CLEARING PARCELS FOR CONSTRUCTION: RELOCATIONAND DEMO NEEDS

Doug Stutzman, ROW-DIVMelissa Sevilla, ROW-DIVGreg Polasek, ROW-DIV

October 17, 2018

Agenda

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Safety Minute

Relocation

Demolition

Clearing Right of Way for Utility Relocations

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Safety Minute

Personal Protective Equipment (PPE)

Hard Hat

ANSI Shirt

Steel Toe Boots

Safety Glasses/Goggles

Ear Plugs

Gloves

Sunscreen

Insect Spray

Breathing Mask

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Possession vs. Clear for Construction

Possession

Acquire parcel by deed, Special Commissioner Award or Possession and Use Agreement (PUA)

PUA is a new strategy being utilized to reduce the timeline by allowing the department to use the property for utility relocations and construction

Possession does not always mean that we are ready to work on the parcel

Clear for Construction

All work complete on parcel (e.g., Relocation and Demo)

Shovel Ready

Ready to Let (RTL) definition

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Relocation

Uniform Relocation Assistance and Real Property Acquisition Polices Act of 1970

Federal law where rules and regulations are followed when it comes to providing relocation payments and advisory assistance for displacees who are displaced by highway construction

Displacees are given at least thirty (30) days to vacate property after possession

Displacees sign Release of Property relinquishing all right to property, real or personal left on the site and hand over keys to department

Department secures property

Department can post signs to notify public that property belongs to the State of Texas and violators will be prosecuted

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Demolition

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FM 457 Proposed Corkscrew BridgeSargent, TX

Existing Swing Bridge

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Acquisition Area

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Demo 2-Story Residential Structure

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Demo 2-Story Residential Structure

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Demo Well House and Plug Water Well

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Prior to Demo

Asbestos Testing

ROW Project Delivery issues Purchase Order

Asbestos Inspection Report

Time (Approximately 2 weeks) to inspection site and prepare report

No asbestos-containing building materials found in well house

Residential structure found to have asbestos-containing building materials

Asbestos Abatement Specification Report

Time (Approximately 2 - 4 weeks) to prepare scope of work for removal of asbestos-containing building materials in residential structure

10-Day Notification

Texas Department of State Health Services notification required prior to any demolition or asbestos abatement

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Asbestos Inspection Report (Well House)

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Asbestos Inspection Report (Residential Structure)

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Asbestos Inspection Diagram

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Asbestos Abatement Specification Report

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Scope of Work for Asbestos Abatement

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2-Story Residential Structure Demolition Completed

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Progress of Demolition (Well House)

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Progress of Demolition (Well House)

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Well House Demolition Completed and Water Well Secured

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Plugging Report

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Demo Time Needed and Costs

2-Story Residential Structure

Time (Approximately 4 weeks) for removal of asbestos-containing building materials and demolition

Abatement and Demolition Cost ($17,828.00)

Well House and Water Well

Time (Approximately 2 weeks) to demolish well house and plug 500 foot water well

Demolition Cost of Well House ($6,564.00)

Cost to Plug Water Well ($10,500.00)

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Clearing Right of Way for Utility Relocations Memo

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Purpose of Memo

TxDOT implemented business process improvements of acquiring right of way early enough to allow utilities a years’ time to relocate prior to letting.

This has resulted in the need for Districts to be able to clear brush and trees from the right of way so utilities can be timely relocated.

To support the action ROW procured 8 demolition and disposal contracts totaling $42 million to remove brush and trees from the ROW for utilities to help the project meet the ‘Ready to Let’ definition.

Benefit to TxDOT is for expediting the utility relocation for utilities in the ROW under a Utility Installation Request (UIR) or Permit.

If there is no benefit to TxDOT, cost of clearing the ROW is reimbursable to the utility company if the utility adjustment is eligible for reimbursement.

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Stakeholders and Scoping Meeting

Stakeholders

ROW Project Delivery Project Manager

District Project Engineer

District Utility Coordinator

District Environmental Specialist

District Surveyor

Demolition Contractor

Scoping Meeting

ROW Project Delivery and District determine scope of work prior to clearing work being done

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Tailgate Meeting

Separated clearing vegetation into its own PO line item Miscellaneous debris removal, i.e., trash, trees, shrubs, above ground pools, etc. Does not include debris as a result of demolition

Currently included in line item 1 for clearing right of way parcel(s) services

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Roles and Responsibilities of Stakeholders

ROW Project Delivery Project Manager

Manage and Oversee clearing work being done

District Utility Coordinator

Identify Clearing Limits

District Environmental Specialist

Identify Avoidance Areas

Securing Areas with Fencing

District Surveyor

Locating set Monuments along proposed right of way line

Staking proposed right of way line as needed

Demolition Contractor

Securing Avoidance Areas with Fencing

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Avoidance Area Map

Separated clearing vegetation into its own PO line item Miscellaneous debris removal, i.e., trash, trees, shrubs, above ground pools, etc. Does not include debris as a result of demolition

Currently included in line item 1 for clearing right of way parcel(s) services

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Avoidance Area Map

Separated clearing vegetation into its own PO line item Miscellaneous debris removal, i.e., trash, trees, shrubs, above ground pools, etc. Does not include debris as a result of demolition

Currently included in line item 1 for clearing right of way parcel(s) services

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Prior to Clearing Right of Way

Notify Landowners and/or Tenants to replace fence along proposed right of way line in order to secure livestock

Provide demolition contractor property owner contact information

Provide demolition contractor local utility company contact information

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Marking Tree

Separated clearing vegetation into its own PO line item Miscellaneous debris removal, i.e., trash, trees, shrubs, above ground pools, etc. Does not include debris as a result of demolition

Currently included in line item 1 for clearing right of way parcel(s) services

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Bird Eggs

Separated clearing vegetation into its own PO line item Miscellaneous debris removal, i.e., trash, trees, shrubs, above ground pools, etc. Does not include debris as a result of demolition

Currently included in line item 1 for clearing right of way parcel(s) services

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Unexpected Delays affecting Project Schedule

Migratory Birds

Animal Rehabilitation or Texas AgriLife contacted to assist with relocation of eggs

Wait for eggs to hatch

Mama bird and babies will hopefully leave nest on their own.

Unmarked Graves

Cease Demolition Process

TxDOT Archaeology team contacted to perform an onsite full inspection

Cattle Getting Loose on Highway

Broken Water Lines

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Barko 930 Mulcher

Separated clearing vegetation into its own PO line item Miscellaneous debris removal, i.e., trash, trees, shrubs, above ground pools, etc. Does not include debris as a result of demolition

Currently included in line item 1 for clearing right of way parcel(s) services

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Clearing Video

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Clearing Completed

Separated clearing vegetation into its own PO line item Miscellaneous debris removal, i.e., trash, trees, shrubs, above ground pools, etc. Does not include debris as a result of demolition

Currently included in line item 1 for clearing right of way parcel(s) services

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Clearing Completed

Separated clearing vegetation into its own PO line item Miscellaneous debris removal, i.e., trash, trees, shrubs, above ground pools, etc. Does not include debris as a result of demolition

Currently included in line item 1 for clearing right of way parcel(s) services

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Post Clearing, Clearing Time Needed and Cost

Revisit site with stakeholders especially utility coordinator and environmental specialist to ensure all clearing has been completed

Time (Approximately 4 – 5 months) to clear 4.7 miles of right of way

Clearing Cost ($337,750.00)

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Summary

Advanced planning with ROW Project Delivery and District on upcoming projects.

– Cost for demo and clearing the right of way needs to be considered when estimating the costs associated with a project

– Allow time for relocation and/or demo in project schedule

– Availability of ROW Clearing Contracts

Worst-Case Scenario with relocation and demo on project

TxDOT’s success is measured by scheduling and delivering RTL projects

Goal to drive on road 1 day quicker

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Thank You!

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