Clinical EducationYear 4 Overview

RESIDENCY 100

Clinical Education Staff

Rynn Ziller, EdDDirector

Lisa MaldonadoAssistant Director

Laura FullerAdministrative Specialist

Mesa HerodAdministrative Specialist

Ana MaciasAdministrative Specialist

2013

June 21 Year 3 (Period 12) Ends

June 24-June 28 1 Week Break

July 1 Year 4 (Period 13) Begins

September 18 Deadline for taking COMLEX II

November 1 Deadline for taking COMLEX II-PE

December 16-Jan 3 Winter Break (3 weeks)

2014

*May 17 Graduation!!

Important DatesFor TCOM 2014

CLERKSHIP REQUIREMENTS

3rd Year

Family Medicine 8 weeks

Internal Medicine 8 weeks

Surgery 8 weeks

OB/GYN 6 weeks

Pediatrics 6 weeks

Manipulative Medicine 4 weeks

Psychiatry 4 weeks

PCP* 4 weeks

4th Year

Emergency Medicine 4 weeks

Geriatric Medicine 4 weeks

Specialty Medicine 4 weeks

6 Electives* 24 weeks

Optional Time 8 weeks

* Core PCP or 1 elective may have been completed in Year 3

CLERKSHIP REQUIREMENTS

PERIOD DEADLINE START DATE END DATE

13 JUN-1-2013 JUL-01-2013 JUL-26-2013

14 JUN-28-2013 JUL-29-2013 AUG-23-2013

15 JUL-26-2013 AUG-26-2013 SEP-20-2013

16 AUG-23-2013 SEP-23-2013 OCT-18-2013

17 SEP-20-2013 OCT-21-2013 NOV-15-2013

18 OCT-18-2013 NOV-18-2013 DEC-13-2013

19 DEC-6-2013 JAN-06-2014 JAN-31-2014

20 JAN-3-2014 FEB-03-2014 FEB-28-2014

21 JAN-31-2014 MAR-03-2014 MAR-28-2014

22 FEB-28-2014 MAR-31-2014 APR-25-2014

CLASS OF 2014Rotation Dates & Scheduling DeadlinesDeadlines are for submitting the appropriate paperwork to Clinical Education

Scheduling of Core Rotations•These must be completed in the period assigned.•You must set all of these up yourself. •You will have a period of time that you are allowed to switch cores with your classmates; however, if you are at a remote site, you may only trade with students at your same site. •Core rotations follow the same deadlines as electives.•No cores have been assigned periods 13,18 and 19. (Some exceptions)

How Do I Switch a Core Rotation?

Prior to the deadline (TBA)•Find someone with whom you want to trade.•Both parties must email the Clin Ed account requesting the trade. (clinicaleducation@unthsc.edu)•You will receive confirmation of the trade.After the deadline•Find someone with whom you want to trade.•Both parties must complete the appropriate paperwork (i.e. request for schedule change) Ask your coordinator for exact paperwork.•Make sure you meet the scheduling deadline

Emergency Medicine•No location is assigned•Only limited spots at JPS, Plaza, and Harris•Any site that is a teaching hospital or any of our affiliated sites (that offer the rotation) are acceptable to do your Emergency Medicine rotation.•A Pediatric Emergency Medicine rotation will meet our core requirement. (Please specify on your paperwork if you are doing a pedi EM rotation.)

Geriatrics•No location is scheduled•Allowed to do it at any approved site (with approved course number)

(Check our website) http://www.hsc.unt.edu/departments/ClinicEd/coregeriatrics.htm

•Submit curriculum approval requests to our office

3rd Year Elective or Primary Care Partnership

• It is your responsibility to schedule either the Core Primary Care Partnership or an Elective rotation in Year Three. Your Primary Care Partnership (PCP) must be in one of the following disciplines: Family Medicine, Internal Medicine, Osteopathic Manipulative Medicine, or Pediatrics.

• It must be clinic based (ambulatory), and has to be with an approved preceptor off of an approved list. Please see the lists below for PCP options:

• Approved Preceptors for PCP :: Family Medicine• Approved Preceptors for PCP :: Internal Medicine• Approved Preceptors for PCP :: OMM• Approved Preceptors for PCP :: Pediatrics

How Do I Apply?● Locate a rotation of interest (VSAS, Freida, DO Opportunities,

etc.)● VSAS-Visiting Student Application Service- Online application

service for over 115 host institutions. Log-in information will be sent after the holidays.

● Complete the application process for that site ● Forward approval to Clinical Education along with online

Rotation Request by the posted deadline● Cancel all other pending applications for that period ● If you apply at an affiliated site, do not assume that you will

automatically be approved.

● Locate a rotation of interest (VSAS, Freida, DO Opportunities, etc.)

● VSAS-Visiting Student Application Service- Online application service for over 115 host institutions. Log-in information will be sent after the holidays.

● Complete the application process for that site ● Forward approval to Clinical Education along with online

Rotation Request by the posted deadline● Cancel all other pending applications for that period ● If you apply at an affiliated site, do not assume that you will

automatically be approved.

Processing ApplicationsGeneral Guidelines

• FAILURE TO SUBMIT THE APPROPRIATE PAPERWORK AND APPROVALS BY THE DEADLINE MAY RESULT IN YOU NOT RECEIVING CREDIT FOR THAT ROTATION.

• Cancelations must be received no less than 30 days in advance of the start of the requested period.

• After the deadline, students with two approved rotations for a requested period run the risk of having a rotation canceled without their permission.

• No applications to Clinical Education until you are notified.

Local Affiliated Sites• Cook Children’s Hospital in Fort Worth• Harris Methodist Hospital in Fort Worth• JPS Health Network in Fort Worth• Plaza Medical Center in Fort Worth• Methodist Dallas Medical Center in Dallas• Plano Medical Center in Plano• Neighborhood Clinics• UNTHSC Clinics• VA Clinic

● Corpus Christi, TX ● Corpus Christi Medical Center at Bay Area● Christus Spohn Memorial ● Driscoll Children’s Hospital

● Conroe, TX (Conroe Regional Medical Center)● Baytown, TX (San Jacinto Methodist Hospital)● Longview, TX (Good Shepherd Medical Center)

● Corpus Christi, TX ● Corpus Christi Medical Center at Bay Area● Christus Spohn Memorial ● Driscoll Children’s Hospital

● Conroe, TX (Conroe Regional Medical Center)● Baytown, TX (San Jacinto Methodist Hospital)● Longview, TX (Good Shepherd Medical Center)

Remote Affiliated SitesRemote Affiliated Sites

Letter of Good StandingIncludes:• Statement of good standing• Statement that an evaluation is required• Liability limits and provider• Statement that core rotations are completed• HIPAA statement• OSHA statement (blood-borne pathogens and

tuberculosis workshop)• Statement concerning the background checks• Anticipated date of graduation

Documents Provided

• Letter of Good Standing (This will be sent to you in January)• Certificate of Coverage (available online and in the office)• Evaluation Packet (available online and in the office)• Other documents that you may need, but must be provided

from other departments include letters of recommendation (Student Affairs), transcripts (Registrar), and immunization records (Student Health or online/EIS self-service).

COMLEX II-PE

• Only one testing site (Philadelphia Area)• Cannot see schedule until you go online to register• Same username/password you used for COMLEX

Level I• Deadline is November 1, 2014.

Evaluations

• Evaluations are required at the end of each clerkship just like they’re required at the end of each course you take in years 1 and 2.

Miscellaneous• Do NOT miss the first day of rotations for any reason (i.e.

COMLEX PE, interviews, etc.)• Check your schedule often for accuracy. Credit will NOT be given

for unapproved rotations: any rotation NOT on your schedule!• Many sites will not accept applications until they seat their own

students. (April or May)• AAMC On-line extramural electives compendium (Links to visiting

student information at allopathic rotation sites.)http://services.aamc.org/eec/students/

Questions?