COMMITTEE OF THE WHOLE LAKE COUNTY BOARD OF …€¦ · LAKE COUNTY BOARD OF COMMISSIONERS September 15 ... Hybridge Imaging InfiniVault ... that the property therein charged was

COMMITTEE OF THE WHOLE

LAKE COUNTY BOARD OF COMMISSIONERS

September 15, 2015, 6:00 p.m.

Little Marais Community Center

Convene Committee of the Whole

Other business

COMMISSIONERS’ CORRESPONDENCE

September 15, 2015

#

Name of Department, Entity, or Individual

Type and Date

Subject

Category

(Informational or Request for Board Action?)

On Action Items List?

1.

Lake County Facilities Maintenance / Building & Plant

Memo dated September 4, 2015,

Request for payment for snow removal services winter 2014/2015

Request for Board Action

Yes

2.

Lake County Emergency Management

Memo dated September 3, 2015

Metal Roof reimbursement


Yes

3.

Lake County Information Technology Department


Request for Spending Authorization: Planet Technologies – Office 365 licenses


Yes

4.

Lake County Health and Human Services


Purchase of Nightingale Notes by Champ Software


Yes

5.

Lake County Health and Human Services


Electronic Records for Child Support


Yes

6.

Lake County Human Resources Department


Request for Board Action on September 22, 2015


Yes

7.

Lake County Information Technology Department


Request for Spending Authorization: Hybridge Imaging InfiniVault Maintenance


Yes

8.


Memo received September 10, 2015

EnviroTrac Fuel Reduction – Davies Project #2


Yes

9.



Hazardous Fuel Chipping 2


Yes

10.

Lake County Highway Department


10. 9/8/15 Road & Bridge Action Requests 10A. Invoices for 10B. 10B. 9/22/15 Road & Bridge Action Requests


Yes

11.

Lake County Forestry Department


Culvert Payment PLACEHOLDERS for 1) Dino Easement, 2) Country Trucking Payment 3) McMillen Repurchase Approval


Yes

TO: Commissioners and County Administrator

DATE: September 4, 2015

FROM: Grant Mjelde/Facilities Manager

RE: Request for Snow removal Winter 2104/2105

Board Action request to:

Approve snow removal for the for the winter of 2114/2015, for the Lake County's

Building Complex, by JCL Towing of for the amount of $7,030. Buildings include

Court House, law Enforcement Center and Human Services buildings.

Budget Implications:

01-111-000-0000-6274 contract Services- Snow plowing

COMMISGIONERS OFFICE LAKE COUNTY COURT HOUSE

~~"'"";;oa;::-~-.a._.?i?"...,.,~~...........l

$6,000

Vendor Number Warrant Number

Total$ Amount Date Paid:

LAKE COUNTY, MINNESOTA Courthouse, 601 Third Avenue, Two Harbors, MN 55616

Claimant's Name JCL Towing -------~------------------------------------------------------

Address 2349 Highway 12 ------~--~-----------------------------------------------------

City Two Harbors State Mn Zip 55616 ----- -------Date of Delivea Itemize Fully $Amount

2014-2015 Snow removal for winter 2014/2015

INVOICE#

I declare under penalties of peljury that I am

(Insert title of office and name of firm, if claim is by a firm)

tiJe claimant making the within claim; that I have examined said claim and the same is just and true; that the money therein charged was actually paid for the purposes therein slated; that the property therein charged was actually delivered or used for the purposes therein stated, the value therein charged; that the services therein charged were actually rendered and were of the value therein charged; that the fees tlwrein charged are official and are such as are allowed by law; that no part of said claim has been paid; and the said claim against LAKE COUNTY is for

Date (Signature of claimant) ------------- (The effect of this verification shall be the same as if subscribed and sworn to under oath)

$7,030

Fund

01 Department

111 Program

000 Service

0000 Object

6274 $Amount

$7,300

This claim has been examined and the goods or services therein referred to, have been delivered or rendered, and the amount claimed is

correct. This claim has been found to be correct and ordered paid by Resolution of the County Board.

Committee on Claims & Accounts Chairman, Lake County Board of Commissioners

JCL TOWING

2349 HIGHWAY 12

TWO HARBORS MN. 556.16

(218)721-2750

2014/2015

LAKE COUNTY SNOW REMOVAL

SERVICES 6013RO AVE

TWO HARBORS MN. 55616

3R0 AVE LOTS ........................... 4rn AVE LOTS .............................. RECYCLE CENTER

11/11/14 2.0 2.0 3.0

11/11/14 $225- $325- N/A SALT/SAND

SERVICES

11/28/14 N/A 1.5 N/A

12/08/14 1.5 2.0 3.0

12/16/14 1.5 2.0 3.0

12/16/14 $225- $325- N/A SALT/SAND

SERVICES

01/08/15 1.5 2.0 3.0

01/16/15 1.5 2.0 3.0

01/23/15 $225- $325- N/A SALT/SAND

SERVICES

01/26/15 1.5 2.0 3.0

02/08/15 1.5 2.0 3.0

02/09/15 $225- $325- N/A SALT/SAND

SERVICES

02/11/15 2.0 2.0 3.0

02/12/15 .5

02/20/15 1.5

03/03/15 2.0

.5

2.0

2.0

N/ A CLEAN-UP

3.0

3.0

17 HOURS 22 HOURS 30 HOURS

69 TOTAL HOURS@ $7D- = $483Q- PlUS SALT &SAND SERVICE $2200- TOTAL DUE $703Q

THANKYOU

TO WHOM IT MAY CONCERN:

JCL TOWING

2349 HIGHWAY 12

TWO HARBORS MN. 55616

(218)721-2750

I WILL NOT BE OFFERING SNOW REMOVAL SERVICES FOR THE 2015/2016 SEASON

THANK YOU FOR YOUR PAST PATRONAGE

Emergency Management

DATE: Sept. 3, 2015

TO: Lake County Board of Commissioners

FROM: BJ Kohlstedt, Emergency Management Director

Metal Roof reimbursement SUBJECT:

Please consider approval of the following recommendation:

"Approve payment of $7,500.00 to Mary Schwinghamer for the homeowner portion of FEMA Fire Resistant Roofing Grant 1 installation, pending reimbursement to Lake County from FEMA Hazard Mitigation Grant Program DR-1982.07."

Comments: Installation of roofing was completed on parcel #28-6374-18200 at 186 Oginum Trail, and all checklist documentation has been completed and reviewed. A copy of that checklist is attached for your information.

These payments were approved by Board action on August 11, 2015 (see below), and will be reimbursed by FEMA DR-1982.11 grant funding.

8. Approve the reimbursement to qualified homeowners of their portion of Federal Emergency Management Agency (FEMA) Fire Resistant Roofing Grant installations (70% up to $7,500), pending reimbursement to Lake County from FEMA Hazard Mitigation Grant Programs DR-1982.07 or DR-4113.11.

Vendor Number

Total$ Amount

Claimant's Name

Address

City

Date of Deliverv 7/28/2015

Warrant Number

Date Paid


Mary Schwinghamer

186 Onigum Trail

Ely STATE MN

Itemize Fullv Homowner portion of Fire Resistant Roofing installation

1(70% of materials and installation, up to $7,500 max/structure) to be reimbursed by FEMA DR-1982.07 (Metal Roofs 1)

'PCt1tit. n.A ce.,p/()"1..-01/?"L _i! cJL f?:, ()6 .~-:1 Oh....J .Yo{- . V ".:L ?_v, -:2-.0 IS

v

I declare under penalties of pe~ury that I am (Insert title of office and name of firm, if claim is by a firm)

ZIP 55731

$Amount $ 7,500.00

the claimant making the within claim; that I have examined said claim and the same is just and true; that the money therein charged was actually paid for the purposes therein stated; that the property therein charged was actually delivered or used for the purposes therein stated, the value therein charged; that the services therein charged were actually rendered and were of the value therein charged; that the fees therein charged are official and are such as are allowed by law; that no part of said claim has been paid; and the said claim against LAKE COUNTY is for s ___ _

..:D...:.a..:..:te ___________ (Signature of claimant) (The effect of this verification shall be the same as if subscribed and sworn to under oath)

Fund 01

01

Department 281

281

Program 247

Metal Roofs 1 248

Metal Roofs 2

Service 0000

0000

Object 6000

6000

$Amount $ 7,500.00

Approved by: ----..~tfJ2-.:..r· '7-4----'Y).-~--'-~ 7cA_I}_~_{_::;.~z_·_.;~--'tO-. _.,__-__ ·· __ _ Date: ------~~i---'.34)'-!.1"""'5::__ __

This claim has been examined and the goods or services therein referred to, have been delivered or rendered, and the amount claimed is correct. This claim has been found to be correct and ordered paid by Resolution of the County Board.


~c;;_!u~>~£2- e.r- aae/ __22:?/ 2f3-t:5 ?cf- /g,<c;c) ~ Date Complefed Application Reimbursement Steps

1. PROOF OF PRE-APPROVAL (HSEM participant list or letter from Lake

-.J June 1, 201 4 County)

v 2. Building Plan Review and Inspection Fee paid to Lake County for

b/t/5 processing and approval of Installation plan per FEMA specifications. $80 per eligible structure. (Make Check out to Lake County Emergency Management) 3. PROOF OF PURCHASE of qualified materials (paid invoice and documentation of UL Class A rating). Documentation must include an

v 6/;.?;r itemized list of authorized roofing materials and Installation costs, and may NOT Include items used to repair and/or enhance structural components. Authorized items include sheathing, Class A fire rated underlayment, fire-retardant-treated battens, metal panels, shingles (for historic sturcutres), fascia and soffit work. Funding will not cover insulation, wooden framing materials, gutters or other materials not part of the Class A requirements.

v B/:t-5"/;~ 4. Optional: Any additional quotes you received from other vendors will help Lake County with budget projections for future projects.

/ fJ/;..~//(' 5. PROOF OF INSTALLATION (Submit itemized PAID invoice or receipt from qualified contractor. Include all invoices paid to contractor.)

~ ;j;g 6. Maintenance agreement and transfer of ownership declarant. (Original signed form and receipt of $46 paid to Lake County Auditors Office)

v rJJ/n//~ 1. Copy of FireWise Level2 Assessment

/ I 8. Proof of approved Inspection of installation by licensed Lake County g~a//{ Building Inspector (Copy of signed inspection)

v l 9. Proof of approved inspection of defensible space by contracted r;/;t)/r inspector. (Copy of signed Inspection)

~!!Is-10. Photos: See installer guidlines section "Installation and Inspection

/ Requirements" item #3 for list of photos during installation. These will normally be provided by your installer. Photos of completed installation (all sides of completed structure, including indicator of structure address) will normally be provided by the Building Inspector.

11. Submit Reimbursement Application by January 31, 2017 to:

~ 6j5/;5 Randall Walz, Metal Roof Project Coordinator Lake County Emergency Management ' 99 Edison Blvd

Pf~~-Silver Bay, MN 55614 ~~\.) -Email: [email protected] Office: 503.449.7979

;/ 9~r-lr 12, Application Review will be conducted by Lake County of all docu~entation submitted fo~ r~imbursement of roof installation (70% with a maxtmum of $7,500 per ehgtble structure). Review of each application and issue of reimbursement payment check may take up to ten weeks.

~ ~dtl} 13. Defensible Space Review Lake County will provide free inspectio of the defensible space every 10 years for 40 years, which is the life ;s the project. If the defensible is found to be unmaintained, Lake County will conduct or contract the clearing and charge the homeowner for the work.

#'(l~ q L(( g?-·f-v,J~ CJry{-

·- 00 = ,o. . · !f\....f-t ;-n. bu rr.e__~-?{ .. £ t·(Sl,_J --

Scanned by CamScanner

Bill To

Pinckney Construction

464 Emies Rd. Ely, MN 55731

Schwinghamcr. Joe Onigum Trail Ely MN 55731

Date

6/2/2015

P.O. No. Terms

Due on receipt

Quantity

Thank you!

Description

Materials and labor on roofing as per hid Snow brake in~tallalion.

,.

----------------~---···

Rate

Total

23,190.00 2.251.00

Invoice Invoice#

224

Project

Amount

23,190.00 2.251.00

$25,441.00

Information Technology Department

Memorandum

Glen Backman, Interim Director 601 3rd Avenue

Two Harbors, MN 55616 218.834.8392- 218.834.8479

To: Commissioners and Administrator Date: September 4, 2015 From: Glen Backman

Re: Request for Spending Authorization: Planet Technologies- Office 365 licenses

Board Action Request to:

Authorize purchase of Microsoft Office 365 subscription licenses including Online Services and Licensing and Software Assurance from Planet Technologies, Inc. for an annual, ongoing amount not to exceed $38,000 and authorize the Board chair to sign the contract associated with this subscription.

Explanation of expense:

"Office 365" is a subscription plan that includes access to Office applications (e.g., Word, Excel, etc.) plus other productivity services that are enabled over the Internet (cloud services), such as Exchange Online hosted email and additional online storage with OneDrive.

Lake County's fiber optic network allows us to benefit from Office 365's collaboration functionality in a secure government cloud-based environment with less on-site storage requirements and enhanced disaster recovery.


This annual, ongoing expense was planned for in the IT Department's 2015 budget.

01-070-6345: $38,000

Ia net 20400 Observation Drive Suite 107

Germantown, MD 20876

Quote prepared: 9/01/2015

Quote expires: 9/30/2015

Planet Technologies offers the following quote for the next year for Lake County through our AOS-G

Agreement. This quote will expire on September 30, 2015; upon expiration of this quote, the following

prices may no longer be valid.

Part SKU Monthly Annual Annual Cost for Number Cost Per Cost Per 51 licenses

User license 3NS-00003 $6.44 $77.28 $3,941.28

ExchgOnlnPian2Gov ShrdSvr ALNG SubsVL MVL PerUsr

Part SKU Monthly Annual Annual Cost for Number Cost Per Cost Per 168licenses

User license AAA-11894 $15.64 $187.68 $31,530.24

0365GovE3 ShrdSvr ALNG SubsVL MVL PerUsr

PO Required: $35,471.52

Lake County must include the attached Microsoft Terms and Conditions as part of the contract. The

agreement cannot be executed (processed at Microsoft) until the completed documents and PO are

received for the initial payment. At the point the documents are approved by the Legal Department at

Microsoft, the billing period will begin. Prior to the enrollment anniversary, the Annual Order process

allows your organization to submit an annual order to account for any increase or decrease in licenses

(for example those required for qualified devices or users, license transitions and Online Services

reservations, as permitted). Additional details:

• Your annual order must be received by Planet Technologies, Inc. between 60 and 30 days prior to the Enrollment Anniversary.

• If the annual order is not received when due, Planet Technologies, Inc., will invoice for all subscription Licenses including Online Services and L&SA, ordered in the prior year and any Online Service reservations in excess of the quantity previously ordered.

Unless specified otherwise in the above referenced contract, all prices are based on Net 30 terms. If not

shown, shipping, handling, taxes and other fees will be added at the time of the order where applicable.

Key West Housing Authority understands and acknowledges that all warranties, representations and

returns are subject to the manufacturer, publisher or distributor guidelines.

All product descriptions and prices are based on the latest information available and are subject to

change within the terms of the above referenced contract.

By signing this contract, you agree to be bound by the applicable pricing and all Terms and Conditions

found herein, including but not limited to the attached Microsoft Terms and Conditions.

Signature Date

Print Name

Company Name

Planet Technologies, Inc.

20400 Observation Drive, Suite 107

Germantown, MD 20876

(301) 721-0100

Signature Date

Print Name

Company Name

Street Address

Street Address City, State, Zip Code

City, State, Zip Code

INFORMATION TECHNOLOGY Consulting I Cloud Computing ! Mona qed Services I App Developrnelll

SADA Systems Pricing for Office 365 for Government (AOSG Licenses)

August 2015 Pricing

$2,688.00 --- -~--~ ----~---~-~----~-~-----~-- --- - --~--- -.--------.---

12

at the beginning of the year.

Quote expires in 30 days and is subject to and dating this quotation and initialing and 766-0090, or scan and return the executed

We are committed to your 100% satisfaction, a project.

Signature:

$336.60

$3,024.6

$36,295.2

below. Please include your acceptance by signing and Conditions below. Please fax it back to 818-

CONFIDENTIAL AND PROPRIETARY INFORMATION OF SADA SYSTEMS, INC. INITALS: ___ _ DATE:

Bill to: Lake County, J\AN 601 Third Avenue Two Harbors, J\AN 55

Reseller (Remit To). LiftOffLLC Attn: Ron Braatz 1667 Patrice Circle Crofton, .MD 21114

Terms: Due on Receipt

Payment Options: Check

Quote Description

QUOTE as of 9/8/2015

Ship to: Lake County, J\AN 601 Third Avenue Two Harbors, J\AN 5561

Total: $38,556.00

Pricing Information:

• Add-on purchases can be throughout the year with a minimum ntH,ch1ase of 5 units. • All prices are displayed in States Dollars. • P:roduct and pricing are updated frequently and may change without notice. • Pricing valid for

• •

to proceed, send a Purchase Order to [email protected]. Once we we will order the licenses from Microsoft. We will immediately invoice the full

w"'AJ'J'"'-·"' the order.

© 2015 LiftOff, LLC. All Rights Reserved www.LiftoffOnline.com

when

t ke County MINNESOTA · ...,

~~ : i;

Vickie L. Thompson, Director



FROM: Vickie L. Thompson

LAKE COUNTY HEALTH AND HUMAN SERVICES

616 Third Avenue Two Harbors, MN 55616

Phone: 218-834-8400 FAX: 218-834-8412 Public Health

Social Sen,ices Child Support

Financial Assistance

SUBJECT: Purchase ofNightingale Notes by Champ Software


Approve and authorize the Lake County Board Chair to sign the following Agreements which are related to the electronic records effort for Public Health: Nightingale Notes Application Subscription Agreement with Champ Software, Inc. and the Business Associate Agreement with Champ Software, Inc. Further authorize payment to Champ Software, Inc., in the amount of $15,276.00 (invoice #4429).

Comments:

Nightingale Notes (EHR) is currently used in the Public Health units in Aitkin, Itasca and Koochiching counties. By purchasing Nightingale Notes along with the other counties in the Carlton-Cook-Lake-St. Louis Community Health Board, we will accomplish two of many positive outcomes. First, we are able to take advantage of a 25% discount on the initial license fees; second, we will be using the same EMR as the seven counties in the Northeast.

In the 2015 Health and Human Services budget, $45,000 had been budgeted for an EHR. Total first year licenses, training and implementation fees are estimated to be $15,276.00. This is less than the budget amount. The cost will be finiher reduced in the form of account credits since we will be conducting our training with Cook County. Our annual subscription fee, which includes licenses and suppmi, is estimated at $12,183.00 for additional years subject to annual increases in COLA and new feature costs.

AN EQUAL OPPORTUNITY EMPLOYER

Vickie L. Thompson, Director



FROM: Vickie L. Thompson, Director

SUBJECT: Electronic Records for Child Support


LAKE COUNTY HEALTH AND HUMAN SERVICES

616 Third Avenue Two Harbors, MN 55616

Phone: 218-834-8400 FAX: 218-834-8412 Public Health

Social Services Child Support

Financial Assistance

Approve and authorize the following as it relates to electronic records efforts for Child Support:

1. Authorize Lake County Board Chair to sign the Contract with DataBank, Exhibit A-Statement of Work, Exhibit B-Region 3 Counties Child Support Solution Purchase Agreement and Exhibit C-Schedule.

2. Authorize the Lake County Board Chair to sign all amendments or revisions to the Statement of Work that may arise.

3. Authorize payment to DataBank in the amount of $2,843.00 to cover Lake County's portion of the Region 3 Child Support Software Licensing and Cost Summary.

Comments: We continue to move forward with electronic records for Child Suppmi. This project is in our cunent budget and is a lot less than we expected.

AN EQUAL OPPORTUNITY EMPLOYER

DATE: TO: FROM: RE:

September 10, 2015 Lake County Board of Commissioners Cammie Young

Human Resources Department Cammie B. Young

Human Resources Administrator 601 Third Avenue

Two Harbors, MN 55616 Phone: (218) 834-8394 ~ Fax: (218) 834-8482

Website: www.co.lake.mn.us

Therese Lorntson, Administrative Assistant

Request for Board Action on September 22, 2015

The Department of Human Resources requests consideration for board action on the following:

1. Approve the Case Aide hourly base wage of $18.36 from comparable worth review.

2. Approve the recruitment for one full-time Case Aide.

3. Approve the resignation of Eric Warnecke, Mechanic II, effective September 30, 2015.

4. Approve the internal posting for one full-time Mechanic II.

An equal opportunity employer.

Information Technology Department., Glen T. Backman, Interim Directo~ I

601 3rd Avenue

Memorandum

Two Harbors, MN 55616 218.834.8392-218.834.8479

To: Commissioners and County Administrator

Date: September 10, 2015

From: Glen T. Backman

Re: Request for Spending Authorization: Hybridge Imaging lnfiniVault Maintenance

Board Action Request to:

Authorize the purchase of lnfiniVault Maintenance from Hybridge Imaging, LLC for a price not to exceed $7,982.20.

Reason for Technology Expenditure:

This is an annual expense for hardware and software maintenance for the county's lnfiniVault data storage system.


This annual expense was planned for in the IT Department's 2015 budget.

Quotes attached.

~brldQE? ~IMAGINGuc

831 Shoreview Heights Road Two Harbors, MN 55616

Bill To

Lake County Angie Dickison Palmer 601 Third Ave. Two Harbors, MN 55616

Hybridge Federal ID# Date

87-0753313 8/27/2015

218-727-8804

mike.stiff@hybrldgelmagi. ..

Ship Date S.O. No. P.O. No.

9/30/2015 24806 AngleD

Quantity Description Rate

1 Total Supp01t for InfiniVault Model 5- 1 Year Renewal. Serial Number: 2,089.05 1743293

1 Total Suppmtfor InfinlVault Model35- 1 Year Renewal. Serial Number: 4,844.05 1734024

1 Total Support for InfinlVault Additional RDU - 1 Year. Serial Number: 1,049.10 1733301

Coverage dates: 10/112015-9/30/2016

Tax Exempt Sales Tax - Exempt Status 0.00%

Invoice Total

Payments/Credits

Due Date 9/26/2015 Balance Due

Thanks for your buisness

Invoice. Invoice#

1977

Terms

Net30

Amount

2,089.05T

4,844.05T

1,049.10T

0.00

$7,982.20

$0.00

$7,982.20

attachment with the descriptions of TS, TS24, and CS. Let me know if you have any questions!

Thank you,

Patrick

*Please email all quote requests to [email protected]*

email all order requests to [email protected] OR fax 732-564-8280*

MN LAKE COUNTY

Glen Backman 601 3rd Avenue Two Harbors, MN 55616 UNITED STATES Phone: 218-834-84 78 Fax: Email:

lnfiniVault ModelS TS Support -1 Year Renewal ataTrust. Solutions- Part#: 28623

2 lnfiniVault Mo I 5 TS24 Support- 1 Year Renewal Data Trust Solull s - Part#: M5 28718

3 lnfiniVault Model 5 CS Sup - 1 Year Renewal Data Trust Solutions- Part#: 2

4

5 lnfiniVault Model 30 TS24 Sup - 1 Year Renewal · Data Trust Solutions- Pa . M3028722

6 lnfiniVault Model3 S Support- 1 Year Renewal ions - Part#: 28724

7 lnfinKl ult Model35 TS. Suppmt-1 Year Renewal ·. . . a tr~$1Soilltiohs -.Part#: 2~1327

lnfiniVault Model35 TS24 Support- 1 Year Renewal Data Trust Solutions- Part#: M35 28726

9 lnfiniVault Model35 CS Support- 1 Year Renewal Data Trust Solutions- Part#: 28728

290 Davidson Ave Somerset, NJ 08873 Phone: 800-477-6479 Fax: 800-477-6479 Email: [email protected]

Qty Your Price

1 $2,340.00

$4,638.00

$4,733.00

$6,202.00

'1

$7,265.00

$9,574.00

$3,127.00

$4,638.00

$4,733.00

$6,202.00

$8,616.00

$5,425.00

$9,574.00

11 Total Support for lnfiniVault Additional RDU- 1 Year $1,452.00 Data Trust Solutio -Part#: RDU28449

12 $1,898.00 $1,898.00

Total $56,386.00

Additional Comments

Currently you are under TS support. I hav ncluded the Expansion U in this quote because you currently have that under support as well. Let me know if you e any questions.

*Please email all order requests to [email protected] OR fax 732-564-8280*

Retrieve your quote:

https://www.shi.com/Quotes/Quoteinfo.aspx

The Products offered under this proposal are subject to the SHI Return Policv. unless there is an existing agreement between SHI and the Customer.

DATE: Sept. 11, 2015


FROM: BJ Kohlstedt, Emergency Management Director

EnviroTrac Fuel Reduction- Davies Project #2 SUBJECT:


"Approve payment of $120.00 to EnviroTrac LLC for additional hazardous wildfire fuel reduction near Isabella. This project will be paid for by Stevens funding."

Comments: This is an additional charge for Stevens Grant fuel reduction near Isabella. The Soloman/Davies project was approved for up to $3120 by the Board on August 11, 2015 (see below). Our Firewise Coordinator inspected the site and found the work to be of good quality, and then requested an additional 0.1 acre at the same rate of $1200/acre.

(You may notice this Board packet includes two similar requests for additional payment to EnviroTrac for fuel reduction projects. This is the first time we've requested additional work on their projects, and we do not expect it to happen regularly. Thanks for your consideration.)

From Aug. 11 Board minutes: 23. Approve and award bid prices as listed below for Wildfire Fuel Reduction (Stevens)

Grant projects to reduce hazardous balsam fir understory and blow down on private lands in Wildland Urban Interface (WUI} areas adjacent to USFS projects. Contracts will be paid by Lake County and reimbursed by the federal Wildfire Fuel Reduction Grant.

Acres Project Name 2.6 Soloman & Davies

Total Value $3,120

Awarded to EnviroTrac LLC

Vendor Number

Total$ Amount

5692 Warrant Number

Date Paid


Claimant's Name EnviroTrac, LLC

Address 2076 North Drive.

IY El IY STATE MN ZIP 55731

Date of Deliverv Itemize Fullv $Amount 9/11/2015 Stevens Grant Wildfire Fuel Reduction

Davies #2 Fuel Reduction, additional 0.1 acre_@ $1200/ac 120.00

I declare under penalties of perjury that I am

(Insert title of office and name of firm, if claim is by a firm) the claimant making the within claim; that I have examined said claim and the same is just and true; that the money therein charged was actually paid for the purposes therein stated; that the property therein charged was actually delivered or used for the purposes therein stated, the value therein charged; that the services therein charged were actually rendered and were of the value therein charged; that the fees therein charged are official and are such as are allowed by law; that no part of said claim has been paid; and the said claim against LAKE COUNTY is for $ ___ _

_ D_a_te ____________ (Signature of claimant)

(The effect of this verification shall be the same as if subscribed and sworn to under oath)

Fund

01 Department

281 Program

502 Stevens

Service 0

Approved by:----------------------

Object 6000

Date:

$Amount

$ 120.00

------------------



ENVIRO TRAC, LLC

2076 North Drive

Ely, MN 55731

Phone# 218-365-6246 [email protected]

Fax # 218-365-7246 www.envirotracllc.com

Bill To:


Firewise

90 Edison Blvd

Silver Bay, MN 55614

0.1 Davies Contract 2015.6

Date: 9/10/2015 lnv # 2020(b)

$1200.00 $120.00

Total $120.00

Emergency Management

DATE: Sept. 10, 2015


FROM: BJ l<ohlstedt, Emergency Management Director

Hazardous Fuel Chipping 2 SUBJECT:


"Approve payment of $880.44 to EnviroTrac LLC for additional hazardous wildfire fuel chipping near Wilson Lake. This project will be paid for by Title Ill Firewise funding."

Comments: This is an additional charge for chipping of debris piles on six former Steven's Grant private properties near Wilson Lake. The project was approved for up to $6000 by the Board on August 11, 2015 (see below) which was previously paid. Our Firewise Coordinator inspected the site and found the work to be of good quality, and then requested the additional 8 hours at the same rate of $116 I hour to complete the project. We did not feel it would be practical to bid the remaining work separately with a good contractor still working on site.

From Aug. 11 Board minutes: 7. Approve payment of up to $6,000.00 at the rate of $116.00 per hour to EnviroTrac

LLC for hazardous wildfire fuel chipping on six former Steven's Grant private properties near Wilson Lake, and to waive the normal Lake County policy of requiring two written quotes for this project. This project will be paid for by Title Ill Firewise funding.

Vendor Number

Total$ Amount

5692 Warrant Number

Date Paid


Claimant's Name EnviroTrac, LLC

Address 2076 North Drive.

IY El IY STATE MN ZIP 55731

Date of Deliverv Itemize Fully iAmount 811912015 Wilson Lake Chipping Extra (#2) $ 880.44

7.59 hours@ $116 I Hour

WILDFIRE FUEL REDUCTION I TITLE Ill

I declare under penalties of perjury that I am

(Insert title of office and name of firm, if claim is by a firm)

the claimant making the within claim; that I have examined said claim and the same is just and true; that the money therein charged was actually paid for the purposes therein stated; that the property therein charged was actually delivered or used for the purposes therein stated, the value therein charged; that the services therein charged were actually rendered and were of the value therein charged; that the fees therein charged are official and are such as are allowed by law; that no part of said claim has been paid; and the said claim against LAKE COUNTY is for $ ___ _

..:D:..:a:.:.;te=-------------- (Signature of claimant) (The effect of this verification shall be the same as if subscribed and sworn to under oath)

Fund

01 Department

800 Title Ill

Program 396

Service 0

Approved by:----------------------

Object 6379

Services

Date:

$Amount

$ 880.44

-----------------



Enviro Trac, LLC

2076 North Dr. Ely,MN 55731

Phone#

Fax II

218-365-6246 and 218-... sales®envirotracllc.com

218-365-7246 www .envirotracllc.com

Firewise Lake Co Emergency Mgmt c/o Matt Tyler 99 Edison Blvd Silver Bay, MN 55614

7.59 Lake Co Firewise Debris Chipping Project 2015.3

Invoice

8/10/2015 12017

116.00 880.44

Total $880.44

ke County ,. LAKE COUNTY HIGHWAY DEPARTMENT 1513 Hwy 2

Two Harbors Minnesota 55616 (218) 834-8380 MINNESOTA · •

. \'Iii ·""

TO:

FROM:

SUBJECT:

DATE:

CC:

j~ . ··~·. FAX (218) 834-8384

INTEROFFICE MEMORANDUM


KRYSTEN FOSTER, HIGHWAY ENGINEER

9/8/15 ROAD & BRIDGE ACTION REQUESTS

AUGUST 27, 2015

MATIHEW HUDDLESTON, COUNTY ADMINISTRATOR

Dear Mr. Chair and Board Members:

Herein please find supporting details in regards to the Highway Department's current action requests.

Ziegler Invoices: Although each of these authorizations was less than $2,500, Board approval of these investments is requested because these three units were serviced on the same date. This payment is within budget (Account 20-330-000-0000-6531 Supplies- Parts & Materials).

MnDOT Invoices: See also 7/14/2015 packet This is the second half of the materials testing and bridge inspection services bill. I am looking into the validity of the $3,384.22 equipment usage line item on Invoice P00004606.

2015 Vehicles: These requested amendments cover motor vehicles sales taxes payments for this year's purchases.

ASV Repair: This is a proposed replacement of the axles on the machine transferred from Two Harbors to Finland last season. This investment would be within budget (Account 20-330-000-0000-6531 Supplies- Parts & Materials) to extend the life of this machine for another four to six years.

Cutting Edges: This proposed purchase is within the 2015 budget of $20,000 ($3,822 of which was spent to date for summertime grader cutting edges) for cutting edges (Account 20-330-000-0000-6527 Cutting Edges).

MnDOT Culvert Replacements Project: Since MnDOT's contractor's crusher is already setup in this pit for Lake County's CSAH 7 project, equipment mobilization expenses will be reduced by way of this agreement MnDOT's request originates from needing to replace several culverts along Highway 1, and use of Lake County's pit for this public project would reduce their trucking costs. The difference in quantities (3,900 compared to 2,000 plus 1 ,500) is due to the estimating compacted volume (CV) instead of loose volume (LV) for the select granular material. I do not recommend approving disposal from this project

Thank you for your consideration. I'd be glad to answer any questions that may arise.

Respectfully,

COMMISSIONERS OFFICE LAKE COUNTY COURT HOUSE

ke County MINNESOTA

LAKE COUNTY HIGHWAY DEPARTMENT 1513 Hwy 2

Two Harbors Minnesota 55616 (218) 834-8380

FAX (218) 834-8384

Road and Bridge Agenda 9/8/15

1. Approve Highway Department payment of Invoice No. SW070064034 to Ziegler in the amount of $1,199.09 for Unit #4980 (1998 Ford snowplow) repairs.

2. Approve Highway Department payment of Invoice No. SW070064035 to Ziegler in the amount of $1,567.51 for Unit #5200 (2000 Caterpillar bulldozer) repairs.

3. Approve Highway Department payment of Invoice No. PC070174564 to Ziegler in the amount of $1,584.05 for Unit #5050 (2005 Caterpillar motor grader) repairs.

4. Approve Highway Department payment of Invoice No. P00004606 to MN Dept. of Transportation in an amount up to $6,398.82 for May 2015 bridge inspection expenses.

5. Approve Highway Department payment of Invoice No. P00004726 to MN Dept. of Transportation in the amount of $3,165.19 for SAP 038-618-021 (Fernberg Rd. paving) material testing expenses.

6. Amend County Board Minutes from April14, 2015, Motion 02, Item 14, as follows: Authorize Highway Department purchase of a 2015 Jeep Patriot from Nelson Auto Center at a state cooperative purchasing contract price of $20,091.94 plus applicable taxes, title, and license fees.

7. Amend County Board Minutes from April14, 2015, Motion 02, Item 15, as follows: Authorize Highway Department purchase of three 2015 GMC Sierra trucks from Nelson Auto Center at a state cooperative purchasing contract price up to $73,603.08 plus applicable taxes, title, and license fees.

8. Authorize Highway Department purchase of repair parts from ASV for Unit #5011 (2001 skidsteer) in the amount of $5,181.45 plus taxes and freight charges if applicable.

9. Authorize Highway Department stocking of cutting edges from Ziegler for winter 2015-2016 use in an amount up to $12,592.75 payable upon delivery.

10. Approve sale of up to 3,900 cubic yards of pit material (in accordance with the 2015 Fee Schedule) from Lake County's Little Marais Pit for use through June 2016 for MnDOT's SP 8821-253 (culvert replacements along Hwy. 1) project.

. ~ ~··~ w··.········. ~ rn

SEP 'I 0 2015 ~ COMMISSIONE:RS OFFICE

LAKE COUNTY COURT HOUSE

ZIEGLER Ill 901 West 94th Street Minneapolis MN 55420-4236

SoldTo: LAKE COUNTY HIGHWAY DEPARTME NT 1513 HIGHWAY 2 TWO HARBORS MN 55616-4035

- . >·

Invoice Information

WO Number: WD62516 WO Date: 7102115

Store: DULUTH Payment Terms: CHARGE P/0 Number: UNIT 4980 Ship Via: Invoice Type: 101010

.. .. -

Ship To:

...

-- ~-

MINNESOTA IOWA MISSOURI WISCONSIN

952-888-4121 800-352-2812 515-957-3800 800-342-7002 515--957-3800 800-342-7002 515--957-3800 800-342-7002

Page: 1 Invoice Number: SW 0 7 0 0 6 4 0 3 4

Date:

Account No.:

-··

Make: Model: Serial: PIN: ld No: Gust Unit:

Meter:

. --·

·-

8114115

4908900

...

CATERPILLAR ClO 02PN06832

4980

213548.0

. ··· .. .. l!_lvqlce-- ~umm~r.y --- ---- -·-- --~ ·--.. .. - - .. .. . . - - --- -- '. .. - . -- ....

Parts: 376.60 Labor: 670.75 Mise: 151.74 Taxes: .00 Amount Due: $1,199.09

Invoice Total: 1,199.09

DUE BY lOTH OF THE NEXT MONTH A service charge of 1 1/2% per month will be assessed on all past due accounts.

To ensure proper credit, please detach this portion, at the perforation, and retum with remittance.

LAKE COUNTY HIGHWAY DEPARTME NT 1513 HIGHWAY 2 TWO HARBORS MN 55616-4035

Please remit to:

ZIEGLER INC. SDS 12-0436 PO BOX 86 MINNEAPOLIS,MN 55486-0436

1111111111111111111111111111111111111111111

Account Number: 4 9 0 8 9 0 0 Invoice Number: SW070064034 Invoice Date: 8 I 14 I 15

Amount Due: $1,199.09

Amount Enclosed:

. ... -.

[ ZIEGLER iiji 901 West 94th Street Minneapolis MN 55420-4236 MINNESOTA

IOWA MISSOURI WISCONSIN

952-888-4121 800-352-2812 515-957-3800 800-342-7002 515-957-3800 800-342-7002 515-957-3800 800-342-7002

Invoice Number: SW070064034 Date: 8/14/15 Account No.: 4 90 8 90 0 Page: 2 Quantity I Item Description I Unit Price I

REPAIR ENGINE CUSTOMER COMPLAINT: ( LOCATION I TWO HARBORS I LAKE COUNTY I MN ) THE

ENGINE HARD STARTING AFTER SITTING CAUSE OF FAILURE: SLOW CRANKING AND FAULTY FUEL FILTER BASE REPAIR PROCESS COMMENTS: THE ENGINE WAS TURNING OVER SLOW 1 HAD THE BATTERY CHARGER ON IT AND FINALLY GOT THE ENGINE RUNNING . THE FUEL PRESSURE WAS OK BUT IT WASNT HOLDING ANY PRESSUR.F -· ·I REPLACED THE CHECK VALVE AND TESTED AND IT WAS JUST AS BAD . I ORDERD A NEW FILTER BASE AND INSTALLED IT AND IT HELD . I ALSO CHECKED THE STARTING AND CHARGING SYSTEM AND THE BATTERYS 1 AND THE STARTER NEEDE TO BE REPLACED THE CUSTOMER WAS GOING TO DO THAT 1 lP-0436 GASKET S5 2 3P-0647 SEAL-0-RING S5 1 6V-5048 SEAL-0-RING S5 1 104-1706 VALVE S5 1 104-1729 SPRING S5 1 105-2508 PUMP AS S5 1 129-2878 BASE AS. N5

TOTAL PARTS

TOTAL LABOR

SEGMENT 01 TOTAL

SEG. 01

SEG. 01

1. 33 4.50 3.43

35.74 10.18 98.19

218~73

Extended

1.33 9.00 3.43

35.74 10.18 98.19

218.73

376.60 * 585.75 * 962.35 T

-----------------------------------------------------------------------------TRAVEL TO/FROM MACHINE

60.00 TOTAL LABOR TRAVEL MILEAGE

TOTAL MISC CHGS

SEGMENT 99 TOTAL

SEG. 99

SEG. 99

85.00 * 114.00

114.00 * 199.00 T

---------.--------------------------------------------------------------------SERVICE SUPPLIES AND ENVIRONMENTAL CHARGES

DUE BY lOTH OF THE NEXT MONTH

INVOICE TOTAL

37.74 T

11199.09

ZIEGLER If!' 901 West 94th Street Minneapolis MN 55420·4236

SoldTo: LAKE COUNTY HIGHWAY DEPARTME NT 1513 HIGHWAY 2 TWO HARBORS MN 55616-4035

Invoice Information

WO Number: WO Date:

Store: Payment Terms: P/0 Number: Ship Via: Invoice Type:

lnvelice ·Summary

Parts: Labor: Mise: Taxes:

Invoice Total:

WD62591 7/08/15

DULUTH CHARGE UNIT 5200

101010

567.92 798.25 201.34

.00

1,567.51

Ship To:


952·888·4121 800-352-2812 515.957·3800 800·342-7002 '515.957-3800 800-342-7002 51 5.95 7-3800 800-342-7002

Page: 1 lnvoiceNumber: SW070064035

Date:

Account No.:

Make: Model: Serial: PIN: ld No: Cust Unit:

Meter:

8/14/15

4908900

CATERPILLAR D6MXL 03WN01595

FN658 5200

8132.0


DUE BY lOTH OF THE NEXT MONTH A service charge of 1 1/2 % per month will be assessed on all past due accounts.

To ensure proper credit, please detach this portion, at the perforation, and return with remltlance.


Please remit to:

ZIEGLER INC. SDS 12~0436 PO BOX86 MINNEAPOLIS,MN 55486~0436

1111111111111111111111111111111111111111111

Account Number: 4 9 0 8 9 0 0 lnvoiceNumber: SW070064035 Invoice Date: 8 I 14/ 15


Amount Enclosed:

ZIEGLER 1!1 901 West 94th Street Minneapolis MN 55420-4236

Invoice Number: SW070064035 Date: Quantity I Hem I NJR I

REPAIR STEERING & BRK. SYSTEM SOLENOID VALVE

CUSTOMER COMPLAINT:

8/14/15 Descriplion

{ LOCATION I TWO HARBORS I LAKE COUNTY I MN ) CAUSE OF FAILURE: THE MACHINE WASNT TURNING VERY WELL REPAIR PROCESS COMMENTS:


Account No.:

I

I ATTEMPTED TO CALIBRATE THE STEERING SOILNOIDS 1

AND AFTER DOING THAT THERE WERE CODES ACTIVE . I ORDERED ALL FOUR VALVE ASSEMBLYS AND REPLACED THEM AND THEN CALIBR.r..TED THEM THEN IT WAS STEERING LIKE IT SHOULD 4 174-4909 VALVE GP-SOL N

TRAVEL TO/FROM MACHINE

80.00

TOTAL PARTS

TOTAL LABOR

SEGMENT 01 TOTAL

TOTAL LABOR TRAVEL MILEAGE

TOTAL MISC CHGS

SEGMENT 99 TOTAL

SEG. 01

SEG. 01

SEG. 99

SEG. 99

SERVICE SUPPLIES AND ENVIRONMENTAL CHARGES

952-888-4121 515-957-3800 515-957-3800 515-957-3800

4908900 Unit Price

141.98


INVOICE TOTAL

800-352-2812 800-342-7002 800-342-7002 800-342-7002

I Page: 2

Extended

567.92

567.92 * 585.75 *

1153.67 T

212.50 * 152.00

152.00 * 364.50 T.

49.34 T

11567.51

ZIEGLER lf!l 901 West 94th Street Minneapolis MN 55420-4236

SoidTo: LAKE COUNTY HIGHWAY DEPARTME NT 1513 HIGHWAY 2 TWO HARBORS MN 55616-4035


952-888-4121 800-352-2812 515-957-3800 800-342-7002 515-957-3800 800-342-7002 515-957-3800 800-342-7002

Invoice Number: PC070174564 Page:

Date: 8 I 14 I 15

Account No.: 4908900

Ship To:

PSO Number: 07C211354 P/0 Number: 5050 Make: CATERPILLAR PSO Date: 8112115 Ship Via: Model: 143H Gust UniVID: 5050 PIN: Serial: OAPN00321

Quantity I Item · /NIR/ Description I Unit Price I Extended

PARTS SALES PERSON: Rosencrans, Justin R. DL 11 128-9654 STRIP s 32.12 353.32

6 333-0960 STRIP-WEAR s 73.44 440.64 2 7D-8889 BEARING s 140.71 281.42 2 8D-8168 BEARING s 94.05 188.10 1 7T-7358 FILTER-AIC s 41.95 41.95 1 231-4486 FILTER-AIR s 7.40 7.40 1 232-1732 FILTER-AIR s 37.80 37.80 4 7D-8878 WASHER N 13.59 54.36 4 7D-8877 WASHER N 15.62 62.48 4 7D-8875 WASHER s 12.33 49.32 4 7D-8876 WASHER N 13.14 52.56 6 7D-8881 *SHIM N 1. 37 8.22 4 7D-8882 *SHIM N 1. 62 6.48

TOTAL PARTS 1584.05 ZONE 1 BY--AYR


INVOICE TOTAL 1,584.05

DUE BY lOTH OF THE NEXT MONTH A service charge of 1 1/2 % per month will be assessed on all past due accounts.

To ensure proper credit, please detach this portion, at the perforation, and return with remittance.


Please remit to:

ZIEGLER INC. SDS 12-0436 PO BOX86 MINNEAPOLIS,MN 55486-0436

lllllllllllllllllllllllllllllllllllllllllll Account Number: 4 9 0 8 9 0 0 Invoice Number: PCO 7 017 4 56 4 Invoice Date: 8 I 14 I 15


Amount Enclosed:

1

:

T

~r~\~NE~so~-to ~ ~ ~ g % f

~OFTf\~'>-~CJ

State of Minnesota Department of Transportation

INVOICE

Customer#: 0000001390

Please write Invoice# on front of check or money order. DO NOT MAIL CASH.

LAKE COUNTY ENGINEER 1513 HWV 2 TWO HARBORS, MN 55616

0 Check if address has changed. Write correct address on this stub and enclose with payment.

Invoice#: P00004606


Amount Enclosed:

Invoice Date: 7/16/2015

Date Due: 8/15/2015

Remit to:

MN Dept of Transportation Commissioner of Transp Cash Accounting- MS 215 395 John Ireland Blvd St. Paul, MN 55155

Please detach the above stub and return with your remittance payable to: Commissioner of Transportation

Customer#: 0000001390

Customer Name: LAKE COUNTY

~~t~o State of Minnefsota . ~ ~ Department o Transportation ~ i:! ~ tr: ~!f, ~JP INVOICE

7-oFTfl.~'>-~

Trans Date Description

2822 MISC BRIDGE MAINTENANCE

1 6/2/2015 Payroll

BR 7065 & BR 38505

2 6/2/2015 Payroll

'Bf<.3%5 2.0 I 6R. ::RS"0 3 3 6/2/2015 Equipment Usage

BR 7065 & BR 38505

4 6/2/2015 Equipment Usage

{3R385Z.C) 13R..?>B'5D,3

5 6/16/2015 Travel Expense - In-State

13~ '\ ~5'2-v I U f<. "3 8' S"t.:> 3 2822 Total:

2824 BRIDGE INSPECTION"NON"FEDERAL

6 6/16/2015 Travel Expense- In-State

2824 Total: SR ·3 8'S-2o

1 Ba. 3~0.>'~

2828 BRIDGE INSPECTION"FEDERAL FUND

If you have any questions, please call Moua, (651) 366-4885

Invoice #: P00004606


Date Due: 8/15/2015

Qty Cost

11.5 $674.01

25.5 $1,208.78

233.0 $166.71

310.0 $3,384.22

$45.00

$51.93

Total Cost

$5,478.72

$51.93

Page 1

"'""I State of Minnesota ~ 'It, lf ~ Department of Transportation ;Q fS ~ ff

\<'1- roq, INVOICE "of:Tf\1'>-~

Customer #: 0000001390

Please write Invoice# on front of check or money order. DO NOT MAIL CASH.

lAKE COUNTY ENGINEER 1513 HWY 2 TWO HARBORS, MN 55616

D Check if address has changed. Write correct address on this stub and enclose with payment.

Invoice#: P00004726

Amount Due:

Amount Enclosed:


Date Due: 9/6/2015

Remit to:

MN Dept of Transportation Commissioner of Transp Cash Accounting- MS 215 395 John Ireland Blvd St. Paul, MN 55155

Please detach the above stub and return with your remittance payable to: Commissioner of Transportation

Customer#: 0000001390

Customer Name: LAKE COUNTY

State of Minnesota Department of Transportation

INVOICE

Trans Date Description

Invoice#: P00004726


Date Due: 9/6/2015

Qty Cost Total Cost

~4oo ~~~ c-Gkv~B~,b-~--------------------------------------------~

1 1/27/2015 Payroll

11 ?>;). ~e,v\~ 1~~a,Leila T1/20/15

2 6/30/2015 Job Cost Transfers

3.0 $176.02 $1'1h·b~ ~0~ D4.0D:

1.0 $39.04

01-BM 15-0030,1011,038-618-021

3 6/30/2015 Job Cost Transfers 1.0 $12.51

01-BM15-0030,1015,038-618-021


01-BM15-0030,1021,038-618-021


01-BM15-0030,1108,038-618-021


01-BM15-0030,1134,038-618-021


01-BM15-0030,1135,038-618-021


01-BM 15-0033,1011,038-618-021

If you have any questions, please call Moua, (651) 366-4885 Page 1

'll' State of Minnesota Invoice#: P00004726 Department of Transportation Invoice Date: 8/7/2015

1 fi INVOICE Date Due: 9/6/2015

~~ cl 0FTP.II-~

Trans Date Description Qty Cost Total Cost

1732 MATERIAL TESTING & INSPECTION

9 6/30/2015 Job Cost Transfers 1.0 $12.51 01-BM15-0033,1015,038-618-021


11 6/30/2015 Job Cost Transfers 1.0 $94.59 01-BM 15-0033,1108,038-618-021






17 6/30/2015 Job Cost Transfers 1.0 $41.45 01-BM 15-0035,1134,038-618-021


19 6/30/2015 Job Cost Transfers 1.0 $12.51 01-B M 15-003 6,1015,038-618-021

20 6/30/2015 Job Cost Transfers 1.0 $12.17 01-BM 15-003 6,1021,038-618-021





01-BM15-0038,1015,038··618-021


01-BM15-0038,1021,038-618-021


01-BM15-0038,1108,038-618-021


'll~~ State of Minnesota Invoice#: P00004726 Department of Transportation Invoice Date: 8/7/2015

~ t Date Due: 9/6/2015 ~ ~0 INVOICE ~OF TP.II-~c.;

Trans Date Description Qty Cost Total Cost

1732 MATERIAL TESTING & INSPECTION


01-BM15-0038,1134,038-618-021


01-BM15-0038,1135,038-618-021


01-BM15-0041,1011,038-618-021


01-BM15-0041,1015,038-618-021


01-B M 15-0041,1021,038-618-021


01-BM15-0041,1108,038-618-021


01-BM 15-0041,1134,038-618-021


01-BM15-0042,1011,038-618-021


01-BM15-0042,1015,038-618-021


01-BM15-0042,1021,038-618-021


01-BM15-0042,1108,038-618-021


01-B M 15-0042,1134,038-618-021


01-B M 15-0043,1011,038-618-021


01-BM15-0043,1015,038-618-021


01-BM15-0043,1021,038-618-021


01-BM15-0043,1108,038-618-021

43 6/30/2015 Job Cost Tr.ansfers 1.0 $41.45

01-BM15-0043,1134,038-618-021


01-BM15-0045,1011,038-618-021


Vendor Number:

Total $Amount:

Date of Delivery

08/03/15

8/3/2015

8/3/2015

8/6/2015

Warrant Number:

Lake County Highway 1513 HWY 2, Two Harbors, MN 55616

Claimants Name: State of Minnesota Driver & Vehicle Services Division

Address: Title & Registration CPG 4 445 Minnesota St, Ste 185

City, State, Zip: St. Paul, MN 55101-5185

Phone: 651.296.6911

Itemize Fully

MN Sales Tax· GMC Sierra 2500 Vin #40434 Unit #3150

MN Sales Tax· GMC Sierra 2500 Vin #40 186 Unit #2152

MN Sales Tax· GMC Siena 2500 Vin #39720 Unit #2153

MN Sales Tax- Jeep Patriot Vin #38185 Unit #1150

71·0101 (40)

Date Paid:

------

-------

$Amount

$1,594.73

$1,594.73

$1,594.73

$1,305.98

I declare under penalties of perjury that I am the claimant making the within claim; that I have examined

said claim and the same is just and tme; that the money therein charged was actually paid for the purposes therein stated; that the property therein charged was

actually delivered or used for the purposes therein stated, the value therein charged; that the services therein charged were actually rendered and were of the value

therein charged; that the fees therein charged are official and are such as are allowed by law; that no part of said claim has been paid; and that said claim against

LAKE COUNTY is for:

$ 6,090.17

Date: Signature of Claimant: -------(The effect of this verification shall be the same as if subscribed and sworn to under oath.)

Fund Department Program Service Object $Amount 20 310 6630 $6,090.!7

Approved by: Date: ----------------This claim has been examined and the goods or services therein referred to, have been delivered or rendered, and the amount claimed is correct. This claim has been found to be correct and ordered paid by Resolution of the County Board.


V~!VtK ANV VtN!~Lt ~tKV!~t~ V!V!~!UN

TITLE & REGISTRATION CPG 4 445 MINNESOTA ST. SUITE 185 ST. PAUL, MN 55101-5185

VOICE: (651) 296-6911 TTY: (651) 282-6555

LAKE CNTY HWY DEPT

1513 HWY 2

STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY

SAINT PAUL 55101

TWO HARBORS MN 55616

02/16

08/03/2015 PAGE 1

949454 H215C6000 15 GMC PKSIE 1GT02XEG2FZ539720

WE HAVE RECEIVED YOUR APPLICATION TO TITLE AND/OR REGISTER THE ABOVE DESCRIBED VEHICLE. HOWEVER, THE APPLICATION CANNOT BE PROCESSED AS SUBMITTED.

YOUR APPLICATION INDICATES NO EXCISE TAX WAS COLLECTED.

MINNESOTA STATUTE STATES THAT AN EXCISE TAX OF 6.5/. OF THE PURCHASE PRICE (LESS ANY TRADE-IN) IS DUE ON EACH TRANSFER OF OWNERSHIP OF A MOTOR VEHICLE. IF THE VEHICLE WAS A GIFT OR ACQUIRED FOR A LOW PURCHASE PRICE, THE TAX IS 6,5/. OF THE FAIR MARKET VALUE OF SIMILAR VEHICLES.

YOUR APPLICATION CANNOT BE PROCESSED UNTIL. THE TAX BASED ON THE AVERAGE VALUE IS PAID. IF TAX IS PAID ON A LOWER AMOUNT WE WILL NEED A SIGNED EXCISE TAX AFFIDAVIT THAT REASONABLY EXPLAINS THE LOW PURCHASE PRICE OR MARKET VALUE IN ADDITION TO THE TAX. YOU MAY SUBMIT PHOTOGRAPHS AND/OR ORIGINAL LETTERHEAD RECEIPTS TO JUSTIFY THE EXCISE TAX AFFIDAVIT.

THE TAX IS REQUIRED FOR THE FOLLOWING REASON(S):

NO SALES TAX PAID. NO SALES TAX EXEMPTION GIVEN.

YOU MAY SUBMIT THIS LETTER, WITH THE REQUESTED INFORMATION, TO ANY MOTOR VEHICLE DEPUTY REGISTRAR OFFICE OR BY MAIL TO THE ADDRESS LISTED ABOVE. FOR THE LOCATION OF JHE OFFICES NEAREST YOU PLEASE CALL 651-297-2005 OR VISIT US ON THE WEB AT WWW.MNDRIVEINFO.ORG.

SINCERELY,

DRIVER AND VEHICLE SERVICES DIVISION

ENCL: PS20BO

DPSL TR (REV. 3/99)

P L;r./Js J' 2:t __ u·.--r .-~-r C( ( c./j ~- ~;c . ~ r V.f!:~~ e-~l ~ye r/iy-~· --eo~(l_ffi.._ f·i (IJ- L•·-;-;J' yto-/- of__$ ;lj

'fL(J (I ( !-'1-r...4.A lJ f\ L L r/\ .t~Lr , .. ·t.o C( tl -· tf>c.rf' _; {f.. .( t..;;~ -)-;" ·.'r J.o;::, ..[>-. ..:' cf.. T "(! ,

V~lV~K ANU VcHl~L~ ~c~Vl~~~ VlVl~lUN


VOICE: (651J 296-6911 TTY: (651) 282-6555

LAKE CNTY HWY DEPT

1513 HWY 2


SAINT PAUL 55101

TWO HARBORS MN 55616

08/0312015 PAGE 1

02116 949453 H215C6001 15 GMC PKSIE 1GT02XEG2FZ540186



MINNESOTA STATUTE STATES THAT AN EXCISE TAX OF 6.5Y. OF THE PURCHASE PRICE (LESS ANY, TRADE-lNJ IS DUE ON EACH TRANSFER OF OWNERSHIP OF A MOTOR VEHICLE. IF THE VEHICLE WAS A GIFT OR ACQUIRED FOR A LOW PURCHASE PRICE, THE TAX IS 6.5Y. OF THE FAIR MARKET VALUE OF SIMILAR VEHICLES.

YOUR APPLICATION CANNOT BE PROCESSED UNTIL THE TAX BASED ON THE AVERAGE VALUE IS PAID. IF TAX IS PAID ON A LOWER AMOUNT WE WILL NEED A SIGNED EXCISE TAX AFFIDAVIT THAT REASONABLY EXPLAINS THE LOW PURCHASE PRICE OR MARKET VALUE IN ADDITION TO THE TAX. YOU MAY SUBMIT PHOTOGRAPHS AND/OR ORIGINAL LETTERHEAD RECEIPTS TO JUSTIFY THE EXCISE TAX AFFIDAVIT.

THE TAX IS REQUIRED FOR THE FOLLOWING REASON(SJ:


YOU MAY SUBMIT THIS LETTER, WITH THE REQUESTED INFORMATION, TO ANY MOTOR VEHICLE DEPUTY REGISTRAR OFFICE OR BY MAll TO THE ADDRESS LISTED ABOVE. FOR THE LOCATION OF THE OFFICES NEAREST YOU PLEASE CALL 651-297-2005 OR VISIT US ON THE WEB AT WWW.MNDRIVEINFO.ORG.

SINCERELY,


ENCL: PS2080

OPSLTR (REV. 3/99)



VOICE: (651> 296-6911 TTY: (651> 282-6555

LAKE CNTY '-IWY DEPT

1513 HWY 2

TWO HARBORS


SAINT PAUL 55101

MN 55616

08/03/2015 PAGE 1

02116 949455 H215C6002 15 GMC PKSIE 1GT02XEG6FZ540434



MINNESOTA STATUTE STATES THAT AN EXCISE TAX OF 6.5% OF THE PURCHASE PRICE (LESS ANY TRADE-IN> IS DUE ON EACH TRANSFER OF OWNERSHIP OF A MOTOR VEHICLE. IF THE VEHICLE WAS A GIFT OR ACQUIRED FOR A LOW PURCHASE PRICE, THE TAX IS 6.5% OF THE FAIR MARKET VALUE OF SIMILAR VEHICLES.

YOUR APPLICATION CANNOT BE PROCESSED UNTIL THE TAX BASED ON THE AVERAGE VALUE IS PAID. IF TAX IS PAID ON A LOWER AMOUNT WE WILL NEED A SIGNED EXCISE TAX AFFIDAVIT THAT REASONABLY EXPLAINS THE LOW PURCHASE PRICE OR MARKET VALUE IN ADDITION TO THE TAX. YOU MAY SUBMIT PHOTOGRAPHS AND/OR ORIGINAL LETTERHEAD RECEIPTS TO JUSTIFY THE EXCISE TAX AFFIDAVIT.

THE TAX IS REQUIRED FOR THE FOLLOWING REASONCS>:


YOU MAY SUBMIT THIS LETTER, WITH THE REQUESTED INFORMATION, TO ANY MOTOR VEHICLE DEPUTY REGISTRAR OFFICE OR BY MAIL TO THE ADDRESS LISTED ABOVE. FOR THE LOCATION OF THE OFFICES NEAREST YOU PLEASE CALL 651-297-2005 OR VISIT US ON THE WEB AT WWW.MNDRIVEINFO.ORG.

SINCERELY,


ENCL: PS2080

DPSL TR (REV. 3/99)

Reet Deportment 2228 College Way • PO Box 338 • Fergus Falls, MN 56538·0338

218-998·8864 • 800·477-3013 Ext. 8864'• Fu: 218·998-8813 • www.nelsonfergusfaUs.con

VEHICLE INVOICE

Sold To: Lake County Attn: Neil Udenberg

Address: 1513 Hwy 2

NUMBER F 35819

Date: 06/25/2015 Phone:

FAX: Two Harbors, MN 55616 Salesperson: Sue Kugler

Key Code: Ignition/Door:

Stock No. Year Make Model New/Used Vehicle 10 Number 35819 2015 GMC Sierra WT 4WD Reg Cab 133.6" VI New 1GT02XEG2FZ539720

Color: Bronze Alloy I Black Cloth

Price of Vehicle

Options & Extras

Trailer brake controller (JL 1) -Requires trailering package (Z82)

Limited SUp differential (GBO)

Transit Improvement Vehicle Excise Tax

PerMN T27

p A D

Subtotal JUL. 0 7 2015 Trade- In Per ____ _

Total cash Price

$195.50 $238.00 $335.75

$0.00

Per Unit:

$23,765.11

$769.25

$24,534.36

$24,534.36

Your Purchase Order # SQ Project# MN Contract #73897

Thanks for your business! Ship To I Lessee I End User: Lake County

Neil Udenberg Highway Dept 1513 Hwy 2 Two Harbors, MN 55616

Phone: FAX:

' /'() J (o.J !<> :-

'ffr ( \ sll ~ ( r{3

35819 LakeCo TK25903.12

Fleet Deportment 2228 College Way • PO Box 338 • Fergus Falls, MN 56538·0338

218-998·8864 • 800·477-3013 Ext. 8864'• Fax: 218-998-8813 • www.nelsonfergusfaUs.con

VEHICLE INVOICE


Address: 1513 Hwy 2 Two Harbors, MN 55616

NUMBER

Key Code:lgnitioniDoor:

F 35818

Date: 06/25/2015 Phone:

FAX: Salesperson: Sue Kugler

Stock No. Year Make Model New/Used Vehicle 10 Number 35818 2015 GMC Sierra WT 4WD Reg Cab 133.6" V\ New 1GT02XEG2FZ540186

Color: Iridium Metallic I Black Cloth

Price of Vehicle PerMN T27 $23,765.11

$769.25 Options & Extras


Limited Slip differential (G80)


Subtotal

Trade -In

Total Cash Price

Your Purchase Order# SQ


Nell Udenberg Highway Dept 1513 Hwy 2 Two Harbors, MN 55616

$195.50 $238.00 $335.75

$0.00

P A I D

JUL 0 7 2015 Per _______ _

Per Unit:

$24,534,36

$24,534.36

Project# MN Contract #73897

Phone: FAX:

35818 LakeCo TK25903 .12

Fleet Department 2228 College Way • PO Box 338 • Fergus Falls, MN 56538-0338 218·998-8864 • 800-477·3013 Ext. 8864'• Fax 218-998-8813 • www.nelsonfergusfalls.con

VEHICLE INVOICE

Sold To! Lake County Attn: Neil u denberg

Address: 1513 Hwy 2 Two Harbors, MN 55616

NUMBER

Key Code: Ignition/Door:

F35817

Date: 06/25/2015 Phone:

FAX: Salesperson: Sue Kugler

Stock No. Year Make Model New/Used Vehicle ID Number 35817 2015 GMC Sierra WT 4WD Reg Cab 133.6" V\ New 1GT02XEG6FZ540434

Color: Onyx Black I Black Cloth

Price of Vehicle

Options & Extras


Limited Slip differential (G80)


Subtotal

Trade- In

Total Cash Price

PerMN T27

$195.50 $238.00 $335.75

$0.00

P A ~ D

JUL 0 7 2015 Per _____ _

Per Unit:

$23,765.11

$769.25

$24,534.36

$24,534.36

Your Purchase Order# SQ Project # MN Contract #73897


Neil Udenberg Highway Dept 1513Hwy2 Two Harbors, MN 55616

- . .. ·~ ... .. ... .. - .

Phone: FAX:

l.oJ~ o I? -

i 1 r·q~..t, 1-3 I

35817 LakeCo TK25903.12

Fleet Department 2228 College Way • PO Box 338 • Fergus Falls, MN 56538-0338

218·998·8866 • 800-477-3013 Ext. 8866 • Fax 218·998·8813 • www.nelsonfergusfalls.co

VEHICLE INVOICE NUMBER F 15669


Address: 1513 Hwy 2

Date: 0810512015 Phone: 218-834-8380

FAX:

Two Harbors, MN 55616 Salesperson: Sue Kugler Key Code:lgnitioniDoor: M2067

Stock No. Year Make Model New/Used Vehicle ID Number 15669 2015 Jeep Patriot AWD SUV New 1C4NJRBB2FD438185

Color: Billet Silver Metallic I Drk Slate Cloth

Price of Vehicle PerMNUV49

Options & Extras Power value group (AWH) $1,633.00

-includes power windows, locks, mirrors, & keyless entry Air conditioning (HAA) $1,142.00

Transit Improvement Vehicle Excise Tax $0.00

Subtotal

Trade -In

Total Cash Price

$17,316.94

$2,775.00

$20,091.94

$20,091.94

Your Purchase Order # SQ Project # MN Contract 72045


Neil Udenberg Highway Dept 1513 Hwy 2 Two Harbors. MN 55616

• Equal Employment Opportunlty/AfflrmaUve Action Employer •

Phone: FAX:

218·834-8380

\(> . so /fl -:;

~ I 3°[.'1 f? \

15669 LakeCo MKJE74.123

ASV 840 LILY LANE GRAND RAPIDS, MN 55744 us

Sales Order: 328817

Sold To: C3645

LAKE COUNTY HIGHWAY DEPT 1513 HWY2 TWO HARBORS MN 56616

us

Fax: 218-834-8384 Email: [email protected]

Sales Order Acknowledgement

ShiD To:

LAKE COUNTY HIGHWAY DEPT 1513 HWY2 TWO HARBORS MN 56616

us

Phone: 218-327-3434 Fax: 218-327-2297

Order Date: 7/23/2015

Page: 1 of 2

iorder Date: 7/23/2015 PO Number: QOUTEONLY Terms: CASH/PREPAY

r i Need By: 7/23/2015 Ship Via: CUSTOMER PICK UP Freight Terms: FACTORY

1

OrderAck:001 :OO

1.00 EA 0307-006 E AXLE,TORSION,6000LB,-30.5",32.91" 7600215 REV D ( 09/20/00) TO BE PAINTED BLACK REV E (05/07/02) ALL PARTS TO BE LABELED INDIVIDUALLY WITH ASV PART NUMBER

Rei Date 1 7/23/2015

Quantity 1.00

TaxiD: 8026851

2,266.180/E 2,266.180

ASV 840 LILY LANE GRAND RAPIDS, MN 55744 us

Sales Order Acknowledgement

Sales Order: 328817

2

OrderAck:001 :00

1. 00 EA 0307-007 F AXLE,TORSION,6000LB,10",32.91" 7600216 REV E ( 09/20/00) TO BE PAINTED BLACK REV F(05/07/02) ALL PARTS TO BE LABELED INDIVIDUALLY WITH ASV PART NUMBER

Rei Date 1 7/23/2015

Quantity 1.00

TaxiD: 8026851

Line Total: Line Miscellaneous Charges:

Order Miscellaneous Charges:

Phone: 218-327-3434 Fax: 218-327-2297

Order Date: 7/23/2015

2,915.270/E

Page: 2 of 2

2,915.270 i

5,181.450 0.000 0.000

i

ZIEGLER ' MINNESOTA IOWA MISSOURI WISCONSIN

952-888-4121 515-957-3800 515-957-3800 515-957-3800

800-352-2812 800-342-7002 800-342-7002 800-342-7002 1111111111111111111~1~1111111111

1 H t Rental STORLi

' - ~ . ~.- .. - ~- ~

CUSTOMER QUOTE * EXPIRES 09/24/15 *CHARGE* DOCUMENTNO.: 07Q010092 SOLD TO CUSTI)MERNO. SHIP TO ALLEDBY ACKNOWLEDGED

LAKE COUNTY HIGHWAY DEPARTME 1513 HIGHWAY 2 4908900 W/CLOC. W/CPC/S

TWO HARBORS MN 55616-4035 STORE BILL OF lADING

07

. ~!h:~;\::~~t;h::::·~·',_.· ... ':· .. ,.:!·\:;:.;~;·, .... · ·:'.:·:'.:,:~:t'i:~:'::, · ;,:;:_:·::,;;::'_' ... ·•· .,,;;::::_::::}:::''.'i: .. :::;;::;:i::_,;f' _:·:':=.J.··:;ii'.·t·'::,.:·.-,:~=;:·::.'!:::i;lt:j:j~•/t~:.,:·~~~::iif::~;~:{hx .. :::::': •.... ~· . ~ .. · ~ ..... .;:,:: . ' : ;,' _: ·-~-:

.:.:': •. :;:::.1. •' ITEM ----QUANTITY--- PART Rti'MBER/ RET 8/24/15

NO. ORDER SHIP B/0 DESCRIPTION LOCATION N/R TR SOS WEIGHT UNIT PRICE EXTD PRICE

·.· .. ,:···

CUTTING EDGE

~~!!J::~~j~~,~~J 000 93.·7 ~:~~~ll:'~~;~~~~ ; -~!11~:~~~~:.; 3 50 50 4T-3007 000 118.0 209.76 10488.00

GET DISCOUNT 12592.75-

ALL ITEMS WITH AN ASTERISK ARE NON RETURNABLE.

FOR WARRAN1Y AND Rlm.IRN POUCY

SEE THE PARTS DEPARTMENT OR

zl$g~eoreat.comlpoii!:J

.r---11ian_f_%u!

~ --~

fj~~~~:~~~!·i: USD SELL TOTAL 12592.75

Krysten Foster

From: Sent: To: Cc: Subject: Attachments:

l<rysten

Gunderson, Aaron (DOT) [[email protected]] Friday, August 21, 2015 2:41 PM Krysten Foster [email protected]; Weybright, Brett (DOT); Erickson, Daniel J (DOT) request for lake Co. materials on MnDOT project SP 8821-253 Lake Co. Pit Permit.pdf

On behalf of Northland Constructors, MnDOT requests aggregate produced in Lake County's Little Marais pit to be used on the TH 61 district wide culvert project. Attached are copies of the pit permits, one signed by Scott and one by me. I've reviewed the plan quantities and compared them to the amount proposed by Northland. They propose to produce enough material to meet the needs of this project. MnDOT will benefit by an over-all lower project cost.

I'll let Northland submit the remainder of the required documents for this request separately.

Please let me know if you need any additional information regarding this request.

Thanks

Aaron Gunderson MnDOT Duluth Resident Engineer 1123 Mesaba Ave. Duluth, MN 55811 218-725-2764

1

'i:~D."'' ' ' I '

,' Lake County t'

tit MINNESOTA ~· =·.):.~.

;./'. .... ----~~--- ·i"":" .. ,...,.....,.!l'll\ ii:dJ -----.....--~~nl-·)~,.~·

LAKE COUNTY HIGHWAY DEPARTMENT PIT OPERATIONS PERMIT

1513 Hwy 2, Two Harbors Minnesota 55616 PHONE (218) 834-8380 FAX (218) 834-8384

3, Pit Location(s} sl2_ T57 R (o s _T_R~ s -~

T --R --4·, Pit Name(s) L~ rK'CY~ f\•\. p. . g'~· ~~ ~ :-:; f,.}~\~\:0

if applicable -l,':".i-0 :h~\ ~~'l~-·~·J ~ ~1?,

Proposed 0 6. Excavation for a Public Purpose Operations 16. Crushing {check all that 0 B. Temporary Crushed/Excavated Material Storage apply) 0 9. Bitumi11ous Production

0 10. Concrete Production 0 11. Overnight Equipment Parking )\12. Disposal

13, Requested /(Aggregate Base {LV) Class(es) ,0-p, __ , __ /':S(~t1~ {;',\f~~ .. 0 Granular Borrow (LV) Materials 0 Aggregate Base {CV) Class(es) _. _, __ , __ 0 Granular Borrow (CV} {approximate 0 Shoulder Base Aggregate {LV) Class(es) __ , __ , -~ 0 Granular Borrow {EV) quantities In 0 Shoulder Base Aggregate {CV} Class(es) __ , __ , __ 0 Select Granular Borrow (LV) cubic yards) 0 Topsoil {LV) ~elect Granular Borrow (cV) Zoo~., t'.. ~ ~

0 Topsoil {CV) 0 Select Granular Borrow (EV)

14. Proposed ~lav Other (describe): Disposal ltumlnous/Milllngs (approximate 0 Rock quantities In 0 Trees/Brush/Stumps/Vegetation cubic yards) 0 Concrete

15,SWPPP 0 Enclosed }<Not Warranted

Enclose a copy of the contractor(s) safety policy/plan. Pit operations may require county Board approval. Submit applications 30 days In advance.

Permittee/contractor(s) are required to ac u/re copies of and adhere to Lake County's current NPDES permit in addition to all · · · 'IJta law' u/at~n., rute1, ordlnan"' and code<. ~} J

Slgnoture of Permltte. ________ft"'_ ... r! . .. Dote Bj21jlr' Lake County hereby accepts this permit and retains the right to revoke this permission upon written notice to permittee.

Signature of County Authority------~------------ Date_~------


Tuesday,August25,2015

Northland Constructors of Duluth, LLC c/o Mr. Scott Kyrola, Vice President 4843 Rice Lake Road Duluth, MN 55803


FAX (218) 834-8384

Transmitted Via Email scott@northlandcompanies. com

Subject: 2015-2016 Pit Operations for MnDOT SP 8821-253 (Districtwide Culverts Project)

Dear Mr. Kyrola:

Subject to approval at the regular meeting of the Lake County Board of Commissioners on September 8, 2015, Northland Constructors can produce/haul up to 2,000 cubic yards (CV) of select granular material plus up to 1 ,500 cubic yards (LV) of Class 5 from Lake County's Little Marais Pit effective through June 30, 2016, as needed for the above named project only. If an agency design change or unforeseen conditions warrant additional materials or a time extension, it is expected that MnDOT and Northland Constructors will dually request consideration of a change to this agreement. Disposal of excavated materials, vegetation, or other materials (from this project) is not permitted.

Please contact Mr. Bill Turnquist to discuss a pit/stockpile(s) suNey prior to commencing material hauling. Royalties/taxes due will be billed in accordance with the current Lake County Fee Schedule. Attached please find a copy of Lake County's current commitments for this pit. Noteworthy clauses include prohibition of garbage, dumping, and motor oil changing. Please note that any granular materials remaining past the expiration date of this authorization will become property of the Lake County Highway Department as these materials will be stockpiled on Lake County property.

Lastly, please contact us for a post-inspection when this work is complete, or please call with any questions. Thank you for respecting Lake County's NPDES compliance commitment.

Sincerely,

cc: Aaron Gunderson, MnDOT Resident Engineer Greg VanDenHeuvel, Finland Foreman Brett Weybright, MnDOT Project Engineer

Dan Erickson, MnDOT Design Engineer Bill Turnquist, Senior Highway Technician

CUSTOMER:

LAKE COUNTY HIGHWAY DEPARTME PERSON TALKED TO: GEORGE CSR:

MODEL: 143H PHONE NO:

DESCRIPTION

I REPAIR ESTIMATE

DATE: 01/05/2015

W/0#:

SERIAL NO: APN00321

FAX NO:

INCLUDED IN TOTAL

PRICE

710- REMOVE & INSTALL PWER SHFT TRANS USE 3030 X $4,398.56 LABOR ONLY

.11728 - REBEARING & RESEAL TRANSMISSION

.8 728- REBEARING & RESEAL DIFFERENTIAL

Jl POSSIBLE TRANSMISSION EXTRAS

M POSSIBLE DIFF EXTRAS

.II TECHNICAL ANALYSIS

B PARTS CREDIT • • • COMMENTS:

ATTACHMENTS:

Warranty Coverage On This Repair 3YR/5,000 Status Estimate

Expiration Date 02/04/2015

** Estimates do not include sales tax or service

X $9,676.90

X $3,374.25

X $4,000.00

X $2,000.00

X $449.00

X $-750.00

X

X

X

GRAND TOTAL

ESTIMATE BY Kiel D Prahl

I $23,148.711

ZIEGLER PHONE NO.: 218-726-4069

ZIEGLER INC. LOCATION CSR

FROM: T0:12188348384 09/10/2015 11:40:58 #259 P.002/002

Customer:

B Original Work Estimate/Quote Additional Work Estimate/Quote

Work Order No:

Contact: Lak.e County H~ Deet. George PhoneNo; ------~----------------~---

Make & Model: CAT 143H Serial No: APN00321 ----------------------~----

y N

Estimate to R&l transmission

Rehearing and reseal transmission

Mise hose repairs while trans is out of machine

Mise transmission hard part faliure

R8.1 rear differential

Rehearing and reseal (8a( diffe(ential

Estimated Totals~

Parts

I I

Ill Ill ..... ,

$5,000.00

Labor ValuePoint Item Total --$3,456.00 -$10,970.14 ---- ',I t I

$1,296. $1,296.00

$2,885.51 $2,885.51

$0.00

$0.00

$0.00

$4,752.00 $13,855.65 io Add Above

Click the Arrow Total Parts & Labor: $9,752.00

Miscellanet>us, Lube, etc: $300.00

~~----------------------~H~a~m~w_a_ro_& __ E_nv~ir_o_nm __ e_nt_al~: _____ 3_.o_o_%_o~ ____ $_30_1_.5~6 ~ Sub-Total of Non-ValuePoint Work: $10,353.56

Non-VafuePolnt & ValuePolnt Sub~ Total: $24,209.21

State Sales Tax:

County/City Sales Tax (if applicable):

ESTIMATED TOTAL COST: $24,209.21

Prepared By: ~~.;..:A:;:;.da;:.;.;,m.:..;...:..H:..:.o:.:.clmc:..:s:..:.:tr..::.o:.:..:mc........,.__Authorized By: Date Prepared: Date Authorized: -------------------Valid Until: ____ __,;;,6.;..0 ..;.;.da;;.:..!Yr..;.S __ ~~Time Authorized:

Comments: Estimate only actual price ma¥ Vl ve def?endil!ll...on additional failures and\or hose reeairs.

~ Does not otter port6 crtttit _ some WctJrG:llfY as ztegler -x. $5CCQcontingency fer Wll'snowns Page1of1

1: ' ke County MINNESOTA ,~ ·"-'

" • ' t-

TO:



FAX (218) 834-8384

INTEROFFICE MEMORANDUM

FROM:


KRYSTEN FOSTER, HIGHWAY ENGINEER

9/22/15 ROAD & BRIDGE ACTION REQUESTS

SEPTEMBER 10, 2015

SUBJECT:

DATE:

CC: MATTHEW HUDDLESTON, COUNTY ADMINISTRATOR

Dear Mr. Chair and Board Members:

Herein please find supporting details in regards to the Highway Department's current action requests.

Grader Repair: Preventative maintenance of this grader is strongly advised to deter the risk of future transmission failure, which could cost an estimated $75,000 (if the transmission failed). This repair is requested at this time because this unit is used for snowplowing. This investment is within budget for equipment repairs (Account 20-330-000-0000-6531 Supplies- Parts & Materials).

Following an apparent lightning strike that disrupted the Highway Department's I.T. connectivity, these priority 3 & 4 services are temporarily delayed in alignment with the County's Continuity of Operations Plan (COOP):

• Sale of used pickups; • Proposed restocking of tires; • Execution of fiscal agent agreement for Fall Lake Township's Pine Rd. paving project; • Reimbursement to Silver Creek Township and advanced disbursement of funds to Fall Lake

Township for local road and bridge projects; • Fleet plan finalization; and • In-house project design services.

I want to acknowledge our County Administrator, Interim I.T. Director, Lake Connections colleagues, and Emergency Management Director for their skillful, appreciated cooperation in response to this unexpected incident.

Thank you for your consideration. I'd be glad to answer any questions that may arise.



FAX (218) 834-8384

Road and Bridge Agenda 9/22/15

1. Authorize Highway Department repair of Unit #5050 (2005 Caterpillar motor grader) by Ziegler in an amount up to $23,148.71.

Forestry Department Nathan D. Eide, Land Commissioner efilllll •

601 3rd Avenue Two Harbors, MN 55616

PH:218.834.8340 ~ FX: 218.834.8346 [email protected]

Website: www.co.lake.mn.us


REQUEST FOR COUNTY BOARD ACTION ON Tuesday, September 22, 2015

Subject:

Culvert Payment

Background:

The 2012 flood damaged this road. We are now fixing as a joint effort with SWCD. This resolution is to approve payment of the culvert. SWCD will reimburse the Forestry department for this culvert

Resolution:

Approve payment to Contech Engineered Solutions for $3,887.94 for culvert to be placed on Rauzi Road.

Documents

COMMITTEE OF THE WHOLE LAKE COUNTY BOARD OF …€¦ · LAKE COUNTY BOARD OF COMMISSIONERS September 15 ... Hybridge Imaging InfiniVault ... that the property therein charged was