ComFleet Training - education.nsw.gov.au · NSW Department of Education Surface device •Mobile •Lightweight •Powerful •All-in-one device •Work from anywhere Applications

NSW Department of Education

Surface Pro, Windows 10 and

Office 365 Collaboration

ComFleet Training


• Introduction to ComFleet

• Surface Pro features

• Logging in

• Surface Pen

• Monitor

• Keyboard – useful shortcut keys

• Shared folders (W: drive)

• ComFleet printing

• Software Centre

• Outlook

• OneDrive

• OneNote

• Skype for Business

What we’ll cover today

Agenda


Surface device

• Mobile

• Lightweight

• Powerful

• All-in-one device

• Work from anywhere

Applications

• Windows 10

• MS Office 2016

• Office 365 - OneDrive and OneNote

• Skype for Business

• Improved collaboration

Introduction to ComFleet

Flexibility, mobility, collaboration

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NSW Department of EducationNSW Department of Education

Introduction to ComFleet

Your equipment bundle – what to expect back at your desk

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Microsoft Surface device and type cover

32” Philips monitor

Logitech wireless keyboard, mouse and USB receiver(USB stays in Surface device at Activity Based Working (ABW) sites)

Bluetooth Surface Pen

Soft travel case

Microsoft Surface dock Connects to your Surface Pro via the SurfaceConnect port and includes 4 x USB ports


Left-hand side and top

1. Headset jack

2. Power button

3. Volume

4. Windows Hello with face sign-in

5. Front-facing camera

Right-hand side

6. Mini DisplayPort

7. USB 3.0 port

8. Kickstand

9. SurfaceConnect (charger port)

10. MicroSD™ card reader

Surface Pro features

Buttons and ports

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• Press the touchpad firmly to

use left click and right click

as you would with a mouse

• Activate the right click by

pressing firmly on the

bottom right hand corner

Surface Pro features

Touchpad

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Locked screen

• Background desktop image with the date and time

• Press any key to bring up the login screen

Login screen

• User name: your full DoE email address

• Password: your DoE network password

Logging in

Start using your Surface device

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1. Top button (configurable, can launch apps)

2. LED light

3. Cap

4. Clip

5. Magnet

6. Right-click button

7. Tip (swappable)

Surface Pen

Buttons and features

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Light will start to flash here when you turn your pen on at step 6

1. Press the Windows key on the bottom left-

hand corner of your keyboard

2. Start typing Bluetooth

3. Select Bluetooth and other devices settings

4. Select Add Bluetooth or other device

5. Select Bluetooth

Surface Pen

Configure your Surface Pen

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6. Hold down the top button of the Surface Pen for

about seven seconds – until the light at the top of the

pen starts to flash

7. When the Surface Pen appears in the list of Bluetooth

devices on screen, select it to connect

8. Your pen is connected when you see Your device is

ready to go! on screen


1. Magnetic attachment

2. Hold down top button for 7 seconds to sync with your

device (light will flash)

3. Top button acts as an eraser

4. Train your device to recognise your handwriting:

- Click and type ‘pen’

- Then select ‘Pen Settings’ and click ‘Get to know my

handwriting’

Surface Pen

Operating your pen

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Windows Ink Workspace

• Short single click opens

Windows Ink Workspace

Surface Pen

Applications for your pen

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Screen Sketch

• Double click opens

Screen Sketch


OneNote

Surface Pen

Applications for your pen

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• Click Draw

• Ink to Text to convert handwriting

• Click View

• Rule lines and make notes


1. Right-click anywhere on the desktop and select Display

Settings

2. Scroll down to Multiple displays and select Extend these

displays if you want to use the Surface Pro screen as an

additional screen

3. On the Surface screen select Keep changes

Monitor

Display settings and options

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1. Select screen 2 under the Display heading

2. Scroll down to Multiple displays select Make this my main display

3. Click and drag the numbered boxes in the Select and rearrange displays section

to reflect their actual position

Screen positioning is important for correct mouse movement tracking when

using Extended Displays

You can select Duplicate these displays to display the same thing on both

screens and leave the Surface Pro closed when connected to the monitor

Monitor

Display settings and options

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1. Select the window you would like to snap

2. Press + or + to snap the window to

half the screen

3. Press + or + on this window to snap it

to a quarter of the screen

Viewing multiple windows

Snap your screen

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Windows 10 allows you to snap your screen to enable you to work in multiple windows simultaneously


Keyboard

Useful shortcut keys

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+ E Open File Explorer

Show Desktop

Lock your Surface Pro

Project your screen (if presenting)

Open or Close the Start Menu

+ L

+ D

+ P


Navigate to your W: drive:

1. + E opens File Explorer

2. Find your team’s shared business data (shared folders)

under the W: drive

Note: Access to data saved in W: drive is only available

from DoE offices and schools

Shared folders

Accessing files in the W: drive

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Access printers in any DoE office:

1. Open your W: drive

2. Open Tech Tools

3. Double click on Select Printer

4. Select the printer you need

5. Select Set as default printer if desired

Note: The printer list will auto generate based on your current

location

ComFleet printing

Connect to printers using self service

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1. Print your file

2. Select the FollowMePrint option in the Printer dropdown

3. At the printer, swipe your DoE pass or token against the

blue “Tap your card here” panel

4. If requested, follow the prompts to login with your DoE

username and password

5. From the Home Screen you can:

- Copy

- Scan to Email

- Print On Demand (select this option to access your

print queue)

Note: Only follow-me-printing us not available at all sites

ComFleet printing

Connect to follow-me-printing

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Install a range of pre-packaged software on your

Surface device:

1. Click on the Start Menu and start typing Software Centre

2. Select the software package you want to install

3. Click Install

4. The install will begin. A new window will appear advising

that the program is now installing. Once the installation

completes the Software Centre will show the software as

installed

Note: Only download those apps you have licences for!

Software Center

Download your own applications

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1. Click Applications button on menu panel

2. Search for the application you need

3. Click on application icon

4. Click to install. Follow any prompts to restart machine to complete installation


• When you open Outlook for the first time, it will ask you

to enter your username and password

• At the Windows security window:

1. Select more choices

2. Enter your full email address and password

3. Select Remember my credentials

Note: When you change your password through Staff

Portal, Outlook needs to know. You will need to enter

your new password on all devices, including mobile

phones

Outlook credentials

Using email for the first time

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• Access files in the office, at home or in transit, from your Surface, home PC or phone

• 1 Tb of storage!

• Desktop, documents, Internet favourites save automatically to OneDrive

• Files in OneDrive are automatically backed up

• Share files as links not attachments (to avoid file size limitations)

• No need for USBs and email attachments

• Share files with people outside the department and collaborate in real-time

• Ensure you set the correct rights when sharing – assign read access or write access?

• Do not allow access to Anyone with the link

• Does not replace shared folders (W: drive) – use it as a personal drive

OneDrive

Files in the cloud

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Save files from Office 2016 applications

1. Open new document

2. Navigate to File Tab

3. Select Save As

4. Double click OneDrive

5. Save to your preferred OneDrive subfolder

Note: You can follow this ‘save as’ process from Word,

Excel, PowerPoint applications

OneDrive

Save files to the cloud

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Share files from Office 2016 applications

1. Make sure you have saved the file to OneDrive

2. Navigate to File Tab

3. Select Share

4. Select Share with People

5. Invite people you wish to share the document with

6. Assign edit or view permissions

7. Share document

Note: You can follow this ‘save as’ process from Word,

Excel, PowerPoint applications

OneDrive

Share files via the cloud

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• Upload to OneDrive via your web browser

- Navigate to https://onedrive.live.com

- Sign in using your DoE email address and network

password

- Navigate to the upload button

- Select the files to upload from File Explorer

OneDrive

Upload files to the cloud

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https://onedrive.live.com/


• Create dividers, insert pages and make notes (including

handwritten notes with your Surface Pen)

• Capture meeting DETAILS, minutes and tasks

• Create To Do lists

• Insert images, Outlook meeting details (including

participants and attachments) and web pages

• Searchable content

• Saved in the cloud and accessible from any device

OneNote

PaperLite electronic notebook

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OneNote

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Notebook sectionsClick the notebook name to switch between notebooks or click the pin icon to keep the Notebooks pane open.

Notebook listsClick these tabs to switch between sections in the current notebook.

Type anywhere on a page OneNote’s flexible canvas isn’t constrained in the ways that other apps are.

Drag the edge to make notes fit the page or drag the entire frame to move it elsewhere.

SearchInstantly find everything Search the current page or all notebooks at once and navigate the results with ease.


Skype for Business

Get to know Skype profile settings

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If you’re offsite or in an all day meeting, let colleagues know by updating “what’s happening today” Add a location to your profile, if you are

working from an alternative location

Your availability will auto update based on bookings in your calendar


There are a number of ways to join a Skype meeting:

1. Open the calendar invite and Click ‘Join Skype Meeting’

2. In Skype, click on the calendar icon to view upcoming

meetings. Double click an appointment to easily join

via Skype

3. Type the Skype Conference ID (found in the meeting

invite details) into your VC unit to join Skype from a

meeting room

Skype for Business

Join a Skype meeting

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1. Search for a colleague to call

2. Double click the colleague’s name

3. Communicate by instant message (IM)

4. Communicate via video

5. Communicate by voice call

6. Present your desktop

Skype for Business

Send a message or make a call

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• Contact EDConnect:

T: 1300 32 32 32

W: online enquiry

• ComFleet resources:

Hardware: https://education.nsw.gov.au/technology/products-and-services/hardware/non-school-based-users

Software: https://education.nsw.gov.au/technology/products-and-services/software/non-school-staff

• Further training

• LinkedIn Learning: https://www.linkedin.com/learning

• Login with your DoE credentials

Questions

Learning and support

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https://servicemanagement.det.nsw.edu.au/kinetic/DisplayPage?name=Identify_Client&form=SelfService

https://education.nsw.gov.au/technology/products-and-services/hardware/non-school-based-users

https://education.nsw.gov.au/technology/products-and-services/software/non-school-staff

https://www.linkedin.com/learning


• Transform your work into professional-looking charts and

shapes on an infinite canvas with an window designed

for pen, touch, and keyboard

• Collaborate in real time, wherever you are - bring your

team together on the same virtual canvas, in the office or

remotely and across devices

• Your whiteboards stay safe in the cloud until you’re ready

to return to them. No need to take photos of your

whiteboards or mark them with “Do Not Erase”

Note: MS Whiteboard is available to download from DoEs

Microsoft Store page

https://products.office.com/en-au/microsoft-

whiteboard/digital-whiteboard-app

MS Whiteboard

Freeform digital canvas

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https://products.office.com/en-au/microsoft-whiteboard/digital-whiteboard-app

Documents

ComFleet Training - education.nsw.gov.au · NSW Department of Education Surface device •Mobile •Lightweight •Powerful •All-in-one device •Work from anywhere Applications