Cloud Computing: Storage & Apps Dr. Vesta R. Whisler Online
Lifeline Conference February 20, 2014
Slide 5
Preview Why is this Important? Cloud Computing Skydrive or
iCloud or Google? Google Docs or Office 365? Office 365 or 2013?
Buying or Subscribing?
Slide 6
Why is this Important? Textbook prices up 82% in the last 10
years (Bidwell, 2014) Students sometimes choose NOT to buy
textbooks Students (especially online) need software too, adding to
this cost Cloud computing may provide a lower-cost alternative
Slide 7
Cloud ComputingCloud Computing (video) 36 different definitions
of cloud computing were analyzed to arrive at this definition: An
information technology-based business model, provided as a service
over the Internet, where both hardware and software computing
services are delivered on-demand to customers in a self-service
fashion, independent of device and location within high levels of
quality, in a dynamically scalable, rapidly provisional, shared and
virtualized way and with minimal service provider interaction.
(Madhavaiah, Bashir, & Shafi, 2012, p. 171)
Slide 8
Cloud Computing The user connects to software via the Internet
The software is not installed on the computer stations hard drive
or network Examples: Facebook Flickr Twitter Gmail Google Docs
Office 365
Slide 9
Cloud Computing--Simplified A move from the historical purchase
of hardware and software for storage and processing of data To the
delivery of these services via subscription over the Internet
Slide 10
Cloud Computing--Advantages Users can access high-powered
remote computers without investing in expensive equipment and
support staff Programs and files can be accessed from any device
over the Internet (Smith, 2012) Users can request and pay only for
services they need (Hurwitz, Bloor, Kaufman, & Helper,
2010)
Slide 11
Cloud Computing--Disadvantages If the Internet is down, no work
can be done (Smith 2012) If you quit paying for the subscription,
you have no software (Thurrott, 2013) Lost username/password
Accidentally deleted files Provider goes out of business (Breeding
& Kroski, 2012
Slide 12
Cloud Storage Access to documents or files from the Web
SkyDrive (video) SkyDrive Comparisons
Slide 13
SkyDrive or iCloud or Google? SkyDriveiCloud Google Drive Free
storage7GB5GB Add 20 GB$10$40N/A Add 50 GB$25$100N/A Add 100
GB$50N/A$60 (Muchmore, 2012)
Slide 14
VSUs Move to the Cloud, Phase I Now under Microsofts A1(E1)
tier licensingA1(E1) tier Email SkyDrive (Newton, 2014) Migrated
from Windows Live Email to Office 365 Email June 11, 2013 One set
of login credentials (Active Directory) Email account is now a
personal account, with technical support handled by Microsoft (VSU
IT Helpdesk) (VSU IT Helpdesk)
Slide 15
VSUs Move to the Cloud, Phase II Will move to A2(E2) tier later
in 2014. Email SharePoint SkyDrive Pro Web Apps (Newton, 2014)
Slide 16
Demo Skydrive WebApps https://skydrive.live.com Or MyVSU at
https://www.valdosta.edu/main/myvsu.php
https://www.valdosta.edu/main/myvsu.php Atomic Learning at
http://www.atomiclearning.com/highed/home
http://www.atomiclearning.com/highed/home
Slide 17
Software-as-a-Service (SaaS) Google Docs Office 365
Slide 18
Google DocsGoogle Docs (video) Announced October, 2006, as
Google Docs and Spreadsheets Required a Google account, Web
browser, & Internet connection Let you collaborate online and
in real time Was originally free and open for sign-ups (Google
News, 2006)
Slide 19
Google Apps for Business Word processing, spreadsheet,
presentation capabilities, email, file storage Starts at $5 per
user per month or $50 per user when purchased annually (Winterbern,
2013)
Slide 20
Office 365Office 365 (video) Since June 2011, Microsoft Office
users can access the suite through the cloud (Redmond, 2013)
Microsoft offers home, business, and education versions
Slide 21
Office 365Home Premium Includes 5 installs of Office 2013
Professional Can be shared by multiple people in the family Does
not include Exchange Online, SharePoint Online, or Lync Online
Users have access to Outlook.com and SkyDrive $99.99/year
subscription
Slide 22
Office 365Small Business The business subscribes $150/year per
user Access, Excel, InfoPath, Lync, OneNote, Outlook, PowerPoint,
Publisher, Word Includes two Home & Student Office 2013
licenses per user Shared calendar, 25GB mailbox, 10GB Cloud storage
per user (Office in a Box or in the Cloud, 2013)
Slide 23
Office 365 or Google Docs? Appear very similar on the surface
Access to programs/files over the Internet Sharing of
documents/files Synchronization of documents/files Microsoft
spreadsheets are more complex Google Apps for Business costs less
than Office 365 for Small Business Emailits a wash
Slide 24
Office 365 or Google Docs? Microsoft offers PowerPoint and Lync
Microsoft seems to have the edge for major institution-wide
deployment Google is more compatible with iOS and Android
(PcWorld.com, 2013; Raths, 2013)
Slide 25
Office 365 or 2013? Student version Office 2013--$140 License
for one PC Does not include Access, Outlook or Publisher Student
version Office 365--$199 for 4 years access Includes all programs
and 27 GB cloud storage Works on 2 PCs or Macs Can renew if still
enrolled at end of 4 years (Office in, 2013; What is Office,
2013)
Slide 26
Buying or Subscribing? How many PCs do you have? Which parts of
the software suite do you need? When you buy, the software is yours
to keep, but it will become outdated When you rent, you always have
access to the latest version (Thurrott, 2013)
Slide 27
So.... For You to Decide Cloud ComputingAre you ready to move
to the Cloud? Skydrive or iCloud? Google Docs or Office 365?
(video)Office 365? Office 365 or 2013? Buying or Subscribing?
Slide 28
Slide 29
References Atomic Learning (2013). Retrieved from
http://www.atomiclearning.com/highed/homehttp://www.atomiclearning.com/highed/home
Bidwell, A. (2014). Reprot: High Textbook Prices Have College
Students Struggling. USNews special Report. Retrieved from
http://www.usnews.com/news/articles/2014/01/28/report-high-textbook-prices-have-college-
students-struggling.http://www.usnews.com/news/articles/2014/01/28/report-high-textbook-prices-have-college-
students-struggling Breeding, M. and Kroski, E. (2012). Cloud
Computing for Libraries: THE TECH SET#11. ALA Editions: New York.
OCLC: 833592844 Google News (2006). Google announces Google Docs
& Spreadsheets. Retrieved from
http://googlepress.blogspot.com/2006/10/google-announces-google-docs_11.html
http://googlepress.blogspot.com/2006/10/google-announces-google-docs_11.html
Hurwitz, J., Bloor, R., Kaufman, M., and Helper, F. (2010). Cloud
computing for dummies. Hoboken, NJ: Wiley Pub. Retrieved from
ebrary, Inc. Accession Number: vsu. 669758. Madhavaiah, C., Bashir,
I., and Shafi, S. I. (Sep 2012). Defining cloud computing in
business perspective: A review of research. Vision (09722629)
16(3), pp. 163-173. DOI: 10.1177/0972262912460153. Microsoft.com
(2014). Microsoft Office 365 Subscription Plans. Retrieved from
http://www.quartetservice.com/365/plans.php
http://www.quartetservice.com/365/plans.php Muchmore, M. (2012).
Microsoft SkyDrive. PCMag. Retrieved from
http://www.pcmag.com/article2/0,2817,2409569,00.asp
http://www.pcmag.com/article2/0,2817,2409569,00.asp Newton, J.
(2014). Interview. With Director of Infrastructure Support Services
& Chief Technology Officer, VSU. Office in a Box or Office in
the Cloud?. (2013). PC World, 31(4), 13-14. PCWorld.com (Feb.
2013). Office showdown: Microsoft Office 365 vs. Google Apps.
Retrieved from
http://www.pcworld.com/article/2028748/office-showdown-microsoft-office-365-vs-google-apps.html.
http://www.pcworld.com/article/2028748/office-showdown-microsoft-office-365-vs-google-apps.html
Raths, D. (2013, May). Google Apps vs. Office 365. Campus
Technology 26(9), 8-11. Retrieved from
http://online.qmags.com/CPT0513?pg=11&mode=1#pg8&mode1?fs=2&pg=8&mode=1.
http://online.qmags.com/CPT0513?pg=11&mode=1#pg8&mode1?fs=2&pg=8&mode=1
Redmond, T. (2013). Office 365: Time to Make the Switch?. Windows
IT Pro, 19(3), 74-84. Smith, S. (2012). What is Cloud computing? In
Cloud computing [electronic resource]: Moving IT out of the office.
Retrieved from ebrary, Inc. Accession Number: vsu.745612, pp. 2-7.
Thurrott, P. (2013). Office 365 for Business. Windows IT Pro,
19(4), 6-11. What is Office 365 University? Retrieved from
http://office.microsoft.com/en-us/access-help/what-is-office-365-
university-HA102925487.aspx?CTT=1http://office.microsoft.com/en-us/access-help/what-is-office-365-
university-HA102925487.aspx?CTT=1 Winterberg, B. (2013). Your
Office Apps in the Cloud. Journal of Financial Planning, 26(7),
40-41. Retrieved from Business Source Complete 88935254