Command in MS Excel.ppt

7/29/2019 Command in MS Excel.ppt

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Keyboard Action

Page Down Moves down one full window

Page up Moves up one full window

Alt + Page Down Moves right one full window

Alt + Page Up Moves left one full window

Home Moves to the beginning or row

Ctrl+Home Moves to upper-left corner cell of worksheet

Ctrl+End Moves to last used cell of worksheet

End Moves to last-used cell in row

End Moves to last-used cell in column


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Click scroll arrow-scroll worksheet onerow/column in direction of arrow

Drag scroll box- scroll worksheet multiple

windows up/down or right/left

Hold down the Shift key- scrolls quickly

through multiple rows/columns

Moving around the worksheet using the

Mouse


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Developing a Worksheet consists of foursteps:

1. Plan

2. Enter and Edit

3. Test

4. Format

CREATING NEW WORKSHEETS


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Data Entries- basic information or data you

enter in a cell can be text or numbers.Text entries- can contain any combination of

letters, numbers, spaces and any other

special characters

Number entries can -include only the digits 0-9

and any special characters, +, -, (), ,./$%?=.

Numbers can be used in calculations

Formulas direct excel to perform a calculation

on values in the worksheet.

ENTERING AND EDITING DATA


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Two buttons appeared on the formula whenyou are typing are:

Red cross - delete

Blue check mark- complete your entry

ENTERING TEXT


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Press F2Double click on the cell

Put the insertion point on the formula bar

EDITING ENTRY


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KEY MOVEMENT

One character to right

One character to left

One line up

One line down


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Auto Recover is a great feature for recoveringlost work

How?

Office button, Excel options, save

Saving, Closing, and Opening Workbooks


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Difference between save and save as command?Save command or save button- will save the

active file using the same file name by

replacing the contents of the existing file.Save as command- is used to save file with a

new file name or to a new location.

- This action leaves the original file unchanged.

Saving a New Workbook


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Ways in closing a workbook1. Office button, close

2. X button at the right of the title bar

3. Alt F4

Closing a Workbook


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Ways in closing a workbook1. Office button, Open

2. Quick Access Toolbar, open button

3. Ctrl +O

Opening an Existing Workbook


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- Makes some basic assumptions about thetext you are typing.

- Automatically inserts proper

capitalization at the beginning ofsentences and in the name of days of

the week.- Corrects many common typing and

spelling errors automatically

AUTOCORRECT FEATURE


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Checking spelling:Spelling checker locates misspelled words,

duplicate words, and capitalization

irregularities in the active worksheet andproposes the correct spelling.

1. Review tab command: spelling checker

2. Keyboard shortcut

F7

Using Proofing Tools


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Thesaurus- is a reference tool that providessynonyms, antonyms and related works

for a selected word or phrase.

Synonyms- words with similar meaning

Antonyms- words with opposite meaning

Using Thesaurus


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The size or width of a column controls theamount of information that can be

displayed in a cell.

- A text that is larger than the column widthwill be fully displayed only if the cells to

the right are blank.

The default column width setting is 8.43.

The column width can be set into 0-255.

It the column set into 0 the column is hidden

CHANGING THE COLUMN WIDTH


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Using the mouse:- By dragging the boundary of the column

heading

- Set column width to an exact value, usingFormat

- Using AutoFit- double click the boundary

to the right of the column heading.

Ways in changing the column width


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Copy and Move command

An entry that is copied leaves the original called

a source or copy area

An inserts a duplicate at a new location, calledthe destination or paste area.

When a selection is cut or copied, the selection

is stored in the system clipboard.


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Copy and Move command

Moving borders- identifies the source and

indicates that the contents have been

copied to the system clipboard.


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Selecting a range

Range- selection consisting of two ormore cells on a worksheet.

The cells in a range can be adjacent ornonadjacent.


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Adjacent range- is a rectangular block

of adjoining cells.

Nonadjacent range consists of two ormore show valid adjacent and

nonadjacent ranges.


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A range reference identifies the cells in

a range.A colon is used to separate the first

and last cells of an adjacent rangereference.


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Formula- is an equation that performsa calculation on data contained in aworksheet.

Working with Formulas

A formula is always begins with equalsign (=) and uses arithmetic

operators.


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Using the Fill Handle

Another way to copy is to drag

-the black box in the lower right corner of a

selection.


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Operator- is a symbol that specifies thetype of numeric operation to perform.


Excel includes the following operator:

1. + (addition)

2. - (subtraction)

3. * (multiplication)

4. /(division5. % (percentage

6. ^ (exponentiation


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In a formula that contains morethan one operator, Excelcalculates the formula from left to

right and performs the calculationin the following order: percent,exponentiation, multiplication anddivision, and addition andsubtraction.

Order of Precedence


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Example: =5*4-3Result is 17 (5 times 4 to get 20,

and then subtract 3 for a total of

17)Example: =5* (4-3)

Result is 5 (4 minus 3 to get 1, andthen 1 times 5 for a total of 5)



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The value on which a numericformula performs a calculationare called operands.



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It is a cell or range reference in aformula whose location isinterpreted by Excel in relation to

the position of the cell thatcontains the formula.

A Relative Reference


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Function- is a prewritten formulathat performs certain types ofcalculations automatically. The

syntax or rules of structure forentering all functions is

= Function name (argument 1,argument 2.

Entering Functions


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Argument- is the data the functions uses toperform the calculation.

- Consists of numbers or references to cells

that contain numbers.- It is enclosed in parentheses, and

commas separate multiple arguments.

- The beginning and ending cells of a rangeare separated with a colon.

Entering Functions


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Example of functions does not require andargument:

=NOW()

If a function starts the formula, enter anequal sign before the function name:

Example:

=SUM(D5:F5)/25

Entering Functions


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Alignment settings allow you to changethe horizontal and vertical

replacement and the orientation ofan entry in a cell.

Horizontal placement allows you toleft-, right, or center align text andnumbers.

Formatting the Worksheet

Changing the Cell Alignment


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Alignment settings allow you to changethe horizontal and vertical

replacement and the orientation ofan entry in a cell.

Horizontal placement allows you toleft-, right, or center align text andnumbers.




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Vertical placements allows you tospecify whether the cell contents are

displayed at the top, bottom, orcenter, justified vertically

You can also change the angle of textin a cell by varying the degrees ofrotation.




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Format controls how entries aredisplayed in a cell and includes suchfeatures as the position of data in a

cell, character font and color, andnumber formats such as commas anddollar signs.



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Alignment settings allow you to changethe horizontal and vertical placementand the orientation of an entry in a

cell.1. Horizontal placement

2. Vertical placement

3. Degrees of rotation

Changing Cell Alignment


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1. Select the row or column

2. Format on the Ribbon

3. Format Cells

4. Alignment

Changing Cell Alignment


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Increase indent

Decrease indent

Indenting Entries

Centering across a selectionMerge cell

1. Merge and center

2. Merge across3. Merge cells

4. Unmerge cells

C S


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Font- commonly referred to as atypeface, is a set of characters with aspecific design.

Character effects- to enhance theappearance of text

Changing Fonts and Font Sizes

A l i h t ff t


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Bold Ctrl + B

Underline- Ctrl + U

Itallic- Ctrl + I

Using Undo/Redo

Undo Ctrl + ZRedo Ctrl + Y

Applying character effects


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-formats are automatically applied toentire cell contents

Formatting Numbers

Using the Format Painter

Number formats change theappearance of numbers onscreen andwhen printed, without changing theway the number is stored or used incalculations.


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Formatting Numbers

The default number format setting in aworksheet is General.

1. Select the cell2. Format on the Ribbon

3. Format Cells

4. Number

Keyboard shortcut for Format cells

dialog box- Ctrl + 1


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Adding Font / Fill Color

Font color- Text color

Fill color- base color

Adding and Removing Cell borders


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Entering the Date

Function - =Today()

Key board- Ctrl + ;

Entering the Date and Time

Function - =now()

Keyboard time - =Ctrl+:

Ch i th P O i t ti d S li


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Two types of Orientation

Portrait- this setting prints across thewidth of

Landscape `prints across the lengthof the paper.

Changing the Page Orientation and Scaling

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Command in MS Excel.ppt