Combined Impact Assessment for Equalities, Future ... · Team/ Department: APW Project Group Person(s) undertaking the assessment: Angela Thomas Date of Assessment: 11 October 2019

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DRAFT

Combined Impact Assessment for Equalities, Future Generations and Welsh

Language

Name of policy, strategy, project, programme or scheme – the Proposal

Investment Review 2020 Planning Guidance and Application Material

New:

Update to existing version:

Team/ Department: APW Project Group

Person(s) undertaking the assessment: Angela Thomas

Date of Assessment: 11 October 2019

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Introduction

The purpose of this Combined Impact Assessment (CIA) is to ensure that the policies and strategies that we develop promote the Arts Council’s overall priorities. In this case this means Equalities, Welsh language, and the 7 Well-being goals of the Future Generations Act (WFGA).

The CIA contributes to effective policy making by encouraging us to think about the impact and consequences of our work. By specifically addressing these issues at the earliest planning stage, we’re more likely to develop proposals that best meet Council’s priorities. And if this process identifies issues or problems, we have the opportunity to take mitigating action to put things right. This helps us to meet our requirements under the Equality Act 2010, Welsh Language Measure 2011 and Well-being of Future Generations Act.

Throughout this document we use the word ‘Proposal’ to refer to what we are assessing. In this context, this term includes strategies, projects, policies, programmes and initiatives, including both new and any existing that are undergoing significant change/update.

Please respond to the following questions, providing appropriate levels of detail.

1. What are the main aims/purposes/outcomes of the Proposal?

Our vision is of a creative Wales where the arts are central to the life and well-being of the nation.

Two priorities underpin our vision:

• Promoting Equalities as the foundation of a clear commitment to reach more widely and deeply into all communities across Wales.

• Strengthening the Capability and Resilience of the sector, enabling creative talent to thrive

Through this Investment Review we will agree a new cohort of Arts Portfolio Wales organisations (APWs). These will be at the heart of the Arts Council’s vision to develop and strengthen the arts in Wales and reach out to new audiences. We want more people in Wales to enjoy and take part in the arts. And we want the activity that we fund to reach more widely across the full range of the Welsh public than is currently the case.

To achieve this goal, we’ll undertake a detailed review of current funding. Our aim is to reach the end of this process with a Portfolio of organisations who are artistically vibrant, financially durable and delivering high quality arts provision to all areas of Wales.

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2. Who is affected by the Proposal or who is intended to benefit from the Proposal and how?

This proposal primarily affects existing APWs and any organisations who meet the Investment Review eligibility criteria.

Beneficiaries of the proposal include arts organisations, artists, and the wider general public.

3. Have affected parties been engaged/consulted on the Proposal?

Investment Review activity will start with a full public consultation. We want to provide an opportunity for everyone - and not just those organisations participating in the Investment Review process - to comment on the purpose and desired outcome of the Review and the application process that we propose to use. This consultation will run from November 2019 to early January 2020 and will include feedback on the following:

• Planning Guidance • Application Form and Completion Guidance • Appeals Process

The final versions of the above will be published in March 2020 when the application process opens.

4. What is being done to limit any negative impact or promote positive impact on protected groups, Welsh language and Future Generation goals?

Please complete the table in Appendix 1.

If adjustments are identified please list in the Actions Template at Appendix 2

There is a separate Combined Impact Assessment for our Appeals Process. Therefore, this Impact Assessment considers our Planning and Application Guidance prior to consultation. It will be further updated to reflect the outcomes of the consultation and final versions of the above documents, prior to its publication in March 2020. It does not include consideration of the potential impact of the work of the final Portfolio against our strategic priorities. This will be a separate consideration when the new Portfolio is confirmed.

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Section 3.1 of our Planning Guidance states explicitly the 3 overarching considerations that will form the cultural, social and legislative context for our work upon which we will base our assessment of applications. These are:

• Well-being of Future Generations • Equalities • Welsh Language

Please refer to Appendix 1 for detailed consideration of the potentially positive and negative impacts of our proposals for the Investment Review on each of these.

5. How will the Proposal help promote equality, eliminate discrimination and promote good relations?

One of the key purposes of the Investment review is to ensure everyone - irrespective of background, geographical location or culture - has access to high quality arts provision, whether as practitioner, employee, participant or audience member.

The Investment Review is open to all organisations who meet the eligibility criteria to apply. As potential recipients of significant sums of public money, this criteria has been set to ensure organisations are able to demonstrate good standards of governance and are properly constituted to ensure they may meet the performance, monitoring and reporting demands of a Portfolio organisation.

The terms of the Investment Review will be applied consistently to all eligible organisations that apply to become a Portfolio organisation. No significant potential differential impact has been identified. There are however, some minor differential impacts, both positive and negative. These are evidenced through the considerations outlined in the attached appendices.

Combined Impact Assessment Approved by: Date of Approval

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Appendix 1

Assessment of Impact and Strengthening

This section asks you to assess the impact of the Proposal on each of the protected groups, the Welsh language and well-being goals of the Future Generations Act. Using the information available identify the effects of this Proposal on the following groups

Please indicate potential impact

+ positive impact

- negative impact

No

impact

How is this category affected and what is the evidence of this?

How could you limit the negative impact?

How can you promote positive impact?

Age No Our published documents (across the impact referenced within our whole age spectrum)

Planning Guidance recognise the importance of diversity across all protected characteristics including age and, as these documents will form a key part of our decision making process it will ensure that there will be no differential impact.

Disability positive impact

Recent APW Survey data shows there were 159 Disabled people employed within the APW organisations in 2018/19.

We have published our commitment in our Corporate and Strategic Equality Plans to treble the number of disabled people on APW Boards and double the number

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+ - How is this category affected How could you limit the How can you promote positive negative No and what is the evidence of negative impact? positive impact? impact impact impact this?

Disability There were 32 disabled

people on Boards of management of our APWs in 2018/19. This is an increase on previous years figures for 2017/18 when there were 16 disabled people on Boards of Management

employed within the arts. Organisations applying under the Investment Review are required to provide details of the number of disabled people they currently employ and have appointed to their Boards, together with details of any activity outlined in their business plans in consideration of this. This information will inform our assessment considerations.

negative impact

The Investment Review will invite submissions from a selective group of organisations who meet our published Eligibility Criteria.

Improving opportunities and representation in the arts for disabled people is a key area of focus for us. Please refer to the next column for action we are

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+ positive impact

- negative impact

No

impact




We are aware that Disability led organisations are significantly underrepresented in our current Portfolio.

taking to address tis consideration.

Gender Reassignment

No impact

Whilst we are actively seeking to achieve greater representation of all the Protected Characteristics through the make up and work of our Portfolio, the Investment Review process does not distinguish based on gender or gender reassignment. In our opinion, therefore, it will not have a differential impact

Marriage and Civil Partnership

No impact

The Investment Review process does not distinguish between people on the basis of their marital/civil partnership situation. In our opinion, therefore, it should not have a differential impact

Pregnancy and Maternity

No impact

The Investment Review process will not be

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+ positive impact

- negative impact

No

impact




Pregnancy distinguish based on and Maternity pregnancy/maternity. In our

opinion, therefore, it will not have a differential impact.

Race positive impact

Recent APW Survey data shows there were 175 people from BaME employed within the APW organisations in 2018/19.

There were 17 BaME people on Boards of management of our APWs in 2018/19. This is an increase on previous years figures for 2017/18 when there were 13 BaME people on Boards of Management

Improving opportunities and representation in the arts for people from BaME is a key area of focus for us. We have published our commitment in our Corporate and Strategic Equality Plans to treble the number of BaME people on APW Boards and double the number employed within the arts. Organisations applying under the Investment Review are required to provide details of the number of people from BaME they currently employ and have appointed to their Boards, together with details of any activity outlined in their business plans in

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+ positive impact

- negative impact

No

impact




Race

negative impact

The Investment Review will invite submissions from a selective group of organisations who meet our published Eligibility Criteria. We are aware that BaME led organisations are significantly underrepresented in our current Portfolio.

Improving opportunities and representation in the arts for people from BaME is a key area of focus for us. Please refer to the next column for action we are taking to address tis consideration.

consideration of this. This information will inform our assessment considerations.

Religion / No impact

The Investment Review process does not distinguish between people on the basis of their religion or beliefs. In our opinion, therefore, it will not have a differential impact

Belief

Sex No impact

Arts Council of Wales APW Survey Report 2018/19 identified that there are slightly more men than women on the Boards of our

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+ positive impact

- negative impact

No

impact




existing APW organisations, however the gap continues to close. Whilst there is a small differential here, the Investment Review process does not distinguish based on gender. In our opinion, therefore, it will not have a differential impact

Sexual Orientation

No impact

Whilst we are actively seeking to achieve greater representation of all the Protected Characteristics through the make up and work of our Portfolio, the Investment Review process does not distinguish based on sexual orientation. In our opinion, therefore, it will not have a differential impact

Culture and Welsh Language

positive impact

The provision of Welsh Language activity is a key area of focus for us – evidenced in our published Planning Guidance - and progress is monitored closely by Council through the

Welsh language based activity and the opportunity for Welsh speakers across the arts will be a primary consideration when assessing applications

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+ positive impact

- negative impact

No

impact




Welsh Language Monitoring Group. The 2018/19 APW survey indicated that 45,114 people attended Welsh language touring performances. This is a decrease from the previous year. However, it is an increase of 11.1% from 2016/17 which is the year we calculate the baseline data for setting the Corporate Plan targets. Similarly, 73,136 people attended Welsh language performances at APW venues - an increase of 36.2% from 2016/17.

We welcome applications in Welsh as well as English under our Investment Review process and will provide for Welsh Language applications to be assessed in their original language.

under the Investment Review process.

Welsh language applications will be assessed by Welsh speaking officers.

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+ positive impact

- negative impact

No

impact




negative impact

The Investment Review could have a differential impact on Welsh Language speakers as it could potentially reduce or increase the number of Portfolio organisations that deliver work through the medium of Welsh. This could then impact of the accessibility of the arts to the Welsh speaking public.

Our Planning Guidance states a commitment to see quality Welsh language work that reflects contemporary Wales as a clear outcome of this Investment Review. We will be seeking for more work created which should lead to more opportunities and grow the market for Welsh language sustainably for the longer term

Community (including rurality)

positivimpa

e Through this Investment Review we want to create a Portfolio of organisations that reach to a wider audience. Within our Planning Guidance we commit to seeking organisations that reflect and engage our communities – we want to support Arts Portfolio Wales organisations which engage diverse and harder to reach

This consideration will form a key part of our assessment process. Applicants will be required to demonstrate how they meet this requirement through their application and accompanying business plan.

ct

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+ positive impact

- negative impact

No

impact




communities and promote inclusivity and equality in all that they do

Global (use of natural resources, fair trade/ethical employment and procurement)

No mpact

Well-Being of Future Generations considerations are embedded in our Planning Guidance considerations, and applicants are required to consider of these as part of their application process. Our Planning Guidance encourages applicants to think collaboratively, not justat the time of application butthrough the general delivery of their work – engaging more within their own communities and thinking creatively about using alternative resources that may be available to them. Aside from this, there are nosignificant differential impacts identified in the proposed Planning

i

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+ positive impact

- negative impact

No

impact




Guidance materials. ,

and Application

Health No impact

The positive impact arts have on the health of our citizens, whether as audience members or active participants, is widely recognised. Health considerations is a key area of activity for us and applicants may reference their own work in relation to this area as part of their application process. Whilst, as a Council we will look to progress this work further through our Portfolio and other funded activity we do not consider it to have a differential impact – positive or negative – on the Investment Review assessment process itself as outlined in the Planning Guidance.

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+ positive impact

- negative impact

No

impact




Prosperity (including sustainability , financial stabilityand career development/ opportunity)

positiveimpact

Portfolio organisations receive a contribution towards their core funding costs. This is intended to help provide them with the financial resource and stability they have evidenced they require in order for them to be able to deliver the activity towards our strategic objectives they havecommitted to.

Additionally, within our Planning Guidance, we highlight the professional opportunities for employment in the arts and the requirement of our APWsto help the arts profession develop and grow.

The Planning Guidance and Application Form provides detailed information to applicants on the considerations they must evidence having undertaken when requesting their level of funding and the levels of activity they could achieve against this. These considerations will form a key part of our assessment process. Applicants will be required to demonstrate how they meet these requirements through their application and accompanying business plan.

Resilience (natural environment including greenhouse gases and

positive impact

Well-Being of Future Generations considerations are embedded in our Planning Guidance considerations, and

Our Planning Guidance encourages applicants to think collaboratively, not just at the time of application but through

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+ positive impact

- negative impact

No

impact




carbon footprint applicants are required to consider of these as part of their application process.

the general delivery of their work – engaging more within their own communities and thinking creatively about using alternative resources that may be available to them. Our application process and associated material is all available electronically and we have an online process, thus minimising the requirement for paper. Our assessment process will largely be undertaken electronically, thus reducing the need for assessing officers to print applications and associated material submitted.

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Appendix 2

Actions identified through this Assessment

When you create an action you must make sure it can be delivered. You need to discuss the action with the Officer who will lead on its delivery (if it is not you). Ensure you agree the timescale, as well as how it will be resourced, delivered and monitored. This must be done before the Impact Assessment and associated proposal is approved.

Issue Action/Task Lead Responsibility

Timescale Resource Implications

Comments

Disability We are aware that Disability led organisations are significantly underrepresented in our current Portfolio.

Organisations applying under the Investment Review are required to provide details of the number of disabled people they currently employ and have appointed to their Boards, together with details of any activity outlined in their business plans in consideration of this. This information will inform our assessment considerations.

SLT/Council Assessment Process (May - Sep 2020) Council Decision (Oct 2020)

Availability of key staff throughout the process

Activity supported by detailed project plan with allocated resources, and subject to regular scrutiny.

Race We are aware that BaME led organisations are

Organisations applying under the Investment Review are required to provide details of the

SLT/Council Assessment Process (May - Sep 2020)

Availability of key staff throughout the process


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Comments

significantly number of people from Council underrepresented in BaME they currently Decision our current Portfolio employ and have (Oct 2020)

appointed to their Boards, together with details of any activity outlined in their business plans in consideration of this. This information will inform our assessment considerations.

Culture and Welsh Our Planning SLT/Council Assessment Applications Language Guidance states a Process received sufficiently The Investment Review commitment to see (May - Sep address Welsh could have a quality Welsh language 2020) Language

differential impact on Welsh Language speakers as it could

work that reflects contemporary Wales as a clear outcome of this Investment Review.

Council Decision (Oct 2020)

considerations

potentially reduce or increase the number of Portfolio organisations that deliver work through

Welsh language applications will be assessed by Welsh speaking officers.

SLT Availability of key staff throughout the process


the medium of Welsh. This could then impact of the

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Comments

accessibility of the arts to the Welsh speaking public.

How will these be monitored? These will be monitored by the Project Group and reported to SLT through the application and assessment process for the Investment Review, and reflected in the Portfolio announcements made at the end of the process in October 2020

How and where will this be published? This initial Impact Assessment will be published at the time of consultation and updated and republished in March 2020 when the results of the consultation are known.

Documents

Combined Impact Assessment for Equalities, Future ... · Team/ Department: APW Project Group Person(s) undertaking the assessment: Angela Thomas Date of Assessment: 11 October 2019