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College of Education Budget CommitteeOrientation MeetingNovember 15, 2010

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Committee Charge• To review and analyze COE budget, initiatives, and

expenditures and collaboratively develop recommendations that promote student learning, our public affairs mission, and the greater good of the university and the K-12 schools we serve.

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Committee Ground Rules• These budget meetings will be open forums.• All questions about fiscal matters and academic and

operational procedures will be respected and addressed.

• Members will have the opportunity to ask questions during the meetings, submit written questions at the end of each meeting, and send questions to Teresa between meetings. Questions not answered during the meeting will be addressed at the next meeting.

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COE Budget – FY 10• Adjusted Budget = $10,060,934.52 (Sheet 1)• Salaries + Fringes = $9,259,795.90 (Sheet 33)• Operating Expenses = $1,000,578.94 (Sheet 33)• General Foundation Account = $21,188.36 (Sheet 4-1)• Foundation Scholarship Account = $43,048.20 (Sheet

4-1)• Institute for School Improvement = $101,636.29

(Sheet 5)

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Budget Cuts and Reallocations for FY 11• Our budget cut was $211,993.85• Cuts came from Dean’s other, per course and

retirements not filled. (See sheets 37-1 – 37-8 for specifics)

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“A” & “B” Accounts• “A” accounts are operating funds that include state

appropriations and tuition dollars.• “B” accounts are income accounts from sales and

fees.• Most “B” accounts are designated, which means that

we must use the dollars for the purpose of the account.

• Historically, no oversight was given to “B” accounts.• This year “B” accounts are receiving more attention

and cost centers may be held accountable for their deficits.

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Your Budget Book• While the budget is adopted by the board and made

available to the public, we are providing you with details and names that are more sensitive and confidential. Please respect this access and safeguard the information.

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Definition of Terms• Adopted Budget – The BOG approved budget.• Budget Adjustment – Adjustments made to the budget

after BOG approval.• Adjusted Budget – The actual budget we have for the

fiscal year.• Year-to-date – All expenses that have been paid to

that point. In this case, it is for the entire FY 10 year.• Commitments–Expenses that have been encumbered.• Available balance – The amount that can still be spent.

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Reading the Expense Accounts• All expenses are defined by category and given a

number.• Main expense categories have 3-digit numbers.• Subcategories have 5-digit numbers with the first three

being the same as the main category, e.g., 732 (see Sheet 28-3), Supplies and 73204 being computer supplies.

• All the expenses in the subcategories are deducted from the main category budget.

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Interpreting the financial numbers• A financial number not in parentheses is a positive

number.• Numbers in parentheses are negative numbers.• Any information (names and numbers) are descriptive

and sum to the total number in that category.

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Supplemental Course Fees• Sheets 38 – 1 through 5 include a listing of all the

course fees in the college. • Each supplemental fee has its own “B” account and

only expenses incurred for that course/fee purpose can be charged to that “B” account.

• Student Teaching Fee Income and Expenses (Sheet 39-1 and 2) describes income and expenses by program and college.

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Institute for School Improvement (ISI)• This budget is primarily one-time funds derived from

indirect costs. (Sheet 30 – 1 & 2)• Two sub-accounts are in ISI: Ozarks Educational

Research Initiative (OERI) and Enhancing Children’s Healthy Opportunities (ECHO). These two accounts are designated for these two projects. Each project does support one graduate assistant each. ISI realizes a small amount for assessment services. (Sheets 31 and 32)

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Hispanic Initiative• Sheet 28 – 1 through 4• Supports diversity efforts.• Provides some students with opportunities to work

with diverse student populations.• Long term recruitment initiative for future students• Regina Welch retires at the end of fall 2010. Will not

be replaced.• Eliminated cultural exchange program with Ecuador.• Partnerships with Mexican Universities – CLCs,

programs, BearCorp, and ITV exchanges.

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Teacher Education Alliance• Partnership with 3 universities and SPS• Focus of NCATE Transformation Initiative• MSU partners with four elementary, one middle and

one high school.• Solidifies some regular placements of practicum and

student teachers.• Research opportunities.

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Literacy Center• Discontinued this center.• W Roy Roworth transferred to ISI as coordinator of

school partnerships, e.g., TEA project, Laubach project.

• Literacy Center’s operations budget and graduate assistant funds were reallocated to other College of Education accounts. $11,000 was reallocated to the operations budget for the MU Cooperative doctoral budget.

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Products of the COE• SCH by each department is detailed on sheets 34, 35

and 36 – 1 and 2 for 2005 – 2009.• SCH by departments are also disaggregated by

course prefix. • Department heads have compiled a workload report,

which will provide some data on reassigned time, teaching loads, scholarship production, etc.

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Some potential sources of funds • One faculty retirement will occur at the end of this

fiscal year.• One full-time student teaching supervisor retires at the

end of fall 2010 and she will be replace by per course.• One administrative assistant resigned in Student

Services recently. • Some other personnel decisions are being studied.