November2017

1

CommunityCompactCabinetProgram

BestPracticesFY18=3rd Year

Opentomuni’swho(1)haven’tappliedyetand(2)

whoappliedinFY16

AdministeredinthesamemannerasFY16+FY17,

exceptamaximumof2bestpractices

Year-roundprogram

Efficiency&Regionalization(E&R)

FY18=2nd Year

Opentomuni’s,RSD’s,RPA’sandCOG’s.Alsoopentoschool

districtsexploringregionalization/sharedservices

BonuspointsforCCCcommunities

Oct16open/Nov16close

ITGrantFY18=3rd Year

Opentomuni’swho(1)areCompactCommunitiesby1/1/18and (2)werenot

awardedanITgrantinFY17

Jan15open/Feb15close

v Purpose is to improve local government in partnership with state governmentv Flexible program created to help cities & towns improve themselves in various areasv Earn designation by signing Best Practice Compactv Bonus points provided on state grants (e.g., MassWorks, PARC, Complete Streets)

BestPracticeProgramStats• 325municipalitieshaveapplied;757totalchosenbestpractices

– The757includesthebestpracticeschosenbythe26muni’sthathaveappliedfora2nd Compact

• 314signedrepresenting694bestpractices– 3tobesignedinNovember/Decemberand8awaitingsigningdates

ADA2%

Ed1%

EOEEA12%

ANF/FinMgmt24%

EOHED17%

HR4%

ANF/IT17%

PubSaf1%

Trans10%

Regional11%

Other1%

ChosenBestPracticeAreas- AllYears

41%34% 34%

26% 25% 23%

8%4% 3% 3% 2%

% of the 325 Muni's that Chose at Least 1 Best Practice from :

BestPracticeCompacts- Today

BestPracticeProjectStatus

122 muni’s have completed all chosen best

practices

Complete59%

Engaged4%

InGrantProcess2%

ProjectUnderway

34%

StatusofCCCProjects

IT+E&RGrantPrograms• ITGrant– competitivegrantprogramfocusedondrivinginnovationand

transformationatthelocallevelviainvestmentsintechnology

• Intwoyears,99grantscovering134municipalitieswereawardedtotaling$4M– FY16=52grantscovering60municipalitieswereawardedtotaling$2M($16.6Mintotal

requests)– FY17=47grantscovering74municipalitieswereawardedtotaling$2M($7.8Mintotal

requests)

• FY18programopens1/15/18(applicationperiodends2/15/18)

• E&RGrant– Purposeistoprovidefinancialsupportforgovernmentalentitiesinterestedinimplementingregionalizationandotherefficiencyinitiativesthatallowforlong-termsustainability

• InFY17,awardstotaling$2Mcoveringmorethan120municipalitiesandschooldistricts

• FY18programunderway(applicationperiodended11/16)

WhatDoesThisAllMean?

– Morethan120muni’swillstrengthentheirfinancialoperations– Morethan100muni’swillbebetterpreparedforeconomic

success– Morethan100muni’swillenhancetheirITsystemsanduseITto

improvetransparencyandservicedelivery– Morethan80muni’swillexploreregionalizingand/orsharing

services– Morethan80muni’swillbecomegreenercommunities– Morethan70muni’swillimprovelocaltransportation– Morethan20muni’swillmodernizevariousHRcomponents

Examples– FinancialManagement+HR• Topsfieldreceivedabondratingupgradeafterundertaking3financial

managementbestpractices– FromS&Preport:“Tothisend,managementpartneredwiththeCollinsCenter…toenhanceexisting

financialmanagementpolicies.Thispartnershiphasproducedadetailedfive-yearfinancialplan...[A]dditionally,Topsfieldimproveditsfive-yearcapitalimprovementplan...[T]hese documents,alongwithmultiyearrevenueandexpenditureanalysis,arethebasisforthebudgetingprocess.”

• WareuseditsnewSewerCapitalPlantosecurefundingfromTownMeetingforimprovementstothesystem– FundingrequestswerepreviouslydeniedbyTownMeeting

• Waylandmodernizingitsfinancialmanagementstructure– Fromlocalnewsreport:““We’renotasmalltownanymoreeventhoughourstructureismorelikea

smalltown,”BoardofSelectmenChairwomanLeaAndersonsaidFriday.Accordingtothedraftreportonfinancialmanagementstructure:“Atitscore,theissueisthatthefinancialmanagementofthetownisseverelyfragmentedinawaythatreducesthetown’sefficiency,effectivenessandtransparency.”

• BillericaHR– Fromapplication:“Beingabletodevelopaformalwageandclassificationplanwouldkeepus

competitivewiththesurroundingtownsandcities.Thiswouldhelpusattractnewtalentandretainwhatwecurrentlyhave.”

Examples– Housing/EconomicDevelopment• BedfordnowhasabusinessdistrictassessmentandamarketanalysisfortheGreat

RoadCommercialCorridorthatwillhelpinformrevitalizationactivitiesandre-zoningefforts

• HanoverhadanEconomicDevelopmentSelf-AssessmentTool(EDSAT)prepared,theresultofaproactiveplanningefforttoseewherethetownshouldfocusforfuturegrowth

• Quincydevelopedasetofperformancemeasuresfortheevaluationofhowcompetitivethecityiscomparedtoothercommunitiesintermsofattractivenessforcommercialdevelopmentandhousingexpansion

• BeverlyhadaHousingNeedsAssessmentpreparedthathighlighted“[T]hisdatademonstratesthatmanyresidentsinBeverlyarestrugglingtopayfortheirhousingwhilepricescontinuetorise.”– Aidedthe“OpenforBusiness”initiativethatresultedina67unitmixed-incomeTODhousing

projectadjacenttotheBeverlyDepotCommuterRailstationandgarage

Examples– Energy/Environmental• Beverly,Nahant,&PlymouthcompletedOpenSpace&RecreationPlans

– TheyarenoweligibleforEEAparkcreation/renovationandlandconservationgrants

• Colrain establishedanAgriculturalCommissiontorepresentfarminginterests

• Concordinstalledsmartmetersinmunicipalbuildingstocapturerealtimeenergyconsumptiondataandisusingittobettermanage/reduceenergyuse

• EasthamcompleteditsNPDESreport,createdawebbasedprogramtomap/managestormwater assets,andeliminatedseveralstormwater outfalls

• Essexidentifiedandisworkingtoimplementclimatechangeresiliencemeasures

• HopkintoncompletedahydrologicstudyofthePrattFarm;thesiteappearstobesuitableforagroundwatersupplywell

• NorthbridgeachievedGreenCommunitystatus

• NorthAttleborough implementedapay-as-you-throwwastesystem

• OxfordcompletedaMasterPlantoguidefuturedevelopment

• ReadinginstalledenergyefficientLEDlightinginTownHall

• Whitmanworkedwithtwosolardeveloperstomeetitsenergyneeds

Examples– IT• Framinghamlaunchedafinancialtransparencyplatformthatprovidesresidentsadata

visualizationtoolthatsimplifiesexpend/revinformation

• EverettwasabletoimplementaSnowOperationssolution,providingthecitywithdataaroundeachstorm,helpingtheCitytostreamlineoperationsandsavemoney

• CommunitiesontheSouthShorehavedevelopedanapproachforaregionalGISflyoverthatwillprovidehighqualityimageryallowingformajorimprovementtoassetmanagementpracticesandopeningthedoortoanumberofopportunitieslikeenvironmentalandplanninganalysis.

• Dartmouthdevelopedanautomatedparkingfacilitystickersystemfortownparksandbeachestoimproveefficiencywithreducefraud

• Avonisaddressingtheirdocumentmanagementchallenges,improvingfilingandretentionpractices,implementingnewdigitalsystems,andbetterleveragingsystemslikeGIS

• Merrimacisimplementinganewplatformtoeliminatetheneedforthreedisparatefinancialplatforms.

Examples– Regionalization/SharingServices

• Lee/LenoxsharedTownAdministrator• EasthamptonandSouthamptonsharedConservationAgent• VocationaleducationalservicesbetweenMedfordandEverettpublicschools• Hilltowns sharedfinancedepartment• NorthAdams/Adams/Williamstownregionalanimalshelter• ChicopeeCity/SchoolsHRandFacilitiesManagementIntegration

• Falmouth,Bourne,Mashpee,SandwichregionalWastewaterManagementwithJointBaseCapeCod(JBCC)

• Clarksburg,GreatBarrington,Hinsdale,andLanesborough jointEconomicDevelopmentPlanningServices

• 17-townSo.BerkshireCounty’sSharedServicesProject– HasbeenanimportantcatalystforchangeswithinthesixSouthCountySchoolDistrictsandhas

focusedonfourareaswithgreatsuccess:technology,professionaldevelopment,grantwriting,andspecialeducation

Examples– Misc.

• NorthbridgePublicSchoolsworkedwiththeNorthbridgeSeniorCentertomatchgrade6studentswithseniorpartners– Theinterviewandwritingprocessoccurredoverfivemonths.Thecommunitydeemedthisprojectatremendoussuccessin

connectingtwogenerationstogether.

• NorthReadinghasdevelopedaparatransitserviceforitscitizens,aservicethatwasnotavailableinthetown– JoinedtheMerrimackValleyRTA

• 10municipalitieshaveappliedforthepublicaccessibilitybestpractice,enablingthemtogetgrantsfromMOD’sADAGrantprogram

• WestBoylstonisdevelopingaPavementConditionIndex(PCI)thatwilltieinwiththeirCompleteStreets’PrioritizationPlan

• BernardstonisdevelopingaMulti-YearVehicleMaintenanceandReplacementPlanfortheirmunicipalvehiclefleet

• Charlemont developedaBridgesEvaluationthatallowedtheTowntoprioritizeneedandbuildinacapitalplan,“neverbeforeproactivelyaddressedbySelectBoardspast”(perletterfromTownAdministrator)

• LittletonnowhasstrategicplansforbothitsPoliceandFiredepartmentstoguidetheTownasitcontinuestogrow