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Common mistakes in a report
Hints on doing it correctly
Table
• Centre column headings• Make columns just wide enough, with
different width for criteria column
Table
Never make headings from table columns into Heading2 or Heading2
Table
Format all tables in a document the same, i.e. line spacing, paragraph spacing, font style and size
Table
Align text in narrow columns left, never fully justified
Table
Align table with body text, not like this
Table
Keep table inside page text boundaries, not like this in the margin
What is wrong with the table?
Column widths
Indentation
Indent so that all text begins at the same place
Footnote
• Do not set a footnote on a heading• Body text under headings must be on the
topic of the headings, not this gumph
Headings
Body text under headings must be on the topic of the headings, not this waffle
Footnote
End sentence with a point or full stop
Font
Use same font for Table of contents and Table of figures, not this mish mash of font styles
Font
• Format whole document with same font• Modify headings so they are same font as
body font• Format text as colour only if printing in colour
Bullets
Bullet lists
Information
Explain or discuss the table and the chart, do not expect the reader to decipher the tables and charts
Introduction
Discuss what is coming, all the topics which are in the headings
What should be in the Conclusion?
Short summary of all that has been discussed, all the headings
Text
Start paragraph with most important sentence, i.e. do not bury it in the body
What is wrong with the font?
Style and capsKeep to ONE font and no caps (shouting)
Text
Start paragraph with important meaningful word, not ‘It’
Captions
Give meaningful captions to figures and tables, not these meaningless captions
Headings
Present text in the order of the heading, not like this example
Cross referencing
Cross reference tables and figures in the body of the text