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cnam.ca
Keeping the Pace
Future proofing your asset data
CNAM 2019Alain Gonthier | City of Ottawa
Roop Lutchman | GHD
May 2018
Keeping the Pace
Agenda
1. Introduction and background
2. Best in class practices for asset knowledge management
3. Overview of the AM ready initiative at the City
4. Implications of Industry 4.0 on asset knowledge
3
Keeping the Pace
Introduction and background
Future proofing your asset data
Keeping the Pace
Asset management is a balancing act
5
$LOSCOS
Keeping the Pace
A layered asset management framework is needed
6
Act
Do
CheckPlan
Data
Act
Do
CheckPlan
Systems
Act
Do
CheckPlan
Process
Act
Do
CheckPlan
People
Act
Do
CheckPlan
Strategy
Keeping the Pace
Current situation with asset knowledge
7
Existing assetsMissing asset records
Missing attributesQuestionable data qualityPoorly configured systems
Paper based or MS Excel records
Future assetsLack of guidelinesLack of detailed specificationsData submitted in wrong formatNo incentives for consultants to submit dataNo data governance model in place
Keeping the Pace
Best in class practices for knowledge management
Future proofing your asset data
Keeping the Pace
The asset hierarchy and AMP are foundational elements for data
9
Networks
Facility | System
Process | Sub-system
Asset
Component
Costs Performance
Forecast Network
Lifecycle Cost
Network
Utilization
Forecast Facility
Lifecycle Cost
Facility
Utilization
Process
Reliability
Asset
Condition
Component
Reliability
PSAB
Depreciation
Forecast
Renewal Cost
Historic O&M
Expenditures
Keeping the Pace
AM Ready specifications solves the existing and future data gap
10
Develop AM Readiness Specifications
Close historic data gaps based on asset
criticality
Pilot AM Readiness Specifications on a major project
Update the AM Readiness Specifications and integrate them into all projects
Ongoing maintenance of the AM Readiness Specifications
Keeping the Pace
AM Specifications – O&M Ready
11
Task
No.Description Deliverable
1.0 O&M Ready
1.1 O&M Design Reviews
Operations & maintenance input to draft designs – recommendations for
improved operability, maintainability and interchangeability of
components
1.2Reliability Centred Design
(RCD)
Design updates based on RCD Evaluations using appropriate reliability
software tools
1.3 Value EngineeringDesign and asset (equipment) selection that provides high value for
money for the City
1.4 HAZOP Analyses HAZOP outputs for design updates
1.5 Skills DevelopmentSkill/Competency Gap Analysis
Skills Development Program
Keeping the Pace
AM Specifications – asset knowledgebase development
12
2.0 Asset Knowledge Base Development
2.1 Asset Hierarchy and Assets Tagging Asset Hierarchy, Numbering and Tagging Requirements
2.2 Detailed Asset Records Asset Records – Updated with Work & Maintenance Data
2.3 Asset Warranty Requirements Warranty Information linked to Asset Records
2.4 Materials Management DataMaterials Management Records Developed in Desired
Format
2.5 Baseline Data during Commissioning Commissioning data linked to asset records
2.6 Condition Assessment ProtocolsUpdated condition assessment protocols for new asset
classes
2.7 Online O&M Manuals On line O&M Manuals (based on leading practices)
2.8 AM Planning Data Data used to develop existing AMPs
2.9Asset Records Uploaded to Core Software
System(s) (e.g. CMMS)
Asset Records – Financial Data to support regulatory
reporting, Work and Asset Management lifecycle costing
models12
Keeping the Pace
AM Specifications – AMP development
13
3.0 Asset Management Plan Development
3.1Collect data aligned with the 5 - Questions
– 10 Step process for AMP updateInput for updating existing AMPs for the Asset Class
3.2Develop the first AM Plan for the Facility
or NetworkAM Plan Version 1
Keeping the Pace
AM Ready initiative at the City
Future proofing your asset data
Keeping the Pace
LAMP AM Readiness Project
1. The City has built a good asset management foundation and is continuing to implement industry
recognized practices to improve the tools and processes tied to holistic life cycle management of
infrastructure assets
2. An objective for operational and asset management readiness where on upon commissioning of
an asset, the City should have, in an easily consumable format, all of the relevant data, manuals,
training, or key information to properly operate, maintain and do renewal/replacement planning on
the assets
3. The LAMP AM Readiness project was initiated to:
1. Review existing tools, procedures, practices and obligations
2. Identify opportunities towards adopting and implementing the use of life cycle costing to drive
decision making and
3. Improving information flow towards operational and asset management readiness upon
commissioning of assets15
Guiding AM Principle for the City: The City will choose practices, interventions and operations that aim at reducing the life cycle cost of asset ownership, while satisfying agreed levels of service. Decisions are based on balancing service levels, risk, and costs.
Keeping the Pace
Project Approach
1. Desk audit of existing practices
2. Development of a best in class AM Readiness specifications
3. Interviews with key stakeholders and staff involved in the asset life cycle to evaluate
maturity and opportunity gap
4. Develop recommendations and an implementation strategy
16
Keeping the Pace
Project Outcomes
1. Pockets of good work being done on data capture
around the life cycle
2. All stakeholders interviewed fully supportive of the
best practices approach and see this as a high
priority for the City
3. Some opportunities exist to improve maturity:
1. Capability – lack of standardization of data capture
templates
2. Execution – inconsistent and incomplete data
capture (onus is on the O&M staff to close gaps)
4. Consider the project life cycle as being complete
when all asset data is provided to the asset owners 17
Keeping the Pace
Proposed implementation strategy
1. Pilot the AM Readiness Specification
a. Select a major capital project for a completely new facility (e.g. water plant or wastewater lift station)
b. Update the supporting templates and frameworks to align with the asset class
c. Include AM Readiness Specification package in the proposal documentation (with a percentage holdback on fees to ensure that the work gets done)
d. Brief all prospective bidders on the objectives and expected deliverables for the AM Readiness Specifications
e. Monitor the quality of deliverables throughout the project lifecycle
f. Review the entire process (including feedback from consultants/contractors and City staff)
g. Update the AM Readiness Specifications and supporting templates and frameworks
2. Rollout
a. Update the City’s PM processes, PM Manual and Project Management Information System to include the AM Readiness Specifications as a standard project planning and delivery requirement
b. Continue to monitor, review and update the AM Readiness specifications on an ongoing basis
18
Keeping the Pace
Implications of Industry 4.0 on asset knowledge management
Future proofing your asset data
Keeping the Pace
Changing face of industry
20
1ST MECHANIZATION, WATER/STEAM POWER
2ND MASS PRODUCTION, ASSEMBLY LINE
ELECTRICITY
3RD COMPUTER AUTOMATION
4TH CYBER PHYSICAL SYSTEMS
COURTESY SHUTTERSTOCK
Keeping the Pace
New and emerging business drivers
21
Challenges facing asset owners today
Customer
Demands
Financial
Constraints
Climate
Change
AdaptationSecurity &
Emergency
Response
Aging
Assets
Regulatory
Compliance
Knowledge
Loss
Growth
AM Program
Can Help
Opportunities facing asset owners tomorrow
Robotics
Digital
Engineering
Others:
Block Chain
3D Printing
Drones Machine
Learning
Virtual and
Augmented
Reality
Artificial
Intelligence
Internet of
Things/Cloud
ComputingMobility
Digitization is
pervasive
Keeping the Pace
Assets are becoming more complex
22
Passive
START
DigitizationOr
Industry 4.0
Computerization & Automation
Electrification
Mechanization
Implications
• Design• Maintenance• Training• Spares
9
Keeping the Pace
Be ready for industry 4.0
23
Digitize existing assets
Don’t create future data
gaps
Collect data and close existing static data gapsIntegrate assets into the local and wider communication networks for dynamic data capture and processing
New assets will be brought into the owner’s asset portfolio with asset inventory/register information and life cycle planning information that can be easily up-loadable to the integrated technology environment.
With IoT, asset condition will be monitored 24/7 on nearly all assets with analytics alerts being sent automatically based on condition criteria, CoFcriteria, and business process logic
Analyse & Aggregate at the source
Right Data at the
Right Time
Right data is collected real time, analyzed and portrayed in simple dashboards that answers the key questions staff need to address
Simple dashboards
Keeping the Pace
ghd.com/advisory
[email protected](1 613 580 2424)
[email protected] (1 416 902 9826)