Compliance Assist Guide for Student Learning … · 2017-10-24 · SLO User Guide to Compliance Assist.docx Page 1 of 13 ... SAMPLE REPORT 11 ... Word, and Excel). 5. Click “Generate

SLO User Guide to Compliance Assist.docx Page 1 of 13

Student Learning Outcomes Reporting Guide

Compliance Assist Guide

for

Student Learning Outcomes (SLOs)

Division of Institutional Effectiveness

augusta.edu/ie



Contents

BASIC LOGIN/LOGOUT INFORMATION 3

ENTERING STUDENT LEARNING OUTCOMES (SLOs) 4 – 8

ENTERING A STUDENT LEARNING OUTCOME ........................................................................................... 5

ENTERING A DIRECT MEASURE ................................................................................................................. 6

ENTERING MEASURE RESULTS .................................................................................................................. 7

ENTERING SLO ANNUAL USE OF RESULTS ................................................................................................ 8

RELATING ITEMS 9

RUNNING REPORTS 10

SAMPLE REPORT 11

Note: Use the Bookmark feature to locate specific areas of support.



Basic login/logout information 1. To get started, open your internet browser and go to:

https://augusta.compliance-assist.com (This link is also available towards the bottom, middle area of the IE website at www.augusta.edu/ie.)

2. Enter your JagID and password at this screen:

3. Once you have logged in, you will be taken to the following landing page. Click “Planning” to be taken into the

Planning and Assessment portal:

4. Additional user documents, announcements, and data relevant to the assessment process are located on the Announcement page. Click on Welcome from the home page to access the supporting documents.

Note: To log out of the system at any time, close your internet browser.

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https://augusta.compliance-assist.com/

http://www.augusta.edu/ie



Entering New Student Learning Outcomes: The Student Learning Outcomes (SLOs) can be entered and updated in Compliance Assist through the Student Learning Outcomes Template. The instructions on entering the SLOs and generating a report are included. Once you have gathered the results from the responsible persons, follow these instructions: 1. Click on the tab lebeled “My Dashboard.”

2. Click on the subfolder titled “Student Learning Outcomes.” 3. Make sure the appropriate year is displayed. If the year needs to be changed, click and choose the year

from the drop-down list. Click “OK.” 4. Each academic program is listed with degree in parenthesis in the organizational chart on the left side of the screen.

Click on the appropraite program. 5. When you click on you will have eight templates: 1) Student Learning Outcome, 2) Direct Measure, 3)

Additional Measure, 4) SLO Annual Use of Results, 5) All SLOs, 6) SLO Committee Review, 7) Student Learning Outcome Measure (FY16 Only), and 8) SLO Measure Results (FY16 only). Please note the following:

a. For each SLO, you will create at least two Direct Measure templates. Instructions are below. b. For each SLO, you will create an Annual Use of Results template. Instructions are below. c. The “SLO Committee Review” template will be entered at the college level. d. The “All SLOs” template is to house all programmatic SLOs and allow additional SLO information (such as for

an accrediting agency) to be documented. e. The “Additional Measure” template is to document Indirect Measure information to supplement the Direct

Measures’ information.

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To enter a new “Student Learning Outcome”: 1. Click .

2. Click “Student Learning Outcome.” Complete the information in the pop-up window: 3. Academic Unit: prefilled

4. SLO #: Identify the number assigned to the SLO you are reporting [Units should have at least 3 SLOs but can have as many

as deemed necessary. Ex: “ANTH 01”]

5. SLO: Write the learning outcome clearly identifying what the student will be able to do through the course of your program up to graduation.

6. Assessment Cycle Start: prefilled 7. Assessment Cycle End: prefilled 8. Department Chair: Name of Chair in which the degree

program is housed a. Click “Manage.” b. Skip to “User Name.” Type in last name and click on

the administrator. c. Click “Search.” d. Select the appropriate administrator. e. Click “Add Roles” under “Available Roles.” f. Click “Selected.” g. Select the administrator under “Selected Roles.” h. Click “Save.”

9. Supporting Documentation: Upload appropriate files (not mandatory).

a. Attach meeting records, assessment summaries, rubrics, etc. to support conclusions drawn.

b. Click “Save” before uploading any files. c. Click “Upload File(s).” d. Click “Select” to browse for the file. e. Locate and select the file you want to upload. f. Click “Upload File.” (A “Success” message will appear.) g. Repeat above steps if additional files need to be

uploaded. h. Click “Close.

10. Click “Save & Close.”

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Active: to be assessed this year Complete: completed assessment for the year On Hold: will be assessed in future years Canceled: program canceled Not Applicable In Development: plans in process to assess in a future year

To enter a new “Direct Measure”: Note: Only a portion of the template will be completed. Information regarding the Measure Results will be be completed at a later time. (See below for instructions.)

1. Click .

2. Click “Direct Measure.” Complete the information in the pop-up window: 3. Academic Unit: prefilled

4. Direct Measure #: Identify the number assigned to the SLO

Direct Measure you are reporting. SLOs are numbered 01, 02, & 03. SLO Direct Measures are numbered 01.01 and 01.02 [Ex: “ANTH 01.01”].

*NOTE: At least 2 Direct Measures per SLO are required.

5. Direct Measure: Provide a short description of the method used to assess student learning for the identified SLO [Ex: course-embedded exam, writing assignment, etc.].

6. Start: prefilled 7. End: prefilled

8. Responsible Person: (Same process as explained in the “Department Chair” section on p. 3 above.)

9. Assessment Method: Provide a clear explanation of the assessment method. [Ex: A graded ten-question, course-

embedded exam given in XXXX course covering YYYY material of the SLO, etc.]

10. Supporting Documentation: Upload appropriate files (not mandatory). (Same process as explained in the “Supporting Documentation” section on p. 3 above.)

Note: You must click “Save” before uploading any files. 11. Status: Choose the appropriate status of the SLO from the

drop-down list.


NOTE: The instructions above can be completed to create an “Additional Measure” for the SLO Report. These may include additional Direct Measures or Indirect Measures, which may assist with interpretation of data from the Direct Measures.

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To enter “Measure Results”: 1. Select the Measure on which you will report results.

Complete the information in the pop-up window: 2. Click the “Edit” tab.

3. Measure Results: Explain in clear terms the findings of this

measure. (Tables and charts may be uploaded as supporting documentation.)

4. Checkbox for Dist. Ed.: Check the box if any part of the

instruction related to the SLO is delivered through Distance Education.

5. If you checked the box: Explain in clear terms the findings of

this measure related to students at a distance. Disaggregate the data at the

lowest level.

6. Supporting Documentation: Upload appropriate files (not mandatory). (Same process as

explained in the “Supporting Documentation” section on p. 3 above.)

Note: You must click “Save” before uploading any files. 7. Status: Choose the appropriate status of the SLO from the

drop-down list. (See bottom of p. 4 for more explanation.)


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To enter “SLO Annual Use of Results”: NOTE: One Annual Use of Results Report per SLO is needed. 1. Click .

2. Click “SLO Annual Use of Results.”

Complete the information in the pop-up window: 3. Academic Unit: prefilled

4. SLO #: The SAME as the SLO Number [Example: “ANTH 01”].

5. SLO: The SAME as the SLO description

6. Assessment Cycle Start: prefilled

7. Assessment Cycle End: prefilled 8. Department Chair: (Same process as explained in the “Department Chair” section on p. 3 above.)

9. Date Findings Reviewed by Faculty: Enter the date (MM/DD/YYYY).

10. SLO Achievement Strengths: Record areas of success identified in student performance.

11. SLO Achievement Weaknesses: Record areas of concern to address to improve student learning.

12. Use of Results for SLO: Explain the changes made in the delivery of an academic element of a class or program

designed to address the identified weakness(es).

13. If Use of Results was unique to Dist. Ed.: Explain the changes made in the delivery of an academic element of a class or program for students taught at a distance to address the identified weakness(es) unique to these students.

14. Reflections and Notes: Record any notes (Ex: rubric changes, justification of using longitudinal data for no longer

evaluating an SLO and reviewing a different SLO during the next assessment cycle). (not mandatory)

15. Supporting Documentation: Upload appropriate files (not mandatory). (Same process as explained in the “Supporting Documentation” section on p. 3 above.)

Note: You must click “Save” before uploading any files.

16. Status: Choose the appropriate status of the SLO from the drop-down list. (See bottom of p. 4 for more explanation.)


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To “Relate”: 1. After entering your SLOs, Direct Measures, Additional Measures (optional), and SLO Annual Use of Results, they

need to be “Related” or linked. Since you saved your inputs earlier, additional tabs will appear now. 2. Click on the SLO you want to relate. 3. Click the “Related” tab. 4. Click to link under the “Items Supporting This

SLO” section. 5. Check the box(es) of the corresponding Measures and

SLO Annual Use of Results to relate. 6. Click “Add.” 7. Click “Close.” 8. Repeat the steps above as necessary for each SLO. Recall:

a. Each SLO is supported by its Direct Measures and any Additional Measures.

b. Each SLO is supported by its Annual Use of Results.

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Running Reports: Once you enter and relate all of your SLO information, you may run a report. 1. Click the “Reports” tab.

2. Check to make sure your program is selected on the left side of the screen. 3. To run the SLO Full Review Report by chosen year, click “Generate.” 4. Choose the type of report you want to run from the

drop-down list (PDF, Word, and Excel). 5. Click “Generate Report.”

6. Once the report generates, click “Download.” (Depending

on the size of the report, this may take a couple of minutes. You will receive an email informing you the report is ready.)

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The following is an example of how your report will look. (Note: Although only 1 SLO is listed in the report below, remember 3 are required.)





Documents

Compliance Assist Guide for Student Learning … · 2017-10-24 · SLO User Guide to Compliance Assist.docx Page 1 of 13 ... SAMPLE REPORT 11 ... Word, and Excel). 5. Click “Generate