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William Paterson University Commencement Ceremony Instructions for May 15, 2013
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COMMENCEMENT CEREMONY
INSTRUCTIONS
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TABLE OF CONTENTS
INVITATION .................................................................................................................... 2
COMMENCEMENT CEREMONY ........................................................................................... 3
ATTENDANCE ................................................................................................................. 3
PROCESSIONAL PREPARATION ......................................................................................... 3-4
CEREMONY PROGRAM ..................................................................................................... 4
DIPLOMA PROCESS ........................................................................................................ 4-5
RECESSIONAL PROCESS ................................................................................................... 5-6
DIPLOMA PROCESS DIAGRAM ............................................................................................. 7
ADDITIONAL INFORMATION
DISABLED GUESTS ....................................................................................................... 8
FLOWERS & BALLOONS ................................................................................................ 8
HOTELS & RESTAURANTS ............................................................................................. 8
PARKING................................................................................................................... 8
PHOTOGRAPHER ........................................................................................................ 8
STROLLERS ................................................................................................................. 9
ULTRA GREEN CAP AND GOWN ................................................................................. 8-9
INSTRUCTIONS FOR WEARING ACADEMIC HOOD ................................................................. 9
ARENA LAYOUT DIAGRAM .............................................................................................. 10
SENIOR SEND OFF INVITATION .......................................................................................... 11
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INVITATION
We invite you to participate in this year’s Commencement Ceremony. Commencement
at William Paterson University is an important event for you, your family, and friends, as
well as the faculty and staff. The ceremony brings together all involved to celebrate your
achievements and successful conclusion of earning a higher education degree.
The commencement ceremony is a formal celebration steeped in academic ritual and the
traditions of the University complete with procession, academic regalia, and other
elements of pageantry. Personal attention takes center stage as each graduate is
individually recognized.
Ceremony highlights instituted by your predecessors have become traditions. They are
experienced as you witness your peers in varying roles: leading in the graduates with
College banners, singing the National Anthem and alma mater, as well as speaking on
behalf of the master’s and the bachelor’s degree candidates.
As this is a ceremonial event, we ask that all members of the community conduct
themselves befitting the occasion. The ceremony is expected to last approximately two
and one-half hours. Please respect your fellow students and their experience of the
ceremony by remaining in your seats until its conclusion.
Guests do not need tickets to attend the ceremony. Complimentary parking will be
available at the IZOD Center. Family members will not be able to interact with
graduates in the ceremony-level staging and exit areas. Please arrange for a mutually
agreed upon meeting location with your family members outside the IZOD Center at the
end of the ceremony.
We hope that you will join us on Wednesday, May 15, 2013, as we pay tribute to your
achievements and potential!
Congratulations on your achievement!
The Commencement Committee
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COMMENCEMENT CEREMONY
FOR MASTER’S AND BACHELOR’S DEGREE CANDIDATES
Wednesday, May 15, 2013 at 10:00 a.m.
at the
IZOD Center
50 State Route 120
East Rutherford, NJ 07073-2160
THE FOLLOWING INSTRUCTIONS PERTAIN
TO THE CEREMONY:
Instructions are posted at www.wpunj.edu/commencement
Questions pertaining to the ceremony should be directed to
ATTENDANCE
Your participation in the ceremony is voluntary. There is no rehearsal for
Commencement. Graduates should report at 9:00 a.m. to the IZOD Center and enter at
the Box Office Lobby Doors.
Family members and guests are requested to go directly into the arena. Doors will open
for admittance of guests at 9:00 a.m. through Gates A, B, and C.
Please leave any valuables or personal belongings in your vehicle or with family members
as there is no place to leave them in the staging area.
PROCESSIONAL PREPARATION
Upon entrance into the Lobby, please check in and pick up your name card (alphabetical
order) from University personnel stationed at the tables. Take Escalator D (right side of
lobby) down to the exhibition level. University personnel and signage will direct you to
the appropriate staging area by your academic major within the appropriate department
and College.
Please bring your cap, gown, hood, tassel, and honors regalia (if appropriate) and name
card with you to your staging area.
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Both master’s and bachelor’s degree candidates will wear their hoods throughout the
ceremony. Hoods are draped around your neck (see the instructions on page 10 for how
to put on the hood). Wear your tassel on the right side of your cap. For your own
safety, please do not throw your cap.
Bachelor’s Degree Candidates
If you have a Latin Honors cord, it is to be draped over your shoulders,
tassels in the front.
CEREMONY PROCESS
The procession will start from the staging area at 9:50 a.m.
Four lines will be processing at the same time by College.
Commencement programs will be on your seats in the arena.
The ceremony includes:
Processional
Singing of the National Anthem
Introduction of Guests
Address by Bachelor’s Degree Candidate Speaker
Address by Master’s Degree Candidate Speaker
Address by Dr. Kathleen Waldron, President
Awarding of Faculty Excellence Awards
Awarding of Honorary Degrees/President’s Medals
Commencement Address
Diploma Process
Conferring of Degrees
Singing of Alma Mater
Recessional
DIPLOMA PROCESS
Please listen to the directions given by the faculty and administrative marshals who will
be assisting with this process (see diagram on page 7).
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During the diploma process your photo will be taken by GradImages as you process to
the platform and while you receive your diploma cover.
Master’s Degree Candidates
At the designated time during the ceremony, the master’s degree candidates will be
recognized first in their entirety. The Associate Dean of your College will lead your
College line to the diploma platform. You will process single file across the entire width
of the stage (notated in blue on diagram on page 7), Line B followed by Line C.
Proceed up the stairs and hand your name card to the reader. After your name is
announced, please proceed to your College Dean who will hand you your diploma
cover and shake your hand. Proceed across the remainder of the stage and down the
steps on the opposite side and return to your seat.
Bachelor’s Degree Candidates
Two lines of students will be processing simultaneously across the platform.
At the designated time during the ceremony, the Associate Dean of your College will
lead your College line to the diploma platform. You will process single file halfway
across the stage (notated in black on diagram on page 7), Line B followed by Line A on
the left and Line C followed by Line D on the right.
Process up the stairs and hand your name card to the reader. After your name is
announced please proceed to your College Dean who will hand you your diploma cover
and shake your hand. Exit the platform by proceeding down the steps at center stage
and return to your seat.
All Candidates
At the completion of the diploma process, the President will confer all the degrees. This
conferment is the official granting of your degree. This is also the appropriate moment
for the turning of the tassel on your cap. Your diploma is mailed to your home upon
verification of completion of degree requirements and obligations.
Please respect your fellow students and their experience of the ceremony by remaining in
your seat until its conclusion.
RECESSIONAL PROCESS
The singing of the Alma Mater (printed in the program) will immediately follow the
conferring of the degrees.
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The recessional will be led by the University Grand Marshal followed by the Platform
Party and the faculty. The graduates will follow after.
The ceremony is expected to be completed by 12:30 p.m.
Graduates will exit from the Box Office Lobby doors or from the concourse level through
Gate A.
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ADDITIONAL INFORMATION
DISABLED GUESTS
Accessible parking with state-issued license plates or placards is available in Parking Deck
23 adjacent to the IZOD Center. All entrances at Gates A, B, and C are ramped and
accessible. Wheelchair accessible seating is located in each of the lower level seating
sections. Accessible restrooms are located on the concourse behind Sections 101 and 115.
FLOWERS AND BALLOONS
Flowers will be available for sale within the IZOD Center concourse. Guests bringing
balloons should be made aware that they are strictly prohibited in the arena
HOTELS AND RESTAURANTS
The following link is recommended to locate hotels and restaurants in the Meadowlands
area near the IZOD Center:
http://www.stayinthemeadowlands.com/
PARKING
Parking is available at no charge in Parking Deck 23 or Lot 26.
PHOTOGRAPHER
The Commencement photographers are from GradImages. Enjoy an Exclusive Discount
of $5 off any picture order of $25 or more if you register with Grad Images prior to the
ceremony. Visit their website at www.gradimages.com to sign up under the Pre-Event
Registration tab and review the FAQs on line. Your proofs will be online at their website
within 5-7 days following the ceremony. You may place orders or obtain answers to
your questions at www.gradimages.com or 1-800-424-3686.
STROLLERS
Strollers are to be stored during the ceremony at the back of each seating section. Ushers
at each section will direct guests to the area.
Ultra Green Cap and Gown
The University’s commitment to sustainability, environmental stewardship, and energy
conservation is evident in your academic regalia. PET plastic bottles have created your
academic regalia. Each cap and gown sewn from recycled bottle fabric prevents
approximately 27 plastic bottles from being dumped into a landfill.
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The Ultra Green gown is demonstration that sustainability is a focus of what’s happening
on our campus with the ultimate goal of making conservation a permanent part of
campus life.
INSTRUCTIONS FOR WEARING THE ACADEMIC HOOD
The academic hood is a visual representation of your level of academic achievement and
the scholastic degree being conferred. This hood has been designed within the guidelines
established by the Intercollegiate Bureau of Academic Costume.
The velveteen trim represents the degree you
have earned. The chevron and the lining
represent the University colors. The black shell
is the traditional color determined by the
Intercollegiate Bureau of Academic Costume.
The following instructions are designed to assist you in the proper way to wear the
hood:
1. Put hood on over head with velveteen side up under the chin and with small tapered
end in front. Pin the hood to the gown to prevent it from riding against the neck.
2. The long tail portion of the hood should be left hanging against
your back. Do not invert the tail. Turn out the lining as illustrated
in the picture on the right.
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For Graduating Seniors