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California Department of Education
Child Nutrition Information and Payment System
Sponsor’s Meal Administrative System File Layout Specification
Child and Adult Care Food Program
Starting July 2013
California Department of Education CNIPS CACFP Sponsor’s Meal Administrative System File Layout Specification_________________________________________________________________________________________________
Importing Child and Adult Care Food Program (CACFP) Day Care Home (DCH) provider application data from your Sponsor’s Meal Administrative System (SMAS) into the California Department of Education’s (CDE) Child Nutrition Information and Payment System (CNIPS) is fast and easy. Importing the file saves the time and effort of keying in your DCH data manually. The CNIPS can accept your agency’s site-specific data and aggregate it for application purposes.
To import DCH application data into the CNIPS, your application file must be formatted as fixed width American Standard Code for Information Interchange (ASCII) text according to the layout specification below. Some sponsors may need to work with their SMAS vendor to develop a method to create this file.
To import application data into the CNIPS, follow these four simple steps:
1. Create your application file on your computer and save it. The CNIPS does not capture the file name information, so you can give the file any name that meets your needs.
2. Log into the CNIPS and access the DCH Provider List screen. 3. Select the Import Provider Application button on the CNIPS screen.4. When the File Open dialogue box appears, navigate to the location where you save your application data files and
select the file you want to import.5. To upload the file, select the Import button. The CNIPS will import and save your application data.
After the file has been imported, the CNIPS will display a results screen that will advise you if any records need to be corrected. If there are errors in the data, you can either correct them manually in the CNIPS (just like you would a DCH provider application you entered manually); or you can correct the errors in the SMAS and re-import the entire corrected file. The file can be imported as many times as necessary. Until the application is accepted, each new imported file will completely replace the prior application data with the new application data. Once the imported application data is approved, subsequent imported files for the same application will result in the creation of a revised application.
Additional information and updates are also available on the CDE’s CNIPS Web page at http://www.cde.ca.gov/ls/nu/cn/. If there are any questions regarding this subject, contact the CNIPS Help Desk by phone at 800-952-5609 Option 06, or by e-mail at [email protected].
_________________________________________________________________________________________________ Page 1
California Department of Education CNIPS CACFP Sponsor’s Meal Administrative System File Layout Specification_________________________________________________________________________________________________
CNIPS Sponsor’s Meal Administrative System Upload File Specification Layout for Day Care Home Sponsors
From Meal Administrative System To CNIPSSequence
PositionFrom
PositionTo
Size Description Data Type
Required Field (Y/N)
Notes Table Name Field Name
1 1 3 3 Upload Form ID must be "605"
N(3,0) Y Value = 605 for every record N/A N/A
2 4 9 6 Record Number N(6,0) Y Starting with number 000001, and in sequential numerical order, identifies the record in the file. 000001, 000002, 000003, etc
N/A N/A
3 10 20 11 Future Use - BLANK
C(11) N Leave blank N/A N/A
4 21 25 5 CNIPS ID C(5) Y Identifies the sponsor. Left fill with "0", ex: 01234 (used for verification)
Customers AgreementNbr
5 26 89 64 Sponsor Name as identified in CNIPS
C(64) Y Used as reference N/A N/A
6 90 105 16 Future Use - BLANK
C(16) N Leave blank N/A N/A
7 106 111 6 A1. Requested Application Effective Date
D(6) Y Effective date Values are Month and Year of the current fiscal year. format = "MMYYYY"
ProviderApplicationDetails
RequestedAppStartDate
8 112 175 64 B1. Site Name C(64) N Site name ProviderApplicationDetails
SiteName
9 176 191 16 Future Use - BLANK
C(16) N Leave blank
10 192 223 32 Future Use – BLANK
C(32) N Leave blank
11 224 273 50 B2. Provider Name (Last, First)
C(50) Y Provider Name (Last, First) ProviderApplicationDetails
LastName + FirstName
_________________________________________________________________________________________________ Page 2
California Department of Education CNIPS CACFP Sponsor’s Meal Administrative System File Layout Specification_________________________________________________________________________________________________
From Meal Administrative System To CNIPSSequence
PositionFrom
PositionTo
Size Description Data Type
Required Field (Y/N)
Notes Table Name Field Name
12 274 289 16 B3. Phone C(16) Y Phone number format = “XXXXXXXXXX” (raw numbers)
ProviderApplicationDetails
PhoneNumber
13 290 297 8 B3. Ext C(8) N Extension ProviderApplicationDetails
PhoneExt
14 298 313 16 B3. Fax C(16) N Fax number ProviderApplicationDetails
FaxNumber
15 314 329 16 B4. Alt Phone C(16) N Alternate phone number format = “XXXXXXXXXX” (raw numbers)
ProviderApplicationDetails
AltPhoneNumber
16 330 337 8 B4. Ext C(8) N Alternate extension number ProviderApplicationDetails
AltPhoneExt
17 338 353 16 B4. Fax C(16) N Fax number ProviderApplicationDetails
AltFaxNumber
18 354 481 128 B5. Email Address
C(128) N Email address ProviderApplicationDetails
EmailAddress
19 482 489 8 B6. Date of Birth D(8) Y Date of birth format = "MMDDYYYY"
ProviderApplicationDetails
DateOfBirth
20 490 497 8 B7. Pre-approval Visit Date
D(8) Y Pre-approval visit date format = "MMDDYYYY"
ProviderApplicationDetails
PreApprovalVisitDate
21 498 513 16 B8. Alternate Provider ID
C(16) Y Alternate provider ID ProviderApplicationDetails
AltProviderID
22 514 641 128 C1. Licensee Address 1
C(128) Y Licensee address 1 Addresses Licensee Street1
23 642 769 128 C2. Licensee Address 2
C(128) N Licensee address 2 Addresses Licensee Street2
24 770 833 64 C3. Licensee City
C(64) Y Licensee city Addresses Licensee City
_________________________________________________________________________________________________ Page 3
California Department of Education CNIPS CACFP Sponsor’s Meal Administrative System File Layout Specification_________________________________________________________________________________________________
From Meal Administrative System To CNIPSSequence
PositionFrom
PositionTo
Size Description Data Type
Required Field (Y/N)
Notes Table Name Field Name
25 834 837 4 C4. Licensee State
C(4) Y Value must be CA for California, other values are invalid
Addresses Licensee State
26 838 853 16 C4. Licensee Zip
C(16) Y Licensee zip code Addresses Licensee ZipCode
27 854 981 128 D1. Mailing Address 1
C(128) Y Mailing address 1 (if blank, repeat licensee address 1)
Mailing Addresses
Mailing Street1
28 982 1109 128 D2. Mailing Address 2
C(128) N Mailing address 2 (if blank, repeat licensee address 2)
Mailing Addresses
Mailing Street2
29 1110 1173 64 D3. Mailing City C(64) Y City Mailing Addresses
Mailing City
30 1174 1177 4 D4. Mailing State
C(4) Y Value must be CA for California, other values are invalid
Addresses Mailing State
31 1178 1193 16 D4. Mailing Zip C(16) Y Mailing zip code (if blank, repeat licensee zip)
Mailing Addresses
ZipCode
32 1194 1209 16 Future Use - BLANK
C(16) N Leave blank N/A N/A
33 1210 1211 2 County C(2) Y County Code ProviderApplicationDetails
CountyCode
34 1212 1213 2 Licensed By C(2) Y Use:01 = Dept of Social Services02 = Trustline03 = Military04 = Tribal05 = Other
ProviderApplicationDetails
LicensedBy
35 1214 1229 16 E1. License Number
C(16) Y License ProviderApplicationDetails
LicenseNbr
_________________________________________________________________________________________________ Page 4
California Department of Education CNIPS CACFP Sponsor’s Meal Administrative System File Layout Specification_________________________________________________________________________________________________
From Meal Administrative System To CNIPSSequence
PositionFrom
PositionTo
Size Description Data Type
Required Field (Y/N)
Notes Table Name Field Name
36 1230 1234 5 E2. License Capacity
N(5,0) Y License capacity ProviderApplicationDetails
LicenseCapacityQty
37 1235 1242 8 E3. License Effective Date
D(8) Y License effective date format = "MMDDYYYY"
ProviderApplicationDetails
LicenseStartDate
38 1243 1250 8 E4. License Expiration Date, if applicable
D(8) N License expiration date format = "MMDDYYYY"
ProviderApplicationDetails
LicenseExpDate
39 1251 1251 1 F1. Days of Operation Monday
C(1) Y Values:-"Y" = Yes-"N" = No
ProviderApplicationDetails
OperMonInd
40 1252 1252 1 F1. Days of Operation Tuesday
C(1) Y Values:-"Y" = Yes-"N" = No
ProviderApplicationDetails
OperTueInd
41 1253 1253 1 F1. Days of Operation Wednesday
C(1) Y Values:-"Y" = Yes-"N" = No
ProviderApplicationDetails
OperWedInd
42 1254 1254 1 F1. Days of Operation Thursday
C(1) Y Values:-"Y" = Yes-"N" = No
ProviderApplicationDetails
OperThuInd
43 1255 1255 1 F1. Days of Operation Friday
C(1) Y Values:-"Y" = Yes-"N" = No
ProviderApplicationDetails
OperFriInd
44 1256 1256 1 F1. Days of Operation Saturday
C(1) Y Values:-"Y" = Yes-"N" = No
ProviderApplicationDetails
OperSatInd
_________________________________________________________________________________________________ Page 5
California Department of Education CNIPS CACFP Sponsor’s Meal Administrative System File Layout Specification_________________________________________________________________________________________________
From Meal Administrative System To CNIPSSequence
PositionFrom
PositionTo
Size Description Data Type
Required Field (Y/N)
Notes Table Name Field Name
45 1257 1257 1 F1. Days of Operation Sunday
C(1) Y Values:-"Y" = Yes-"N" = No
ProviderApplicationDetails
OperSunInd
46 1258 1258 1 F2. Provider’s own or resident children, or foster children, participate in CACFP
C(1) Y Values:-"Y" = Yes-"N" = No
ProviderApplicationDetails
ClaimOwnChildrenInd
47 1259 1274 16 F3. If yes, select the program that qualifies the provider’s own for participation in the CACFP.
C(16) Y Include if yes for sequence 47Values:“MBF_INCOME” = Meal Benefit form - Income"MBF_CalFresh" = Meal Benefit form - CalFresh"MBF_OTHER" = Meal Benefit form - all other
ProviderApplicationDetails
NOTE: NEW FIELD AS OF JULY 2013
ClaimOwnChildrenCode
48 1275 1306 32 F4. CalFresh Case Number
C(32) Y CalFresh Case Number ProviderApplicationDetails
NOTE: NEW FIELD AS OF JULY 2013
CalFreshCaseNumber
49 1307 1338 32 Future Use - BLANK
C(1) N Leave blank N/A N/A
50 1339 1354 16 G1. Tier Level C(16) Y Values:-"TIERI"-"TIERII"IF TIERI, NEXT SEVEN ITEMS REQUIRED
ProviderApplicationDetails
TierCode
51 1355 1370 16 G2. Tier Eligibility
C(16) N Include if Tier IValues:
ProviderApplicationDetails
TierIEligibilityCode
_________________________________________________________________________________________________ Page 6
California Department of Education CNIPS CACFP Sponsor’s Meal Administrative System File Layout Specification_________________________________________________________________________________________________
From Meal Administrative System To CNIPSSequence
PositionFrom
PositionTo
Size Description Data Type
Required Field (Y/N)
Notes Table Name Field Name
"AREA_SCHOOL" = Area Eligible - School"AREA_CENSUS" = Area Eligible – Census“MBF_INCOME” = Meal Benefit form - Income"MBF_CalFresh” = Meal Benefit form – CalFresh"MBF_OTHER" = Meal Benefit form - all other
NOTE: CHANGE FROM “FOOD STAMPS” TO “CalFresh” AS OF JULY 2013
52 1371 1378 8 G2. Tier Begin Date
D(8) N Include if Tier I format = "MMDDYYYY"
ProviderApplicationDetails
TierIEligibilityStartDate
53 1379 1386 8 G2. Tier End Date
D(8) N Include if Tier I format = "MMDDYYYY"
ProviderApplicationDetails
TierIEligibilityEndDate
54 1387 1450 64 G2. Tier District Name
C(64) N Include if Tier I ProviderApplicationDetails
DistrictName
55 1451 1514 64 G2. Tier School Name
C(64) N Include if Tier I ProviderApplicationDetails
SchoolName
56 1515 1530 16 G2. Tier School Zip Code
C(16) N Include if Tier I ProviderApplicationDetails
SchoolZipCode
57 1531 1539 9 G2. Tier Free and Reduced Price Percentage (example 75.6%)
N(8,4) N Include if Tier I value ex: 75.6 (left fill with blanks)
ProviderApplicationDetails
TierIFreeRedcPricePct
58 1540 1540 1 H1. Breakfast C(1) Y "Y" = Yes (serving meal)"N" for Not servingIF YES, NEXT ITEM REQUIRED
ProviderApplicationMealGroups
MealsServedInd
59 1541 1545 5 H1. Breakfast Meal Start Time
V(5) N Include if Breakfast served 24 Hour Value (military time): ex -
ProviderApplicationMealGroups
MealStartTime
_________________________________________________________________________________________________ Page 7
California Department of Education CNIPS CACFP Sponsor’s Meal Administrative System File Layout Specification_________________________________________________________________________________________________
From Meal Administrative System To CNIPSSequence
PositionFrom
PositionTo
Size Description Data Type
Required Field (Y/N)
Notes Table Name Field Name
12:00 AM = 00:009:15 AM = 09:1512:00 PM = 12:002:45 PM = 14:4511:00 PM = 23:00
60 1546 1546 1 H1. Breakfast Check if provider has shifts of care
C(1) Y "Y" if serving more than one shift"N" if serving one shift or not serving
ProviderApplicationMealGroups
NbrShiftsQty
61 1547 1547 1 H1. Breakfast Days Serving Monday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedMon
62 1548 1548 1 H1. Breakfast Days Serving Tuesday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedTue
63 1549 1549 1 H1. Breakfast Days Serving Wednesday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedWed
64 1550 1550 1 H1. Breakfast Days Serving Thursday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedThu
65 1551 1551 1 H1. Breakfast Days Serving Friday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedFri
66 1552 1552 1 H1. Breakfast Days Serving Saturday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedSat
67 1553 1553 1 H1. Breakfast Days Serving Sunday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedSun
68 1554 1554 1 H2. AM Snack C(1) Y "Y" = Yes (serving meal)"N" for Not servingIF YES, NEXT ITEM REQUIRED
ProviderApplicationMealGroups
MealsServedInd
_________________________________________________________________________________________________ Page 8
California Department of Education CNIPS CACFP Sponsor’s Meal Administrative System File Layout Specification_________________________________________________________________________________________________
From Meal Administrative System To CNIPSSequence
PositionFrom
PositionTo
Size Description Data Type
Required Field (Y/N)
Notes Table Name Field Name
69 1555 1559 5 H2. AM Snack Meal Start Time
V(5) N Include if AM Snack served 24 Hour Value (military time): ex -12:00 AM = 00:009:15 AM = 09:1512:00 PM = 12:002:45 PM = 14:4511:00 PM = 23:00
ProviderApplicationMealGroups
MealStartTime
70 1560 1560 1 H2. AM Snack Check if provider has shifts of care
C(1) Y "Y" if serving more than one shift"N" if serving one shift or not serving
ProviderApplicationMealGroups
NbrShiftsQty
71 1561 1561 1 H2. AM Snack Days Serving Monday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedMon
72 1562 1562 1 H2. AM Snack Days Serving Tuesday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedTue
73 1563 1563 1 H2. AM Snack Days Serving Wednesday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedWed
74 1564 1564 1 H2. AM Snack Days Serving Thursday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedThu
75 1565 1565 1 H2. AM Snack Days Serving Friday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedFri
76 1566 1566 1 H2. AM Snack Days Serving Saturday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedSat
77 1567 1567 1 H2. AM Snack Days Serving Sunday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedSun
78 1568 1568 1 H3. Lunch C(1) Y "Y" = Yes (serving meal) ProviderApplic MealsServedI
_________________________________________________________________________________________________ Page 9
California Department of Education CNIPS CACFP Sponsor’s Meal Administrative System File Layout Specification_________________________________________________________________________________________________
From Meal Administrative System To CNIPSSequence
PositionFrom
PositionTo
Size Description Data Type
Required Field (Y/N)
Notes Table Name Field Name
"N" for Not servingIF YES, NEXT ITEM REQUIRED
ationMealGroups
nd
79 1569 1573 5 H3. Lunch Meal Start Time
V(5) N Include if Lunch served 24 Hour Value (military time): ex -12:00 AM = 00:009:15 AM = 09:1512:00 PM = 12:002:45 PM = 14:4511:00 PM = 23:00
ProviderApplicationMealGroups
MealStartTime
80 1574 1574 1 H3. Lunch Check if provider has shifts of care
C(1) Y "Y" if serving more than one shift"N" if serving one shift or not serving
ProviderApplicationMealGroups
NbrShiftsQty
81 1575 1575 1 H3. Lunch Days Serving Monday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedMon
82 1576 1576 1 H3. Lunch Days Serving Tuesday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedTue
83 1577 1577 1 H3. Lunch Days Serving Wednesday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedWed
84 1578 1578 1 H3. Lunch Days Serving Thursday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedThu
85 1579 1579 1 H3. Lunch Days Serving Friday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedFri
86 1580 1580 1 H3. Lunch Days Serving Saturday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedSat
87 1581 1581 1 H3. Lunch Days C(1) Y "Y" if serving this day ProviderApplic MealsServed
_________________________________________________________________________________________________ Page 10
California Department of Education CNIPS CACFP Sponsor’s Meal Administrative System File Layout Specification_________________________________________________________________________________________________
From Meal Administrative System To CNIPSSequence
PositionFrom
PositionTo
Size Description Data Type
Required Field (Y/N)
Notes Table Name Field Name
Serving Sunday "N" if NOT serving this day ationMealGroups
Sun
88 1582 1582 1 H4. PM Snack C(1) Y "Y" = Yes (serving meal)"N" for Not servingIF YES, NEXT ITEM REQUIRED
ProviderApplicationMealGroups
MealsServedInd
89 1583 1587 5 H4. PM Snack Meal Start Time
V(5) N Include if PM Snack served 24 Hour Value (military time): ex -12:00 AM = 00:009:15 AM = 09:1512:00 PM = 12:002:45 PM = 14:4511:00 PM = 23:00
ProviderApplicationMealGroups
MealStartTime
90 1588 1588 1 H4. PM Snack Check if provider has shifts of care
C(1) Y "Y" if serving more than one shift"N" if serving one shift or not serving
ProviderApplicationMealGroups
NbrShiftsQty
91 1589 1589 1 H4. PM Snack Days Serving Monday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedMon
92 1590 1590 1 H4. PM Snack Days Serving Tuesday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedTue
93 1591 1591 1 H4. PM Snack Days Serving Wednesday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedWed
94 1592 1592 1 H4. PM Snack Days Serving Thursday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedThu
95 1593 1593 1 H4. PM Snack Days Serving Friday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedFri
96 1594 1594 1 H4. PM Snack C(1) Y "Y" if serving this day ProviderApplic MealsServed
_________________________________________________________________________________________________ Page 11
California Department of Education CNIPS CACFP Sponsor’s Meal Administrative System File Layout Specification_________________________________________________________________________________________________
From Meal Administrative System To CNIPSSequence
PositionFrom
PositionTo
Size Description Data Type
Required Field (Y/N)
Notes Table Name Field Name
Days Serving Saturday
"N" if NOT serving this day ationMealGroups
Sat
97 1595 1595 1 H4. PM Snack Days Serving Sunday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedSun
98 1596 1596 1 H5. Supper C(1) Y "Y" = Yes (serving meal)"N" for Not servingIF YES, NEXT ITEM REQUIRED
ProviderApplicationMealGroups
MealsServedInd
99 1597 1601 5 H5. Supper Meal Start Time
V(5) N Include if Supper served 24 Hour Value (military time): ex -12:00 AM = 00:009:15 AM = 09:1512:00 PM = 12:002:45 PM = 14:4511:00 PM = 23:00
ProviderApplicationMealGroups
MealStartTime
100 1602 1602 1 H5. Supper Check if provider has shifts of care
C(1) Y "Y" if serving more than one shift"N" if serving one shift or not serving
ProviderApplicationMealGroups
NbrShiftsQty
101 1603 1603 1 H5. Supper Days Serving Monday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedMon
102 1604 1604 1 H5. Supper Days Serving Tuesday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedTue
103 1605 1605 1 H5. Supper Days Serving Wednesday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedWed
104 1606 1606 1 H5. Supper Days Serving Thursday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedThu
105 1607 1607 1 H5. Supper C(1) Y "Y" if serving this day ProviderApplic MealsServed
_________________________________________________________________________________________________ Page 12
California Department of Education CNIPS CACFP Sponsor’s Meal Administrative System File Layout Specification_________________________________________________________________________________________________
From Meal Administrative System To CNIPSSequence
PositionFrom
PositionTo
Size Description Data Type
Required Field (Y/N)
Notes Table Name Field Name
Days Serving Friday
"N" if NOT serving this day ationMealGroups
Fri
106 1608 1608 1 H5. Supper Days Serving Saturday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedSat
107 1609 1609 1 H5. Supper Days Serving Sunday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedSun
108 1610 1610 1 H6. Evening Snack
C(1) Y "Y" = Yes (serving meal)"N" for Not servingIF YES, NEXT ITEM REQUIRED
ProviderApplicationMealGroups
MealsServedInd
109 1611 1615 5 H6. Evening Snack Meal Start Time
V(5) N Include if Evening snack served 24 Hour Value (military time): ex -12:00 AM = 00:009:15 AM = 09:1512:00 PM = 12:002:45 PM = 14:4511:00 PM = 23:00
ProviderApplicationMealGroups
MealStartTime
110 1616 1616 1 H6. Evening Snack Check if provider has shifts of care
C(1) Y "Y" if serving more than one shift"N" if serving one shift or not serving
ProviderApplicationMealGroups
NbrShiftsQty
111 1617 1617 1 H6. Evening Snack Days Serving Monday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedMon
112 1618 1618 1 H6. Evening Snack Days Serving Tuesday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedTue
113 1619 1619 1 H6. Evening Snack Days
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGrou
MealsServedWed
_________________________________________________________________________________________________ Page 13
California Department of Education CNIPS CACFP Sponsor’s Meal Administrative System File Layout Specification_________________________________________________________________________________________________
From Meal Administrative System To CNIPSSequence
PositionFrom
PositionTo
Size Description Data Type
Required Field (Y/N)
Notes Table Name Field Name
Serving Wednesday
ps
114 1620 1620 1 H6. Evening Snack Days Serving Thursday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedThu
115 1621 1621 1 H6. Evening Snack Days Serving Friday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedFri
116 1622 1622 1 H6. Evening Snack Days Serving Saturday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedSat
117 1623 1623 1 H6. Evening Snack Days Serving Sunday
C(1) Y "Y" if serving this day"N" if NOT serving this day
ProviderApplicationMealGroups
MealsServedSun
118 1624 1631 8 Cancel Date D(8) N Optional if neededUsed to indicate the date the provider is canceled under this Sponsor (format "MMDDYYYY")IF DATE IN FIELD, NEXT ITEM REQUIRED
Providers ClosedAsOfDate
119 1632 1647 16 Cancel Reason C(16) N Optional if neededRequired if Cancel Date is entered. Values:"DROPPED" = Dropped"TRANSFER" = Transfer“TERMINATED” = Terminated
Providers ClosedCode
120 1648 1655 8 Alternate Record Last Updated Date
D(8) Y The last date the record was updated in sponsor’s meal administrative system (external/alternate).
Providers AltSystemUpdateDate
_________________________________________________________________________________________________ Page 14
California Department of Education CNIPS CACFP Sponsor’s Meal Administrative System File Layout Specification_________________________________________________________________________________________________
From Meal Administrative System To CNIPSSequence
PositionFrom
PositionTo
Size Description Data Type
Required Field (Y/N)
Notes Table Name Field Name
121 1656 1671 16 Time record uploaded
V(16) N Time record created24 Hour Value (military time): ex -12:00 AM = 00:009:15 AM = 09:1512:00 PM = 12:002:45 PM = 14:4511:00 PM = 23:00
Providers
NOTE: NEW FIELD AS OF JULY 2013
AltSystemUpdateDate
_________________________________________________________________________________________________ Page 15