CLOSING DATE: 08 August 2017 15:00 hrs (Bangladesh Standard Time) · CLOSING DATE: 08 August 2017 – 15:00 hrs (Bangladesh Standard Time) The Food and Agriculture Organization of

TENDER No. FAOBGD/RFP/2017-74 25 July 2017

REQUEST FOR PROPOSAL (RFP)

CLOSING DATE: 08 August 2017 – 15:00 hrs (Bangladesh Standard Time)

The Food and Agriculture Organization of the United Nations (“FAO” or “Organization”) is

an intergovernmental organization with more than 194 member nations. Since its inception, FAO

has worked to alleviate poverty and hunger by promoting agricultural development, improved

nutrition and the pursuit of food security - defined as the access of all people at all times to the

food they need for an active and healthy life

To achieve its goals, FAO cooperates with thousands of partners worldwide, from farmers’

groups to traders, from non-governmental organizations to other UN agencies, from development

banks to agribusiness firms (further and more detailed information on FAO can be found on the

internet site: http://www.fao.org).

In preparing your offer, you should take into account the international status and activities

of FAO by submitting your best commercial terms. You should also be aware that FAO enjoys

certain privileges and immunities which include exemption from payment of Value Added Tax

("VAT" or "IVA"), customs duties and importation restrictions.

www.fao.org

Viale delle Terme di Caracalla, 00153 Rome, Italy Fax +39 06 57053153 Tel +39 0657051 Fax: www.fao.org www.fao.org

http://www.fao.org/spfs/

http://www.fao.org/

TENDER No. FAOBGD/RFP/2017-74

FAO requests the provision of the following services:

Consumer Survey - Developing Sustainable Food Systems for Urban Areas

Under

NADHALI Project (FMM/GLO/117/MUL)

The invitation is subject to the following procedures and conditions which you deemed to have

accepted by participating in this tender:

1. Procedures

1.1 You are invited to submit an offer for the above-mentioned services. A description of

the requested services is provided in Appendix A;

1.2 In submitting your proposal you are supposed to have considered all aspects relevant to

the performance of the proposed contract and to have obtained all necessary information

and data as to risks, contingencies and other circumstances which may influence or affect

your proposal;

1.3 It is understood that all documents, calculations, etc., which may form part of your

proposal will become the property of FAO, who will not be required to return them to

the bidder;

1.4 All costs incurred to prepare your offer will be borne by you; FAO will not be liable to

reimburse any or all of such cost;

1.5 At no point prior to the award of the contract shall bidders contact or request any

information pertaining to the tender from FAO, its staff or technical unit responsible for

this tender, outside the specific channel indicated under paragraph 6 below;

1.6 FAO may also decide to make a partial award or no award at all should it consider that

the results of this tender so require;

1.7 Consortium of firms will be accepted provided that the companies indicate which firm

will be the main Contractor and will be responsible for the signature of the relevant

contract. Bidders adhering to the Consortium will have to notify FAO of their acceptance

to participate in the Consortium;

1.8 FAO has adopted a zero tolerance approach to fraud, and it prohibits firms from

engaging in corrupt, fraudulent, collusive, coercive, unethical and obstructive practices

when participating in procurement activities. As provided by the Vendor Sanctions

Procedures (http://www.fao.org/fileadmin/user_upload/procurement/docs/FAO_

Vendors_Sanctions_Policy_-_Procedures.pdf), if FAO determines that a firm has

engaged in such conduct, it will impose sanctions and may share information on

sanctioned firms with other Intergovernmental or UN Organizations;

http://www.fao.org/fileadmin/user_upload/procurement/docs/FAO_Vendors_Sanctions_Policy_-_Procedures.pdf

http://www.fao.org/fileadmin/user_upload/procurement/docs/FAO_Vendors_Sanctions_Policy_-_Procedures.pdf


1.9 A firm and its affiliates, agents and subcontractors should not be suspended, debarred,

or otherwise identified as ineligible by any Intergovernmental or UN Organization,

including any organization within the World Bank Group or any multi-lateral

development bank, or by the institutions and bodies of economic integration

organizations (e.g., the European Union). You are therefore required to disclose to

FAO whether your firm, or any of your affiliates, agents or subcontractors, is subject

to any sanction or temporary suspension imposed by any such organization or National

Authority at any time during the three years prior to the contract or at any time

throughout the execution of the contract. You acknowledge that a breach of this

provision will entitle FAO to terminate its contract with your firm and that material

misrepresentations on your status constitute a fraudulent practice;

1.10 Bidders must certify that their firm is not associated, directly or indirectly, with entities

or individuals (i) that are associated with terrorism, as in the list maintained by the

Security Council Committee established pursuant to its Resolutions 1267 (1999) and

1989 (2011), or (ii) that are the subject of sanctions or other enforcement measures

promulgated by the United Nations Security Council. Selected bidders also agree to

undertake all reasonable efforts to ensure that none of the funds received from FAO

under the awarded contract are used to provide support to individuals or entities

associated with terrorism or that are the subject of Security Council sanctions. This

provision must be included in any subcontracts, sub-agreements, or assignments

entered into under the awarded contract. The bidder acknowledges and agrees that this

provision is an essential term of the awarded contract and any breach of these

obligations and warranties shall entitle FAO to terminate the contract immediately

upon notice to the Contractor, without any liability for termination charges or any

liability of any kind of FAO;

1.11 Bidders must certify that their firm/organization (including all members of a consortium,

if applicable) and any subcontractors are not associated, directly or indirectly, with the

consultant or any other entity who prepared the terms of reference or other bidding

documents for the project;

1.12 Please note that bidders who use an independent consultant to assist in the preparation

of offers may risk engaging in unacceptable practices if the same consultant assists

another bidder to prepare an offer for the same tender. Bidders are reminded that they

are fully responsible for the conduct of any consultant who may be used to prepare

offers for FAO tenders and they should take all measures to ensure that any

independent consultant engaged to assist in the preparation of an offer for an FAO

tender has not and will not be involved in the preparation of an offer for another bidder

for the same tender process.

Bidders are kindly requested to disclose to the best of their knowledge whether their

firm/organization has any personal or professional relationships with FAO. The

disclosure shall include all relevant details and should include, but not be limited to:

- ANY current or past employment relationship between your

firm/organization’s representatives or employees and FAO;


- ANY current or past relationship between your firm/organization’s

representatives or employees and an FAO staff member (family members,

spouses, etc.).

1.13 FAO reserves the right to publish the details of awards, including supplier name and

country, total Contract value and a brief description of the services. In all cases,

unsuccessful bidders will be notified.

2. Evaluation

The offers received will be evaluated by applying the mandatory requirements indicated in

paragraph 2.1 below and the qualitative evaluation criteria indicated in paragraph 2.2 below.

Pass/Fail methodology will be used for the mandatory requirements, whilst the qualitative

evaluation criteria will be rated. The qualitative criteria will have a weighting of 80% on the

final evaluation results, and the price will have a weighting of the remaining 20%.

FAO reserves the right to consider, and disqualify firms based on, documented prior poor

performance, including but not limited to poor quality of goods or services provided, late

delivery and unsatisfactory performance. FAO also reserves the right to have further

discussions/negotiations with the Bidder prior to issuance of a letter of acceptance.

2.1 Mandatory Requirements

Bidders are required to fulfil the following mandatory requirements. Failure to provide

required information/documents will result in the disqualification of the bidder from the

tender evaluation process.

2.1.1 Eligibility Requirements:

This Request for Proposal is open to all entities that fulfil the mandatory requirements as

specified below:

a) The Institute/agency should be non-profit institution – registered with the Government

of Bangladesh, having its own office and carrying out its activities in Bangladesh; public

and private universities are considered as registered with the Government of

Bangladesh.

b) The study team should have proven ability and experience in combining qualitative and

quantitative survey methods;

c) The study team should be having proven experience on analysis of data within the given

socio-economic contexts;

d) The study team should be able to prepare technical report and demonstrate good writing

skills in English;

e) The institute/agency has to form teams of sufficient number enumerators to conduct the

data collection as per sample size;

f) The institute/agency should provide relevant and appropriate evidence in support of their

experience and information provided for qualifying themselves.


2.1.2 Required Supporting Documents:

To provide evidence of the above, bidders should submit the following mandatory documents

to be included in the technical proposal:

a) Document in support of Legal status (e.g. registration certificate issued by relevant Govt.

department etc.);

b) Document in support of having 5 years’ experience. A table indicating i) Nature of

Services ii) Name of Procuring Entity iii) Contact Person with telephone number/E-mail

address iv) Contract value and v) Year of execution must be submitted in support of

having required experience.

2.1.3 Other Conditions:

The institute/agency shall not use other purpose any data or information generated through

the survey activities for other purposes.

FAO reserves the right to bring any changes to the scope of work and accordingly make

adjustment to the timeframe and payments.

In case of any failure to meet the timeframe of schedule work the institutions will require

written permission from FAO for required extension. In case of such delay FAO also reserves

the right to deduct from the total remuneration as per FAO rules.

FAO reserves the right to select or not any institutions as per its own rules and procedures

The institute/agency and its staff employed for the survey will not be treated as an entity of

FAO and will not be subjected to immunity enjoyed by FAO as UN agency. The institute

will be liable for payment of any tax or vat and other charges as per Government rules and

procedures against the total emoluments for the assigned tasks. FAO will not deduct or be

responsible to pay any VAT or tax etc.

The proposal to be submitted by the applicant institute/agency should highlight the detailed

implementation plan of the assignment and work procedures, experiences and CVs of the proposed

study team with their consent for participating in the work.

2.2 Evaluation Criteria

# Selection Criteria Total

Score

Obtained Score

Minimum

Score (at

least 50%)

Maximum

Score

a

Technical soundness of the proposal with especial

reference to the appropriateness of the proposed

methodology

[Method of sample selection, means of data

collection, place of data collection, method of data

recording, method of data entry, means of data

analysis, timeliness]

30

b Training and supervision of field staff 15


[Experience of field staff/supervisors, training of

field staff, number of supervisors per enumerator,

organization of research teams]

c

Qualification and suitability of the research team

and institution(s)

[Detail description of the project team, CVs of the

team leader, enumerators and other key members:

maximum 3 pages indicating education/training,

overall experience, particular exposure and

experience in relation to this assignment or of

similar scope and complexity. Qualifications of

the proposed data collection team]

15

d

Evidence of previous studies/reports

[Number of reports, areas within which previous

projects have been conducted, client references

and/or referrals]

20

Total 80

Pass score: Bidders should score at least 50 points in their technical proposal in order

to be considered for the next stage of the evaluation. Bidders with a score below the

minimum required for any criteria category will be disqualified.

* Points for the financial offers will be calculated according to the following formula:

Points = (A/B)*20

Example: Bidder A’s price is the lowest at [$10.00]. Bidder A receives [20] points

Bidder B’s price is [$20.00]. Offer B receives [($10.00/$20.00) * 20= 10 points]

Bidder C’s price is [$25.00]. Offer C receives [($10.00/$25.00) * 20= 8 points]

3. Documents Enclosed

To facilitate preparing your proposal the following documents are enclosed:

3.1 The "Proposal Summary" form, to be used for submitting your proposal;

3.2 Appendix A to the Letter of Invitation, which provides the “Statement of Services and

Specifications” object of the tender;

3.3 Appendix B to the Letter of Invitation, which provides the “Documentation and Forms to be

Submitted with the Technical Proposal”, which includes B-1: “Timeline of Performance”;

3.4 Appendix C to the Letter of Invitation, which provides the “Financial Proposal Form”; and

3.5 The draft Contract FAO intends to award consisting of the Sections I and II, and relevant

Annexes.


4. Documents to be submitted

The proposal should be submitted in two (2) separate parts (i.e., two different envelopes)

consisting respectively of Part A) Technical Proposal and Part B) Financial Proposal which

should be prepared as follows:

4.1 Part A) Technical Proposal:

4.1.1 Information/Documents to support the Mandatory Requirements indicated in

paragraph 2.1 above;

4.1.2 The duly completed "Proposal Summary" mentioned in paragraph 3.1 above, using the

form enclosed herewith or copies of such form; and

4.1.3 The Technical Proposal prepared in line with the information provided in Appendix A

to this Letter of Invitation (paragraph 3.2 above), as well as the duly completed

Appendix B, which includes B-1, to the Letter of Invitation (mentioned in paragraphs

3.3 above)

4.2. Part B) Financial Proposal:

4.3.1 The information requested in Appendix C to the Letter of Invitation (paragraph 3.4

above).

5. Form of Submission and Closing Date

5.1 Your Technical Proposal and Financial Proposal should be submitted as follows:

TO ENSURE THE VALIDITY OF YOUR OFFER, IT MUST BE SUBMITTED AS

FOLLOWS:

1. YOUR PROPOSAL MUST BE SUBMITTED IN SEALED ENVELOPES. YOU SHALL

ENCLOSE THE TECHNICAL PROPOSAL IN ONE (1) ENVELOPE AND THE FINANCIAL

PROPOSAL IN ANOTHER ENVELOPE, DULY MARKING THE ENVELOPES AS

“TECHNICAL PROPOSAL” AND “FINANCIAL PROPOSAL.” THE TWO (2) ENVELOPES

SHALL THEN BE ENCLOSED AND SEALED IN ONE (1) SINGLE OUTER ENVELOPE

MARKED AS FOLLOWS:

OFFERS RECEIVED BY ANY MEANS OTHER THAN INDICATED HEREIN WILL BE CONSIDERED

INVALID!

2. RECEIVED ON OR BEFORE THE CLOSING DATE AND TIME.

OFFERS RECEIVED AFTER THE CLOSING DATE AND TIME WILL BE CONSIDERED INVALID!

CONFIDENTIAL

Not to be opened by Registry!

SEALED BID: FAOBGD/RFP/2017-74

Attention: David W Doolan

CLOSING DATE: 8 August 2017

FIRM/COMPANY NAME: ......................................................................


5.2 Your proposal should reach FAO not later than 15.00 hours (Bangladesh Standard Time) on:

8 August 2017

5.3 We would appreciate your acknowledging receipt of this invitation and indicating your

intention as to whether or not you will submit a bid via e-mail to the following address: [email protected]

6. Communications Concerning this Tender:

All communications concerning this tender should mention the tender number (Tender RFP

No. FAOBGD/RFP/2017-74) and should be sent via e-mail to the following address: [email protected]

IMPORTANT: A Pre-bid meeting will be held on 1st August 2017 at 10:00 am. in the

conference room of FAO Representation, House#37, Road#8, Dhanmondi R/A, Dhaka-

1205, Bangladesh.

It is regretted that information cannot be provided by telephone.

7. Registration with FAO (Services)

In the case that your firm is not yet registered as a potential contractor with FAO, you are

kindly requested register with the United Nations Global Marketplace (UNGM),

www.ungm.org, even if you do not intend to participate in this tender. Registration as a

vendor in UNGM is a prerequisite for receiving an award from FAO. If your firm is not

registered, by submitting a proposal, you authorize FAO to register your firm in UNGM on

your behalf.

8. Completeness of Proposal

A proposal will only be considered if it contains all of the above information and documents

and observes the provisions of the enclosed draft contract. Incomplete proposals may be

rejected as otherwise it will not be possible to evaluate all proposals on an equal basis.

9. Participation by FAO

You should examine carefully the nature and extent of the participation in the contract

performance by FAO as set out in Part III of the “Proposal Summary” as it is assumed that

all other requirements for its successful completion are provided at the cost of the

contractor. You should therefore state in the appropriate space any additions or

modifications which you suggest for a satisfactory performance of the framework

agreement.

10. Privileges and Immunities

mailto:[email protected]




http://www.ungm.org/

Tender RFP No. FAOBGD/RFP/2017-74 Proposal Summary

Page 1 of 4

PROPOSAL SUMMARY

Instructions: Please complete the spaces left blank below. Prices should be quoted in

BDT and all documents are to be provided in English

PART I: Mandatory Requirements

I certify to have submitted all the information/documents requested for the Mandatory

Requirements set forth under paragraph 2.1 of the Letter of Invitation and which are:

[….]

PART II: Commencement of Contract Performance

I undertake to commence the performance of the contract within 1(one) week of the contract

itself duly signed by FAO and complete the required services 5 months from contract start

date.

PART III: Participation by FAO in the Contract

Either:

I certify that the inputs to be provided by FAO, as set out in the Letter of Invitation are

adequate and sufficient for a satisfactory contract performance;

or

For a satisfactory contract performance, the following would have to be provided (please

indicate the related costs only in your financial offer):

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

PART IV: Financial Offer

I hereby confirm that I have completed Appendix C to the Letter of Invitation showing the

costs proposed for the requested services.

PART V: Completeness of Proposal

I certify that my proposal complies with Appendix A to the Letter of Invitation.

I certify that I have submitted the duly completed Appendix B to the Letter of Invitation.


Page 2 of 4

I confirm having obtained all relevant data and information as regards risk, and any other

circumstances which may influence or affect the performance of the contract, which have

been duly taken into account in the formulation of this proposal.

PART VI: Certification of Proper Procedures

I certify that my firm/organization (including all members of a consortium, if applicable)

and its subcontractors are not associated, directly or indirectly, with the consultant or any

other entity who prepared the terms of reference or other bidding documents for the project.

I acknowledge that my firm is responsible for any consultant, including independent

consultants, who assists in the preparation of offers and confirm that my firm has taken all

measures to ensure that any independent consultant engaged to assist in preparing this offer

has not and will not be involved in the preparation of another bid for another bidder for the

same tender process.

PART VII: Conflict of Interest Disclosure

Either:

To the best of my knowledge, I confirm that none of my firm’s representatives or employees

has a current or former employment relationship with FAO, and none of my firm’s

representatives or employees have a current or past relationship with an FAO staff member

(family members, spouses, etc.).

or

I have provided below details regarding the following representatives or employees of my

firm who have a current or former employment relationship with FAO and/or who have a

current or past relationship with an FAO staff member:

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

PART VIII: Contract Provisions

I confirm that I have read and that I accept the standard provisions set forth in the said

General Terms and Conditions for Services and I do not have any reservation.

I certify that my firm has not and will not engage in corrupt, fraudulent, collusive, coercive,

unethical or obstructive practices during the selection process and throughout the

negotiation and execution of the contract.


Page 3 of 4

I confirm that my firm, including any affiliates, agents or subcontractors, is not subject to

any sanction or temporary suspension imposed by an Intergovernmental or UN

Organization, including any organization within the World Bank Group or any multi-lateral

development bank, or by an institution or body of an economic integration organization

(e.g., the European Union). If my firm, or any affiliates, agents or subcontractors, has been

subject to any temporary suspension or sanction by any such organization or a National

Authority within the preceding three years, I have provided further information below:

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

I certify that my firm is not associated with any individual or entity appearing on the

1267/1989 list of the UN Security Council or with any individual or entity subject to any

other sanctions or enforcement measures promulgated by the UN Security Council.

I confirm that the terms and conditions of the draft contract as enclosed with this Letter of

Invitation are acceptable except for the reservations explicitly set out in this Proposal

Summary.

_________________________________________________________________________

_________________________________________________________________________

_________________________________________________________________________

PART IX: Validity of Proposal

This proposal is valid for acceptance for a period of TWELVE (12) MONTHS as from the

deadline for the submission of the proposal indicated in the Letter of Invitation.

Name of Bidder: _________________________________________________________________

Mailing Address: ________________________________________________________________

Fax: __________________________ Tel: __________________________

Email: __________________________

Person(s) to Contact: __________________________

Signature: __________________________ Date: __________________________

Name & Title: __________________________ __________________________

Firm’s Seal: __________________________

Tender RFP No. FAOBGD/RFP/2017-74 APPENDIX A

Page 1 of 1

STATEMENT OF SERVICES AND SPECIFICATIONS

Developing Sustainable Food Systems for Urban Areas:

WHY THIS PROJECT

The unprecedented rate of urbanization is placing critical pressure on natural resources and global food

systems. By 2050, more than three quarters of the world’s population will reside in urban areas. How

to adequately feed the growing urban population is a challenge that includes: (i) dealing with the

multitude of actors within the food system; (ii) addressing inequality in food access; (iii) creating job

opportunities in the food industry as a driver of urban economic development; (iv) creating

inclusiveness across food systems from producers to consumers; (v) preserving food culture; (vi)

reducing and managing food losses and waste; and (vii) reducing the pressure on natural resources.

Moreover, the importance and significance of food in sustainable urban development encompasses

much more than feeding the growing population: the key challenge is how to feed the growing urban

population in a way that can be socially, economically and environmentally sustainable.

The overall goal of this one-year project is to support responsible local authorities in urban areas to

develop food system planning as a key pillar for “making cities and human settlements inclusive, safe,

resilient and sustainable”[SDG-Goal 11] and “ending hunger and achieving food security and

nutrition” [SDG-Goal 2].

WHAT IS THIS PROJECT ABOUT?

The NADHALI Project is a pilot initiative for supporting decision makers in food system planning for

urban areas. NADHALI is an acronym, drawn from the names of the three cities: Nairobi, Dhaka and

Lima that are participating in this project.

For decades, food and agriculture have been absent on the urban policy and planning agenda, for these

are generally considered rural issues. However, the New Urban Agenda recognizes the centrality of

food security and nutrition and the need for cities to place food security and nutrition at the centre

of sustainable urban development. This historical change requires local government to take

responsibility for positioning food security and nutrition as a priority in the urban context.

At the heart of the NADHALI project is the establishment of the Multi-stakeholder Platform (MSP),

a strategic alliance which aims to ensure that community interests have a voice within the decision

making and planning process. Where it does not already exist, the MSP can be considered as an initial

step towards the establishment of an Urban Food Policy Council, which will assume responsibility for

the integration of sustainable food systems into urban planning and development.

For the MSP to make informed decisions, it requires accurate information. To present that information,

a Rapid Urban Food System Appraisal Tool (RUFSAT) is being developed and adapted to the local

realities. The tool will provide insights about the various actors participating in food chains and their

activities within urban and peri-urban areas.


Page 2 of 1

Fundamentally, the tool will provide a mechanism to identify key constraints (hotspots) in the efficient

delivery of safe and nutritious food and provide a methodology for the MSP to prioritize interventions.

Central to this process is the need to better understand consumers and the choices they make about

what food to buy, where, when and how often, how the food is utilised in the home, and to address

consumers concerns associated with food safety and food waste.

The third component of the NADHALI project is to implement capacity building programs to support

decision makers at different levels. Knowledge sharing and adoption will promote more efficient food

systems planning.

a) Objectives of the Study:

As an integral part of the NADHALI project, the Food and Agriculture Organisation [FAO] of the

United Nations Bangladesh is seeking a suitably qualified firm to undertake a consumer based

survey across the City of Dhaka.

The consumer survey will provide evidence on:

the different sources from which consumers obtain their food [including that which they

grow themselves, purchase, receive as gifts, or that which is supplied through a food aid

agency]

where consumers buy their food [type of retail outlet]

what food they buy

how often they buy food

how much they spend

how they travel and how far they travel to various retail stores to purchase their food

why they purchase food from different retail outlets

the major concerns consumers have about the different foods they purchase and consume

food wastage [in the home]

the composition of the household diet

the proportion of food eaten at home and away from home

food preparation in the home

food hygiene and safety

food security

and demographic information that can be utilised to identify differences in access to, the

affordability of food and the composition of the diet across the metropolitan area.

The survey instrument, as developed and approved by an international project team in Rome, is to

be administered largely without amendment [attached].

The consultancy firm is to gather data on the consumption of:

fresh fruit and vegetables

either meat, poultry or fish

the staple food [rice]


Page 3 of 1

packaged/processed food [whether canned, bottled, frozen or dehydrated. This includes

snacks, cakes, biscuits, pastries, soft drink, confectionary, breakfast cereals, bread etc BUT

it does NOT include food purchased from restaurants, fast food outlets or food service

outlets]

minimally processed food [this includes fresh cut vegetables, salad mixes, pre-cut fruit

like pineapples, melons, durian or jackfruit, pomegranates etc]

food purchased from restaurants, fast food outlets and food service outlets, irrespective of

whether the food is eaten on the premises or purchased as a takeaway for consumption at

home

Services required

The primary tasks of the consultancy firm are to:

administer 450 questionnaires in a stratified sample of consumers across the City of Dhaka

train and supervise data collection enumerators in the field

encode and enter the data into SPSS for analysis

analyse the data

prepare and submit a draft report to the international project consultant

participate in a one day workshop to present the findings of the consumer study

liaise with the international project consultant employed to oversee and manage this

component of the NADHALI project

b) Outputs and Activities of the study

Duration of activities: August to December 2017 (5 months)

Propose a suitable sampling method to ensure that a representative sample of 450

consumers are selected from across Dhaka [including the slum areas]

Revise the survey instrument to capture the range of food outlets available within Dhaka

and if necessary translate

Pilot test the survey instrument [convenience sample of 25]

Advise the international project consultant of any changes or amendments

Train and supervise data collection enumerators in the field

Encode the information collected through the development of master lists

Enter the data into SPSS for analysis

Undertake a largely descriptive analysis of the data as instructed and in accordance with

the format provided [attached]

Presentation of a draft report to the international project consultant

Revise if necessary and present a final report to the international project consultant

Present the findings of the consumer survey [in Power Point] to a workshop convened by

the MSP [to be advised]

c) Methodology


Page 4 of 1

The proposal should present an appropriate methodology for the conduct of the study. If

appropriate, a mixed-method approach should be adopted. The proposal should clearly elaborate

how:

the sample will be stratified

enumerators will identify and access the key decision maker in the household

a representative sample will be drawn from the different types of retail store, at different

times of the day and on different days

how the data will be collected [whether by paper-based or electronic media]

how enumerators will be supervised in the field

what if any incentives are to be provided to respondents

d) Profile of non-profit institute/agency and study team

The non-profit institute/agency should propose a study team composition as follows:

Sl no. Study team composition

a) Team Leader Should have a higher degree in business or commerce with a

major in marketing.

At least 5 years of experience in market research and proven

experience in writing similar reports in English.

b) In-field supervisors Should have a minimum 3-5 years of experience in conducting

surveys

c) Data Analyst Should have at higher degree in business, economics with some

understanding of food systems.

At least 5 years of experience.

All of their CVs -not exceeding -2 pages for each person - should be attached with the proposal.

e) Deliverables

Final report: November 30, 2017. A final presentation will be done to the MSP on 20

December

Power Point presentation of the results to a meeting of the MSP [to be advised]


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f) Payment

FAO will follow its standard procedure used for service contracts and make the payments in three

instalments that include one upon acceptance of a satisfactory proposal and signing of the

agreement; second after completion of an interim report and the final one upon submission and

acceptance of the final report.

Tender RFP No. FAOBGD/RFP/2017-74 APPENDIX B

DOCUMENTATION AND FORMS TO BE SUBMITTED WITH THE TECHNICAL PROPOSAL

All Documents in support of the Profile of the participating Firm/Company

Tender RFP No. FAOBGD/RFP/2017-74 APPENDIX B-1

Page 1 of 1

TIMELINE OF PERFORMANCE

Please provide, here below, a breakdown of all the activities you propose for the performance of

this contract together with the relevant information. The work plan should include all main

activities and deliverables requested by FAO in Appendix A, as well as any additional value-

adding activities and deliverables you are proposing.

Serial Activities Months

Aug Sept Oct Nov Dec 1. Signing of contract: August 10

2. Submission of the survey draft report:

October 31

3. Submission of final report November 20

4. Powerpoint presentation to MSP:

December 20

Tender RFP No. FAOBGD/RFP/2017-74 APPENDIX C

Page 1 of 1

FINANCIAL OFFER FORM

FAO requests that you submit your financial offer according to the format below. Please insert as

many lines as you need. The main activities should correspond to the main activities described in

the workplan.

Items Quantity Unit Cost Total cost

1. Personnel

Team Leader

Team Members

Enumerators/Support Service

2. Travelling (TA/DA for Data collection, supervision,

hiring cars etc.)

3. FGD/PRA/group discussion

4. Validation/Inception workshop

5. Final workshop

6. Report preparation and publication

7. General Operating Expenditure (GOE)

Total