CMMS Needs Identification and Selection:A Computerized Maintenance Management System (CMMS) is one of the critical foundational elements necessary for the implementation of Best Practices for Maintenance and Operations. The CMMS is designed to automate standardized business processes, collect historical information and leverage the computer’s ability to quickly sort and analyze large amounts of data. This proactive tool when properly implemented and utilized provides accurate and timely data, enabling informed maintenance and operational management decisions.

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In performing the needs and requirements analysis, People and Processes, Inc. will utilize our proven methodology. Each area of maintenance, operations, organizational, integration, and budgetary constraints are analyzed to ensure full functionality. Armed with this information you can be assured requirements and functionality for the “best fit” CMMS are clearly identified. The selection, proper implementation, and utilization of an effective CMMS will enable a proactive maintenance and asset management approach towards the realization of Best Practices.

Selecting the appropriate system to meet your organizational needs is the first step for a successful Computerized Maintenance Management System (CMMS) implementation. Of the approximately 1,800 systems available with prices ranging from hundreds to hundreds of thousands of dollars, which one best fists your needs and budgetary requirements?To help you make an informed decision while ensuring your current and future organizational maintenance needs are met, People and Processes, Inc. has developed a proven methodology to evaluate and identify the appropriate system to meet your requirements. The structure of the methodology will:

1. Identify and document your organization system needs and requirements

2. Identify appropriate candidate systems

3. Create a Request for Proposal (RFP)

4. Preform a detailed review of RFP responses identifying potential systems and establishing on-site system demonstrations

5. Demonstrate the system’s full capabilities

6. Conduct the system evaluation process

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1. Identifying and document the organization’s system needs and requirements:This activity defines the organization’s CMMS functionality and needs in preparation for identifying, evaluation, and selecting and appropriate CMMS. Typical areas explored include:

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WHO WE ARE: People and Processes, Inc. is a maintenance and operations reliability training and consulting firm. Our company consists of seasoned practitioners with backgrounds of experience with some of industry’s leaders in proactive maintenance and world class reliability. We offer education, training and coaching services ranging from establishing the fundamentals of reliability to putting continuous improvement tools in place.

•Equipment/facilities history, work order management, preventive / predictive maintenance, maintenance planning and scheduling, failure analysis, materials management, cost accounting, metrics, reporting, security, and system administration

People and Processes will leverage our significant first hand experience with the selection, implementation and utilization of CMMS packages to assist in developing a recommended CMMS vendor shortlist.

3. Review of CMMS Vendor Responses: Once the short list vendors have responded to the RFP, each response will be reviewed and specific feedback provided on areas of note, concern, or areas deserving special attention during the product demonstrations. This feedback will be provided to ensure only capability systems pre-evaluated.

4. Vendor Demo Review and Evaluation: People and Processes will attend the vendor demonstrations in conjunction with the leadership team. People and Processes will assist in the oversight of each vendor demonstration and provide input in the analysis of each vendor evaluation worksheet.

On-SItE, PRIVAtE AnD EDuCAtIOnAl SEMInARSAll of our training courses can be provided on-site at yourlocation by our seasoned instructors. You gain the benefit ofproviding cutting edge education for your group without theadditional travel costs you would normally incur. Manyorganizations opt to bring the instructor to the site a day earlyto tour and become familiar with the issues and opportunitiesso the education is more tailored to your audience.

• Work flows and processes• Organizational structure• Technical support• System architecture• Integration with existing systems• Budgetary requirements

2. Create Draft Request For Proposal (RFP) and Demonstration script: The functional and technical requirements identified in step 1 above will flow directly into the creation a detailed RFP, detailed demonstration script and evaluation worksheet. The draft RFP will clearly list the functional and technical requirements to ensure each vendor response will be complete and comparable. A demonstration script will be developed addressing the functional requirements according to realistic work place scenarios. By requiring a scripted demonstration each package can be evaluated fairly and accurately on the functionality and user requirements.