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Committee of the Whole at 7:00 pm
AGENDA for the Council Meeting to be held on October 28, 2019 in the Council
Chambers of the Municipal Office, 1 Mackenzie Boulevard, Mackenzie, BC.
CALLED TO ORDER 7:15 PM
1. ADOPTION OF MINUTES
a) Regular Meeting - October 15, 2019. 6 - 12
2. INTRODUCTION OF LATE ITEMS
3. ADOPTION OF AGENDA
4. PETITIONS AND DELEGATIONS
a) Cathy Deley will be present to receive her 25-year
service pin. Cathy had 25 years of service with the
District of Mackenzie on October 14, 2019.
5. CORRESPONDENCE
Motion required to accept all correspondence listed on the agenda.
For Action:
a) 2020 Minerals Roundup to be held in Vancouver from
January 20 to 23, 2020. Cost of membership and
registration is $417 up to December 13, 2019.
13
b) Letter from Vicki Podgorenko regarding changing the
Northern Residents Deduction zone for Mackenzie.
14
October 28, 2019
For Consideration:
c) Letter from Snowshoe Mountain Resources (Mitch
Mortensen) regarding dredging Williston Lake for sand.
15 - 16
d) Letter from North Peace Search and Rescue thanking
the District of Mackenzie for our part in the search for a
child on August 17, 2019. Mayor Atkinson read this
letter out loud at the Search and Rescue Debriefing
held on October 22, 2019.
17 - 18
e) Letter from Eastlink notifying Mayor and Council that
they will be discontinuing services to the residents of
Mackenzie.
19
For Information:
f) Office of the Seniors Advocate British Columbia: Media
Release October 10, 2019
g) Logger BC Magazine - Fall 2019
h) Solid Waste & Recycling Magazine - Fall 2019
i) The Regional Newspaper - Thursday October 17, 2019
6. ADMINISTRATION REPORTS
a) 2020 Council Liaison Appointments 20 - 24
THAT the report from Mayor Atkinson dated October 22, 2019 be
received;
AND THAT Council approves the Council Liaison appointments outlined
in the report.
b) Library Board of Directors 25
THAT the report from Administration dated October 22, 2019 be
received;
Page 2 of 47
October 28, 2019
AND THAT Council appoints Angie Sharqiri to the Mackenzie Library
Board of Directors for a term expiring December 2020.
c) Cancellation of SUV - Capital Purchase 26
THAT the report from Public Works dated October 21, 2019 be received;
AND THAT Council approves the cancellation of the planned purchase of
the 2020 Ford Explorer XLT with the 2.4L four-cylinder Eco Boost and
studded winter tire package.
d) Municipal RV Campground Upgrades 27 - 28
THAT the report from Administration dated October 21, 2019 be
received;
AND THAT the District of Mackenzie supports the application to
Northern Development Initiative Trust from the District of Mackenzie for
a grant of up to $250,000 towards the Municipal RV Campground
Upgrade project from the Prince George Regional Development Account;
AND THAT the Chief Administrative Officer be authorized to execute the
grant application and, if the application is successful, any related
documentation.
e) NDIT Business Facade Improvement Program 29 - 30
THAT the report from Administration dated October 22, 2019 be
received;
AND THAT the District of Mackenzie supports the application to
Northern Development Initiative Trust from the District of Mackenzie for
a grant of up to $20,000 for the Business Facade Improvement Program
from the Prince George Regional Development Account;
AND THAT the Chief Administrative Office be authorized to execute the
grant application and, if the application is successful, any related
documentation.
f) Municipal Signage Strategy & Design 31 - 32
THAT the report from Administration dated October 22, 2019 be
received;
AND THAT Council awards the Municipal Signage Strategy & Design
contract to Concept Design in the amount of $18,432 plus applicable
taxes;
Page 3 of 47
October 28, 2019
AND THAT Council authorizes the Mayor and Chief Administrative
Officer to execute the contract.
g) Council Procedure Amendment Bylaw No. 1426, 2019 33 - 34
THAT the report from Administration dated October 22, 2019 be received
for information.
7. COUNCIL REPORTS
a) Mayor's Report
b) Council Reports
8. UNFINISHED BUSINESS
9. NEW BUSINESS
10. BYLAWS
a) Bylaw No. 1421 35 - 36
THAT Bylaw No. 1421 cited as "Delegation Amendment Bylaw No. 1421,
2019" be adopted.
b) Bylaw No. 1422 37 - 38
THAT Bylaw No. 1422 cited as "Tax Exemption Bylaw No. 1422, 2019" be
adopted.
c) Bylaw No. 1423 39 - 40
THAT Bylaw No. 1423 cited as "Tax Exemption Bylaw No. 1423, 2019" be
adopted.
d) Bylaw No. 1424 41 - 42
THAT Bylaw No. 1424 cited as "Tax Exemption Bylaw No. 1424, 2019" be
adopted.
e) Bylaw No. 1425 43 - 44
THAT Bylaw No. 1425 cited as "Financial Plan Amendment Bylaw No.
1425, 2019" be adopted.
f) Bylaw No. 1426 45 - 46
THAT Bylaw No. 1426 cited as "Council Procedure Amendment Bylaw
No. 1426, 2019" be given first three readings.
Page 4 of 47
October 28, 2019
11. NOTICE OF MOTION
12. COMING EVENTS
a) Tourism Open House - October 28, 2019 at the
Recreation Centre from 3:30 to 5:30 pm (Stop by
anytime).
47
b) Little Goblins Halloween Party - October 31, 2019.
c) Community Halloween Fireworks Show - October 31,
2019
.
13. INQUIRIES
14. ADJOURNMENT
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Page 28 of 47
LL‘MACKENZIEBRITISH COLUMBIA
COUNCIL REPORT
_To: Mayor and Council
From: AdministrationDate: October 22, 2019
Subject: NDIT Business‘FacadeImprovement Program
RECOMMENDATION:
THAT the Districtof Mackenzie supports the application to Northern Development InitiativeTrust from the District of Mackenzie for a grant of up to $20,000 for the Business FacadeImprovement Program from the Prince George Regional Development Account;
AND THAT the Chief Administrative Of?cer be authorized to execute the grant application and,if the application is successful, any related documentation.
BACKGROUND:
The Business FacadeImprovement program, funded throughthe Northern DevelopmentInitiative Trust, provides municipalities $20,000 in annual grant funding to enhanceeconomicdevelopment by encouraging private sector investment in exterior upgrades.
The Districthas offered the program annually since 2016 and has seen a positive uptake bymany localbusiness owners and not-for-‘pro?t organizations. Overall, the program hascontributed $42,350 towards a total facadeimprovement value of $175,255.
Additionally, if approved by Council and successful in its application, in 2020 the Districtwouldplan to expand the program to include additional commercial zones along Osilinka Road andthe newly rezoned commercial property at the corner of Stuart Drive and Mackenzie Blvd.,toopen up further opportunities forour small business owners and service organizations to takeadvantage of the program. Currently, the program is only available for organizations situatedalong Mackenzie Blvd.and Skeena Drive.
Overall, the Business FacadeImprovement program has seen generous support from our localbusiness community and has helped make incredible enhancements to the commercial corewhich has encouraged more people to utilize the local business services and improve revenuesfor our business sector.
Page 29 of 47
L‘«.._MACKENZIE
,BRITISH COLUMBIA
COUNCIL PRIORITIES:
Community Building- Invest in long term planning of indoor and outdoor recreational infrastructure
‘Good Governance- - Provide services that support our quality of life, protect our health and safety, and .
promote economic and the social we|i—beingof our community
RespectfullySubmitted,
EmilyKaehn ‘Approved for Submission to Council
Economic Development Coordinator
Page 30 of 47
L‘MACKENZIEBRITISH COLUMBIA
COUNCIL REPORT
To: Mayor and Council
From: Administration
Date: October 22, 2019
Subject:A
Municipal Signage Strategy 8LDesign
RECOMMENDATION:
THAT Council awards the MunicipalSignage Strategy & Design contract to Concept Design inthe amount of $18,432 plus applicable taxes;
AND THAT Council authorizes the Mayor and Chief Administrative Officer to execute thecontract.
BACKGROUND:
As part of implementing the Community Branding and Marketing Strategy, the District isbeginning to extend its elements into the community through tourism and resident way?ndingsignage. In order to ensure consistency, it has been identi?ed that a strategy is needed toprioritize signage projects, establish locations where signage can be placed to improve andenhance the visitor experience, capture any missed opportunities, improve the visual aesthetic,create a lasting impression and reduce traveler andresident frustration in finding desiredlocations.
The project willconsider designs, locationplanning, and implementation stages/budgets for thefollowing types of community signage:
- BillboardSignage0 Gateway Signage at Junction of Highway 97 & Highway39o Community Entrance/\Ne|come Signage0 MunicipalFacilitiesand Amenities Signage- Park signsI Trailhead and trail wayfinding signs- Wayfinding signs (to District landmarks, industrial area, and facilities)- Main Street Banners
Page 31 of 47
L“.MACKENZIE
_BRITISH COLUMBIA
The completionof this project willstrategically informthe previously awarded grant project forTourism & Way?nding Signage installation for which the District received $20,000 fromNorthern Development Initiative Trust.
A formal Request for Proposal (RFP) was prepared and advertised on BC Bid as well as theDistrict website to seek qualified andexperienced ?rms to develop a comprehensivemunicipalsignage strategy and design for Mackenzie.The District received eight bids towards the project.
Each proponent provided an extensive proposal with elements that met most if not all thedesired deliverables, however one submission was more appropriately aligned, both in budgetas well as staff's vision of the project plan and deliverables, As a result of the ?rm’s locationinNorthern BCand local signage design experience, in addition to their positive recommendationsand examples of their work, staff are recommending C_onceptDesign Ltd. of Prince George forthe contract.
COUNCIL PRIORITIES:
Economic Vitality- Develop the Mackenzie brand and community marketing strategyI Develop business and investmentfriendly policies and initiatives
BUDGETARY IMPACT:
$18,432 in funding to cover the project has been allocated in the 2019 EconomicDevelopmentOperations Budget.
I
RespectfullySubmitted,
(C/\\/LU/l/x1KM V
4
EmilyKalehn_ Approved for Submission to Council
Economic Development Coordinator
/‘
. CL ’
I
Ker i BorneChief FinancialOfficer
Page 32 of 47
COUNCIL REPORT
To: Mayor & Council
From: Administration
Date: October 22, 2019
Subject: Council Procedure Amendment Bylaw No. 1426, 2019
RECOMMENDATIONS:
THAT the report by Administration dated October 22, 2019 and titled Council Procedure
Amendment Bylaw No. 1426, 2019 be received for information.
BACKGROUND:
At the Regular Council meeting of October 15, 2019, through Council Resolution No. 31146,
Council directed Administration to draft amendments to Council Procedure Bylaw No. 1379, Part
3, Section 9 (1). The resolution also specified that approved appointments to the Deputy Mayor
position may be done on a three to six-month rotation.
Council Procedure Amendment Bylaw No. 1426, 2019 has been drafted to accommodate these
amendments directed from Council. These draft amendments are a result the research
undertaken by Administration in response to Council Resolution No. 31132 at the Regular
meeting of September 9, 2019. The resolution directed Administration to research options for
rotating the Deputy Mayor position and any financial implications the rotation may have on the
District of Mackenzie payroll and financial procedures.
COUNCIL PRIORITIES:
Good Governance
• Provide services that support our quality of life, protect our health and safety, and
promote economic and the social well-being of our community
BUDGETARY IMPACT OF RECOMMENDATION:
There are no foreseeable budgetary impacts at this time.
Page 33 of 47
Respectfully Submitted,
___________________________
Dean McKinley
Chief Administrative Officer
Page 34 of 47
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DISTRICT OF MACKENZIE
Bylaw No. 1426
A Bylaw to Amend Council Procedure Bylaw No. 1379, 2018
_____________________________________________________
WHEREAS the District of Mackenzie deems it prudent and desirable to amend its
Council Procedure Bylaw;
NOW THEREFORE BE IT RESOLVED that the Council of the District of Mackenzie in
open meeting assembled HEREBY ENACTS as follows:
1. That Bylaw No. 1379 cited as “Council Procedure Bylaw No. 1379, 2018” and any
subsequent amendments are hereby amended as follows:
A. By amending the text of Part 3, Section 9 (1) to state “Annually, in October,
Council must amongst its members, designate interested Councillors to
serve on a quarterly rotating basis starting in November, as the member
responsible for acting in the place of the Mayor when the Mayor is absent
or otherwise unable to act or when the Office of the Mayor is vacant.”
2. This bylaw may be cited for all purposes as “Council Procedure Amendment
Bylaw No. 1426, 2019.”
READ a first time this day of , 2019.
READ a second time this day of , 2019.
READ a third time this day of , 2019.
ADOPTED this day of , 2019.
Page 45 of 47
I hereby certify the foregoing
to be a true and correct copy
of District of Mackenzie Bylaw
No. 1426 cited as "Council Procedure
Amendment Bylaw No. 1426, 2019".
Mayor
Corporate Officer Corporate Officer
Page 46 of 47
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