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Classified Staffing Reductions
Implementation of Layoffs and Bumping
Long Beach Unified School District
Personnel Commission
The Personnel Commission is responsible The Personnel Commission is responsible for implementation of District staffing for implementation of District staffing reductions which includes:reductions which includes:
Calculating seniorityCalculating seniority Determining placement of affected staffDetermining placement of affected staff Notifying employees and sites of actions Notifying employees and sites of actions
resulting from District staffing resulting from District staffing reductionsreductions
Maintaining reemployment listsMaintaining reemployment lists Providing Displacement Services to affected Providing Displacement Services to affected
employeesemployees
Classified Staff ReductionsClassified Staff Reductions
Education Codes Governing the Classified Layoff Process
EDUCATION CODE 45298 REEMPLOYMENT PREFERENCE OF
PERSONS LAID OFF
EDUCATION CODE 45308LAYOFF AND REEMPLOYMENT OF CLASSIFIED
EMPLOYEES
EDUCATION CODE 45117 NOTIFICATION OF LAYOFF
Calculating SeniorityCalculating Seniority
Seniority hours are manually Seniority hours are manually calculated by Commission Staff for calculated by Commission Staff for each employeeeach employee
Seniority must be calculated for all Seniority must be calculated for all employees within a classification employees within a classification
Seniority hours change with each pay Seniority hours change with each pay period and must be recalculatedperiod and must be recalculated
Hours worked as a substitute or on an Hours worked as a substitute or on an overtime basis do not count toward overtime basis do not count toward seniorityseniority
Two ways to calculate seniority – Date of hire (Certificated) Hours
worked (Classified)
Seniority includes hours worked in current class plus any higher classes
Example: an employee worked as a
Staff Secretary - Range 19Intermediate Office Assistant - Range 15
Office Assistant - Range 10
If bumped back to IOA, only the IOA & Staff Secretary hours count toward seniority. The Office Assistant hours are “still there” but since it is a lower classification, they
wouldn’t be added.
Calculating Seniority
Placement in Current Placement in Current Classification Classification
1: Vacancy in class at same Full Time 1: Vacancy in class at same Full Time Equivalent (FTE)/Calendar as current positionEquivalent (FTE)/Calendar as current position
2: Vacancy in class of greater FTE/Calendar as 2: Vacancy in class of greater FTE/Calendar as current positioncurrent position
3: Displace least senior employee in class with 3: Displace least senior employee in class with equal FTE/Calendarequal FTE/Calendar
4: Displace least senior employee in class with 4: Displace least senior employee in class with larger FTE/Calendarlarger FTE/Calendar
5: Displace least senior employee in class that 5: Displace least senior employee in class that is is less than, but closest to FTE/Calendar less than, but closest to FTE/Calendar
Placement in Former Placement in Former Classification Classification
1: Placement in vacancy at same Full Time 1: Placement in vacancy at same Full Time Equivalent (FTE)/Calendar as current positionEquivalent (FTE)/Calendar as current position
2: Placement in vacancy of greater 2: Placement in vacancy of greater FTE/Calendar FTE/Calendar as current positionas current position
3: Displace least senior employee in class with 3: Displace least senior employee in class with equal FTE/Calendarequal FTE/Calendar
4: Displace least senior employee in class with 4: Displace least senior employee in class with larger FTE/Calendarlarger FTE/Calendar
5: Displace least senior employee in class that 5: Displace least senior employee in class that is is less than, but closest to FTE/Calendar less than, but closest to FTE/Calendar
If there is one person assigned to the class at the site where the position is eliminated, that person will be bumped.
If there are two or more people assigned to the class at the site where the position is eliminated, the manager will ask for volunteers for transfer:
1.
If two or more people volunteer for
transfer, the employee with the most
District seniority in the class will be transferred.
2.
If there are no volunteers for transfer, the
employee with the least District seniority
in the class at the site will be bumped.
Determining Placement of Staff
California Education Code requires a minimum 60 calendar day written notice in time of layoff.
We verbally notify each employee of the action and inform them of their options if any.
Based on their decision, we proceed with written notification.
CSEA, the District and appropriate site management are given copies of the letters
Notifying Employees & Sites
Approved Vacancy Assignment received
Check for existing REL
Offer vacancy to the most senior employee on REL
If declined, offer to next most senior until REL is exhausted
If REL is exhausted and position not filled, certify from a regular list including any applicable transfers
Reemployment Lists (REL)
Reemployment ListsReemployment Lists
WAIVER OF OFFER OF APPOINTMENT
A person on a reemployment list may decline two offers of permanent appointments without affecting their status on the list, provided an acceptable written explanation is submitted
for declining the appointments. A third refusal results in removing the candidate’s
name from the list.
What Does a Layoff Look Like?What Does a Layoff Look Like?
EMPLOYEE E100% 204 DAY IOA - Schools
LEAST SENIOR IN CLASS – HAS NOT HELD STATUS IN ANY OTHER CLASS
EMPLOYEE E IS LAID OFF
EMPLOYEE A100% 12 month Mechanic
Bumps to former class of BMW
LOSS OF SALARY
EMPLOYEE B100% 12 month BMW
Bumps to former class of Senior Office AssistantLOSS OF SALARY
EMPLOYEE C100% 12 month Senior Office Assistant
Bumps to former class of IOA-SchoolsREDUCED FTE & LOSS OF SALARY
EMPLOYEE D100% 217 DAY IOA – Schools
Bumps Least Senior in class
REDUCED FTE & LOSS OF SALARY
One abolishment affects 5 employees in 4 classifications
Displacement ServicesDisplacement ServicesThe Personnel Commission partners with the California The Personnel Commission partners with the California Employment Development Department and the City of Employment Development Department and the City of Long Beach to provide displacement services to Long Beach to provide displacement services to LBUSD employees.LBUSD employees.
Affected Employees are Provided:Affected Employees are Provided:
One-on-One Career Counseling with Commission One-on-One Career Counseling with Commission StaffStaff
Special Administration Testing for Other Special Administration Testing for Other ClassificationsClassifications
Test Taking Preparation AssistanceTest Taking Preparation AssistanceInterviewing Techniques AssistanceInterviewing Techniques AssistanceResume Writing ServicesResume Writing ServicesExternal Job Placement AssistanceExternal Job Placement AssistanceInformation Regarding Post-Employment BenefitsInformation Regarding Post-Employment Benefits
Displacement ServicesDisplacement ServicesPersonnel Commission held two Personnel Commission held two
“Surviving Downsizing” seminars in “Surviving Downsizing” seminars in 2009.2009.
City of Long Beach Health and Human City of Long Beach Health and Human Services DepartmentServices Department
Workforce Investment GroupWorkforce Investment Group California Employment Development California Employment Development
DepartmentDepartment Independent Financial AdvisorIndependent Financial Advisor LBUSD Risk Management DepartmentLBUSD Risk Management Department LBUSD Payroll DepartmentLBUSD Payroll Department CalPERS CalPERS
Displacement ServicesDisplacement Services
2009 CODESP Member Survey 2009 CODESP Member Survey ((Cooperative Organization for the Development of Employee Selection Procedures)Cooperative Organization for the Development of Employee Selection Procedures)
Out of 75 agencies responding only 7 (including Out of 75 agencies responding only 7 (including LBUSD) provide any type of Displacement LBUSD) provide any type of Displacement Services for Classified staff.Services for Classified staff.
Written comments by the other 6 agencies show Written comments by the other 6 agencies show that what the LBUSD’s Personnel Commission that what the LBUSD’s Personnel Commission provides is more comprehensive than the provides is more comprehensive than the other agencies.other agencies.
A Displacement Services A Displacement Services Success StorySuccess Story
Husband and wife, Paul (Intermediate Office Husband and wife, Paul (Intermediate Office Assistant) and Mary (School Support Assistant) and Mary (School Support Assistant), were laid off “out the door”Assistant), were laid off “out the door”
Working with Displacement Services:Working with Displacement Services:
Paul: tested and accepted a promotion to Paul: tested and accepted a promotion to Elementary School Office Elementary School Office
SupervisorSupervisor
Mary: tested and accepted a promotion to Mary: tested and accepted a promotion to Instructional Aide-SpecialInstructional Aide-Special
Contact InformationContact Information
Dale CultonDale Culton Certification Services Certification Services ManagerManager
Ext. 7431Ext. 7431