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CompletingCompletingReports & ProposalsReports & Proposals

Prepared By: Farrukh AhmedPrepared By: Farrukh Ahmed

GR # 230629GR # 230629HIMSHIMS

Date: 18Date: 18--1111--1010

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Four Step ProcessFour Step Process

RevisionRevision MakingMaking CorrectionCorrection ProduceProduce IncorporatingIncorporating ofof Design,Design, Visuals,Visuals,

Graphs,Graphs, TablesTables && SpreadsheetSpreadsheet

ProofreadProofread ReviewingReviewing && RecheckingRechecking forfor

ErrorsErrors DistributeDistribute VIAVIA courier,courier, ElectronicElectronic MediaMedia &&

InternetInternet

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Revising Reports &Revising Reports &ProposalsProposals

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ContentContent TextText Clarity,Clarity, Organization,Organization, StyleStyle &&

ToneTone

ReadabilityReadability BeBe PrecisePrecise (Avoid(Avoid longlong sentencessentences

&& difficultdifficult word)word)

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Producing Reports &Producing Reports &ProposalsProposals

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DesignDesign LayoutLayout ofof ReportsReports (Color(Color && Theme)Theme)

AddAdd Graphs,Graphs, ChartsCharts && SpreadsheetSpreadsheet wherewhere

requiredrequired..

VisualsVisuals AidsAids -- helphelp toto memorizememorize thethe messagemessage forforthethe audienceaudience

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Componentsof Formal Reports

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PrefatoryPrefatory PartPart FrontFront lineline materialmaterial thatthat

providesprovides preliminarypreliminary informationinformation

TextText ofof thethe ReportReport Introduction,Introduction, BodyBody &&

SummarySummary

SupplementarySupplementary PartPart Index,Index, AppendixesAppendixes &&

BibliographyBibliography

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The Prefatory PartsThe Prefatory Parts --

ReportsReports

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CoverCover

TitleTitle flyfly TitleTitle pagepage

LetterLetter ofof authorizationauthorization

LetterLetter ofof acceptanceacceptance

LetterLetter ofof transmittaltransmittal TableTable ofof contentcontent

ListList ofof illustrationillustration

ExecutiveExecutive summarysummary

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TheT

ext of th

e ReportTh

eT

ext of th

e Report

IntroductionIntroduction

BodyBody

SummarySummary

ConclusionConclusion

RecommendationRecommendation

NotesNotes

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Supplementary PartSupplementary Part --

ReportsReports

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IndexIndex BibliographyBibliography

AppendixesAppendixes

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Componentsof Formal Proposal

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PrefatoryPrefatory PartPart FrontFront lineline materialmaterial thatthat

providesprovides preliminarypreliminary informationinformation

TextText PartPart Introduction,Introduction, BodyBody && SummarySummary

SupplementarySupplementary PartPart AppendixesAppendixes

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The Prefatory PartsThe Prefatory Parts --

ProposalProposal

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CoverCover

TitleTitle flyfly TitleTitle pagepage

RequestRequest forfor proposalproposal

LetterLetter ofof transmittaltransmittal

TableTable ofof contentcontent ListList ofof illustrationillustration

ExecutiveExecutive summarysummary

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The Text of theThe Text of the

ProposalProposal

IntroductionIntroduction BodyBody

SummarySummary

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Supplementary PartSupplementary Part --

ProposalProposal

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AppendixesAppendixes

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ProofreadingProofreading

Reports and ProposalsReports and ProposalsInconsistenciesInconsistencies

ErrorsErrors

and Omissionsand Omissions

MissingMissing

ComponentsComponents

Spelling Text Placement Punctuation Visual Aids

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Distribution ofDistribution of

Reports and ProposalsReports and Proposals

Physical Web-BasedElectronic

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