NMC OVERSIGHT COMMITTEEFEBRUARY 2013

CONFIRMED MINUTES

CONFIRMED MINUTESFEBRUARY 19-20, 2013

WESTIN PARK CENTRALDALLAS TX USA

These minutes are not final until confirmed by the Committee in writing or by vote at a subsequent meeting. Information herein does not constitute a communication or recommendation from the Committee and shall not be considered as such by any agency.

TUESDAY, 19-FEB-13 TO WEDNESDAY, 20-FEB-13

1.0 OPENING COMMENTS

1.1 Call to Order / Quorum Check

The Nadcap Management Council (NMC) Oversight Committee was called to order at 1:00 PM by Richard Blyth, acting Chair in absence of Frank Mariot, Chair. The meeting was restricted to Committee members as well as NMC members and invited guests.

A quorum was established with the following representatives in attendance:

Subscriber Members/Participants Present (* Indicates Voting Member)

NAME COMPANY NAME

Mike Baumann The Boeing Company* Pascal Blondet Airbus* Richard Blyth Rolls-Royce* Bob Cashman Parker Aerospace* Ana Ottani Dos Santos Embraer S. A.

Amie Emerson Spirit AeroSystems* John Haddock BAE Systems MAS* Tim Hayes General Dynamics* Jeff Lott The Boeing Company* Steve McGinn Honeywell* Robin McGuckin Bombardier Aero* Colby Nicks Bell Helicopter Textron

Fabrizio Quadrini AgustaWestland* Per Rehndell GNK Aerospace Sweden AB* Mark Rechtsteiner GE Aviation

Stanley Trull Honeywell* Kevin Ward Goodrich (UTAS)* George Winchester Northrop Grumman

Other Members/Participants Present (* Indicates Voting Member)

NAME COMPANY NAME

* Bob Custer AAA Plating and Inspection, Inc.* Suzanna DeMoss 3M

PRI Staff Present

Mark AubeleJohn BarrettRebekah BraunMike GrahamMike Gutridge

OVERSIGHT COMMITTEEFEBRUARY 2013

Scott KlavonJim LewisJoe Pinto

1.2 Review of Nadcap Code of Conduct and Meeting Conduct

The meeting attendees were reminded of the Code of Conduct and Conflict of Interest documented in the Attendees Guide on page 7 which should guide all in their participation in the meeting.

1.3 Review of agenda completed.

The agenda for the meeting was discussed and no changes were made.

1.4 Approval of Previous Meeting Minutes

The minutes from October 2012 were approved as written.

2.0 REVIEW ROLLING ACTION ITEM LIST (RAIL)

Open RAIL items were reviewed.

AI #21 – Closed - Discussed during Agenda Item 4.0

For additional details, please see the attached spreadsheet.

3.0 AUDIT OBSERVATION REPORTING

Rebekah Braun presented the latest summary of Audit Observer Feedback from the data regularly posted on eAuditNet.

Rebekah explained that the data represents all reported audit observations by Subscribers for the past year (JAN12 – JAN13). There have been 151 observations reported in this period with 4 checked as “Does Not Meet Expectations”. The number of audits performed during this period and the distribution of audits by country is included in the attached presentation.

4.0 2013 NMC OVERSIGHT AUDIT STATUS

Richard Blyth presented the status of the 2012 NMC Oversight Audit in addition to the 2013 NMC Oversight Audit Plan with the attached presentations.

The HQ Audit Team met on Wednesday, 20 February 2013 to begin the NMC Oversight Audit process for 2013 and complete verification of corrective actions from the 2012 NMC Oversight Audit. All 4 of the Open NCRs from the 2012 NMC Oversight Audit were evaluated and closed by the 2013 Oversight Audit Team. To start the 2013 Oversight Audit, three PRI Program Managers sat in a selection of NMC Committee meetings for the purpose of

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OVERSIGHT COMMITTEEFEBRUARY 2013

evaluating compliance to Nadcap Program Documentation. Informal results were reported during the 2013 NMC Oversight Audit meeting.

ACTION ITEM – PRI to provide the formal results of the audit of NMC to Richard Blyth. (Due Date: 29-Mar-13)

ACTION ITEM – PRI to schedule a meeting with the 2013 Oversight Audit Team to complete Root Cause Corrective Action for the NCRs that were identified during the audit of NMC. Meeting to take place by 30-Apr-13. (Due Date: 29-Mar-13)

ACTION ITEM – PRI to add to the October 2013 Oversight Committee Meeting Agenda – Evaluate NOP-004 for necessary revisions. (Due Date: 15-Mar-13)

5.0 ACCREDITATION EXTENSION SUBTEAM STATUS

Kevin Ward reported that the Subteam has met several times to discuss and they are currently working with a practical case to implement a plan for compliance to the proposed process. It is the intent to define a process which will provide guidance to the Task Groups for granting limited extensions due to special conditions and after which the NMC will provide disposition.

6.0 NEW BUSINESS

6.1 DRAFT t-FRM-01 Review

Mike Graham presented the DRAFT revisions of t-frm-01 that were made as a result of the creation of NOP-012 (not yet released). The Committee was requested to evaluate the DRAFT form and provide feedback. A number of comments/questions were raised:

Is there value in adding in a mechanism to allow the auditor to provide feedback on the observer and the audit process? This could be a mechanism for the auditor to provide feedback (other than a phone call or email) after each audit, as appropriate.

Request that feedback be provided when an Auditor exceeds expectations. This may allow for the capturing of best practices.

Remove category 5 – Significantly Exceeds Expectations

Boeing has collected some comments on the form that they’d like to share.

ACTION ITEM – Mike Graham to evaluate the best way to capture feedback from each auditor. (Due Date: 7-Jun-13)

ACTION ITEM – Mike Graham to solicit comments from Boeing, incorporate revisions to the DRAFT t-frm-01 as necessary and circulate the DRAFT t-frm-01 to the Oversight Committee for a 14 Day period for comment. (Due Date: 7-Jun-13)

7.0 ADJOURNMENT

The meeting was adjourned at 1:40 pm.

Minutes prepared by:Rebekah Braun, PRI Staff (rbraun@sae.org)

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OVERSIGHT COMMITTEEFEBRUARY 2013

RAIL:

***** For PRI Staff use only: ******

Is procedural/form changes required based on changes/actions approved during this meeting? (select one)

YES* NO

*If yes, the following information is required:

Documents requiring revision: Who is responsible: Due date:

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