Clerk/Agenda Packets... · 2013. 7. 10. · CAMARILLO LIBRARY BOARD REGULAR MEETING WEDNESDAY, JULY 10, 2013 - 5:00 P.M. CITY HALL COUNCIL CHAMBERS 601 CARMEN DRIVE, CAMARILLO, CALIFORNIA

CAMARILLO LIBRARY BOARD REGULAR MEETING

WEDNESDAY, JULY 10, 2013 - 5:00 P.M. CITY HALL COUNCIL CHAMBERS

601 CARMEN DRIVE, CAMARILLO, CALIFORNIA

AGENDA

AGENDA REPORTS AND OTHER DISCLOSABLE PUBLIC RECORDS RELATED TO OPEN SESSION AGENDA ITEMS ARE AVAILABLE ON THE CITY’S WEBSITE AT WWW.CI.CAMARILLO.CA.US UNDER AGENDAS AND AT CITY HALL LOCATED AT 601 CARMEN DRIVE, CAMARILLO, IN THE OFFICE OF THE CITY CLERK DURING REGULAR BUSINESS HOURS, MONDAY THROUGH FRIDAY, 8:00 A.M. TO 5:00 P.M. MEETINGS ARE BROADCAST LIVE ON THE LOCAL GOVERNMENT CHANNELS – TIME WARNER CHANNEL 10 AND VERIZON CHANNEL 29.

FOR YOUR INFORMATION – The Camarillo Library Board (“Board”) will hear from the public on any item on the agenda or an item of interest that is not on the agenda. The Board cannot take action on any item not scheduled on the agenda. These items may be referred for administrative action or scheduled on a future agenda. Comments are to be limited to three minutes for each speaker, unless extended by the Board, and each speaker will only have one opportunity to speak on any one topic. You have the opportunity to address the Board at the following times:

A. AGENDA ITEMS – during Public Comments or at the time the Board considers the agenda item;

B. NON-AGENDA ITEMS – during Public Comments at 5:00 p.m.; and

C. PUBLIC HEARINGS – Public Hearings, if scheduled, are heard at 7:30 p.m.

Please keep your comments brief and complete a speaker card for the Secretary.

CALL TO ORDER

ROLL CALL

FLAG SALUTE

I. AMENDMENTS TO THE AGENDA - This is the time and place to change the order of the agenda, delete or add any agenda item(s).

II. PUBLIC COMMENTS

III. CONSENT CALENDAR

A. Minutes

Approval receives and files the minutes of the Camarillo Library Board meeting held June 26, 2013.

1 CLB July 10, 2013

B. Camarillo Public Library Activities Update

Approval receives and files the activity report on the Camarillo Public Library filed by Library Director Wolfe.

CONSENT CALENDAR ACTION:

A MOTION TO APPROVE THE RECOMMENDATION FOR CONSENT CALENDAR ITEMS A AND B.

IV. DEPARTMENTAL – NO ITEMS

V. LEGAL COUNSEL – NO ITEMS

VI. COMMENTS FROM STAFF

VII. COMMENTS FROM BOARD MEMBERS

VIII. PUBLIC HEARINGS – NO ITEMS

IX. ADJOURN

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, IF YOU NEED SPECIAL ASSISTANCE TO PARTICIPATE IN THIS MEETING, PLEASE CONTACT THE CITY CLERK AT (805) 388-5353. NOTIFICATION 48 HOURS PRIOR TO THE MEETING WILL ENABLE THE CITY TO MAKE REASONABLE ARRANGEMENTS TO ENSURE ACCESSIBILITY TO THIS MEETING.

2 CLB July 10, 2013

MINUTES CAMARILLO LIBRARY BOARD

SPECIAL MEETING WEDNESDAY JUNE 26, 2013

CALL TO ORDER/ROLL CALL

President McDonald called the meeting to order at 5:02 p.m.

Trustees Present:

Staff Present:

FLAG SALUTE

Jeanette McDonald, President Bill Little, President Pro,Tem Charlotte Craven, Trustee KevinKildee, Trustee :-Michael Morgan, Trustee

Bruce Feng, Executive Officer Ronnie Campbell, Finance Director Tom Fox, Public Works Director Jeffrie Madland, Secretary Dave Norman, Community Development Director Dan Paranick, Assistant City Manager Richard Petropulos, General Services Director Brian Pierik, General Counsel Guy Stewart, Police Department Commander

Trustee Morgan led the Pledge of Allegiance to the Flag.

I. AMENDMENTS TO THE AGENDA— NONE

PUBLIC COMMENTS .:NONE


Trustee Craven moved, seconded by Trustee Morgan, to approve Consent Calendar Items A and B.

A. Minutes

Approved the minutes of the Camarillo Library Board held June 12, 2013, as presented.

B. Fiscal Year 2013/14 Library Budget

Recommend to City Council to allocate the Friends of the Library and Russell Fischer Trust donations in support of FY 2013/14 Budgeted Expenditures.

Motion carried 5-0.

CLB III A 1

IV. DEPARTMENTAL — NONE

V. LEGAL COUNSEL — NONE


General Services Director Petropulos acknowledged a gift of $5,000 from the Living Trust of Gordon and Genevieve Senift.

VII. COMMENTS FROM BOARD MEMBERS — NONE

VIII PUBLIC HEARINGS — NONE

IX. ADJOURN

The meeting adjourned at 5:04 p.m.

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CAMARILLO SANITARY DISTRICT REGULAR MEETING

WEDNESDAY, JULY 10, 2013 CITY HALL COUNCIL CHAMBERS

601 CARMEN DRIVE, CAMARILLO, CALIFORNIA

THIS MEETING FOLLOWS THE CAMARILLO LIBRARY BOARD MEETING CONVENING AT 5:00 P.M.

AGENDA


FOR YOUR INFORMATION – The Board of Directors will hear from the public on any item on the agenda or an item of interest that is not on the agenda. The Board of Directors cannot take action on any item not scheduled on the agenda. These items may be referred for administrative action or scheduled on a future agenda. Comments are to be limited to three minutes for each speaker, unless extended by the Board of Directors, and each speaker will only have one opportunity to speak on any one topic. You have the opportunity to address the Board of Directors at the following times:

A. AGENDA ITEMS – during Public Comments or at the time the Board of Directors considers the agenda item;

B. NON-AGENDA ITEMS – during Public Comments at 5:00 p.m.; and

C. PUBLIC HEARINGS – Public Hearings, if scheduled, are heard at 7:30 p.m.

Please keep your comments brief and complete a speaker card for the Assistant Secretary.

CALL TO ORDER

ROLL CALL


II. PUBLIC COMMENTS


A. Minutes

Approval receives and files the minutes of the Camarillo Sanitary District meeting held June 26, 2013

1 CSD July 10, 2013

B. CSD Resolution Acknowledging Receipt of Agreement, Securities, and Other Necessary Documents - Tract 5368-4 D.R. Horton Inc./Western Pacific Housing Inc.

Tract 5368-4 is located north of Pleasant Valley Road, south of Bridgehampton Way, and easterly of Village Commons Boulevard. The developer submitted an agreement, securities, and other necessary documents, and paid required fees. Approval adopts a CSD Resolution acknowledging receipt of agreement, securities, and other necessary documents.


A MOTION TO APPROVE THE RECOMMENDATIONS FOR CONSENT CALENDAR ITEMS A AND B.


V. LEGAL COUNSEL – NO ITEMS


VII. COMMENTS FROM BOARD MEMBERS

VIII. PUBLIC HEARINGS – NO ITEMS

IX. ADJOURN


2 CSD July 10, 2013

A. Minutes -

MINUTES CAMARILLO SANITARY DISTRICT

REGULAR MEETING WEDNESDAY, JUNE 26, 2013


Chairman Kildee called the meeting to order at 5:04 p.m.

Directors Present:

Staff Present:

Kevin Kildee, Chairman Bill Little, Secretary Charlotte Craven, Director Jeanette McDonald, Director Michael Morgan, Director

Bruce Feng, District t-Managerc Ronnie Campbell, Finance Director

Tom Fox, Assistant District Manager Jeffrie Mad land, Assistant Secretary Dave Norman, Community Development Director Dan Paranick, Assistant City Manager Richard Petropulos General Services Director

e _ _Brian Pierik, Legal hoUns I

Guy Stewart, Police Department Commander

I. AMENDMENTS TO THE AGENDA --

Item III B was removed from the agenda.

II. PUBLIC_COMMENTS — NONE


Director Dif'ector Morgan moved, seconded by Director Craven, to approve Consent Calendar Item A. -

Approved the minutes of the Camarillo Sanitary District meeting held June 12, 2013, as presented.

D. Award of Contract — SS-12-01 Pleasant Valley Basin Monitoring Wells Project

This item was removed from the agenda.

Motion carried 5-0.

CSD III A 1

IV. LEGAL COUNSEL — NONE

V. COMMENTS FROM STAFF — NONE

VI. COMMENTS FROM BOARD MEMBERS — NONE

RECESS / RECONVENE

At 5:05 p.m., the Board recessed. The Chairman called the Board back to order at 7:38 p.m.

VII. PUBLIC HEARING

A. Resolution Adopting Five-Year Capital Improvement Program (Joint with the City Council and Successor Agency)

Assistant District Manager Fox stated the City of Camarillo, the Camarillo Sanitary District, and the Successor Agency developed a five-year comprehensive capital expenditure program setting forth projects for buildings and grounds, storm drainage, transportation, water, sanitary, and redevelopment. The program indicates the location, size, and estimates of cost for all facilities and improvements to be financed from various fund sources. The Planning Commission determined the Capital Improvement Program is consistent with the City's General Plan, and the program is presented for adoption.

PUBLIC HEARING OPENED

Hearing no requests to speak, _either for or against the item, the Chairman _ declared the PUBLIC HEARING CLOSED. _ _ _

irector Morgan moved, seconded by Director Craven, to adopt CSD Resolution No. 13-4 adopting the Five-Year Capital Improvement Program.

Motion carried 5-0.

B. Resolution Placing Delinquent Utility Accounts on the Property Tax Rolls of the Ventura County Tax Collector

Finance Director Campbell stated CSD Ordinance No. 49 gives the District authority to place liens on the tax rolls for delinquent utility accounts when on-going efforts to affect due process fail to bring accounts up to date.


Hearing no requests to speak, either for or against the item, the Chairman declared the PUBLIC HEARING CLOSED.

2 CSD 6/26/13

CSD III A 2

Director Craven moved, seconded by Secretary Little, to adopt CSD Resolution No. 2013-5 authorizing the District to levy liens on the tax rolls of Ventura County on the property owners who are delinquent in their payment of utility accounts.

Motion carried 5-0. VIII. DEPARTMENTAL

A. Resolution Adopting the 201 3/2014 Budget, Including 2013/2014 Appropriations and Authorizing Certain Amendments to the 2012/2013 Budget (Joint with the Camarillo City Council)

Finance Director Campbell stated the City Council and Camarillo Sanitary District conducted a detailed review of the proposed 2013/2014 Budget and amendments to the 2012/2013 Budget on June 5, 2013. Staff recommends adoption of the 2013/2014 Budg authorization of appropriations for 2013/2014, and approval of the amendments to the 2012/2013 Budget as outlined in the packet. He gave - a Powerp oiptpresentation reviewing the budget development process, recommended adjustments for the year 2012/2013, and information regarding the fiscal year 2013/2014 budget and supplemental changes.

Director Craven moved, seconded by Director_ Morgan, to adopt CSD Resolution No. _2013-6 approving the 2013/14 Budget, authorizing appropriations for 2013/14, and -amending the 2012/13 Budget, along with _ supplemental changes._ -

Motion carried 5-0.

B. Resolution Setting Forth Compensation, Classification and Benefits, and a Statement of Understanding for Sanitary District Employees Effective July 1, 2013

•ssistant City anager -, Paranick recommended the Board consider approving a Resolution - ;setting the Compensation, Classification, and Benefits, and approving a Statement of Understanding for the terms and conditions of employment for Sanitary District employees. He presented

amendments to the Statement of Understanding under Section IX, Other Benefits, regarding deferred compensation and cell phone reimbursement.

Director Little confirmed there were no salary increases in the compensation schedules, but it does provide for maintenance of existing benefits.

Director Craven moved, seconded by Director Morgan, to adopt CSD Resolution No. 2013-7 setting the Compensation, Classification, and Benefits, and approving a Statement of Understanding, as amended, for the terms of conditions of employment for Sanitary District employees, effective July 1,2013.

Motion carried 5-0.

3 CSD 6/26/13

CSD III A 3

CSD III A 4

Camarillo Sanitary District AGENDA REPORT

Date: July 10, 2013

To: Honorable Chairman and Board of Directors

From: Bruce Feng, District Manager

Submitted by: Tom Fox, Assistant District Manager

Subject: CSD Resolution Acknowledging Receipt of Agreement, Securities and Other Necessary Documents for Tract 5368-4, D.R. Horton, Inc./Western Pacific Housing, Inc.

SUMMARY

Tract 5368-4 is located north of Pleasant Valley Road, south of Bridgehampton Way, and easterly of Village Commons Boulevard. The developer submitted an agreement, securities and other necessary documents, and paid required fees.

DISCUSSION

The City Council of the City of Camarillo on November 6, 2002, conditionally approved Tract 5368 located as shown on the attached map. One of the conditions of that approval was the requirement to provide adequate flood protection. Because a Calleguas Creek widening project is nearing completion, D. R. Horton may proceed with grading for the tract.

The project was conditioned to construct certain sanitary improvements for which an agreement and securities are required. These documents have been submitted.

Improvement plans are available for review in the office of the City Engineer. Resolution No. 2002-175, with project conditions of approval, is available for review in the office of the City Clerk.

BUDGET IMPACT

None. This item does not require an expenditure of funds.

SUGGESTED ACTION

Approval adopts a CSD Resolution acknowledging receipt of agreement, securities and other necessary documents.

ATTACHMENTS

Location map Resolution

Finance Review: DW

CSD III B 1

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Tract 5368-4, D.R. Horton, Inc. / Western Pacific Housing, Inc.

CITY OF CAMARILLO PUBLIC WORKS

CSD III B 2

CSD RESOLUTION NO. 2013-

A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CAMARILLO SANITARY DISTRICT ACKNOWLEDGING RECEIPT OF AGREEMENT, SECURITIES AND OTHER NECESSARY DOCUMENTS FOR T-5368-4 D.R. HORTON INC.NVESTERN PACIFIC HOUSING, INC.

The Board of Directors of the Camarillo Sanitary District resolves as follows:

SECTION 1: The Board of Directors of the Camarillo Sanitary District finds and declares that the developer of T-5368-4 has submitted the required agreement, securities and other necessary documents to guarantee construction of sanitary sewer and other sanitary facility improvements.

SECTION 2: Agreement and International Fidelity Insurance Company Performance/Labor and Materials Bonds No. 0606219 in the amount of $252,320 for the construction of sanitary improvements are acknowledged as received.

PASSED AND ADOPTED July 10, 2013.

Chairman Attested to on

Assistant Secretary

I, Jeffrie Madland, Assistant Secretary of the Camarillo Sanitary District, certify CSD Resolution No. 2013- was adopted by the Board of Directors of the Camarillo Sanitary District at a regular meeting held July 10, 2013, by the following vote:

AYES: Directors: NOES: Directors: ABSENT: Directors:

Assistant Secretary

c: D.R. Horton/Western Pacific Housing, Inc. International Fidelity Insurance Company Department of Public Works (2) Department of Finance Information Systems Division

CSD III B 3

CITY OF CAMARILLO CITY COUNCIL IN THE CAPACITY OF SUCCESSOR AGENCY TO THE

CAMARILLO COMMUNITY DEVELOPMENT COMMISSION FOR REDEVELOPMENT PURPOSES AND FOR HOUSING PURPOSES 1

SPECIAL MEETING WEDNESDAY, JULY 10, 2013

CITY HALL COUNCIL CHAMBERS 601 CARMEN DRIVE, CAMARILLO, CALIFORNIA

THIS MEETING FOLLOWS THE CAMARILLO LIBRARY BOARD AND CAMARILLO SANITARY DISTRICT MEETINGS CONVENING AT 5:00 P.M.

AGENDA


FOR YOUR INFORMATION – The City Council will hear from the public on any item on the agenda or an item of interest that is not on the agenda. The City Council cannot take action on any item not scheduled on the agenda. These items may be referred for administrative action or scheduled on a future agenda. Comments are to be limited to three minutes for each speaker, unless extended by the City Council, and each speaker will only have one opportunity to speak on any one topic. You have the opportunity to address the City Council at the following times:

A. AGENDA ITEM – at the time the City Council considers the agenda item OR during Public Comments, and

B. NON-AGENDA ITEMS – during Public Comments; and

C. PUBLIC HEARINGS – Public Hearings are heard at 7:30 p.m. if scheduled.

Please keep your comments brief and complete a speaker card for the City Clerk.

CALL TO ORDER

ROLL CALL


1 On January 11, 2012, the Camarillo City Council adopted Resolution No. 2012-8 electing to serve as the successor to the Camarillo Community Development Commission for redevelopment purposes pursuant to Health and Safety Code Section 34173(d)(1). On January 11, 2012, the Camarillo City Council adopted Resolution No. 2012-9 electing to have the City retain the housing assets and functions previously performed by the Camarillo Community Development Commission pursuant to Health and Safety Code Section 34176.

1 SUCCESSOR AGENCY July 10, 2013

II. PUBLIC COMMENTS


A. Minutes

Approval receives and files the minutes of the Successor Agency meeting held June 26, 2013.


A MOTION TO APPROVE THE RECOMMENDATIONS FOR CONSENT CALENDAR ITEM A.


V. LEGAL COUNSEL

A. Closed Session

1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION

Initiation of Litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section 54956.9; Number of cases: one


VII. COMMENTS FROM COUNCILMEMBERS

VIII. PUBLIC HEARING – NO ITEMS

IX. DEPARTMENTAL - NONE

X. ADJOURN


2 SUCCESSOR AGENCY July 10, 2013

ice Mayor Kildbe moved., seconded by Councilmember Little, to approve nsent Calendar Items Afand B.

A.

Approvedth as presenfe

es of the Successor Agency meeting held June 12, 2013,

MINUTES CITY OF CAMARILLO CITY COUNCIL IN THE CAPACITY OF SUCCESSOR

AGENCY TO THE CAMARILLO COMMUNITY DEVELOPMENT COMMISSION FOR REDEVELOPMENT AND FOR HOUSING PURPOSES

SPECIAL MEETING WEDNESDAY, JUNE 26, 2013


Mayor Craven called the meeting to order at 5:05 p.m.

Councilmembers Present: Charlotte Craven, Mayor Kevin Kildee, Vice Maw' Bill Little, CouncilmeMbTer Jeanette McDonal,CCi5uncilmett er Michael Morgan,tTôiincilmember

Staff Present: Bruce Feng y Manager Ronnie Campbell,, FinanblDirector

Tom Fox, Public Works j eff_ ste_Madland, City Clerk

Dave Norman, Community Development Director CityDan Paranick, Assistant Manager

Richard General Services Director Brian Pterik o_f-fipy _

lay Stewart, Police Department Commander

I. AMENDMENTS TO TH

II. PUBLIC COMMEN

Ill. CONSENT CALENDAR

C. Resolution — Disbursements

Adopted SA Resolution No. 2013-61 approving disbursements dated on or before June 19, 2013.

Motion carried 5-0. IV. DEPARTMENTAL — NONE

VI. COMMENTS FROM STAFF — NONE

VII. COMMENTS FROM COUNCILMEMBERS — NONE

SA III A 1

RECESS/RECONVENE

At 5:07 p.m. the Council recessed. The Mayor called the meeting back to order at 7:38 p.m.

VIII. PUBLIC HEARING

A. Resolution Adopting Five-Year Capital Improvement Program (Joint with the Camarillo Sanitary District and City Council)

Public Works Director Fox stated the City of Camarillo, the Camarillo Sanitary District, and the Successor Agency developed a five-year comprehensive capital expenditure program trig forth projects for buildings and grounds, storm drainage, transportation, ontater, sanitary, and redevelopment. The program indicates the -§Tio„, and estimates of _ cost for all facilities and improvements O be financed from various fund sources. The Planning Commission determined the Capital Improvement Program is consistent with the City's Genera an, and the program is presented for adoption.

PUBLIC HEARING OPENE

Hearing no requests to speak, -either for ona ainst the item, the Mayor declared the PUBLIC HEARING,CLOS

Vice Mayor Kir ee —moygO, secondedby Councr Imember Little, to adopt SA Resolution 2013 -j6_8_ adopting the Five-Year Capital Improvement Program.

Motion carried 5-0. IX. DEPA_ RIM

REC

At 8O5Tpm., the CountilirecesTeA

V. LEGAL COUNSE —

At 9:26 the Council reconvened in Closed Session to discuss the following ite

A. Closed Session



2. CONFERENCE WITH REAL PROPERTY NEGOTIATOR

a. Authority — Government Code Section 54956.8

SA 6/26/13 2 SA III A 2

SA III A 3

CITY OF CAMARILLO CITY COUNCIL REGULAR MEETING

WEDNESDAY, JULY 10, 2013 CITY HALL COUNCIL CHAMBERS

601 CARMEN DRIVE, CAMARILLO, CALIFORNIA THIS MEETING FOLLOWS THE CAMARILLO LIBRARY BOARD, CAMARILLO SANITARY

DISTRICT, AND SUCCESSOR AGENCY MEETINGS CONVENING AT 5:00 P.M.

AGENDA

AGENDA REPORTS AND OTHER DISCLOSABLE PUBLIC RECORDS RELATED TO OPEN SESSION AGENDA ITEMS ARE AVAILABLE ON THE CITY’S WEBSITE AT WWW.CI.CAMARILLO.CA.US UNDER AGENDAS AND AT CITY HALL LOCATED AT 601 CARMEN DRIVE, CAMARILLO, IN THE OFFICE OF THE CITY CLERK DURING REGULAR BUSINESS HOURS, MONDAY THROUGH FRIDAY, 8:00 A.M. TO 5:00 P.M. MEETINGS ARE BROADCAST ON THE LOCAL GOVERNMENT CHANNELS – TIME WARNER CHANNEL 10 AND VERIZON CHANNEL 29.

FOR YOUR INFORMATION – The City Council will hear from the public on any item on the agenda or an item of interest that is not on the agenda. The City Council cannot take action on any item not scheduled on the agenda. These items may be referred for administrative action or scheduled on a future agenda. Comments are to be limited to three minutes for each speaker, unless extended by the City Council, and each speaker will only have one opportunity to speak on any one topic. You have the opportunity to address the City Council at the following times:

A. AGENDA ITEM – at the time the City Council considers the agenda item OR during Public Comments, and

B. NON-AGENDA ITEMS – during Public Comments at 7:30 p.m., comments will be received for a maximum 20-minute period; any additional requests will be heard following the completion of the Council agenda; and

C. PUBLIC HEARINGS – Public Hearings are heard at 7:30 p.m. if scheduled.

Please keep your comments brief and complete a speaker card for the City Clerk.

CALL TO ORDER

ROLL CALL

I. AMENDMENTS TO THE AGENDA - this is the time and place to change the order of the agenda, delete or add any agenda item(s).

II. PRESENTATIONS – NO ITEMS


A. Minutes

Approval receives and files the minutes of the Camarillo City Council meeting held June 26, 2013.

1 July 10, 2013

B. Resolution - Disbursements

Approval adopts a Resolution approving disbursements dated on or before July 3, 2013.

C. Resolution Approving Improvement Plans, and Acknowledging Receipt of Securities and Other Necessary Documents - Tract 5368-4 D. R. Horton Inc./Western Pacific Housing Inc.

Tract 5368-4 is located north of Pleasant Valley Road, south of Bridgehampton Way, and east of Village Commons Boulevard. The developer submitted improvement plans, agreements, securities, and other necessary documents, and paid the required fees. Approval adopts a Resolution approving improvement plans and acknowledging receipt of agreements, securities, and other necessary documents, and authorizes the City Engineer to sign improvement plans.

D. RPD-173 AMLI Residential - Affordable Rental Housing Agreement

AMLI Residential at Spanish Hills is approved to develop a 384-unit residential apartment complex on 15.7 acres at 668 Spring Oak Road. The City required that a portion of the housing units be for persons and families who are low- and very low-income (75 units). An Affordable Rental Housing Agreement was prepared to implement the program. Approval authorizes the City Manager to sign the Affordable Rental Housing Agreement.

E. Request to Sell Alcoholic Beverages – Summer at the Oscars

The Ventura County Housing Trust Fund is requesting authorization to sell alcoholic beverages at its Summer at the Oscars fundraiser on July 18, 2013. Approval indicates the Council does not object to the issuance of a one-day beer and wine permit by the Department of Alcoholic Beverages Control.

F. Request to Sell Alcoholic Beverages - Camarillo Hospice Country Music Festival and Chili Cook-off Fundraiser

Camarillo Hospice is requesting authorization to sell alcoholic beverages at its Country Music Festival and Chili Cook-off fundraiser on September 1, 2013. Approval indicates the Council does not object to the issuance of a one-day beer and wine permit by the Department of Alcoholic Beverages Control.

G. American Legion Post 741 Parking Lot Closure

The City received a request for a special event permit to allow closure of the parking lot at the north end of Veterans Way on July 20, 2013, from 6 a.m. to 4 p.m. The request includes use of twenty-one public parking spaces for parking of participants’ motorcycles during the event. Approval authorizes the special event permit in accordance with the recommended conditions of approval.


A MOTION TO APPROVE THE RECOMMENDATIONS FOR CONSENT CALENDAR ITEMS A THROUGH G.

2 July 10, 2013

IV. CITY COUNCIL

A. Response to Grand Jury Report on Senior Transportation

On May 23, 2013, the Ventura County Grand Jury submitted a letter to the City Council with a copy of the Final Report for 2012-2013 on Senior Transportation in Ventura County ("Report") which included five recommendations. The Grand Jury has requested that the City Council respond to the five recommendations of the Report.

Suggested Action: a MOTION to approve the proposed response to the 2012-2013 Grand Jury Report on Senior Transportation in Ventura County and authorize the Mayor to execute the response.

V. FINANCE

A. Agreement for Banking Services

The City of Camarillo solicited proposals for banking services for the City's general operating, controlled disbursement, and payroll accounts.

Suggested Action: a MOTION to authorize the City Manager to enter into an Agreement with JP Morgan Chase for the City's banking services.

VI. PUBLIC WORKS – NO ITEMS

VII. COMMUNITY DEVELOPMENT – NO ITEMS

VIII. CITY ATTORNEY – NO ITEMS

IX. CITY MANAGER – NO ITEMS

X. CITY CLERK – NO ITEMS

XI. GENERAL SERVICES – NO ITEMS

XII. WRITTEN COMMUNICATIONS - NO ITEMS

XIII. NEW BUSINESS - ORAL COMMUNICATIONS - INFORMATIONAL ITEMS, which do not require action, will be reported by members of staff and the City Council as follows:

A. City Manager

B. City Attorney

C. Members of City Council

RECESS / RECONVENE IN THE ADMINISTRATIVE CONFERENCE ROOM

3 July 10, 2013

XIV. STUDY SESSION

A. Pavement Management Plan

CALL TO ORDER IN COUNCIL CHAMBERS AT 7:30 P.M.

ROLL CALL

FLAG SALUTE

AMENDMENTS TO AGENDA

XV. PRESENTATIONS

A. 2013 Ventura County Fair Poster

Junior Fair Boardmembers will present the 2013 Ventura County Fair Poster.

XVI. PUBLIC COMMENTS

XVII. PUBLIC INFORMATION ITEMS - NO ITEMS

XVIII. PUBLIC HEARINGS

A. RPD-173M(1), AMLI Residential Modifications to the Conditions of Approval

AMLI Residential has requested modifications to certain conditions of approval to Residential Planned Development Permit No. 173 (RPD-173) to allow a partial Zoning Clearance so the developer may proceed with foundation work prior to completing the construction of certain off-site sewer and drainage improvements. The modifications also clarify the timing of the payment of project's in-lieu park land dedication fees and the construction of a berm to reduce noise impacts. No changes to the project design, layout, or number or types of residential units are proposed.

Suggested Action: a MOTION to adopt a Resolution approving the modifications to the Conditions of Approval for RPD-173M(1), AMLI Residential.

B. Tentative Tract 5903 Rancho Associates

Rancho Associates has requested approval of a Tentative Tract Map (companion application RPD-177) to subdivide a 10.67-acre site for the development of 130 residential airspace condominium units with common landscaping, access, and parking. The project is located in the Springville Specific Plan area. It is approximately 640 feet north of U.S. Highway 101/Ventura Freeway, on the south side of Ponderosa Drive, east of Camino Tierra Santa, and west of Earl Joseph Drive. The site is zoned RPD (Residential Planned Development).

Suggested Action: a MOTION to adopt a Resolution approving Tentative Tract 5903, subject to recommended conditions of approval.

4 July 10, 2013

XIX. DEPARTMENTAL ITEMS – NO ITEMS

XX. ADJOURN


5 July 10, 2013

_ Items III J and III N were pulled for discussion. -

II. PRESENTATION

MINUTES CITY OF CAMARILLO CITY COUNCIL

REGULAR MEETING WEDNESDAY, JUNE 26, 2013


Mayor Craven called the meeting to order at 5:07 p.m.

Councilmembers Present:

Staff Present:

Charlotte Craven, Mayor Kevin Kildee, Vice Mayor BillLittle, Councilmember-Jeanette McDonald, CoUncilmember Michael Morgan,-CbUncilmember:__

Bruce Feng, City Manager Ronnie Campbell, Finance Director Tom Fox, Public Works Director Jeffrie Madland, City_Clerk Dave Norman, Community Development Director Dan-Paranick, Assistant City Manager Richard PetroPulos,General Services Director Brian Pierik, City Attorney Guy Stewart; Police Department Commander

I. AMENDMENTS TO THE AGENDA

A. Certificate of Recognition Faith Corral

e Mayor presented a certificate to Faith Corral in recognition of her courage in helping her mother with a medical emergency.

B. Certificate of Recognition - Benjamin Torres

The Mayor presented a City tile to Benjamin Torres, Crossing Guard, in recognition of his dedicated service to the City.


Vice Mayor Kildee moved, seconded by Councilmember Morgan, to approve Consent Calendar Items A through M, excluding III J.

CC III A 1

A. Minutes

Approved the minutes of the City Council meeting held June 12, 2013, as presented.

B. Resolution — Approval of Disbursements

Adopted Resolution No. 2013-62 approving disbursements dated on or before June 19, 2013.

C. Financial Reports — May 2013

Received and filed the following financial reports pursuant to the City's Investment Policy and State law:

1. Investment Report dated May 31, 2013 2. Chronological Investment Activity Report for the Month Ended May

31,2013 3. General Fund Comparative Balance Sheet, March 31, 2013 and April

30, 2013, and April 30, 2012 4. Minutes of the May 22, 2013 Investment Committee Meeting

D. Reversal of GASB 54 Committed Fund Balance _

Adopted Resolution No: 2013-63 reversing the commitmentof $11,508,000 of General Fund unreserved balance made on June 22, 2011.

E. Resolution of - the West Camarillo-' Community Facilities District No. 1 Authorizing the Levy of _a Special Tax for Fiscal Year 2013/14

Adopted Resolution_ No. 2013-64 of the West Camarillo Community Facilities District No. 1 authorizing the levy of a special tax for fiscal year 2013/14.

Resolution of the Camarillo Community Facilities District No. 2 Authorizing the Levy of a Special Tax for Fiscal Year 2013/14.

Adopted -- Resolution No. 2013-65 of the Camarillo Community Facilities District No. 2 authorizing the levy of a special tax for fiscal year 2013/14.

G. Resolution Establishing the 2013/2014 Appropriations Limit

Adopted Resolution No. 2013-66 setting the appropriations limit and the ratios used to set the limit.

H. Purchase Order — Annual Software Maintenance & Support for HTE Applications

Authorized a purchase order for annual software maintenance and support in the amount of $126,000 and approves the continuance of quarterly payments

City Council 6/26/13 2

CC III A 2

IV. ICITY COUNCIL

from the purchase order beginning with the July 1, 2013 invoice.

I. Policy 1.09, Citizen Selection and Participation on Boards, Commissions, and Committees

Adopted the amendments to Policy 1.09.

J. Amendment to City Policy 7.08 - Street Names

Pulled for discussion as Item IV B.

K. Amendment to Agreement with Ventura Regional Sanitation District - Water Conservation and Stormwater Quality Program Management Support Services

Authorized the City Manager and Director of Public -VVorks to sign an amendment Agreement No. 2009-61C with VRSD in an _amount not-to-exceed $50,000.

L. Request for Qualifications and Proposals Airport Water Improvement Project WT-10-03

Directed staff to issue the request for qualifications and proposals.

M. Request to Sell Alcoholic Beverages — Walmart 275 W. Ventura Boulevard

Authorized the City Clerk to send a letter to the Department of Alcoholic Beverage Control indicating the City wishes to protest the issuance of the license for VValmart Stores.

N. Purchase Order — Chain-Link Fence Installation

Pulled for discussion as Item VI A. Motion carried 5-0.

A. Resolution Appointing Trustees to the Camarillo Library Board

City Clerk Madland stated two Camarillo Library Board Trustee positions expire June 30, 2013. The Mayor appoints the Trustees with concurrence of the City Council.

Councilmember McDonald moved, seconded by Vice Mayor Kildee, to adopt Resolution No. 2013-67 reappointing Charlotte Craven and Mike Morgan as Trustees to the Camarillo Library Board.

Motion carried 5-0.

B. Amendment to City Policy 7.08 - Street Names (formerly Item III J)

Councilmember McDonald felt "generally recognized and significant


CC III A 3

Motion carried 5-0.

ice Mayor Kilde -e- moved -i_seconded by Councilmember Little, to authorize a purchase order to Magnum Fence and Security, Inc., in the amount of $23,455, with the understanding that the City will seek reimbursement.

contribution" needed more definition.

Mayor Craven stated the committee discussed the wording at length and felt each request needed to be considered on its merits and the Council as a whole should be responsible for making the decision.

Councilmember McDonald suggested street names be limited to last name only.

Mayor Craven stated the Policy contains a three word limit including the designation of Street, Road, Avenue, Drive, etc.

Councilmember Little stated the last name may not tell anything about the person. He felt two names were needed Vice Mayor Kildee concurred.

Vice Mayor Kildee moved, seconded by Councilmember Little, to adopt the amendments to Policy 7.08 Street Names as presented.

-'Motion carried 4-1 (McDonald dissenting).

V. FINANCE—NONE

VI. PUBLIC WORKS

A. Purchase Order — lain-Link Fence Installation (formerly Item III N)

Councilmember McDonald questioned why the City is paying for the chain-link fence when the property is owned by the Successor Agency. She requested the City seek reimbursement. City Manager Feng stated there may be an opportunity to seek reimbursement in the future and the City will

VII. COMMUNITY DEVELOPMENT— NONE

IX. CITY MANAGER — NONE

X. CITY CLERK — NONE

XI. GENERAL SERVICES — NONE

XII. WRITTEN COMMUNICATIONS — NONE


CC III A 4

VIII. CITY ATTORNEY

A. Closed Session

The City Council recessed at 5:37 p.m. to Closed Session to consider the following item:

1. CONFERENCE WITH LABOR NEGOTIATORS a. Authority — Government Code Section 54957.6(a) b. Agency designated representatives — City Manager, Assistant City

Manager, City Attorney, and Finance Director c. Employee Organization — City Employees

RECONVENE TO THE ADMINISTRATIVE CONFERENCE ROOM

The City Council reconvened at 6:00 p.m. withaII members present and no action to report from the Closed Session.

XIV. STUDY SESSION

A. St. John's Pleasant Valley Hospital

Laurie Eberst, President/Chief Executive_ Officer of St. John's Pleasant Valley Hospital, gave a presentation on theproposed new -three-story tower building _ _ at St. John's Pleasant Valley Hospital and hospital programming.

B. Gateway - Monument and Transportation Art - ST-13-02 Lewis Road Landscaping, Wall, and Monument

Public Works Director Fox gave - a 7presentation on the Gateway Monument and Transportation Art. The Council selected Option No. 1, excluding the Wood railing shown in theagenda report.

VIII. CITY ATTORNEY (continued)

A. Closed Session

The City Council -recessed at 7:00 p.m. to Closed Session to consider the following item:



RECESS/RECONVENE/CALL TO ORDER/ROLL CALL

The Closed Session recessed at 7:25 p.m. with no action to report from the Closed Session. The Mayor reconvened the regular meeting of the City


CC III A 5

No one was present to receive the certificate of recognition.

XVI. PUBLIC COMMENTS

XVII. PUBLIC INFORMATION ITEMS - NON

XVIII.

A. Resolution Adopting Five-Year Capital Improvement Program (Joint with the Camarillo Sanitary District and Successor Agency)

PUBLIC HEARINGS

Council at 7:30 p.m.

FLAG SALUTE

Vice Mayor Kildee led the Pledge of Allegiance to the Flag.

AMENDMENTS TO AGENDA - NONE

XV. PRESENTATIONS

A. Certificate of Recognition - Saalex Solutions

Matt Lorimer commented on the proposed budget. He suggested the City go out to bid for trash services. He felt the City should provide funding for the Senior Center.

Paul Githens reiterated his complaints about the noise generated by the International Paper Plant located at 2000 Pleasant Valley Road.

Public Works Director Fox stated the City of Camarillo, the Camarillo Sanitary District, and the Successor Agency developed a five-year

omprehensiv&L -capital -_._expenditure program setting forth projects for buildings and grounds, Storm drainage, transportation, water, sanitary, and redevelopment. The program indicates the location, size, and estimates of cost for all facilities and improvements to be financed from various fund sources: The Planning Commission determined the Capital Improvement Program is :consistent with the City's General Plan, and the program is presented for adoption.

Councilmember McDonald asked about modifications to the pavement rehabilitation plan. Public Works Director Fox stated staff is studying the pavement rehabilitation plan and would bring back recommendations for changes at a future meeting.


Hearing no requests to speak, either for or against the item, the Mayor declared the PUBLIC HEARING CLOSED.


CC III A 6

Councilmember Little commended staff on the plan. It is well done and keeps the City in good shape.

Vice Mayor Kildee moved, seconded by Councilmember Little, to adopt Resolution No. 2013-69 adopting the Five-Year Capital Improvement Program.

Motion carried 5-0. XIX. DEPARTMENTAL

A. Resolution Adopting the 2013/2014 Budget, including 2013/2014 Appropriations and Authorizing Certain Amendments to the 2012/2013 Budget (Joint with the Camarillo Sanitary District)

Finance Director Campbell stated the City Council and Camarillo Sanitary District conducted a detailed review of the proposed 2013/2014 Budget and amendments to the 2012/2013 Budget on June 5, 2013. Staff recommended adoption of the 2013/2014 Budget, authorization of appropriations for 2013/2014, and approval of the amendments to the 2012/2013 Budget as outlined in the packet. He gave a PowerPoint presentation reviewing the budget development process, recommended adjustments for the year 2012/2013, and the fiscal year 2013/2014 budget and supplemental changes. Additional funding could be added for the annual overlay program if requested.

City Attorney Pierik stated Mayor Craven was the Vice-Chair and Treasurer of RDP-21 and Councilmember McDonald is the President of the Camarillo Arts Council. Both organizations receive funding under the budget; however, the positions held by the Councilmembers are not compensated and do not impact their ability to participate in the vote on the budget. Councilmember McDonald stated she is also a Director on the Boys & Girls Club of Camarillo Board, but is not a member of the Executive Committee.

Mayor Craven asked about the funds for the Old Town Music Fest. Finance Director Campbell indicated the event is not open to the public and the funds are still in the budget.

Councilmember Morgan stated the event was cancelled due to a lack of funds. Mayor Craven recommended removing $5,000 from the 2013/2014 budget.

Mayor Craven questioned the status of the requests by the Aviation Advisory Commission and the Pleasant Valley School District for user fees exemptions Finance Director Campbell indicated there are no reciprocal agreements between the City and the agencies. The City has not requested to use their facilities within the last thirteen years. Staff's recommendation would be not waive the user fee.

Councilmember Little thanked staff for the additional detail provided following the Budget Study Session.


CC III A 7

Councilmember Little moved, seconded by Councilmember McDonald, to adopt Resolution No. 2013-70 approving the 2013/14 Budget, authorizing appropriations for 2013/14, and amending the 2012/13 Budget, along with supplemental changes to the proposed budget, including $1 million for road maintenance and the reduction of $5,000 for the Old Town Music Fest.

Motion carried 5-0.

B. Resolutions Setting Forth Compensation, Classification and Benefits for Various Employee Groups; and, a Statement of Understanding for General Employees Effective July 1, 2013; and Amendment to Personnel Rules

Assistant City Manager Paranick recommended the Council consider Resolutions setting the Compensation, Classification; _ and Benefits for _ Executive, Mid-Management, General, and Non-Classified 'employees; and, approving a Statement of Understanding for the terms and conditions of employment for General Employees-: An amendment to the Personnel Rules and Regulations is required to conform to new statutory mandates and to reflect current City benefits. He presented amendments to the Statement of Understanding under Section IX, Other .Benefits, regarding deferred compensation and cell phone reimbursement.

Councilmember Little confirmed there were no salary increases in the - - compensation schedules, but it does_provide for maintenance of existing benefits.

Councilmember McDonald moved, seconded by Councilmember Little, to adopt Resolutions Nos. 2013-71, 2013-72, 2013-73, and 2013-74 setting the Compensation, Classification, and Benefits for Executive, Mid-Management, General, and Non-Classified employees; and approving a Statement of Understanding as amended, for the terms and conditions of employment

f or

General employees, effective July 1, 2013.

Motion carried 5-0

Councilmember Little moved, seconded by Vice Mayor Kildee, to adopt Resolution 2013-75 amending Section 7.6.1 of the Personnel Rules and Regulations pertaining to PERS Retirement.

Motion carried 5-0.

C. Additional Funds to Existing Purchase Order - Rehabilitate Well D

Deputy Director Public Works McGovern recommended additional funds to existing Purchase Order No. 20278 for General Pump Company for rehabilitation of Well D. The repairs would extend the life of the pump, allowing the City to pump more groundwater, and providing a savings to the rate payers.


CC III A 8

Vice Mayor Kildee moved, seconded by Councilmember Morgan, to authorize additional funds to Purchase Order No. 20278 for General Pump Company in the amount of $150,000.

Motion carried 5-0.

D. Gateway Monument and Transportation Art - ST-13-02 Lewis Road Landscaping, Wall, and Monument

Public Works Director Fox recommended the Council consider approving the proposed gateway monument and associated transportation art improvements for Lewis Road Landscaping, Wall, and Monument.

Mayor Craven recommended adding the Camarillo Bougainvillea to the project.

Matt Lorimer requested the use _dfdrought tolerant plants. He was concerned the project would be subject to graffiti and recommended installing a camera system.

Vice Mayor Kildee moved, -seconded by Councilmember Morgan, to adopt Resolution No. 2013-76 approving the gateway monument, and associated transportation art.

Motion carried 5-0.

XIII. NEW BUSINESS - -ORAL COMMUNICATIONS -

A. City Manager — None

B. City Attorney —

C. Members of City Council

AB 1234 — Reports on Meetings Attended — The Councilmembers reported on attendance at outside agency and Council committee meetings.

Flood Control Channel Landscaping — Public Works Director Fox indicated the landscaping portion is on schedule. It will be two more months before the project is completed. The project will allow approximately 500 homes to be removed from the flood zone.

Taxi Cabs — Councilmember McDonald noted there are numerous independent taxi services in the City and requested an agenda item to provide information regarding the City's regulations for taxi cabs.

University Student Housing — Councilmember McDonald noted she often hears the City should be providing student housing. She felt that was a discussion the Council needed to have.


CC III A 9

Mayor -=

Councilmember Little and Mayor Craven acknowledged there is definitely a shortage of student housing and any discussion on housing should include a representative from the University.

VIII. CITY ATTORNEY (continued)

A. Closed Session

The City Council recessed at 9:16 p.m. to Closed Session to consider the following item:

3. CONFERENCE WITH REAL PROPERTY NEGOTIATOR

a. Authority — Government Code Section 54956.8 b. Property — former courthouse, 2200 Ventura Boulevard, APN 162-0-

070-280 c. Agency Negotiators — City Attorney, City Manager, Assistant City

Manager, General Services Director, and Community Development Director

d. Negotiating Parties —Ventura County Transportation Commission e. Under Negotiation — Price and terms of payment

XX. ADJOURN

The meeting adjourned at 9:40 p.m. with no action to report from the Closed Session.

ATTEST: City Clerk


CC III A 10

RESOLUTION NO. 2013-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAMARILLO APPROVING CERTAIN DISBURSEMENTS

The City Council of the City of Camarillo resolves as follows:

SECTION 1: The City Council finds and declares as follows:

A. Bank of America Warrants and Wires (Warrant Numbers 133373 through 133610, Wire Numbers 9994016 through 9994021, Electronic Funds Transfer (EFT) Payment Number 8); and demands represented thereby, dated on or before July 3, 2013, in the amount of $3,670,617.02; and

B. Payroll checks and direct deposits dated June 27, 2013, in the amount of $328,561.84, for a grand total of $3,999,178.86, all as set forth in City of Camarillo Disbursement List dated July 3, 2013.

SECTION 2: The City Clerk shall certify to the adoption of this Resolution.

PASSED AND ADOPTED July 10, 2013.

Mayor Attested to on

City Clerk

I, Jeffrie Madland, City Clerk of the City of Camarillo, certify Resolution No. 2013-was adopted by the City Council of the City of Camarillo at a regular meeting held July 10, 2013, by the following vote:

AYES: Councilmembers: NOES: Councilmembers: ABSENT: Councilmembers:

City Clerk

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