Broward County 800 MHz

radios.

� Note: There will possibly be a large amount of traffic on the radio

network. Standard ‘plain talk’ radio calling protocols must be


� Municipalities with their own radio systems, such as Deerfield

Beach, Fort Lauderdale, Margate/Coconut Creek, Plantation, and

17

Rev. 6/14/12

Hollywood, will use their designated alternate communications

systems to transmit the RIA information to the Broward EOC.

o By Amateur Radio (when available): Municipal agencies with Amateur

Radio access located at their emergency operations location will be able

to contact the RACES team stationed at the Broward EOC (Countywide

Channel: Input/Output: 146.310/146.910 – PL 110.9 Hz).

18

Rev. 6/14/12

APPENDIX B: Standard Rapid Impact Assessment

(RIA) Field Impact Form

19

Rev. 6/14/12

APPENDIX C: Proposed Radio Call Script

Example 800Mhz Radio Call

“Broward EOC, THIS IS Field Unit 1, OVER”

“Unit 1, GO AHEAD”

“I am reporting a RIA, OVER”

“Ready to record your RIA, OVER”

“Weston, Grid 723, Water Damage 4, Wind Damage 2, OVER”

if the message was not clearly received, you will hear:

“Field Unit 1, REPEAT”

Otherwise, the message will be repeated back to confirm:

“Weston, Grid 723, Water Damage 4, Wind Damage 2,COPY”

“Field Unit 1, OUT”

20

Rev. 6/14/12

APPENDIX D: Home Damage Assessment

Program (HDA)

21

Rev. 6/14/12

22

Rev. 6/14/12

CityAttorneyOrganizationalChartSeptember2014

V. Lynn Whitfield

City Attorney

Andre McKenney

Assistant City Attorney

Richard DeWitt, III

Assistand City Attorney

Michelle Mack

Paralegal

CityClerkOrganizationalChartSeptember2014

Sheena D. James

City Clerk

Leigh‐Ann DawesDeputy City Clerk

Christopher J. Talmadge

AOA II

CityManagerOrganizationalChartSeptember2014

Renee MillerCity Manager

Nydia RafolsDeputy City Manager

Daniel Rosemond

Deputy City Manager

Jennifer FrastaiAssistant City Manager

Sarita ShamahCapital Projects Manager

Claudette Fowler

Executive Assistant/Office Manager

Cary Santiago

AOA V

Demetris Pearson

AOA III

Peter DobensPublic Relations Specialist

DevelopmentServicesOrganizationalChartSeptember2014

Keven Klopp

Director

Sergio Ascunse

Building Official

Building Division Staff

10 Staff

Kimberly Bruce

Code Compliance Official

Code Compliance Staff

6 Staff

Althea Jefferson

Planning and Zoning Manager

Sandra Sewell

Occupational Licenses

P &Z Staff

5 Staff

Vacant

AOA II

Jeffrey Lowe

CFO

Baloidi Albornoz

AOA V

Melissa Cruz

Controller

Laura ThezineChief Accountant

Patricia WilliamsAccountant 1

Susie BalgobinAccountant III

Isidra MoralesAccounting Clerk III

David Friedman

Accountant II

Steven GrygielAccounting Clerk III

Fernand ThomasAccounting Clerk III

Andrea Simmonds

Utility Billing Manager

Accounting Clerks

3

Yanique KennedyUtility Billing Specialist

Darlene Stewart

Customer Relations Rep

VacantDeputy Director/ budget

Manager

Diane MogelSr. Budget Analyst

Mylene SilvarBudget Analyst

FinanceOrganizationalChartSeptember2014

HallandaleBeachFireRescueOrganizationalChartSeptember2014

Daniel Sullivan

Fire Chief

Gregg Pagliarulo

Deputy Fire Chief

Tim Wiley

A Battalion Chief

Lieutenants

5

Firefighter Paramedics

16

Jeffrey Lyon

B Battalion Chief

Lieutenants

5


15

Dave LaBuff

Acting C Battalion Chief

Lieutenants

5


15

Mark Ellis

EMS Division Chief

Jack Ryan

Training Division Chief

Joe Taylor

Lifeguard Supervisor

Lifeguards

8 FT and 8 PT

Lori Williams

Prevention Division Chief

Fire Inspectors

4

Georgiana Terrientes

AOA IV

Nada North

AOA II

Stephanie (Shimko) Delgado

Special Projects Coordinator

HumanResourcesOrganizationalChartSeptember2014

Taren Kinglee

Director

Radu DodeaAssistant Director

Candice Elliot

Hr Analyst

Erika Pantoja

AOA IV

Lisa McCarty

AOA II

Barabara RicanoBackground Investigator

HumanServicesOrganizationalChartSeptember2014

Vacant

Director

Cora Daise

Asst. Director

Laurane Simon

Administrative Analyst

Portia Portee‐Mannings

AOA I

Vacant‐Hallandale Opportuny Program

HOP Program

Victor DeSouza

Senior Program Coordinator

Senior Services Staff

8 Staff

Chanel Jackson

Social Worker II

Abbe Lee

Youth Services Coordinator

Youth Services Staff

28 Staff

InformationTechnologyOrganizationalChartSeptember2014

Greg Chavarria

CIO

Alfredo GamonNetwork Administrator

Sean JusticeTechnical Support Specialist

Julio PerezProgrammer Analyst

Maylin Aleman

AOA II

ParksandRecreationOrganizationalChartSeptember2014

Cathie Schanz

Director

Bob Williams

Assisstant Director

Josh Collazo

Landscape/Field

Vacant

PSS

Essie MorganSpecial Facilities

Alexis Rios

City Marina

Vacant

Aquatics

George ConeoBluesten Pool

Alvin WilliamsBF James Pool

Sherlie SiningerBluesten Park

Melanie Reneau

Foster Park

Ida Smith

Johnson Park

Louise Sphar

AOA V

Ana Maldonado

Front Desk/ General Info

VacantEvent Marketing

Coordinator

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Dwayne S Flournoy

Police Chief

Ken CowleyAdmin Services Major

Sonia Quinones

Admin Services Captain

Various

15

Miguel MartinezUniform Patrol Major

Patrol Captains

3

Staff

73

Bill WileyAdmin Analyst II

VacantInvestigative Services Major

Pedro Abut

ISD Captain

ISD Staff

29

Johnathan CarilloPAL Coordinator

Michelle Dimitri

AOA IV

Terence ThouezSgt. Internal Affairs

Steven Parkinson

City Attorney

Mariana Pitiriciu

Asst. Director of Engineering

Enginnering Staff

6

Gary Gibson

Operations Manager

Eustacio LaRosa

Construction/Maitneneace Superintendent

Construction

Landscaping

Dean Lettera

Contract & Asset Manager

James Simmons

Sanitation Superintendent

Trash/Recycling

Solid Waste Collection

Vacant

Fleet Administartor

Red Muller

Fleet Superintendent

Earl King

Asst. Diretor of Utilities

Guy Barret

Water Plant Mangaer

Water Production

Water Plant Maintenance

Louis Granda

Operations Manager

Sewer

Stormwater

Water Dist.

Maria T. Bower

Office Manager

AOAs

5

Mary Francis Jeannot

Administrative Analyst II

PublicWorksOrganizationalChartSeptember2014

Documents

Comprehensive Emergency Operations Plan 10K/SUPP_DOCS... · 6/17/2015 · Other disaster situations could develop from hazardous material accidents, terrorism, major aircraft crash,