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Mpumalanga Department of Health

FORENSIC PATHOLOGY SERVICES6 September 2011

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FPS - Programme Background

2.1. PURPOSE AND OBJECTIVES OF THE CONDITIONAL GRANT

PURPOSE To render standardized and Impartial Forensic Medical Investigations on unnatural deaths in a safe environment throughout the Mpumalanga Province.

OBJECTIVETo ensure impartial professional Forensic evidence for the Criminal Justice System concerning unnatural deaths.

2.2. PROGRAMME OR PROJECT LISTForensic pathology service programme is aimed at ensuring accessible skilled and credible Forensic Medical Care in support of the Criminal Justice System.

2.3. FUNDINGThe annual allocation for 2011/12 Financial Year is R53 144 000

Service Performance outputs or outcomes are outlined in 2.4 below

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2.4 FPS SERVICE PERFORMANCE – Indicators and Targets PROJECT NAME PERFORMANCE

INDICATORMEASUREMENT UNIT

ANNUAL TARGET QUARTERLY TARGET

ACTUAL PERFORMANCE

VARIANCE EXPLANATION

1.ACCESSIBLE AND CREDIBLE FORENSIC MEDICAL CARE

No of sites rendering FPS

Sites rendering FPS

20 20 19 1 No staff appointed for Carolina MLL

No of Autopsies conducted

Autopsies conducted

5500 1200 1004 196 There is no control over this variable

Number of Kilometers (KM) travelled for Forensic Medical Care

KM travelled for Forensic Medical Care

180 000 KM 45 000 KM 136 726 KM 91 726 KM Due to shortage of Medical Officers, corpses are transported from one station to another for post mortem

25 % of annual budget spent(R 12 928 666 of R53 144 000)

FPS Grant spent 100% 25%(R12 928 666)

15%(R7 750 918)

10%(R5 177 748)

Personnel included in the cost per head of the first quarter not yet appointed

No of new Medico Legal Laboratories (MLL) under construction

MLL facilities under construction

2 2 1 (Piet Retief ) 1 Witbank Project not approved in the 2011/12 Infrastructure Year Plan

No of asset registers developed

Asset Registers Developed

1 Per facility 1 Per facility 1 Per facility NIL Target achieved

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2.4. FPS SERVICE PERFORMANCE – Indicators and Targets PROJECT NAME PERFORMANCE

INDICATORMEASUREMENT UNIT

ANNUAL TARGET QUARTERLY TARGET ACTUAL PERFORMANCE

VARIANCE EXPLANATION

HUMAN RESOURCE ORGANOGRAM FILLED WITH QUALIFIED PERSONNEL

No of FPS employees appointed including Specialists

Appointment and compensation of employees as per organogram

118 118 98 20 Moratorium on appointments affects the filling in of vacant funded posts

No of Training sessions conducted

Personnel developed in the FPS Profession and other courses

3 0 6 6 Training on: Budgeting PMDS Management of

Information Basic Autopsy

Technique Rules and

Regulation for rendering FPS

Crime Scene Management

No of Wellness, Counseling and Teambuilding sessions Conducted

Wellness, Counseling and Teambuilding sessions Conducted

4 1 1 0 Target achieved

SKILLED EMPLOYEES IN FPS

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2.4. FPS SERVICE PERFORMANCE – Indicators and Targets PROJECT NAME PERFORMANCE

INDICATORMEASUREMENT UNIT

ANNUAL TARGET QUARTERLY TARGET

ACTUAL PERFORMANCE

VARIANCE EXPLANATION

SECURED INFORMATION

No of Monthly reports compiled

Monthly reports compiled

12 3 3 0 National Department of Health report on FPS Grant performance

No of Quarterly reports compiled

Quarterly reports compiled

4 1 1 0 National Department of Health report on FPS Grant performance

No of Annual reports compiled

Annual reports compiled

1 0 0 0 Annual report must be submitted by end of Financial Year

Secured Information System per facility available

Secured Information System per facility available

3 0 0 0 Not planned for the First quarter

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2.5 FPS SERVICE PERFORMANCE – QUARTERLY EXPENDITURE2.5.1. TOTAL CONDITIONAL GRANT EXPENDITURE

ACTUAL EXPENDITURE FOR THE QUARTER

EXPENDITURE TARGET FOR THE QUARTER

VARIANCE EXPLANATION COMPARATIVE EXPENDITURE FIGURE FOR THE SAME QUARTER IN THE PREVIOUS FINANCIAL YEAR

R 7 750 917.59 R12 928 666 R5 177 748 The non appointment of personnel has negative effects on the expenditure of the Grant(Expenditure on Goods and Services and Capital Assets is dependent on the availability of staff)

R7 133 452 (14%)

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2.5. FPS SERVICE PERFORMANCE – QUARTERLY EXPENDITURE2.5.2. TOTAL CONDITIONAL GRANT PROGRAMME/PROJECT EXPENDITURE

ECONOMIC CLASSIFICATION BUDGET 1ST QUARTER BUDGET QUARTERLY EXPENDITURE % SPENT IN THE 1ST QUARTER OF THE ANNUAL BUDGET

Compensation of Employees R36 086 000 R 9 021 500 R 6 477 415 17.9 %

Goods and Services R 14 328 000 R3 582 000 R 1 273 503 8.9 %

Capital R 2 700 000 R 0.00 R 0.00 0.0 %

Total R 53 144 000 R 12 603 500 R 7 750 918 15 %

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2.6. CHALLENGES AND REMEDIAL STEPS

CHALLENGES REMEDIAL STEPS

Delay in the appointment of the Senior Manager FPS Make follow up with Human Resource Management

Service rendered in Private Undertakers which is in contravention of Rules and regulations for rendering FPS in South Africa

Consider upgrading the currently installed cold rooms in hospital to have reception ,viewing areas, office space and store room for consumables

Shortage of personnel due to delay in advertisement of posts Immediate filling of all vacant funded posts in the Forensic Pathology Service Grant

Shortage of Specialist in FPS due to lack of Academic Institutions and suitable infrastructure

M5 facility to be included in the Departmental Infrastructure Plan for

2012/13 Financial Year

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2.7. BUSINESS PLANS

The grant has under spent as per first quarter target.

The programme has an approved Business Plan for 2011/12 Financial Year (Copy herewith attached).