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COMPLIANCE MONITORING DATA PORTAL
Kick Off Meeting January 30, 2018
Presenters: Jeanine Vance & Rachel Westbrook
Before we begin…
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WARNING! This presentation contains a lot of information, may cause feelings of overwhelm.
To combat the information overload…• You’ve been provided a PDF copy to reference in the future • State will post a recorded version of this presentation that you can
watch again to our website
This presentation was developed for wide audience (labs large & small)
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Agenda
• Introduce CMDP Transition Team
•Background information on CMDP
•Why moving to CMDP?
•Transition schedule
•What to expect during testing phase
•How to get started
•Tips for testing
•Resources
•Next Steps
•Questions
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CMDP Transition TeamJeanine Vance: Project Coordinator• Environmental Program Specialist
Maria Ridgway: System Administrator• Analyst Programmer
Tom Stock• Analyst Programmer
Rachel Westbrook• Environmental Program Specialist
Marci Irwin: Lab Outreach • Environmental Program Manager
Team Members
• Kathy Spaulding
• Heather Newman
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Background InformationElectronic Data Reporting System (EDRS)• State developed & maintained web based
application for labs to submit drinking water sample results electronically
• Electronic reporting since 2005 • Data can be submitted by web entry, Excel
templates, and XML• Data migrates from EDRS to SDWIS/State
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Compliance Monitoring Data Portal (CMDP)• EPA developed & maintained web based
application for labs to submit drinking water sample results electronically
• Data can be submitted by web entry, Excel templates, and XML
• Able to accept Operational data directly from PWSs (Monthly Operator Report, etc) *AK will not be using this feature at this time*
• Data can migrate into SDWIS/State or SDWIS Prime
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• SDWIS Prime• EDRS needs upgrades • EDRS is not CROMMER compliant • State resources – EPA managed application
Why move to CMDP?Skype Slide 6
Transition Schedule
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September 2017
October 2017
January 2018
June 2018
July 2018
CMDP Transition Notification Sent / Testing Phase Begin
CMDP Questionnaire
Kick Off Meeting
End Testing Phase
Shut off EDRSDecember 2018
Begin Transition to CMDP Production
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What is the purpose of the testing phase?
For labs to become comfortable submitting sampling data using the new application.
Find potential issues, ask questions, and provide feedback! This will help the state to troubleshoot problems and develop guidance documents.
State to test the data validation process. This includes a validation tool to catch submittal errors and communicating the information back to the lab for correction.
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What to expect during the testing phase?
•CMDP will be different than EDRS
•We are all in the testing & development phase
•Data validation process might be a little rough to start as we develop & test the data verification tool
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During testing phase PWS samples MUST still be submitted through EDRS
Pre-Production CMDP data submittals will go to our test SDWIS
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HOW TO GET STARTED
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How to get started?
Visit the CMDP Webpagehttp://dec.alaska.gov/eh/dw/cmdp
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General Overview page Pre-Production Testing page
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http://dec.alaska.gov/eh/dw/cmdp http://dec.alaska.gov/eh/dw/cmdp-preprod/
How to get started?
Review the Getting Started Guide
Register through SCS If you’re unable to verify identity online you’ll have to submit a hardcopy (fax, scanned copy through email, or mail) Electronic Signature Agreement. Contact the CMDP Helpdesk to have us walk you through this.
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http://dec.alaska.gov/eh/dw/cmdp-preprod/
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How to get started?
Review the EPA CMDP Training Materials & CMDP User Manual
13http://dec.alaska.gov/eh/dw/cmdp-preprod/
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How to get started?Ready to submit test data? Print & review the DEC Reporting Guidance documents to understand what fields are required
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•Outlines State/Federal required fields•Shares tips for a successful
data submission
http://dec.alaska.gov/eh/dw/cmdp-preprod/
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Start testing!
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Use Firefox or Internet Explorerhttp://dec.alaska.gov/eh/dw/cmdp-preprod/
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TESTING TIPS
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Two new data entry fields are now required in CMDP data submissions. These are the Facility ID and Sample Point ID fields. The ID’s are specific to each water system facility and for each type of analyte the system is sampling for.
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CMDP Web Entry Screenshot
CMDP Excel Spreadsheet Screenshot
http://dec.alaska.gov/eh/pdf/dw/facility-sample-pt-lookup.pdf
New required fields
• However the information is obtained, it is likely that labs will need to add fields for Facility ID and Sampling Point ID to the Chain of Custody, to be filled in by either the PWS or the lab.
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Where to get this information?Our temporary solution is:• Labs or water systems use the PWS Monitoring
Summary to look up the information as needed (guidance document).
Other suggestions include:• DW Program supplies labs with the PWS
information, including Facility IDs and Sampling Point IDs for each analyte (sample) type. The lab would enter appropriate information in CMDP submittal.
• A search tool could be provided on the DW Program website for labs or water systems to look up required information.
• We would really appreciate your feedback and additional ideas!
New required fields
http://dec.alaska.gov/eh/pdf/dw/facility-sample-pt-lookup.pdf18
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At least 1-2 individuals should register as a Private Lab CMDP Administrator.• Administrators approve/deny role
requests• Certifiers and Lab Administrators can
submit sample data to the state• There are 3 certification steps necessary
to submit data to the state (i.e., Send to Reviewer, Send to Certifier, Certify and Submit to State).
Lab System Administrator
Certifier
Reviewer
Preparer
Submitting data (Lab Administrator)
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At least 1-2 individuals should register as a Private Lab CMDP Administrator.• Administrators approve/deny role
requests• Certifiers and Lab Administrators can
submit sample data to the state• There are 3 certification steps necessary
to submit data to the state (i.e., Send to Reviewer, Send to Certifier, Certify and Submit to State).
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Submitting data (Lab Administrator)Skype Slide 19
Preparer Reviewer
Submitting data
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Preparer Reviewer
Submitting data
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CertifierPreparer Reviewer
Submitting data
If sample is incomplete, click reject. If sample is complete, continue with
certification process.
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CertifierPreparer Reviewer
Submitting data
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CertifierPreparer Reviewer
Submitting data
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CertifierPreparer Reviewer
Submitting data
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CertifierPreparer Reviewer
Submitting data
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Web entry Format
• Users can not confirm if all validation error exists before submission.
Excel Format
• Users can confirm if validation error exists (under Validations tab) before submission.
Web entry vs. excel data submissions
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Web entry Format
• Users can not confirm if all validation error exists before submission.
• If sample is rejected:• Delete sample job and then create new web
entry form (unable to edit existing form)
Excel Format
• Users can confirm if validation error exists (under Validations tab) before submission.
• If sample is rejected:• Edit excel file and then re-upload
Web entry vs. excel data submissions
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Web entry Format
• Users can not confirm if all validation error exists before submission.
• If sample is rejected:• Delete sample job and then create new web
entry form (unable to edit existing form)
• Once system information is entered, CMDP will filter information
Excel Format
• Users can confirm if validation error exists (under Validations tab) before submission.
• If sample is rejected:• Edit excel file and then re-upload
• Enter information manually, then save
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Web entry vs. excel data submissionsSkype Slide 23
Web entry Format
• Users can not confirm if all validation error exists before submission.
• If sample is rejected:• Delete sample job and then create new web
entry form (unable to edit existing form)
• Once system information is entered, CMDP will filter information
Excel Format
• Users can confirm if validation error exists (under Validations tab) before submission.
• If sample is rejected:• Edit excel file and then re-upload
• Enter information manually, then save
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Web entry vs. excel data submissionsSkype Slide 23
The Big Three1. Watch EPA videos
• Develop consistent naming convention for Job Description
General observations from testing
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The Big Three1. Watch EPA videos
• Develop consistent naming convention for Job Description
2. Read through/use guidance documents during testing phase
• If sample analysis is contracted to another certified lab, Analyzing Lab ID field is required
• CMDP will not auto-populate known methods used that labs are certified for.
• Be sure to select the appropriate method analysis code
General observations from testing2
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The Big Three1. Watch EPA videos
• Develop consistent naming convention for Job Description
2. Read through/use guidance documents during testing phase
• If sample analysis is contracted to another certified lab, Analyzing Lab ID field is required
• CMDP will not auto-populate known methods used that labs are certified for.
• Be sure to select the appropriate method analysis code
3. Test• Submit sample through EDRS then CMDP• Submit sample with validation error
General observations from testing
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Registration with SCS• If your physical address does not match your mailing address, be prepared to register with SCS via paper form
Feedback from testing
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Registration with SCS• If your physical address does not match your mailing address, be prepared to register with SCS via paper form
Getting Started• Explore CMDP program before watching videos
Feedback from testing
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Registration with SCS• If your physical address does not match your mailing address, be prepared to register with SCS via paper form
Getting Started• Explore CMDP program before watching videos
CMDP • AK2 is a prefix used for all PWS IDs and must be entered into PWSID field• Drop down icons can filter data• If you are entering multiple samples, remember to click Set Default Values for Sample Results button
Feedback from testing
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How to provide feedback?
Online feedback form
• (up by February)
Email us!
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RESOURCES & NEXT STEPS
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Resources•CMDP Web Services
Sample XML Schema Definitions•CMDP – LIMS Interface
Control Document•Facility and Sample Point
ID Guide•CMDP User Manual•CMDP Role Registration
User Guide•Getting Started Guide•EPA Training Materials•DEC Reporting Guidance
Scroll to bottom of page
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Next Steps - State•Create Listserver (email group) for all CMDP interested folks•Provide quarterly email updates to be sent to the CMDP Listserver group • CMDP tips• testing information• project status
•Continue development of DEC Reporting Guidance documents• Chem/Rad for Excel uploads• DBPs (TTHM/HAA5)
•Update FAQs and Known Issues document as items are reported to us
• FAQs• mini feedback polls• short training videos
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Next Steps - Labs
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Review CMDP website
Register through SCS (use the Getting Started Guide)
Review EPA training materials (recorded presentations, CMDP User Manual, etc.)
Review DEC Reporting Guidance documents
Start submitting test sample results
Provide feedback to State
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Next Steps - Labs
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Review CMDP website
Register through SCS (use the Getting Started Guide)
Review EPA training materials (recorded presentations, CMDP User Manual, etc.)
Review DEC Reporting Guidance documents
Start submitting test sample results
Provide feedback to State
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Reminder! We are all in the testing phase together to get things figured out in a test environment before we move to
production
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Maria Ridgway [email protected]
907-269-7625
Jeanine [email protected]
907-269-2007
Submittal / IT-type QuestionsTom Stock
Rachel [email protected]
907-269-7630
Feedback on CMDP Documents or Website
CMDP [email protected]
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