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District39–ClubOfficerTraining
DistrictPage www.district39.orgDistrictTrainingPage www.district39.org/trainingToastmastersInternational www.toastmasters.org
District 39, Division ___, Area ____
Club #___________, Club Name: __________________
My Name: ___________________________
My Role: ___________________________
Club Office Name Phone
President
VP Education
VP Membership
VP Public Relations
Treasurer
Secretary
Sergeant At Arms
District Director: _________________ ç Operations, Administration
Program Quality Director: _________________ ç Education, Training, Events
Club Growth Director: _________________ ç Marketing, Club Building,
Member Retention
Club Leader Resources / Mentors
Division Director: _________________ ç Consistent Area Quality
AD Program Quality: _________________ ç Assist Education / Training
AD Club Growth: _________________ ç Assist Club Growth activities
Area Director: _________________ ç Consistent Club Quality
My Area Council (Club Leader Peers) Clubs in my Area Club President VP Education VP Membership
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Secretary
Club Officer Training
www.toastmasters.org
! Secretary Role
Agenda
! Secretary Responsibilities
! Secretary Resources
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Session Objectives
! Identify your role ! Fulfill your
responsibilities ! Find resources that
help you
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Secretary Role
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Secretary Responsibilities
The Club Meeting
Outside the Club Meeting
The Executive Committee
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The Club Meeting
! Before Club Meetings ! Upon Arrival at
Club Meetings ! During Club Meetings
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Before Club Meetings
! Post the previous minutes.
! Prepare a list of actions for the president.
! Update the club’s officer list.
www.toastmasters.org
Upon Arrival at Club Meetings
! Circulate attendance sheet and guest book.
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During Club Meetings
! Read previous minutes, note amendments, record current meeting minutes.
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Outside the Club Meeting
! Maintain accurate roster.
! Submit club officer list.
! Handle correspondence.
! Keep club files. ! Attend club executive
committee meetings.
www.toastmasters.org
Outside the Club Meeting
! Vote at international business meetings.
! Facilitate member progress in Base Camp.
! Arrange for your replacement or assistance.
! Prepare your successor for office.
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The Executive Committee
! Read the previous meeting minutes.
! Note amendments. ! Record current
meeting minutes.
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! How ! When ! Who
! What
How to Fulfill the Secretary Responsibilities
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! How will you fulfill this responsibility? ! When will each action be completed? ! Who is available to help you?
! What materials and resources can you use?
Secretary Responsibility Action Plan
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Secretary Resources
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! Attend district-sponsored club-officer training program.
! Read materials. ! Meet with outgoing executive committee. ! Meet with outgoing secretary. ! Meet with current executive committee. ! Confirm submission of the newly elected
officers list. ! Review and order any needed materials.
Getting Started
www.toastmasters.org
Additional Resources
This concludes the session.
Club Officer Training
Evaluation BEGINNER INTERMEDIATE ADVANCED
What level of knowledge of the topic did
you have prior to this session? � � �
Indicate to what degree you agree with the following statements about this session.
STRONGLY AGREE AGREE
NEITHER AGREE
NOR DISAGREE
DISAGREE STRONGLY DISAGREE
Overall, I was satisfied with the session. � � � � �
I will use the content to strengthen my
club. � � � � �
The learning objectives were met. � � � � �
Yes No
Will you implement at least one idea from this session in the next 30 days? � �
Write your comments about the session.
Indicate to what degree you agree that the facilitator demonstrated the following:
STRONGLY AGREE AGREE
NEITHER AGREE
NOR DISAGREE
DISAGREE STRONGLY DISAGREE
Solid knowledge of the subject matter � � � � �
Excellent presentation skills � � � � �
BaseCampManagerPresident,VicePresidentofEducation,Secretary
1. Log-intoToastmastersInternational.org
§ AccessclubthroughBaseCamp
§ Selecthomeclub
§ Log-inasBaseCampManager
§ Makesuretomakeyourscreenlarge
2. Levelcompletion§ Clickon“PendingRequests”(iftherearerequestswaitingitwilllooklikethepicturebelow)
TrackEmpReques Printable Version Export to Excel (0 Results)
Search Requested By Training Type Date Options
Angie Rodriguez Effective Coaching On-line 7/2/18 ü û
§ Ifallrequirementsclickonthegreencheckmark§ Ifrequirementsaremissing,clickontheredX§ Makecommentsinthecommentboxthatappears.
§ Youcanthenviewandprintcompletioncertificate.
3. SearchingandBrowsing-HowdoIknowwhattherequirementsareforaparticularlevel?
§ ClickontheNameofthepersonrequestingapproval.
(Thiswillopenalargespreadsheetofthemembersentirepath)§ ClickonTutorialsandResources
• ClickonProjectDescriptions(findtheprojectyouneed)
• ClickonEnglish
§ Typeageneralterminthesearchboxattoprightofscreen.
4. TrackingProgress§ ClickonMemberProgress
• ClickonIndividualProgress
• Chartsdisplaybylevel.
• Clickon“Options”buttontorefreshdata(checklastrefresheddateinbottomleftcorner)
§ Whenlookingatchart,numberonthebottomlineshowsthenumberofpeopleinaparticularpath.
§ Clickonqattoprightofchart§ Clickon“Viewdetails”(Scrolldown)§ Spreadsheetwillshowyoudetailsofeachmembers’path.
§ RepeatsameprocessforPathprogress,Pathtype,andRecentlySelectedPaths.§ Graphscanbeprintedorexportedtoexcel.
5. ViewingaMember’sprofileTypeinmember’snameinsearchbox
a. ClickonnameTypeinclubnameinsearchbox
b. ClickonspecificmemberwhenlistcomesupYoucanviewmembersBaseCampProfile
6. LevelcompletionsinPrintMembersworkinginprintstillshowinBaseCampeventhoughtheyareworkinginprint.
§ ThememberinformstheVPEthatalevelhasbeencompleted§ Searchforthemember§ Selectthemember§ SelectTranscript§ ViewtrainingdetailsatLevel1§ ViewchecklistnexttoIceBreaker§ Checktheboxnexttocompletion§ Checkthesaveboxontheleft§ CheckcompletionLevel1§ Checksave
Evaluation BEGINNER INTERMEDIATE ADVANCED
What level of knowledge of the topic did
you have prior to this session? � � �
Indicate to what degree you agree with the following statements about this session.
STRONGLY AGREE AGREE
NEITHER AGREE
NOR DISAGREE
DISAGREE STRONGLY DISAGREE
Overall, I was satisfied with the session. � � � � �
I will use the content to strengthen my
club. � � � � �
The learning objectives were met. � � � � �
Yes No
Will you implement at least one idea from this session in the next 30 days? � �
Write your comments about the session.
Indicate to what degree you agree that the facilitator demonstrated the following:
STRONGLY AGREE AGREE
NEITHER AGREE
NOR DISAGREE
DISAGREE STRONGLY DISAGREE
Solid knowledge of the subject matter � � � � �
Excellent presentation skills � � � � �