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CLIENT ANNUAL REPORT2007 Electronic Filing Training Session
December 12, 2007
Michael McSweeneyACTING CITY CLERK
TODAY’S PURPOSE
To explain the client enrollment process. To explain how to electronically file your Client
Annual Report for 2007. To answer your questions. To provide a better understanding of the City
Clerk’s role in administering and enforcing the Lobbying Law together with the obligations of lobbyists as it pertains to the law.
THE CLIENT ENROLLMENT PROCESS
Your client must first determine who will be the Principal Officer (PO) for his or her organization.
The PO then goes on line (www.cityclerknyc.com), follows the Lobbying Bureau link, and clicks on e-Lobbyist Online Registration and Filing. When the log-in page comes up the PO will click on ENROLL.
The PO continues by filling out the required information.
CLIENT ENROLLMENT AND LOG-IN
PRINCIPAL OFFICER INFORMATION
The Principal Officer is responsible for all aspects of the filing process. Fill in the following fields: – Last Name;– First Name; – Email Address; – Re-Enter Email Address;– Principal Officer Title; – Principal Officer Phone
Click yes if you agree with the terms of use agreement. Continue to page 2.
PRINCIPAL OFFICER INFORMATION
BUSINESS INFORMATION
Fill in the Business Name of the client entity (be certain that the name on the voided check matches the name you enter into the Business Name field).
Select yes or no to whether the entity has filed reports in prior years; if so, enter the name of the entity in the provided field.
Enter Lobbyist Filer: NO. Enter Client Filer: YES.
Enter the address of the entity. Enter Business Phone. Enter Business Tax Identification Number if an organization. Enter Principal
Officer’s last six social security numbers if entity is a sole proprietor. Click YES that you will send a voided check to the Office of the City Clerk. Click continue to submit your enrollment.
BUSINESS INFORMATION
CLIENT BUSINESS INFORMATION
Business Name * Has this business filed as a Lobbyist/Client with the City Clerk before? * YES NO Name of Lobbyist / Client * Lobbyist Filer? * Client Filer? * Business Address * Business Phone * Each Lobbyist and Client must enroll itself using the business's Federal Tax
Identification Number (TIN) or Employee Identification Number (EIN), or last six digits of an individual's Social Security Number (SSN). All information must be entered on every page to continue and submit data.
Does this business have a TIN #? * YES NO Business TIN # *
WHAT HAPPENS NEXT?
The Client will receive two emails: A completion deadline email (also known as a
confirmation email), and A password email. This email has a link that the PO
will click into that will enable him or her to set up a password.
Remember to send the completion deadline email (confirmation email) and the voided check to the Lobbying Bureau, Office of the City Clerk, Room 265, One Centre Street, New York, N.Y. 10007.
WHAT NOW!
After we receive the email confirmation and voided check, one of our staff members will accept the client’s enrollment after performing requisite checks.
The client will receive an email stating that its enrollment has been accepted.
The client may file a Client Annual Report beginning January 1st through January 15th of 2008.
FILING THE 2007 CLIENT ANNUAL REPORT
DOITT WILL WALK US THROUGH EACH STEP OF THE CLIENT ANNUAL REPORT. SECTIONS WILL INCLUDE:
CLIENT BUSINESS INFORMATION LOBBYIST(S) INFORMATION (COMPENSATION) EXPENSES LOBBYING ACTIVITIES CERTIFICATION
ASK AWAY…
ALL QUESTIONS ARE IMPORTANT. DO NOT HESITATE TO CALL US. WE REALLY CARE ABOUT HELPING
YOU COMPLY WITH THE LOBBYING LAW.
POLICY CONSIDERATIONS
The requirement of submitting a voided check was designed as a security measure to ensure the identity of the filer.
NYC’s Lobbying Law requires full electronic filing of lobbyist and client information, unlike the State.
Uniform data collection facilitates the sharing of information between different applications and City agencies such as the Doing Business with NYC database as well as the Conflict of Interest Board and the Campaign Finance Board.
The system times out after 20 minutes because of DOITT security requirements.
WHAT ABOUT LOBBYIST OBLIGATIONS AS IT PERTAINS TO CLIENT ANNUAL REPORTS?
LOBBYISTS HAVE NO LEGAL OBLIGATION TO MAKE CERTAIN THEIR CLIENTS FILE ANNUAL REPORTS OR THAT THE FILINGS ARE CORRECT…HOWEVER, THERE IS NOTHING IN THE LAW THAT PROHIBITS A LOBBYIST FROM ENCOURAGING THEIR CLIENTS’ COMPLIANCE WITH THE LOBBYING LAW.
Lobbying Bureau, Office of the City Clerk One Centre Street, Room 265
New York, New York 10007Phone: 212-669-8171 Fax: 212-669-4224
Patrick Synmoie, General Counsel
Arnie Wolsky, Deputy General Counsel
Walter Carcione, Investigator
Jenny Mendez, Investigator
Edward Kurre, Investigator
Nuzhat Alam (Tina), Investigator
Contact by email: [email protected]
Website: www.cityclerknyc.com
THANK YOU FOR PARTICIPATING
