CO-OPERATIVE UNVERSITY OF KENYA NAIROBI TENDER FOR recovery servers plus data eligible candidates may

  • View
    0

  • Download
    0

Embed Size (px)

Text of CO-OPERATIVE UNVERSITY OF KENYA NAIROBI TENDER FOR recovery servers plus data eligible candidates...

  • 1 Issued by the Public Procurement Oversight Authority: January, 2007

    CO-OPERATIVE UNVERSITY OF KENYA

    P.O BOX 24814-00502

    NAIROBI

    TENDER FOR SUPPLY, DELIVERY AND INSTALLATION OF DISASTER RECOVERY SERVERS, PLUS DATA MIGRATION-

    TENDER No: CUK/07/RDS/2020-2021

    CATEGORY: RESERVED

    Website: www.cuk.ac.ke

    DATE ISSUED: 7th October 2020.

    CLOSING DATE: 15th October2020AT 2.00 P.M

    http://www.cuk.ac.ke/

  • 2 Issued by the Public Procurement Oversight Authority: January, 2007

    TABLE OF CONTENTS

    PAGE

    INTRODUCTION ……………………………. 3

    SECTION I INVITATION TO TENDER…………………… 4

    SECTION II INSTRUCTIONS TO TENDERERS…………. 5

    Appendix to Instructions to Tenderers ………… 21

    SECTION III GENERAL CONDITIONS OF CONTRACT……. 23

    SECTION IV SPECIAL CONDITIONS OF CONTRACT…….. 30

    SECTION V TECHNICAL SPECIFICATIONS……………… 32

    SECTION VI SCHEDULE OF REQUIREMENTS……………. 34

    SECTION VII PRICE SCHEDULE FOR GOODS…………….. 35

    SECTION VIII STANDARD FORMS…………………………. 36

    8.1 FORM OF TENDER…………………………… 37

    8.2 CONFIDENTIAL BUSINESS QUESTIONNAIRES FORMS……………….. 38

    8.3 TENDER SECURITY FORM……………………. 39

    8.4 CONTRACT FORM……………………………… 40

    8.5 PERFORMANCE SECURITY FORM…………… 41

    8.6 BANK GUARANTTE FOR ADVANCE PAYMENT FORM………………………………. 42

    8.7 MANUFACTURER’S AUTHORIZATION FORM……………………………………………. 43

  • 3 Issued by the Public Procurement Oversight Authority: January, 2007

    SECTION I: INVITATION TO TENDER

    DATE: 7thOctober 2019 TENDER REF NO :( CUK/07/RDS/2020-2021) TENDER NAME: SUPPLY, DELIVERY AND INSTALLATION OF DISASTER RECOVERY SERVERS, PLUS DATA MIGRATION. NB//Paginate all pages in the tender document. The Cooperative University of Kenya (CUK) invites sealed bids from Eligible and Competent Tenderers for supply, delivery and installation of disaster recovery servers plus data migration.Interested eligible candidates may obtain further information from and inspect the Tender Documents at Cooperative University of Kenya, Karen Campus Procurement Office from Monday to Friday, upon payment of a non-refundable fee of Kshs.1, 000.00 per set of document in cash or bankers cheque payable to CUK Cash office. The document may also be downloaded at Co-operative University of Kenya website www.cuk.ac.ke free of charge. Completed tender documents are to be enclosed in plain sealed envelopes, Marked with: TENDER NO: CUK/07/RDS/2020-2021) -SUPPLY, DELIVERY AND INSTALLATION OF DISASTER RECOVERY SERVERS PLUS DATA MIGRATION. Do not open before Thursday, the 15th October 2020 at 2.00pm and addressed to:

    The Vice Chancellor, Cooperative University of Kenya, P.O Box 24814 – 00502 Karen-Nairobi Tel No: www.cuk.ac.ke Or placed in the Tender Box located at the Administration Block A entrance. The documents should be in plain sealed envelopes indicating the Tender Number, without identifying the sender so as to reach the University not later 15thOctober 2020 at 2.00pm .Tenders received later than the indicated closing date and time shall be automatically disqualified and returned unopened. Bids will be opened immediately thereafter in the Vice Chancellors Boardroom in the presence of bidders/their representatives.

    http://www.cuk.ac.ke/ http://www.cuk.ac.ke/

  • 4 Issued by the Public Procurement Oversight Authority: January, 2007

    SECTION II – INSTRUCTIONS TO TENDERERS

    TABLE OF CONTENTS. Page

    2.1 Eligible Tenderers ………………………………………………. 4 2.2 Cost of tendering …………………………………… 4 2.3 Contents of tender documents …………………………………... 4 2.4 Clarification of Tender documents …………………………………… 5 2.5 Amendment of tender documents ………………………………… 5 2.6 Language of tender ……………………………………………………6 2.7 Documents comprising the tender ……………………………… 6 2.8 Form of tender ……………………………………………………... 6 2.9 Tender prices ………………………………………………. 6 2.10 Tender currencies …………………………………………………...... 7 2.11 Tenderers eligibility and qualifications ……………………………. 7 2.12 Tender security …………………………………………………………… 7 2.13 Validity of tenders …………………………………………………….. 7 2.14 Format and signing of tenders ……………………………………... 8 2.15 Sealing and marking of tenders ……………………………………. 8 2.16 Deadline for submission of tenders ………………………………... 8 2.17 Modification and withdrawal of tenders …………………………... 8 2.18 Opening of tenders ……………………………………………………… 9 2.19 Clarification of tenders …………………………………………….. 9 2.20 Preliminary Examination …………………………………………... 9 2.21 Conversion to other currencies …………………………………….. 10 2.22 Evaluation and comparison of tenders …………………………….. 10 2.23 Contacting CUK procuring entity …………………………………… 11 2.24 Post-qualification …………………………………………………... 11 2.25 Award criteria …………………………………………………………….. 12 2.26 CUK right to vary quantities ………………………………………… 12 2.27 CUK right to accept or reject any or all tenders …………….. 12 2.28 Notification of award ……………………………………………..... 12 2.29 Signing of Contract ………………………………………………… 12 2.30 Performance security ……………………………………………….. 12 2.31 Corrupt or fraudulent practices ……………………………………. 13

  • Issued by the Public Procurement Oversight Authority in January, 2007

    SECTION II - INSTRUCTIONS TO TENDERERS

    2.1 Eligible Tenderers 2.1.1 This Invitation for Tenders is open to all tenderers eligible as described in the

    Invitation to Tender. Successful tenderers shall complete the supply of goods by

    the intended completion date specified in the Schedule of Requirements Section VI.

    2.1.2 The procuring entity’s employees, committee members, board members and their relative (spouse and children) are not eligible to participate in the tender.

    2.1.3 Tenderers shall provide the qualification information statement that the tenderer (including all members of a joint venture and subcontractors) is not associated, or

    have been associated in the past, directly or indirectly, with a firm or any of its

    affiliates which have been engaged by the Procuring entity to provide consulting

    services for the preparation of the design, specifications, and other documents to be

    used for the procurement of the goods under this Invitation for tenders.

    2.1.4 Tenderers shall not be under a declaration of ineligibility for corrupt and fraudulent practices.

    2.2 Eligible Goods

    2.2.1 All goods to be supplied under the contract shall have their origin in eligible source countries.

    2.2.2 For purposes of this clause, “origin” means the place where the goods are mined, grown, or produced. Goods are produced when, through manufacturing,

    processing, or substantial and major assembly of components, a commercially-

    recognized product results that is substantially different in basic characteristics or

    in purpose or utility from its components

    2.2.3 The origin of goods is distinct from the nationality of the tenderer.

    2.3 Cost of Tendering

    2.3.1 The Tenderer shall bear all costs associated with the preparation and submission of its tender, and the procuring entity, will in no case be responsible or liable for those

    costs, regardless of the conduct or outcome of the tendering process.

    2.3.2 The price to be charged for the tender document shall not exceed Kshs.1,000/=

    2.3.3 All firms found capable of performing the contract satisfactorily in accordance with the set prequalification criteria shall be prequalified.

  • Issued by the Public Procurement Oversight Authority in January, 2007

    6

    2.4 The Tender Document

    2.4.1 The tender document comprises the documents listed below and addenda issued in accordance with clause 2.6 of these instructions to Tenderers

    (i) Invitation to Tender (ii) Instructions to tenderers (iii) General Conditions of Contract (iv) Special Conditions of Contract (v) Schedule of requirements (vi) Technical Specifications (vii) Tender Form and Price Schedules (viii) Tender Security Form (ix) Contract Form (x) Performance Security Form (xi) Bank Guarantee for Advance Payment Form (xii) Manufacturer’s Authorization Form (xiii) Confidential Business Questionnaire