Advert, JD and PSEstates Support Manager

ESTATES SUPPORT MANAGERUNIVERSITY OF BRIGHTON ACADEMIES TRUST

Single Status Grade 8/9 Points 20 to 25 (£22,074 to £26,705 pa) 37 hours per week / 52 weeks per year (full-time)

Permanent Contract

The University of Brighton Academies Trust is looking to appoint an Estates Support Manager. The post holder will travel between our east and west Sussex offices and academies providing service support and management. The pots holder may be based in either our St Leonards on Sea or Brighton Estates office. 

The Estates & FM Department is a friendly and industrious team whose remit is to improve and maintain the Academy environment, grounds and buildings. This thriving team brings together an array of different skills, all of which contribute to the successful running of the Department. The aim is to be highly effective in managing the Estate in order that the Trust can deliver its Strategic Vision ensuring that the Estates Team provide a customer focused quality service that compliments and supports education. The department is led by the Estates & FM Director who in turn is supported and assisted by the Estates Support Managers. The department operates a Service Level Agreement of support services to both Primary and Secondary Academies within the Trust. The Department has regular interaction and communication with all members of the Academy community. This involvement and mutual understanding makes a significant difference to the environment of the Academies and greatly enhances the Academies core activity of teaching and learning.

To Apply

If you would like to join our team, then please download the support staff application form and equal opportunities form from our website and send your completed forms to: recruitment@brightonacademiestrust.org.uk.

Alternatively, please send postal applications to: H.R Department, University of Brighton Academies Trust, Innovation Centre, Highfield Drive. St Leonards on Sea. TN38 9UH

To arrange a visit to our office, or to have an informal discussion about the role, please contact the HR Department on 01424 711925.

Thank you for your interest.     

UNIVERSITY OF BRIGHTON ACADEMIES TRUSTJOB DESCRIPTION

JOB TITLE Estates Support Manager

EMPLOYER University of Brighton Academies Trust

LOCATION/S Academy Trust offices, Secondary Academy and Primary Academy sites – across East and West Sussex

SALARY AND WORKING HOURS Single Status Grade 8 to 9 £22,074 to £26,705 pa

Subject to qualifications and or experience.

As the post requires travel between locations it qualifies for a mileage based allowance.

37 hours per week, 52 weeks a year

RESPONSIBLE TO Estates and FM Director

RESPONSIBLE FOR Developing relationships, management and monitoring of academy based estates staff.

MAIN PURPOSE OF THE JOBTo provide Estates & FM (EFM) support services to academic partners.

To support the Estates and FM Director and the Department in the management and delivery of EFM services.

Monitor and assist in the development of SLA’s and KPI’s linked to department and contractor performance and output.

Audit statutory and mandatory compliance in all Health and Safety matters. Including assessment and monitoring, and reporting to the Estates and FM Director any safety concerns.

Identify and assist in staff training and support including staff induction, Performance Management and CPD.

Line Management responsibilities and support for academy based staff.

Work with the Estates and FM Director to develop and identify good working practice and its implementation across the Trust

MAIN TASKS / KEY RESPONSIBILITIES

1 Provide EFM services to the Trust estate across its Primary and Secondary Academies and Trust offices as required.

2 To provide assistance and information to stakeholders in line with departmental objectives and responsibilities including;• Responding to queries in respect of EFM support services• Prioritising queries, deal with or escalate as required• Circulating and collating management information between stakeholders • Point of contact for Contractors, Staff and Visitors• Developing, implementing and reviewing good practice

3 Use and adapt record keeping by providing reports on performance against Standards (KPI’s) including;• Following good practice in Auditing, Record Keeping, and Review and follow up• Work with the Estates and FM Director to define, agree and expand SLA’s and KPI’s across the Trust estate• Maintain an accurate and up to date asset register for Academies and ancillary buildings

4 Follow good practice in the assessment, implementation, recording, and development ofHealth and Safety including;• Working with the respective stakeholders to ensure Health and Safety compliance

• Keeping, Recording and advising on H&S training and development• Reporting any concerns raised following H&S inspections and Risk Assessment• Assist with preparation, implementation and review of Trust risk assessments

5 Co-ordinate, advise and where applicable deliver project works in relation to SLA’s and EFSA guidelines including; Lead on Trust funded capital projects Procurement of Trust funded capital projects Support academy funded capital projects Contract Management

6 Promote good working practices in EFM and service delivery. Disseminate good practice to stakeholders, colleagues and partners• Record good working practices as Departmental Policy and guidance on working• Staying up to date with developments in FM to implement and promote new and good Practice

7 Carry out Line Management duties and responsibilities including; Performance Management Target setting Identifying training requirementsFinancial responsibility and control of specified local estates budgets including; budget setting Authorisation of expenditure Budget monitoring and reporting

8 To provide a customer focussed, professional service to all internal and external clients and build strong robust working relationships with peer groups and senior managers

9 To work with minimum supervision and with excellent Time Management and prioritizing principles

10 To carry out all activities in line with the Trusts policies for Health and Safety and Equal Opportunities

11 To participate in professional development activities and performance management activities as required

12 To undertake other reasonable duties as directed by your line manager

This Job Description is correct at the time of print and gives the main responsibilities and tasks of the role. These may however be changed or added to as appropriate.

There may also be the need for staff to undertake additional duties from time to time, appropriate to the level of the post. Should these additional tasks become a frequent part of the role, the job description will be revised through consultation with the post holder.

Date: 16.11.2017

Additional Information

All Support Staff posts within the Academy are subject to a one year probationary period

This post is subject to a Disclosure and Barring Services (DBS) check

This post is exempt from the Rehabilitation of Offenders Act (1974) – applicants must be prepared to disclose all criminal convictions and cautions including those that would otherwise be spent under the Act.

The University of Brighton Academies Trust is committed to safeguarding and promoting the welfare of children and young people, and expects all staff and volunteers to share this commitment.

PERSON SPECIFICATIONESSENTIAL CRITERIA

EDUCATION AND QUALIFICATIONS

1.1 A good standard of education

KNOWLEDGE AND EXPERIENCE

2.1 Good knowledge and understanding of estates and facilities management practices2.2 Substantial experience in an estate and or facilities management related role 2.3 Good knowledge of Health and Safety Legislation and practices2.4 Good working knowledge of MS Windows and MS Office Suites (365, excel, word, PowerPoint)

KEY SKILLS AND ABILITIES

3.1 Ability to prioritise, plan and organise with meticulous attention to detail3.2 Ability to manage time effectively, to meet deadlines and work under pressure3.3 Ability to take responsibility and work on own initiative 3.4 Ability to form good working relationships both with stakeholders and external bodies3.5 Good communication skills, both oral and written3.6 Ability to be discreet, discerning and maintain confidentiality with an awareness of data protection

issues3.7 A problem solver and solution led

PERSONAL ATTRIBUTES

4.1 Commitment to the aims of the Trust4.2 Self-motivated with drive, initiative and a high degree of pro-activity4.3 An awareness of operational standards and working with KPI’s 4.4 Sense of humour and equable temperament4.5 Commitment to working as a contributing member of a dynamic and ‘can do’ service team 4.6 An awareness of the positive influences that the environment has on influencing the educational

outcomes for students4.7 Commitment to Equal Opportunities4.8 Full UK Driving Licence and access to their own transport as the post holder will be required to

travel between Trust offices and academies for which a mileage allowance is payable.

DESIRABLE CRITERIA

KNOWLEDGE AND EXPERIENCE

5.1 Experience of estates and facilities management in an education setting5.2 Experience of CAFM software5.3 Knowledge and experience of managing small projects5.4 Experience of delivering work based training5.5 Engineering, Construction or mechanical and electrical experience in a technical or supervisory role 5.6 Experience of hard and soft services contract management5.7 Experience of budget management

KEY SKILLS AND ABILITIES

6.1 Demonstrates the capacity to learn quickly6.2 An aptitude for report writing and presentation of information6.3 Comfortable working with numbers