COMMISSIONERS PROCEEDINGSApril 5, 2011

The Board of County Commissioners met in special session pursuant to recess of April5, 2011. Chairman Don Ebert called the meeting to order at 9: 05 A.M. Roll Call. Also

present was Commissioner Stan Leach and Commissioner Carole Galloway.

The BOCC met with three individuals interested in serving on the P &Z Commission. There is one vacant position to fill on the Commission. The BOCC met with John Smith, Gary Jacobosky and Nick Galloway individually.

At 11: 25 A.M., a motion was made by Commissioner Leach to hold an executive

session to discuss personnel with Prosecutor Clayne Tyler, seconded by CommissionerGalloway. Chair Ebert declared the Board to be in executive session as authorized byIdaho Code 67- 2345( 1) ( b), to consider records that are exempt from disclosure asprovided in chapter 3, title 9, Idaho Code. Chair, Aye; Commissioner Leach, Aye; Commissioner Galloway, Aye; motion carried unanimous.

Commissioner Galloway recused herself on the decision since one interviewee is herson. Chair Ebert made the motion to appoint John Smith to the P &Z Commission fillingthe vacated term of Mike Beard. Commissioner Leach seconded motion, both votedyes motion passed 2/ 3 majority.

At 11: 35 A.M. the Board adjourned until April 11, 2011.

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Commissioners' Proceedings Minutes April 5, 2011 Page 1

COMMISSIONERS PROCEEDINGS

April 25, 2011

The Board of County Commissioners met in special session pursuant to recess of April 18, 2011. Chairman Don Ebert called the meeting to order at 8: 05 A. M. Roll Call. Also present

was Commissioner Stan Leach and Commissioner Carole Galloway.

Minutes and reports received, reviewed and placed on file: Region II Solid Waste AdvisoryCommittee Meeting October 27, 2010;

Agenda Changes: Commissioner Leach made the motion to add to the agenda in good faith

effort the request for liquor license renewal for Cedar Inn Bar & Grill; Commissioner Gallowayseconded motion, all voted yes motion passed unanimously.

Chair made the motion to sign the liquor license renewal for Cedar Inn Bar & Grill,

Commissioner Galloway seconded motion, and all voted yes, motion passed unanimously.

New /Ongoing /Other Business: BOCC approved and signed expense claims.

Chair Ebert reported on the tour with General Shawver, BHS, Debbie Ruppe and Don

Gardner. The tour of the road damages with General Shawver was reviewed. Shawver is

touring the area and will submit an emergency declaration to the President to make thecounties available to federal funding for permanent repairs. The slide on Harmony Heightswas discussed on whether to leave it for now. The slide at Five Mile on the Grangemont

Road has dropped some more.

The Board approved the Treasurer's request for Cancellation Apportionment of taxes on the

following parcels: Bonner, Angela

Richie' s Plumbing

Spencer, TerryTrumble, Sheri

Greco, Joe C

Scherer, Sid

Potlatch TRS

MH37NO2E304810T

PP10042

PP10150

PP10388

RP00325007001T

RP35NO4E276000T

RP35No4E344803T

12. 87 Trailer replaced with another

6. 59 Cancel not cost effective

2. 63 Cancel not cost effective

25. 90 Cancel no longer a business

35. 33 Cancel property is HWY ROW5. 24 Cancel Assessor error

9. 43 Cancel Assessor error

Total $ 97. 99

At 9: 05 A. M., a motion was made by Commissioner Leach to hold an executive session todiscuss medical indigents with Social Services Director Lauri Stifanick, seconded by

Commissioner Galloway. Chair Ebert declared the Board to be in executive session as

authorized by Idaho Code 67- 2345( 1) ( d), to consider records that are exempt from

disclosure as provided in chapter 3, title 9, Idaho Code. Chair, Aye; Commissioner Leach,

Aye; Commissioner Galloway, Aye; motion carried unanimous.

Commissioners' Meeting Minutes April 25, 2011 Page 1

The Board came out executive session and approved case # 040511 -36 and case

041411 -40 for electrical; Suspend case # 022511 -29. Approved and signed Liens on case

041411 -39 and case # 042011 -41. Approved and signed Clerk' s Statements on case031111 -31; Approved and signed Findings of Fact on case # 111010 -11 and Order of

Reimbursement on case # 111010 -11. Chair Ebert made the motion; Commissioner

Galloway seconded motion. All ayes, motion carried unanimous.

Sheriff Goetz cancelled his appointment for today.

P & Z update with Bobbi Kaufman. Ms. Kaufman reported that Becky Patterson from City ofElk River has requested the Building Inspector from the County finish the building inspectionsthat are open in the community. The BOCC agree to give approval for Mr. Hardy to completethe Building Inspections for Elk River. The City of Elk River can hire him and pay himdirectly the same as what Lewis County did.

Keith Evans is working on the transcription tapes for the appeal hearing. They should beready for later this week.

There haven' t been any applications for the May P &Z hearing. They will just have a worksession. There should be an application for the June P &Z hearing date.

Dave Miller made a presentation on products from Nationwide Insurance Products.

Nationwide provides the " State" Deferred Compensation Plan ( 457 Plan). They cover thewhole state. The State of Idaho 457 Plan has over $300,000, 000. The cost and benefits of

the plan is better, the 1% administration fee is eliminated. The State has allowed Cities and

Counties join the plan. There are several cities and counties that have move to the State

Plan. The State Plan doesn' t charge for the plan. That gives the counties 1 percent more.

The State of Idaho 457 Plan will replace the existing NACo 457 ( Nationwide) Plan. The retirees are given an offer to get a fixed rate. The disadvantage is Nationwide does a

profit share with NACo. The County has $ 250, 000 with Nationwide in the NACO Plan which

pays a percentage. The State Plan pays the extra 1 percent. Dave Miller completes all the

paperwork for transferring from the NACO plan to the State Plan. It' s very similar to an IRAand is called the Plan 457. The Plan allows employees to get the money at the time of

retirement. This is only offered to public employees.

The Nationwide group manages the Plan for the employees. The money is invested inother areas. They are paying 3. 45 percent return on fixed accounts. The BOCC has to

approve moving into the State Plan. There are only 15 employees participating in the currentplan. Mr. Miller is the area representative for Nationwide and can meet with them anytime.

The State asked for Nationwide to meet with the counties and cities to offer the product.

There are no sales charges or maintenance fees and this will do away with the 1. 15 percentadmin fee.

Chair Ebert asked if it would be best to notify the participating employees the switch ismade from NACO to the State Plan. NACO currently gets the 1. 15 percent profit sharing

Commissioners' Meeting Minutes April 25. 2011 Page 2

from the NACo 457 Plan. The County will get the profit sharing instead. Other counties are

taking advantage of the offer.

A memo can be sent out with the next payroll notifying that the County is consideringmoving from the NACO plan to the State plan outlining the benefits. Nationwide can provide

an information letter to the employees through the payroll clerk.

Mr. Miller will email the sample letter for the Board to review and will notify him ofchanging. The limits on the 457 are $ 16, 500 instead of the IRA or ROTH at $ 4, 000 to

5, 000. The State has an independent audit completed annually on the funds.

IT /Networking /Re- addressing report was reviewed with Angela Vander Pas. There are

issues with access over the State line regarding band width. Chris St. Germaine is workingon the Nez Perce Tribe broadband in conjunction with the Inland Cellular towers. It should be

expanded. Don Gardner wants to move into another office which requires CompuNet to work

on the line. Also the Fax lines for the copiers at the Coon Annex Building are also beingworked on.

Ms. Vander Pas can have Kim Norris work on Windows 2010 for training while she has tobe at home on medical emergency. There are also addresses that could be checked for

address markers in the Weippe area if she is on extended leave.

Ms. Vander Pas spent the last week and a half on the consolidated elections. She worked

on the address checks for the tax codes. She took the addresses, created a GIS layer, and

then added the school district boundaries, taxing districts, codes and addresses to create a

spreadsheet for the Clerk to verify the ballots needed in each precinct for the May election. Ms. Vander Pas completed a physical check of all the boundaries. There were about 12

addresses that needed connected with the correct district. The district boundaries for the

fire districts have gone through review and clearly defined. The school district boundaries will

need to be reviewed.

Treasurer Dawn Erlewine gave an update on the ICRMP claim for the wind event. A new

claim was submitted from Strom Electric for the replacement of power to the Medical Park

Building roof. The electrical apparatus was torn off by the winds. The claim was $ 2, 796. 96

and reduced by $ 103 for the sales tax. Neal Johnson presented the information from the

damage. The damage was first turned in to AVISTA and they denied the claim so it was

turned over to the County.

Commissioner Leach has called Progressive Engineering for the final approval. The

engineer will complete a final review of the roof. Then BOCC can make decision on the

insulation.

Treasurer presented a cancellation of taxes on PP10193 in the amount of $ 15. 14 owned

by Cary Gering. The owner paid the taxes and it should be cancelled off because the owner

filed the paper work but it was not processed by the Assessor' s office. Chair made the

motion and cancels the taxes on PP10193 for $ 15. 14; Commissioner Leach seconded

motion, all voted yes, motion passed unanimously.

Commissioners' Meeting Minutes April 25, 2011 Page 3

Also the counties will have to process all the Medicaid liens that the State has been

holding. The County has already been in receipt of notification of appointment for executor ofthe estate of a landowner of record that the medical lien is on. If a family member doesn' t

step forward then the County will have inventory contents and auction the property off. TheCounty is doing the work of the State' s lien. The County will be paid for administration of theprocessing the execution of the lien. This is a Public Administration' s Execution of the

Estate that the State has executed now the duty is pushed onto the counties.

Rob Simon reported on the road crew work. Commissioner Leach asked what is the intention

for the final shapeup of the State Road off the Dent Bridge Slide. Darold Stanton is inquiringwhen he can remove the dozer from the site. The County can smooth some rock over itwith pit run.

Dennis Long from Ray Moss Logging will chip the wood up at the Transfer Station. There

are some large stumps that will not fit in the chipper. The stumps could be hauled by AITCO

up to the inert landfill. Is there a place around the Transfer Station to allow them to sit until

they' re dry enough to burn later? Commissioner Leach suggested placing the stump into a

roll off and ship it up to AITCO.

Ray Moss gets the money for the chips, since they do all the work. The County excavatorcan' t break the stumps apart. So they will have to be held for burning or buried in the landfill.

The LRIP application for $ 100, 000 is for the emergency work to clear debris from DentBridge Road slide MP 13; was reviewed and ready to be sent in to LHTAC. They

encouraged the County to apply for the full $ 100, 000. This money can be used as match to

federal funding and the road crews work will apply. The County has to keep records so they

can verify that equipment wasn' t purchased. The 13 copies will be sent to LHTAC.

The old Seven Mile Slide ( Known as Five Mile) was reviewed with Deyo and Don Gardner.

It' s showing more movement than it ever has. The road crew placed gravel in the cracks.

They have discovered a water source that hasn' t been there before. A steady stream was

running around a tree root wad.

There are two BLM surplus vehicles that the County can bid on for approximately $ 10, 250

each for Ford Escape. They could replace the old Tahoes and create a savings on the fuelexpenditures. The consensus is to not purchase vehicles for the quoted price since they

have high mileage.

Simon gave information on a soil nailer that hold wire mesh and then shoot it with

concrete to stabilize the slope. Then a vertical wall can be built and back filled. The walls

are made out of pumice blocks over filter cloth. There has to be something to attach to at thebottom of the slide. There is a five year warranty on it. There is forty feet from the existingslide to the bottom of the slope. The slide at Huckleberry may benefit from the technique.

The engineers can develop a fix.

A landowner from the Dent area stopped by to thank the County for getting the bypassroad around the slide. The road is looking good; no signs of movement in the slide itself.

The fuel budget is running at 70 percent in 63 percent of budget year. The fuel budget will

have to be watched.

Commissioners' Meeting Minutes April 25, 2011Page 4

Potholes are being patched with the Dura - patcher as weather permits and graders are outblading the gravel roads. The old Seven Mile Slide may need a blade lay of asphalt beforeany damages are incurred.

The Upper Fords Creek Road looks good after the graders worked on it. The Cooper

Road was also bladed. The grading took place at the right time, it crowned and compactednicely.

Over 8000 Ibs of cardboard was baled and transported to market. The cardboard is beingcollected from all the local businesses. The fork lift is still leaking motor oil. The slip on

breather is plugged and not venting out. The may be a plugged pc valve. Simon is going tohave Gerry Davis travel to Ellensburg to inspect three used trailers with a walking floor. He

said they were advertised for approximately $ 22, 000 each.

Helen Criss tried out the used CAT backhoe in Lewiston. He is waiting for an estimate fora new Case N series backhoe. With the Case they would have to buy another set of the tires

for approximately $ 10, 000. A set of rims could be built and the tires placed on them.

The Hazardous Fuels Reduction Contract was presented by Bill Maison. Howard Weeks

from CPTPA was present. There are three copies of the contract to review and sign. The

contract is same as the one for the Elk River project. The total cost is $ 68, 000.

Commissioner Leach made the motion to sign the Hazardous Fuels Reduction for

Sunnyside Area HFT, Chair seconded motion, and all voted yes, motion passed

unanimously.

The CPTPA crew will start at MP 4 with saws to clear some of the undergrowth. It will be

a nice finished project. There may be some work along the Sunnyside Road, with bushing inthe right of way. They may need assistance from road and bridge flaggers. The landowners

have to be contacted to get them to buy into the project. The landowner has a chance to

suggest where they want brush piled and brush removed and chipping done where needed.

Don Gardner, Emergency Manager, presented information on the disaster projects. General

Shawver commented that the projects should get FEMA funding. The fixes could cost

considerably higher. The Dent Bridge Road project estimate could be approximately 10million dollars.

The Tribe is being added for damages received from the weather. The FEMA people are

coming in Tuesday to view the area. There are two teams in the five county areas. There is

one team to review Clearwater and Idaho Counties. FHWA engineers may be in the area atthe same time. They hope to start looking at sites on Wednesday. The engineers are

staying in Lewiston. Rob Simon and Don Gardner will be on site for the assessments. They

are scheduled Wednesday to Wednesday to view the sites. The Commissioners are in

meetings on Wednesday in Lewiston. This assessment tour is just for technical review and

number crunching.

They are going to have to deal with Tribal issues on projects and bringing the TribalHistorical experts on board also. This will determine if the disaster is a federal declaration.

Commissioners' Meeting Minutes April 25, 2011 Page 5

The damage is enough in the area to warrant federal declaration. The FEMA team will be

looking for mitigation projects also. The LRIP money if awarded will be used for match with the federal dollars. Don Gardner

asked for part time temporary office help if FEMA funds are awarded. The better the

paperwork is the better reporting of project expenditures. The Grangemont Road slide at old Seven Mile is not looking good. The repair will run

over 1 million dollars also. Chair advised that General Shawver made numerous positive

comments on Don Gardner for his professionalism and documentation.

The Dent Bridge Road repair expenses are being paid out of the Flood Recovery funds. The two slides on Dent Bridge Road and Grangemont will be paid through FHWA funds andshould be kept separate from the FEMA projects for the other County roads.

The payroll is coming out of R &B for now; supplies /materials are paid out of the FloodRecovery Fund.

Approve /Deny /Sign: IDOC Human Resource Agreement and Work & Financial Plan were

reviewed. The County just signed the renewal, now the State sent out a new rate schedule. The consensus is to sign it. Commissioner Leach made the motion to sign the Human

Resource Agreement and Work & Financial Plan, Chair seconded motion, and all voted yes,

motion passed unanimously.

At 4: 20 P. M. the Board adjourned until May 2, 2011.

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Carrie Bird, Clerk

OVV,,-zVDon Ebert, Chairman

Page 6Commissioners' Meeting Minutes April 25, 2011