Co-operation between the Sokoine National Agricultural Library in Tanzania and Belgian Universities Paul Nieuwenhuysen Vrije Universiteit Brussel, and

Co-operation between the Co-operation between the Sokoine National Agricultural Sokoine National Agricultural

LibraryLibrary in Tanzania in Tanzania and Belgian Universitiesand Belgian Universities

• Paul Nieuwenhuysen Paul Nieuwenhuysen Vrije Universiteit BrusselVrije Universiteit Brussel, , and and Universitaire Instelling AntwerpenUniversitaire Instelling Antwerpen, Belgium, Belgium

• Egbert De SmetEgbert De Smet Information and Library Science, Information and Library Science, Universitaire Instelling AntwerpenUniversitaire Instelling Antwerpen, Belgium, Belgium

• Doris MatoveloDoris Matovelo Sokoine National Agricultural Library, Sokoine National Agricultural Library, Sokoine University of AgricultureSokoine University of Agriculture, Tanzania, Tanzania

Presented at SCECSAL 2000 Presented at SCECSAL 2000 in Windhoek, Namibia, April 2000in Windhoek, Namibia, April 2000

• Paul Nieuwenhuysen Paul Nieuwenhuysen Vrije Universiteit BrusselVrije Universiteit Brussel, , and and Universitaire Instelling AntwerpenUniversitaire Instelling Antwerpen, Belgium, Belgium

• Egbert De SmetEgbert De Smet Information and Library Science, Information and Library Science, Universitaire Instelling AntwerpenUniversitaire Instelling Antwerpen, Belgium, Belgium

• Doris MatoveloDoris Matovelo Sokoine National Agricultural Library, Sokoine National Agricultural Library, Sokoine University of AgricultureSokoine University of Agriculture, Tanzania, Tanzania

Presented at SCECSAL 2000 Presented at SCECSAL 2000 in Windhoek, Namibia, April 2000in Windhoek, Namibia, April 2000

Institutional University Co-operation Institutional University Co-operation Organised by VLIROrganised by VLIR

• Belgium = small country in EuropeBelgium = small country in Europe

• Belgium = Flemish Community + Walloon Community +…Belgium = Flemish Community + Walloon Community +…

• VLIR = Flemish Inter-university Council, in BelgiumVLIR = Flemish Inter-university Council, in Belgium

• VLIR organises developmental co-operation between Belgian VLIR organises developmental co-operation between Belgian universities and universities in development.universities and universities in development.

• Recipients contribute to the management of the project as Recipients contribute to the management of the project as much as possible.much as possible.

• Belgium = small country in EuropeBelgium = small country in Europe

• Belgium = Flemish Community + Walloon Community +…Belgium = Flemish Community + Walloon Community +…

• VLIR = Flemish Inter-university Council, in BelgiumVLIR = Flemish Inter-university Council, in Belgium

• VLIR organises developmental co-operation between Belgian VLIR organises developmental co-operation between Belgian universities and universities in development.universities and universities in development.

• Recipients contribute to the management of the project as Recipients contribute to the management of the project as much as possible.much as possible.

Tanzania-Belgium Co-operation: Tanzania-Belgium Co-operation: the Programme and the Projectthe Programme and the Project

Co-operation programme started in 1997, between Co-operation programme started in 1997, between Belgian universities and Belgian universities and

Sokoine University for AgricultureSokoine University for Agriculture = = SUASUA, , in Morogoro, Tanzania = 7 projects:in Morogoro, Tanzania = 7 projects:

Co-operation programme started in 1997, between Co-operation programme started in 1997, between Belgian universities and Belgian universities and

Sokoine University for AgricultureSokoine University for Agriculture = = SUASUA, , in Morogoro, Tanzania = 7 projects:in Morogoro, Tanzania = 7 projects:

•1 project is co-operation with 1 project is co-operation with Sokoine National Agricultural Library Sokoine National Agricultural Library

= the University Library= the University Library of the Sokoine University for Agriculture of the Sokoine University for Agriculture









1 project is co-operation with 1 project is co-operation with Sokoine National Agricultural Library Sokoine National Agricultural Library

= = the University Librarythe University Library of the of the Sokoine University for Agriculture Sokoine University for Agriculture

1 project is co-operation with 1 project is co-operation with Sokoine National Agricultural Library Sokoine National Agricultural Library

= = the University Librarythe University Library of the of the Sokoine University for Agriculture Sokoine University for Agriculture

Tanzania-Belgium Co-operation: Tanzania-Belgium Co-operation: Location of the UniversityLocation of the University

Morogoro is 200 km inland from Dar es Salaam at the coast.Morogoro is 200 km inland from Dar es Salaam at the coast.Morogoro is 200 km inland from Dar es Salaam at the coast.Morogoro is 200 km inland from Dar es Salaam at the coast.

Tanzania-Belgium Co-operation: Tanzania-Belgium Co-operation: Aim of the ProjectAim of the Project

The aim is capacity building of the library, The aim is capacity building of the library, knowing that this will also strengthen the basis for knowing that this will also strengthen the basis for

» learning, learning,

» teaching, and teaching, and

» research research

at this university and in the large region served by this library.at this university and in the large region served by this library.

The aim is capacity building of the library, The aim is capacity building of the library, knowing that this will also strengthen the basis for knowing that this will also strengthen the basis for

» learning, learning,

» teaching, and teaching, and

» research research

at this university and in the large region served by this library.at this university and in the large region served by this library.

Tanzania-Belgium Co-operation: Tanzania-Belgium Co-operation: SNALSNAL in Tanzania in Tanzania

• SNAL = Sokoine National Agricultural LibrarySNAL = Sokoine National Agricultural Library

• Established in 1991Established in 1991

• Should co-ordinate with other libraries:Should co-ordinate with other libraries:

» resource sharingresource sharing

» co-operationco-operation

• Number of volumes in the collection is about 40 000Number of volumes in the collection is about 40 000

• Subscriptions to about 80 journalsSubscriptions to about 80 journals

• Strives to improve its efficiency by applying ICTStrives to improve its efficiency by applying ICT

• SNAL = Sokoine National Agricultural LibrarySNAL = Sokoine National Agricultural Library

• Established in 1991Established in 1991

• Should co-ordinate with other libraries:Should co-ordinate with other libraries:

» resource sharingresource sharing

» co-operationco-operation

• Number of volumes in the collection is about 40 000Number of volumes in the collection is about 40 000

• Subscriptions to about 80 journalsSubscriptions to about 80 journals

• Strives to improve its efficiency by applying ICTStrives to improve its efficiency by applying ICT

Tanzania-Belgium Co-operation: Tanzania-Belgium Co-operation: Training of Library StaffTraining of Library Staff

• 1 staff member of 1 staff member of SNALSNAL is working towards a PhD degree is working towards a PhD degree in South Africa, since 1998.in South Africa, since 1998.

• Short time practical training sessions in Flemish universities Short time practical training sessions in Flemish universities in Belgium were offered to 5 staff members of in Belgium were offered to 5 staff members of SNAL.SNAL.

• Training in applications of computers and Internet was Training in applications of computers and Internet was offered by 4 experts from Belgium, visiting Tanzania.offered by 4 experts from Belgium, visiting Tanzania.

• More emphasis in the project on personnel than on More emphasis in the project on personnel than on hardware.hardware.

• 1 staff member of 1 staff member of SNALSNAL is working towards a PhD degree is working towards a PhD degree in South Africa, since 1998.in South Africa, since 1998.

• Short time practical training sessions in Flemish universities Short time practical training sessions in Flemish universities in Belgium were offered to 5 staff members of in Belgium were offered to 5 staff members of SNAL.SNAL.

• Training in applications of computers and Internet was Training in applications of computers and Internet was offered by 4 experts from Belgium, visiting Tanzania.offered by 4 experts from Belgium, visiting Tanzania.

• More emphasis in the project on personnel than on More emphasis in the project on personnel than on hardware.hardware.

Tanzania-Belgium Co-operation: Tanzania-Belgium Co-operation: Network and Internet ApplicationsNetwork and Internet Applications

• The connection of The connection of SNALSNAL to Internet is the aim of another one to Internet is the aim of another one of the 7 projects running at the universityof the 7 projects running at the university

• Based on a local ethernet + satellite transmissionBased on a local ethernet + satellite transmission

• Applications that are running already now:Applications that are running already now:

» Local Area NetworkLocal Area Network

» Electronic mail: Electronic mail:

—allows fast and cheap communication allows fast and cheap communication

—is now important for the management of the co-operationis now important for the management of the co-operation

» Access to WWW: still too slowAccess to WWW: still too slow

• Users are very enthusiasticUsers are very enthusiastic

• The connection of The connection of SNALSNAL to Internet is the aim of another one to Internet is the aim of another one of the 7 projects running at the universityof the 7 projects running at the university

• Based on a local ethernet + satellite transmissionBased on a local ethernet + satellite transmission

• Applications that are running already now:Applications that are running already now:

» Local Area NetworkLocal Area Network

» Electronic mail: Electronic mail:

—allows fast and cheap communication allows fast and cheap communication

—is now important for the management of the co-operationis now important for the management of the co-operation

» Access to WWW: still too slowAccess to WWW: still too slow

• Users are very enthusiasticUsers are very enthusiastic

Tanzania-Belgium Co-operation: Tanzania-Belgium Co-operation: Outline of Project ActivitiesOutline of Project Activities

• Building Local Databases with Building Local Databases with CDS/ISISCDS/ISIS Software; Software; Progress in Building the Electronic CatalogueProgress in Building the Electronic Catalogue

• Establishment of CD-ROM Services; Establishment of CD-ROM Services; Success of these ServicesSuccess of these Services

• Improving Interlibrary Lending and Document DeliveryImproving Interlibrary Lending and Document Delivery

• Research in Library and Information ScienceResearch in Library and Information Science

• Building Local Databases with Building Local Databases with CDS/ISISCDS/ISIS Software; Software; Progress in Building the Electronic CatalogueProgress in Building the Electronic Catalogue

• Establishment of CD-ROM Services; Establishment of CD-ROM Services; Success of these ServicesSuccess of these Services

• Improving Interlibrary Lending and Document DeliveryImproving Interlibrary Lending and Document Delivery

• Research in Library and Information ScienceResearch in Library and Information Science

Tanzania-Belgium Co-operation: Tanzania-Belgium Co-operation: Building Catalogues with Building Catalogues with ISISISIS (1) (1)

• CDS/ISISCDS/ISIS software from UNESCO is used. software from UNESCO is used.

• Reasons for this choice:Reasons for this choice:

» Available free of chargeAvailable free of charge

» Powerful database management featuresPowerful database management features

» Availability of experts and experience Availability of experts and experience

—locally + regionallylocally + regionally

—from Belgiumfrom Belgium

• CDS/ISISCDS/ISIS software from UNESCO is used. software from UNESCO is used.

• Reasons for this choice:Reasons for this choice:

» Available free of chargeAvailable free of charge

» Powerful database management featuresPowerful database management features

» Availability of experts and experience Availability of experts and experience

—locally + regionallylocally + regionally

—from Belgiumfrom Belgium


» Advanced user interfaces Advanced user interfaces

—for data input (“for data input (“ODINODIN”)”)

—for OPAC searches (“for OPAC searches (“IRISIRIS”)”)

—for access through the WWW (“for access through the WWW (“WWWIRISWWWIRIS”)”)

» Provision for add-in solutions for more library-related featuresProvision for add-in solutions for more library-related features

» Old cheap PCs can still be used Old cheap PCs can still be used

—to build the systemto build the system

—to search the OPACto search the OPAC

» Advanced user interfaces Advanced user interfaces

—for data input (“for data input (“ODINODIN”)”)

—for OPAC searches (“for OPAC searches (“IRISIRIS”)”)

—for access through the WWW (“for access through the WWW (“WWWIRISWWWIRIS”)”)

» Provision for add-in solutions for more library-related featuresProvision for add-in solutions for more library-related features

» Old cheap PCs can still be used Old cheap PCs can still be used

—to build the systemto build the system

—to search the OPACto search the OPAC


» Strong data formatting features allow conversion of data for Strong data formatting features allow conversion of data for input in other systems (perhaps a better but more expensive input in other systems (perhaps a better but more expensive integrated library system in the future)integrated library system in the future)

» Strong data formatting features allow conversion of data for Strong data formatting features allow conversion of data for input in other systems (perhaps a better but more expensive input in other systems (perhaps a better but more expensive integrated library system in the future)integrated library system in the future)

Tanzania-Belgium Co-operation: Tanzania-Belgium Co-operation: Progress in Building the CatalogueProgress in Building the Catalogue

• Designed database structures for books and periodicals, Designed database structures for books and periodicals, based on UNESCO’s CCF.based on UNESCO’s CCF.

• Networked the data entry PCs to the master database Networked the data entry PCs to the master database through Windows 95 TCP/IP.through Windows 95 TCP/IP.

• Began data entry in January 1999.Began data entry in January 1999.

• Limited the number of subject descriptors.Limited the number of subject descriptors.

• Offered a small database to readers through OPAC PCs.Offered a small database to readers through OPAC PCs.

• Installed Installed WWWIRISWWWIRIS to test the web interface. to test the web interface.

• Designed database structures for books and periodicals, Designed database structures for books and periodicals, based on UNESCO’s CCF.based on UNESCO’s CCF.

• Networked the data entry PCs to the master database Networked the data entry PCs to the master database through Windows 95 TCP/IP.through Windows 95 TCP/IP.

• Began data entry in January 1999.Began data entry in January 1999.

• Limited the number of subject descriptors.Limited the number of subject descriptors.

• Offered a small database to readers through OPAC PCs.Offered a small database to readers through OPAC PCs.

• Installed Installed WWWIRISWWWIRIS to test the web interface. to test the web interface.

Tanzania-Belgium Co-operation: Tanzania-Belgium Co-operation: Establishment of CD-ROM ServicesEstablishment of CD-ROM Services

• The first database on CD-ROM was obtained in 1997.The first database on CD-ROM was obtained in 1997.

• Staff awareness raised rapidly by a training conducted in Staff awareness raised rapidly by a training conducted in 1998.1998.

• More CD-ROM databases were acquired, most of them free More CD-ROM databases were acquired, most of them free of charge; currently 30; subscriptions to 2.of charge; currently 30; subscriptions to 2.

• Search assistance is provided to users (staff, students, Search assistance is provided to users (staff, students, researchers at SUA and from other institutions)researchers at SUA and from other institutions)

• The first database on CD-ROM was obtained in 1997.The first database on CD-ROM was obtained in 1997.

• Staff awareness raised rapidly by a training conducted in Staff awareness raised rapidly by a training conducted in 1998.1998.

• More CD-ROM databases were acquired, most of them free More CD-ROM databases were acquired, most of them free of charge; currently 30; subscriptions to 2.of charge; currently 30; subscriptions to 2.

• Search assistance is provided to users (staff, students, Search assistance is provided to users (staff, students, researchers at SUA and from other institutions)researchers at SUA and from other institutions)

Tanzania-Belgium Co-operation: Tanzania-Belgium Co-operation: Success of CD-ROM ServicesSuccess of CD-ROM Services

• The CD-ROM services have greatly enhanced user access to The CD-ROM services have greatly enhanced user access to information (mainly current bibliographical information).information (mainly current bibliographical information).

• These services have gained a lot of popularity at SUA;These services have gained a lot of popularity at SUA;they were rapidly accepted by users.they were rapidly accepted by users.

• The CD-ROM services have greatly enhanced user access to The CD-ROM services have greatly enhanced user access to information (mainly current bibliographical information).information (mainly current bibliographical information).

• These services have gained a lot of popularity at SUA;These services have gained a lot of popularity at SUA;they were rapidly accepted by users.they were rapidly accepted by users.

Tanzania-Belgium Co-operation: Tanzania-Belgium Co-operation: Improving Improving Interlibrary LendingInterlibrary Lending

• Co-ordination of collection building and interlibrary lending Co-ordination of collection building and interlibrary lending (ILL) is expected of SNAL.(ILL) is expected of SNAL.

• An investigation is planned of the possible use of ICT for An investigation is planned of the possible use of ICT for ILL; ILL; Internet and in particular e-mail will probably be useful for Internet and in particular e-mail will probably be useful for ILL, also in Tanzania.ILL, also in Tanzania.

• Experience gained from other countries such as Belgium may Experience gained from other countries such as Belgium may be useful when adapted to local conditions in Tanzania.be useful when adapted to local conditions in Tanzania.

• Co-ordination of collection building and interlibrary lending Co-ordination of collection building and interlibrary lending (ILL) is expected of SNAL.(ILL) is expected of SNAL.

• An investigation is planned of the possible use of ICT for An investigation is planned of the possible use of ICT for ILL; ILL; Internet and in particular e-mail will probably be useful for Internet and in particular e-mail will probably be useful for ILL, also in Tanzania.ILL, also in Tanzania.

• Experience gained from other countries such as Belgium may Experience gained from other countries such as Belgium may be useful when adapted to local conditions in Tanzania.be useful when adapted to local conditions in Tanzania.

Tanzania-Belgium Co-operation: Tanzania-Belgium Co-operation: Research in Library ScienceResearch in Library Science

• Essential for long term success of the project Essential for long term success of the project (because it is a co-operation among universities).(because it is a co-operation among universities).

• Research should increase the status and the importance of Research should increase the status and the importance of the library.the library.

• Research in co-operation with Belgium is planned.Research in co-operation with Belgium is planned.

• Main focus is on developing methods to improve resource Main focus is on developing methods to improve resource sharing in the country and beyond.sharing in the country and beyond.

• Barriers that hinder rapid progress includeBarriers that hinder rapid progress include

» shortage of staffshortage of staff

» wish for research that is both fundamental wish for research that is both fundamental andand applicable applicable

• Essential for long term success of the project Essential for long term success of the project (because it is a co-operation among universities).(because it is a co-operation among universities).

• Research should increase the status and the importance of Research should increase the status and the importance of the library.the library.

• Research in co-operation with Belgium is planned.Research in co-operation with Belgium is planned.

• Main focus is on developing methods to improve resource Main focus is on developing methods to improve resource sharing in the country and beyond.sharing in the country and beyond.

• Barriers that hinder rapid progress includeBarriers that hinder rapid progress include

» shortage of staffshortage of staff

» wish for research that is both fundamental wish for research that is both fundamental andand applicable applicable

Tanzania-Belgium Co-operation: Tanzania-Belgium Co-operation: Challenges and Planning (Part 1)Challenges and Planning (Part 1)

• Progress is of course limited by budgetary constraints.Progress is of course limited by budgetary constraints.

• Planning should aim at Planning should aim at sustainablesustainable development. development.

• Further staff training and specialization will be important.Further staff training and specialization will be important.

• Role of ICT in the project will even increase.Role of ICT in the project will even increase.

• Application of Internet including the WWW for information Application of Internet including the WWW for information retrieval should be further implemented, throughout the retrieval should be further implemented, throughout the university.university.

• Progress is of course limited by budgetary constraints.Progress is of course limited by budgetary constraints.

• Planning should aim at Planning should aim at sustainablesustainable development. development.

• Further staff training and specialization will be important.Further staff training and specialization will be important.

• Role of ICT in the project will even increase.Role of ICT in the project will even increase.

• Application of Internet including the WWW for information Application of Internet including the WWW for information retrieval should be further implemented, throughout the retrieval should be further implemented, throughout the university.university.

Tanzania-Belgium Co-operation: Tanzania-Belgium Co-operation: Challenges and Planning (Part 2)Challenges and Planning (Part 2)

• A web site for the library should be developed, tested and A web site for the library should be developed, tested and implemented.implemented.

• Level of information literacy of users and potential users Level of information literacy of users and potential users should be increased.should be increased.

• The growing know-how and services should be extended to The growing know-how and services should be extended to related institutes, in view of the national role of SNAL.related institutes, in view of the national role of SNAL.

• A web site for the library should be developed, tested and A web site for the library should be developed, tested and implemented.implemented.

• Level of information literacy of users and potential users Level of information literacy of users and potential users should be increased.should be increased.

• The growing know-how and services should be extended to The growing know-how and services should be extended to related institutes, in view of the national role of SNAL.related institutes, in view of the national role of SNAL.

Tanzania-Belgium Co-operation: Tanzania-Belgium Co-operation: ConclusionsConclusions

• We see the project as very effective.We see the project as very effective.

• Tangible results were obtained after only 1 year.Tangible results were obtained after only 1 year.

• Progress is made.Progress is made.

• The future of the project looks promising.The future of the project looks promising.

• We see the project as very effective.We see the project as very effective.

• Tangible results were obtained after only 1 year.Tangible results were obtained after only 1 year.

• Progress is made.Progress is made.

• The future of the project looks promising.The future of the project looks promising.

Tanzania-Belgium Co-operationTanzania-Belgium Co-operation

Thank you Thank you

We will be happy We will be happy to answer your to answer your

questionsquestions

Thank you Thank you

We will be happy We will be happy to answer your to answer your

questionsquestions

Documents

Co-operation between the Sokoine National Agricultural Library in Tanzania and Belgian Universities Paul Nieuwenhuysen Vrije Universiteit Brussel, and