Community Capacity Building Program

Project Management

Project Management - Objectives

• Explain how project management is related to proposal writing and strategic planning

• Define project success from an organizational perspective• Identify and describe the five stages of the project life cycle• Describe and apply scheduling techniques • Analyze stakeholder influence and importance • Describe key project management skills• Apply precedence diagramming techniques

to determine a project’s critical path

Project Management - Objectives

• Prepare a project charter and work breakdown structure to define project scope

• Explain project constraints and apply trade-off analysis• Use risk management tools to help manage project risk• Select and manage a project team• Recognize common project management problems and

discuss solutions • Identify resources which can assist with project planning

and management

Introduction to Project Management

• What is a project?

• Why is project management important?

• What do all projects have in common?

Project Constraints

Understanding the linkages between cost, time, quality, and scope. Dealing with contractual and resource limitations, and utilizing trade-off analysis

Quality Cost

Time

In addition to general management skills, there are nine areas which project managers and project teams should posses

Project Management Skills

1. Project Scope Management

2. Project Time Management

3. Project Cost Management

Project Management Skills

4. Project Quality Management

5. Project Human Resource Management

6. Project Communication Management

Project Management Skills

Project Management Skills

7. Project Risk Management

8. Project Procurement Management

9. Project Integration Management

Introduction to the five stages of the project life cycle

I. Deciding to Undertake the ProjectII. Planning the Project III. Executing the ProjectIV. Controlling the ProjectV. Closing the Project

Planning – Project Stakeholders

Identification, building commitment, and balancing influence with importance

Planning – Team Development

Typical team members include:• Staff Members• Board Members• Consultants with specialized expertise• Contractors• Customers• Government Officials• Special Interest Groups

Use Team Skills Matrix to create a balanced, effective team

Planning – Project Charter

A Project Charter identifies and helps define a project. Includes:

• What the outcome of the project is expected to be• Why the project was undertaken• It may or may not name the project manager.• Project strategy (who will be involved / consulted)

Planning – Project Scope

Project Scope is all work required to complete the project and only that work. Should contain:

• The justification for the project (Why)

• The expected project product / outcome (What)

• Project deliverables (the major pieces of the product)

• Project objectives (quantifiable criteria which must be satisfied for the project to be a success.

Planning – Project Scope (WBS)

• Developing a work breakdown structure is a process of deconstructing major project deliverables into smaller, easier to manage components.

• Components which have been defined/ broken down as far as needed are called Work Packages.

1. Making Tea1.1 Boil Kettle1.1.1 Put water in kettle1.1.2 Plug in kettle1.2 Put tea bag in cup1.3 Pour boiling water into cup

Simple Example:

Planning – Project Schedule

Useful tools for scheduling:• Critical Path Analysis' (CPA)—

Based on WBS• Gantt Chart

Planning – Financial and Risk Management

Financial Management:1. Resource Planning2. Cost Estimating

Risk Management:• Identify internal and external

risks• Contingency planning

Executing

Once planning is complete, consider

factors in implementing the project:

• Delegation: Who will do what?• Motivation• Communications

Controlling

• Measuring Performance• Cost Control• Schedule Control• Quality Control• Change Control

What Defines Project Success & Failure

Project management is successful when the project objectives have been achieved.

Common Problems and Solutions

ActivityBreak large group into small groups. Brainstorm some common project management problems and potential solutions

Available Resources

Tools for Project Management• Gantt Charts• Responsibility Assignment Matrix• Project Team Skills Matrix• Project Charter• Risk Planning Tools • Etc.

STRATEGY & PLANNING

RELATIONSHIP BUILDING

ORGANIZATIONAL SKILLS &

MANAGEMENT

CO-OPERATIVE DEVELOPMENT

Strategic Planning

Community Development

Organizational Governance

Basics of a Co-operative

Proposal Writing Public Participation

Board Orientation Co-operatives and the

Community Development

Process I

Project Management

Alternative Dispute

Resolution

Meeting Management Co-operative and the

Community Development

Process II

Opportunity Identification

Group Dynamics Leadership and Motivation

Opportunity Management

Interpersonal Communications

CommunicationsPlanning

Legal Issues

• Review objectives• Review any additional expectations• Review Parking Lot• Point out Certificates of Participation• Complete evaluation• Thank you!

Conclusion and Evaluation

Community Capacity Building Program www.intrd.gov.nl.ca/intrd/regionaldev/capacitybuilding.html