Clarification of EoI Queries sought by CPSUs/SPSUs S.No ... · 1. M/s Chhattisgarh Housing Board, Raipur, Chhattisgarh a. Section 4 (4.1.1): Please mention clearly that the Expenditure

Clarification of EoI Queries sought by CPSUs/SPSUs

S.No. Point of Clarification Clarification by NESTS, MoTA 1. M/s Chhattisgarh Housing Board, Raipur, Chhattisgarh

a. Section 4 (4.1.1): Please mention clearly that the

Expenditure against all this activity will be

reimbursed by department

This expenditure shall be reimbursed by

the NESTS under the provision of

contingency of the project.

b. Section 2 clause (g): Whether the furniture and

fixture is part of this contract if so please mention

clearly the type & make of furniture and fixture

Furniture and fixture is not the part of the

contract.

c. Section 2 clause (i): If the department fails to

provide the required land for the construction in

time or any other circumstances occurs due to

which the completion of work may delayed, such

delayed period shall not be the part of contract

period please clarify.

The completion period shall be reckoned

only from the date of hand over the site to

the PMC.

2. M/s Planning & Development Authority (PDA), Manipur

a. Is this bid meant only to determine Lowest Service

Charges for PMC services?

This bid is to fix construction agencies &

Service charges for PMC Service.

b. Section 6.4.2: of the Document for EOI states that

the lowest bidder will be allocated the work after

signing MoA on NJS paper of Rs.100/-. What will

be the estimated cost of the project exclusive of

the PMC services charge but inclusive of GST?

The estimated cost is Rs. 20 crore for the

plain area and Rs. 24 crore for Hilly/NE

area. The estimate cost of the project shall

be inclusive of PMC charge and exclusive

of GST on the service charge

c. Pardon my ignorance but is there any specified

bidding fee for PMC services?

No

d. Just in case the lockdown on the flights continue

what will be the procedure for submission of the

sealed envelopes?

❖ Bid submission and opening date:

18.05.2020

❖ Presentation of concept note by

technically qualified bidder:

Cancelled due to outbreak of covid-19

and continued lockdown. The

technical evaluation of the bidders

shall be for 90 marks only.

❖ Date of opening of financial bids:

28.05.2020

e. Clause 1.3: The area required for construction is

15 Acres as shown in the conceptual plan. In hill

states it might not be possible to get 15 Acres on

the hill tops. One might need to level a hill and for

this there might be objections from NGT. Is there

a means to reduce the area? Any specific

guidelines? What has been the procedure adopted

in the past for hilly states?

Land requirement on case to case basis

will be decided by NESTS.

3. M/s Telecommunications Consultants India Limited

a. Clause No. 7.1.4, Section-7, Page No.11

a) We request you to consider the similar

completed works during the last Seven years

instead of Five years

b) In the clause it is mentioned as building works

No change in evaluation criteria

but as per para 8.2(a), the similar works would

mean RCC framed structure Institutional/

Residential/ Industrial building including services

like Electrification, Sanitary & Water Supply,

Drainage and Waste Management, Road works,

Fire Fighting & Site development etc. from

Central/State Govt. Departments / PSUs and/or

Autonomous bodies/ Public Limited Company

listed with stock exchange Kindly clarify the

same.

b. Kindly provide list of states and the schools

sanctioned in each state for submission of our

price bid more competitively.

The PMC charge shall be quoted state

wise. The actual location of the school

will be provided separately. The list of

states is enclosed at Annexure-1

c. Time Schedule, Page No.3, In view of the ongoing

Corona virus Lockdown kindly extend the last date

of bid submission by at-least two weeks.


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28.05.2020

4. M/s Jharkhand State Building Construction Corporation Limited, Ranchi, Jharkhand

a. Whether the Construction Agencies who were

found to be Technically qualified in the first round

last year will be automatically qualified this time

also? In that case, they will not have to submit

their Technical bids all over again this time.

No, The participants must submit the fresh

technical bid for this EoI also.

b. As per the revised schedule, there will be no Pre

Bid Meeting. Now all the Pre Bid Queries are to

be submitted thru email. Also, the Technical bid

and the financial bid are to be submitted in

physical form on or before 3.00 P.M. on

5.05.2020. In view of the on-going Nationwide

lock-down, it will not be possible to submit the

documents physically to your New Delhi office.

Therefore, it is requested to kindly extend the date

of submission suitably so that the documents could

be submitted in time.


18.05.2020








28.05.2020

c. Please provide the State wise list of the proposed

EMRS schools for which this EOI has been floated





5. M/s Manipur Tribal Development Corporation Limited, Manipur

a. Is the land for establishing the new

EMRS/EMDBS identified? If So kindly provide

the list to be undertaken under this phase





b. Is there any facility for online submission of EoI There is no provision for online

submission of bid.

c. As domestic flights are being suspended due to the

imposition of lockdown the schedule for

submission of hard copies may kindly be fixed 7

days after the lifting the lockdown


18.05.2020








28.05.2020

6. M/s National Project Construction Corporation Limited, Gurugram Haryana

a. Section 2 Clause no 2.1 (a): We assume type II

units 10 and total area is 700 Sqm and type III

units will be 15 and total area is 1200 Sqm PL

confirm

Yes

b. Section 2 Clause no 2.1 (h): Land handing over is

expected from EMRS HQ to PMC agency. The

clearance with State Govt is requested to be done

by EMRS/ NESTS.

The selected PMC have to coordinate with

state government for getting necessary

clearance

c. Section 2 Clause no 2.1(i): Date of award means

the award from PMC agency to their appointed

contractor.

Date of award means Date of allotment of

EMRS by NESTS to PMC

d. Section 2 Clause no 2.1 (j): It is requested that

PAR 2019 may followed for preparation of plinth

area rates

No change

e. Section 7.1.4 & 8.2(a): Whether it is last 7 years’

building experience required or 5 year building

experience required.

1. Work experience ( In last 7 years)

2. Completed Project Cost (In last 5

years).

f. 8.2 a: Please clear or multiple nos of projects (as

per cl no 7.1.4 a)

1. Work experience ( In last 7 years)

2. Completed Project Cost (In last 5

years).

g. Section 16 phase-1: Please mention the nos of

days to furnish the payments from Client. Also EC

per location is also required to be given

Payment shall be process within the

reasonable timeline.



area.

h. Clause no16.1 (i) : Please mention the project cost

value per location With each type

The estimated project cost value is Rs. 20

crore for the plain area and Rs. 24 crore

for Hilly/NE area

i. Nos of schools are not mentions in EOI. Also

locations are not mentioned. Please provide the

same.





j. There is no estimated project cost of each location.

Kindly confirm the same.



area.

k. Section -14: Price bid submission form: In Price

bid submission form provided in EOI, Name of the

State is not mentioned for filling of Price Bid.

The list of state is enclosed at Annexure-

1

Please provide the same.

l. We assume there is no Tender fees and EMD / Bid

security required to be submitted

For participating in bidding no Tender

fees/EMD

m. We request for extension of submissions (At least

15 days after opening of lock down in India for

preparation of EOI) i.e. after 3rd May 2020 + 15

days at present


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28.05.2020

n. There is no clause for LD. It will be included in terms and conditions

of the agreement signed between NESTS

and PMC. The agreement to be signed

between NESTS and PMC is part of the

original EoI document floated and it is

attached at Annexure-2

o. Clause no7.15: The Bidder/Agency should submit

the proposed concept plan (Area, Layout Design,

cost and other) as per specification in Appendix-

IV for construction of EMRS with the Bidding

documents. 1. Is it Required for both in Hilly area

and plain area?

Not Required since this event is canceled

7. M/s WAPCOS Limited

a. Section 2, Clause No. 2.1. (h), Page No. 5: It is

understood that the Client shall available land free

from all encumbrances and any cost towards

clearance of land and change in land use shall be

borne by Client, if there is any delay of handing

over site, the Client shall pay Construction

Agency, all actual expenses incurred for the

project.

1. Clearance of land and change in land

use shall be borne by Client. The time

period for project shall be reckoned only

from date of handing over site.

b. Section 2 Clause No. 2.1.i Page No. 5:

Commencement date shall mean the date of

signing of the agreement / receipt of mobilization

advance / handing over of the project site,

whichever is later.

Date of commencement is date of handing

over the site to the PMC.

c. Clause 6.4.1 Page No. 10: The availability of

school in state wise have not been mentioned





d. Section-16 Page 21: For proper cash follow in the

interest of project, it is required to modified as: 1st

Installment - 20% of the Estimated Cost on award

of work and Further 20% On receipt of A/A & E/S

The payment terms as mentioned in

agreement shall be followed. The

agreement copy is attached in Annexure-

2

e. General: Section-4: Terms of Reference: Scope

of Services: The proposal does not mention about

cost to be incurred towards fees of statutory

authorities /Local Bodies etc. It is understood that

This cost will be part of the project cost

and shall be reimbursed

all such costs are not included in PMC fee quoted

and shall be payable additional, as per actuals

f. General: Section-4: Terms of Reference:

Scope of Services: The proposal does not mention

about the extent of Topographical Surveys,

Geotechnical investigations etc. which depend on

the magnitude of the project as well as the site

conditions and locations. The

assessment of quantification of such surveys /

investigations may not be feasible at this stage.

As per site specific requirement

g. Section 10 Page 14: Additional Point: It is to

submit that in eventuality of any arbitration/court

proceedings with construction agency during

execution of work, the Project Management

Consultant shall act for and on behalf of the client.

Any claim in favour of contractor shall be paid by

the client to consultant over and above the contract

value and charged to the project. The legal

expenses in dealing with such cases are also

payable to consultant over and

above the consultancy fee/contract value.

The condition mentioned in agreement

shall be followed. The agreement copy is

attached in Annexure-2

h. Section 10 Page 14: Additional point: The

proposal is silent about disputes between Client

and Construction Agency. If disputes between

Client and Construction Agency, shall be taken up

by either party for resolution through

Administrative Mechanism for Resolution of

CPSE’s Disputes (AMRCD) as mentioned in the

Department of Public Enterprises F. No. 4(1)2013-

DPE(GM)/FTS-1835 dated 22.05.2018




i. General: Fee for time overrun: Additional Point:

The tender document is silent about the

consultancy fee to be paid for Time overrun, for

which the reasons are not attributable to

PMC (viz handing over of the site, no availability

of funds etc.).




j. General: Construction Cost: Additional Point: The

tentative approx. construction cost of per school

have not been mentioned

The estimated project cost value is Rs. 20

crore for the plain area and Rs. 24 crore

for Hilly/NE area

k. General: PMC Fee Advance: Additional point:

The tender document is silent about PMC Fee

Advance. For carrying Pre- Construction activities

shall be needed Rs. 20 Lakh per school.




l. General: Mode of Contract: Additional Point:

Tender document is silent about mode of contract.

The mode of contract shall be on EPC/Percentage

rate tenders/ item rate tenders.

PMC shall follow the standard CPWD

form No – 7/8 for percentage rate tenders/

item rate tenders respectively as a mode of

contract between PMC and EPC

Contractors.

m. General: Services and Facilities to be Provided by

Client/Owner: It shall include

• Provide the Construction Agency with

The construction of EMRS shall be as per

terms and condition of agreement referred

at Annexure-2

required data, project requirements and other

necessary documents required w.r.t the

services to be provided by the Construction

Agency.

• Approval of Concept Plan, Master Plan &

Architectural Design within 20 days of its

submission by the Construction Agency.

• Approval of the Estimates and providing the

A/A and E/S within 15days of its submission

by the Construction Agency.

• Approval of Project Report / Documents for

approval, if any, within 15 days of its

submission by the Construction Agency.

• The Project Land along with its approaches

free from all encumbrances shall be made

available by the Owner to the

Construction Agency / Contractor for Project /

Construction works.

• The Telephone, PNG, Permanent Water &

Power connection shall be directly applied by

the Owner and Construction Agency shall

assist by providing the required

drawings/details etc. and liaison with the

concerned departments.

• Owner shall help in obtaining Statutory

approvals from different Statutory Authorities /

Local Bodies and all documents relating to the

labour license, submission of drawings to

Statutory Authorities for obtaining necessary

clearances etc. is to be signed/ endorsed by the

Owner. The reimbursement of various fee on

account of the statuary approvals from

different Statutory Authorities / Local Bodies

shall be made by the Owner to Page 5 of 7

Construction Agency, as per actuals,

on raising the related invoices.

n. General: Final Project Cost: Additional Point:

Final Project Cost shall include:

• The cost of Topographical Surveys

• The cost of geotechnical investigations.

• The cost of all construction materials viz. steel

and cement etc. including the expenses

towards its transportation, site loading,

unloading and octroy, storage and insurance,

watch and ward etc. (including for the

purchases made by the Construction Agency).

• All payments certified and paid by the

Construction Agency to contractor(s) /

supplier(s) as per the contract.

• All expenditure incurred for taking electrical

The construction of EMRS shall be as per

terms and condition of agreement referred

at Annexure-2

connections, water supply from local

authorities and their maintenance/ spare parts

etc. for execution of works.

• Proof checking charges for verification of

Structural designs/drawings for Structural

Stability before call of tender by the

recognized Govt. Engineering Universities/

Institutions.

• Expenses on account of third-party quality

assurance, if required. Cost incurred towards

execution of additional/ extra/substituted items

which are compulsory or found necessary for

the completion of works and the escalations

paid as per contract. In such cases, the rates of

additional/extra/ substituted items shall be

decided as per contractor(s) made with

contractor(s) calculated as per

CPWD norms.

• All statutory payments made to Government,

Statutory and Local Bodies/Authorities for all

required statutory approvals including water &

power connections etc. as per

requirements.

• Any expenditure on Taxes, Duties, Royalty,

Stamp Duty, Turnover Tax/ Works Contract

Tax, Court/ Arbitration award to the

contractor,

Legal charges etc. incurred towards materials

purchased on behalf of Owner and to be

incorporated in the works or resulting from

administration of contractor(s) under Project

Management Services.

• Any other miscellaneous expenditure incurred

in the overall interest of the Project and not

covered in the ‘scope of services’ but to be

rendered by the Construction Agency under

the Consultancy & Page 7 of 7 Project

Management Services subject to prior approval

of the Owner.

• All Taxes, Duties and Levies included in the

tender document with the contractor

Annexure-1

List of State where the construction works shall be executed

S.No. Name of State

1 ANDHRA PRADESH

2 ARUNACHAL PRADESH

3 ASSAM

4 BIHAR

5 CHHATISGARH

6 DADRA & NAGAR

HAVELI

7 GUJARAT

8 JAMMU & KASHMIR

9 JHARKHAND

10 MADHYA PRADESH

11 MAHARASHTRA

12 MANIPUR

13 MEGHALAYA

14 MIZORAM

15 NAGALAND

16 ODISHA

17 RAJASTHAN

18 TELANGANA

19 TRIPURA

20 UTTRAKHAND

21 WEST BENGAL

Annexure -2

AGREEMENT FOR CONSULTANCY SERVICES BETWEEN

NATIONAL EDUCATION SOCIETY FOR TRIBAL STUDENTS (NESTS)

AND

................ LIMITED

Agreement for Construction of ..........(…+...) EKLAVYA MODEL RESIDENTIAL SCHOOL (EMRS

in short) at .......................................... States.

THIS AGREEMENT made on 20th March the day of Two thousand and Twenty between NATIONAL

EDUCATION SOCIETY FOR TRIBAL STUDENTS, (NESTS in short) a society registered under the

Societies Registration Act, 1860 and having its registered office at Room No. 218 (B), D wing Shastri

Bhawan, Dr. Rajendra Prasad Road, New Delhi -110001 and correspondence office Room No. 415, B

wing Shastri Bhawan, Dr. Rajendra Prasad Road, New Delhi -110001 hereinafter referred to as

“Owner” (which expression shall unless excluded by and repugnant to the context be deemed to include its

successors and assigns) on one part and M/s. ............ Limited, a Company registered under the Companies

Act 1956, and being a Govt. of India Undertaking having Registered Office at “............................................

(.................. in short) and hereinafter referred to as the Construction Agency (CA in Short) and (which

expression shall include its successors and assigns as permitted by the Owner) on the other part.

WHEREAS the owner intends to construct/ execute the EKLAVYA MODEL RESIDENTIAL SCHOOL

project as mentioned above and the Construction Agency has agreed to take up the said project to the

satisfaction of the owner.

AND WHEREAS the owner has agreed to appoint the .............. as Construction Agency and the CA has

agreed to accept the said appointment on the terms and conditions appearing hereinafter.

NOW IT IS HEREBY AGREED BY AND BETWEEN THE PARTIES HERE TO AS UNDER:

1. DEFINITIONS:

Unless the context otherwise, the following terms whenever used in this contract have the following

meanings:

a. “Approval” means approval in writing by the designated officer of the owner.

b. “Contractor” Contractor” means the contractor or contractors employed/appointed by the Construction

Agency on behalf of NESTS after inviting/ calling the tenders.

c. Third Party means any person or entity other than the owner, the Construction Agency or a sub-

consultant.

d. Construction Agency shall mean M/s ................. Limited having office at

.....................................................

e. Applicable Law means the laws and any other instruments having the force of law in India from time to

time.

f. Contract means the Contract signed by the Parties, together with all the documents listed in this signed

Contract.

g. Contract Price means the price to be paid for the performance of the services.

h. Party means the Owner or the Construction Agency, as the case may be, and Parties means both of

them.

i. Services mean the work to be performed by the Construction Agency pursuant to this contract for the

purpose of the project.

j. Words denoting singular only shall also include plural and vice-versa, where the context so require.

k. Commencement date shall mean the date of handing over of the project site.

2.0 GENERAL:

2.1 The Construction Agency shall be paid Service charges on the projects as approved/ accepted by the

Owner at the respective accepted rates for the states allocated to the CA, of the actual cost of work

(excluding contingency) to cover all charges such as establishment, overheads, etc. for planning/ pre-

construction activities and execution of works based on the architectural drawings/ structured drawings,

specification etc. as approved by the NESTS (as mentioned at Appendix-A). The bid service charges shall

be excluding the GST on the prevailing rates. The Payment Schedule and the Terms of Payment shall be as

per Appendix-B of this agreement.

2.2 The Administrative Approval & Expenditure sanction (A/A & E/S) shall be issued by Owner on the

basis of Central Public Works Department (CPWD) Plinth Area Rates 2012 adjusted for price indexation

and suitably enhanced by cost index of the place as approved by CPWD prevailing at the time of issue of

A/A& E/S. For the places where approved cost index for the place and time is not available, available

approved cost index of nearest place and time has been followed. The rates of the items, which are not

directly available in CPWD Plinth Area Rates, has been worked out on the basis of CPWD Delhi Schedule

of Rates (DSR) or latest available DSR duly enhanced to account for the cost index on similar lines as

mentioned above. For electrical items CPWD rates or latest Electrical DSR rates duly enhanced to account

for cost index shall be similarly followed. The items not covered on any one of Schedule mentioned above,

the rate should be derived as per the prevailing market rates, supported with analysis of rate.

2.3 The work shall be completed within the amount of Administrative Approval& Expenditure Sanction

(A/A& E/S). Any expenditure beyond this ceiling cost is not likely to be reimbursed by the owner unless the

Construction Agency submits a revised estimate along with proper reasons/ justifications for the excess

expenditure. The owner, if satisfied with reasons/ justifications submitted by the Construction Agency, will

issue revised A/A& E/S and expenditure will be reimbursed on the basis of revised A/A& E/S. The decision

of the Owner in this regard shall be final & binding on Construction Agency. If at the time of finalization, it

is noted that for some reasons payment has been released to the Construction Agency in excess of the actual

expenditure incurred, the same shall be refunded to the NESTS by the Construction Agency within 30 days

of excess coming to notice. NESTS shall have all right to adjust such excess from any sum due in this work

or any other work or head. The decision of the Owner in this regard shall be final & binding on Construction

Agency.

2.3(a) For variation up to 10% excess over original A/A & E/S, proper justification of excess variation shall

be submitted by the Construction Agency and the funds in respect of excess expenditure will be released

only if the justification given by C.A. is found to be in order by the NESTS.

2.3 (b) For variation beyond 10% excess over original A/A & E/S, is foreseen, the CA shall immediately

submit a Revised Estimate with proper justification and the funds in respect of excess expenditure will be

released only if the justification given by C.A. is found to be in order and the revised estimates are

approved by the NESTS

2.4 The Construction Agency shall not make any variation on its own from the approved LOP (Layout

plan), Drawings and scope of work as approved in A/A & E/S without the approval of NESTS Headquarter.

For any variation necessitated due to site conditions or any other reasons thereof, approval of NESTS

Headquarter shall be obtained.

2.5 The owner will sanction Rs. 10 Lakh per site to the construction agency for carrying out the Pre-

Construction Activities. It shall be adjusted from PMC service charges. The CA shall be paid interest free

mobilization advance (MBA) @10% of the AA & E/S as first instalment on written request and on

submission of Bank Guarantee, in favour of NESTS from a scheduled bank in the prescribed Performa.

However, release of mobilization advance will be subject to availability of fund with NESTS. The CA can

further request for MBA giving the detailed justification for further advance. However, overall limit of the

MBA shall be 20% of the project cost. The said Bank Guarantee shall be valid upto the period of completion

of work as per A/A & E/S. The CA at his own cost shall arrange to keep Bank Guarantee valid upto

completion of work in case the work is not completed within stipulated period of completion. The CA shall

be solely responsible to ensure that the validity of Bank Guarantee is extended one month prior to expiry of

its validity, failing which NESTS shall get the Bank Guarantee encashed or adjusted the B.G. amount

against the RA bill of agencies raised by them for reimbursement as per decision of Commissioner

(NESTS). In case CA receives any interest on such Advance Payment from its contractor, the same shall be

credited to the NESTS in each RA bills accordingly. The mobilisation advance shall be recovered @ 25% of

the value of work done including contingency from each Running Account bill, till complete MBA is

recovered.

2.6 Construction Agency is responsible to ensure the quality and progress of the project. Construction

Agency shall ensure that the project is completed within the stipulated time and maintain the quality as per

norms & specifications stipulated by NESTS/CPWD.

2.7 The Construction Agency shall nominate full time regular technically qualified and experienced

engineers at each site for supervision, monitoring and execution of the project in time bound manner. The

Construction Agency shall also establish office setup in the State allotted for construction of EMRS schools.

2.8 The owner reserves the right to inspect the work through its Engineers/ Officers of any other agency

authorized by the owner from time to time. The owner shall communicate such observations, if any, for

compliance by the Construction Agency.

2.9 The Construction Agency shall furnish to the owner a security in form of Bank Guarantee for an amount

of 5% of the total Consultancy fee towards satisfactory performance of the Construction Agency towards

the contract. The Bank Guarantee has to be from a Scheduled Commercial Bank based in India.

2.10 The owner reserves the right to get the work including measurement etc. checked with reference to the

bills and accounts of Construction Agency audited by its own officers or any other agency appointed by the

owner for this purpose. Results/ findings of owner on such checking shall be final and binding upon the

Construction Agency.

2.11 EoI document dated ………………and Works allotment letter issued by NESTS vide their office letter

…………………………dated………….. Shall form part of this Agreement.

3. RESPONSIBILITIES OF THE CONSTRUCTION AGENCY TO OWNER:

3.1 The Construction Agency shall carry out the work through contract by calling tenders following

standard guidelines of CPWD. It shall follow the standard CPWD form No – 7/8 for percentage rate

tenders/ item rate tenders respectively with correction slips issued up to the date of approval of NIT with

suitable amendments incorporating appropriate designation etc. applicable in the Construction Agency’s

organization and other amendments as mentioned in relevant paras of this agreement. The work shall be

executed by the Construction Agency in a most diligent manner by call of competitive tenders as per the

guideline of CPWD.

3.1(a) Approval of the NESTS shall be required for acceptance of lowest tender by the competent authority

of CA. The case for approval of tender shall be submitted to NESTS as per Annexure- 1. The Original

tenders shall not be submitted. However, NESTS reserves the right to call for the original tenders and CA

shall have not right to deny such request. On grant of permission from NESTS lowest tender can be

accepted by the competent authority of CA.

3.1(b) The construction agency shall prepare the complete detailed layout plan and other building drawings

including services and development plan after detailed survey of the site and soil exploration, which shall be

submitted to NESTS for approval. The detailed estimate shall be prepared on the basis of approved layout

plan, building drawings and specification of NESTS for its building with up to date modification as per

CPWD guidelines.

3.2 The Construction Agency shall get all the works/ buildings insured till expiry of maintenance period

from a Government/ Govt. approved insurance agency. The CA shall submit Contractor All Risk (CAR) &

Workman Compensation Policy certified copies of original one to the NESTS in accordance with the

NESTS requirement and prevailing statutory laws before start of work, failing which, NESTS shall obtain

these policies and recover amount from R/A bills of CA. in case of delay in work the CA shall arrange to get

the policies extended time to time at his own cost.

3.3 The Construction Agency shall carry out the whole work in the most systematic and workman like

manner, strictly as per the architectural drawings (duly approved by NESTS), specifications and

instructions/ guidelines issued from time to time by the Owner, latest CPWD specifications with up to date

correction slips, latest editions of relevant IS Code with up to date correction slips and sound engineering

practices should be followed.

3.4 The Construction Agency shall take up the work in such a manner so as to make available the

accommodation or the work as per the priority to be fixed by the owner at the time of start of the work and

complete all buildings with essential services (internal and external) within the stipulated time of

completion.

3.5 The Construction Agency shall arrange to carry out all mandatory tests on construction materials as

prescribed in CPWD specifications and BIS Code of practice and maintain all such records of mandatory

tests conducted to ensure the quality of work. The Construction Agency shall produce copy of test reports

regularly to NESTS during inspection of works and whenever desired otherwise also.

3.6 The Construction Agency shall be fully responsible for quality, technical/ structural soundness and

effective & efficient construction management of the work. It shall ensure that all drawings issued by the

owner are thoroughly examined as per the prevailing site conditions before actual execution and any

deficiency/ defect and/ or suggestions for improvement to suit the local conditions may be brought to the

notice of the owner in writing and his approval shall be obtained before execution. No deviation from

approved drawings/ designs, specifications etc. shall be carried out without written approval of the NESTS,

HQ. Any deviation from this shall make the Construction Agency fully responsible to bear the extra cost

involved, if any.

3.7 The Construction Agency shall in consultation with Commissioner, NESTS finalize Third Party Quality

Assurance (TPQA) plan on all works costing more than Rs.5.00 crore from any IIT / NIT / Govt. Engg.

Colleges / CBRI / Other Central / State Govt. Institutes in the beginning of the project. The provision for

Third Party Quality Assurance in the A/A & E/S is on tentative basis. The expenditure provisioned in the

estimates shall however be reimbursed on actual basis on submission of documentary proof, limited to the

provision in the A/A & E/S. The CA shall arrange to get TPQA conducted at site as per agreed plan and

arrange to submit the reports at regular intervals along with RA bill reimbursement claims so raised to

Owner.

3.8 The Construction Agency shall carry out the work of water proofing treatment through specialized firm,

who shall submit the 10 years guarantee bond against leakages/ dampness on a Rs. 100/- stamp paper to the

owner as per Performa specified. The guarantee shall include rectification of works within the guarantee

period of 10 years free of cost if leakage/ dampness is reported by the owner. Guarantee bond shall be

tripartite agreement form.

The Construction Agency will be responsible to the Owner for ensuring enforcements of these guarantees.

3.9 The Construction Agency shall not assign or transfer or part with any of the rights, duties or obligations

under the agreement, wholly or partly to any other agency without the prior written consent of the Owner. It

is applicable only for construction stage work.

3.10 All defects notice during the currency of the contract and, also during the defect liability period of 12

months after completion of the work except those pertaining to leakage/ dampness which are governed by

clause 3.8 above shall be got completely and satisfactorily rectified by the Construction Agency

immediately after notifying the defects without any extra payment for the same. In case the defects are such

as cannot be rectified or the Construction Agency fails to rectify these satisfactorily and completely, the

Owner reserves his right to accept the work at reduced rates (provided defects are non-structural) or to get

the rectification work done at the risk and cost of the Construction Agency. The decision of the Owner, in

this regard, shall be final and binding on the Construction Agency.

3.11 The land shall be made available to CA for construction, free from all encumbrances. Any cost towards

clearance of land and change in land use shall be borne by the owner, as per actual. The Construction

Agency shall, forthwith take possession of the site from the owner and keep it free from all encroachments

till completion and handing over of the work.

3.12 The Construction Agency shall ensure that associated development works and bulk services are

simultaneously carried out so as to make the buildings functional immediately on completion. Any building

even if it is physically ready for occupation, shall be deemed to be completed only from the date the services

like water supply, sewerage and electricity are made available for it, by the Construction Agency.

3.13 The Construction Agency shall comply with the Fair Wage Clause and CPWD Contractor’s Labour

Regulations mentioned in the section 34 of latest CPWD Works Manual.

3.14 The Construction Agency shall periodically submit Running Account (RA) bills in the prescribed

Performa for the work done provided it is not less than 10% of A/A & E/S amount. All running bills shall be

accompanied with the photographs in sufficient nos. and angles illustrating the progress of work and for

which claims raised in RA bill is evident. The photographs shall be duly signed by the Construction

Agency. The RA bill shall also accompany the progress chart showing status of work against agreed

schedule, delays and way to mitigate such delays. The bills not submitted on the prescribed format may not

be considered for payment. TDS shall be deducted on prescribed norms of the Govt. enforce time to time

from the bills.

3.15 The Construction Agency shall claim the reimbursement of running bills on the basis of bonafide

expenditure incurred and /or booked on the works. It shall submit expenditure statement duly verified by the

competent authority of their Finance/ Accounts Wing along with necessary certificates. The gross

expenditure shall, however, be limited to the amount of Administrative Approval & Expenditure sanction.

3.16 The Construction Agency shall submit the completion certificate, duly signed by the competent

technical authority of their organization on the prescribed Performa within 30 days after the completion date

before the buildings and work are inspected by the owner for taking over.

3.17 Within Six months of completion of the works, the Construction Agency shall submit the final bill in

the prescribed Performa with required details duly checked and audited by the Competent, Technical and

Financial authorities of the Construction Agency. “The Construction Agency shall record the final

measurement & finalize the bill with their contractor and final claim so determined shall be raised

with NESTS for final settlement”. Final payment will not be released unless completion drawings and

structural drawings (as actually followed for execution) as well as completion drawings of services and

standard measurements needed for the periodical maintenance works and certificate of handing over of

buildings and services as per formats are submitted by the Construction Agency to NESTS along with

original guarantees for 10 years for water/ leak proofing works referred to in clause 3.8 above.

3.18 The Construction Agency at the time of formally handing over of the building to owner, shall also,

submit the completion drawings and standard measurement books for all the items of buildings/ works

needed for periodical repairs and maintenance.

3.19 The Construction Agency while submitting the final bill shall also submit the structural stability

certificate

4.0 TIME FOR COMPLETION OF THE PROJECT

4.1 The total time required for completion of the works shall be as mentioned in the A/A &E/S. The

Construction Agency immediately within 15 days of issue of A/A & E/S shall submit program chart for pre-

construction planning activities (detailed component-wise). The total time for completion of project includes

the time required for Pre-Construction activities also. The program chart for, construction activities shall be

drawn by CA with its contractor immediately on award of work and submit to NESTS for monitoring.

4.2 If the Construction Agency fails to maintain the required progress in terms of para 4 or to complete the

work and clear the site on or before extended date of completion, it shall, without prejudice to any other

right or remedy available under the law to NESTS on account of such breach, compensation @ Rs. 10,000/-

(Rupees Ten Thousand Only) per week of delay, subject to max. of 10% of service charges. The decision of

NESTS regarding amount of compensation and period of unjustified delay shall be the final and binding on

the construction agency. In case CA recovers any compensation for delay or Liquidated damages from its

contractor on account of any unjustified delay, the same shall be credit to NESTS.

5.0 NOTICE AND TERMINATION OF THE AGREEMENT:

5.1 By the owner:

The owner shall have right to terminate the agreement and / or reduce the scope of work mentioned in A/A

& E/S or the agreement with the Construction Agency without assigning any reason thereof and giving 4

(Four) weeks’ notice to the Construction Agency. In the event of termination of the contract and / or

reduction in scope of work mentioned in A/A & E/S or agreement, no claim of the Construction Agency,

arising out of such action of the owner shall be entertained by the owner. In the event of such termination,

the Construction Agency shall stop the work and shall submit the measurements of the work actually done

up to the date of termination of contract duly checked and certified by the competent technical authority of

his organization within one month after issue of the termination, failing which the owner reserves the right

to have the measurement taken without any further notice and the measurement so taken will be binding

upon the Construction Agency. Also, full outstanding amount lying with the Construction Agency shall be

refunded to the owner within two months of the date of termination”. The payment due to the contractor and

the PMC charge for the work carried out up to date of termination shall be paid by the owner.

5.2 On such termination surplus material lying at site and T&P, if any, will not be taken over by the Owner.

Construction Agency will therefore include a clause in its contract agreement with the contractor that in the

event, this agreement with the NESTS is terminated as given in clause 5.1, the agreement between

Construction Agency and Contractor will automatically stand terminated and that he should take away T&P

and surplus materials from the site of work after the joint measurements are taken of the same.

6.0 SETTLEMENT OF DISPUTES:

6.1 Disputes between Construction Agency and Contractor(s) appointed by the Construction Agency.

“The disputes between Construction Agency and its contractors shall be resolved by the Construction

Agency themselves and NESTS shall not be responsible for any liabilities whatsoever arising out of such

dispute/ claims made by other parties. All claims in favour of the contractor as per the arbitration award or

court order may be submitted by CA to the owner who will then take a decision regarding payment of the

claim or a portion of the claim on satisfying itself that such claims have arisen in spite of proper supervision

and due diligence and all actions taken reasonably within its power by the CA.

6.2 DISPUTES BETWEEN OWNER AND CONSTRUCTION AGENCY:

In the event of any dispute or differences relating to the interpretation and applications of the provisions of

commercial contracts(s) between Construction Agency, a Centre Public Sector Undertakings (CPSE) and

NESTS, a body under Ministry of Tribal Affairs, Government of India, such dispute shall be taken up by

either party for resolution through AMRCD (Administrative Mechanism for Resolution of CPSE Disputes )

as mentioned in DPE F. No 4(1)/2013-DPE(GM)/FTS-1835 , dated 22.05.2018.

6.3 In case of any contradiction in terms & condition between A/A & E/S and clauses of Agreement, the

clauses of Agreement shall prevail over the terms & condition of A/A & E/S issued.

7.0 Other Conditions:

7.1 Effectiveness of Contract;

This contract shall come into effect on the date the Contract is signed by both parties.

7.2 Confidentiality

Both the parties shall not disclose any proprietary or confidential information relating to the project, the

services, this Agreement or the owner’s business or operations without the prior written consent of the other

party.

In order to maintain confidentiality of the assignment, CA shall not share details of projects including

agreement conditions with any agency / organization / individual other than owner.

7.4 Force Majeure

7.4.1 Any failure or delay in the performance by either party hereto of its obligations under his Contract

shall not constitute a breach thereof or give rise to any claims for damages if, and to the extent that it

is caused by occurrences beyond the control of the party affected, namely, acts of God, floods,

explosions, wars, riots, storms, earthquakes, insurrection, epidemic or other natural disasters. The

party so affected shall continue to take all actions reasonably within its power to comply as far as

possible with its obligations under this Contract. The affected party shall promptly notify the other

party after the occurrence of the relevant event and shall use every reasonable effort to minimize the

effects of such event and act in all good faith with due care and diligence.

7.4.2 Breach of Contract: The failure of a party to fulfil any of its obligations under the contract shall not be

considered to be a breach of, or default under this contract insofar as such inability arise from an event

of Force Majeure, provided that the party affected by such an event (a) has taken all reasonable

precautions, due care and reasonable alternative measures in order to carry out the terms and

conditions of this contract, and (b) has informed the other party as soon as possible about the

occurrence of such an event.

7.4.3 Extension of Time: Any period within which a Party shall, pursuant to this Contract, complete any

action or task, shall be extended for a period equal to the time during which such Party was unable to

perform such action as a result of Force Majeure.

7.4.4 Payments: During the period of their inability to perform the services as a result of an event of Force

Majeure or for no fault of Construction Agency penalties shall not be entitled to continue to be paid

under the terms of this contract.

7.5 Change in the Applicable Law:

If, after the date of this Agreement, there is any change in the Applicable Law with respect to taxes and

duties which increases or decreases the cost of services rendered by the Construction Agency, then the

remuneration and reimbursable expenses otherwise payable to the Construction Agency under this contract

shall be increased or decreased accordingly by Agreement between the parties and corresponding

adjustments shall be made to the amount referred to in Clauses as the case may be.

IN WITNESS WHERE OF THE PARTIES HERE TO HAVE SET UNTO THEIR HANDS AND

SEALS THE DAY AND YEAR FIRST ABOVE WRITTEN.

For and on behalf of

Construction Agency (with

full address)

For and on behalf of

National Education

Society for Tribal

Students

WITNESSES WITNESSES

1…………………………… 1…………………………………..

2…………………………… 2……………………………………

APPENDIX-A

TERMS OF REFERENCE: SCOPE OF SERVICES

1.0 Scope of Services to be provided by Construction Agency

The brief scope of services on part of the Construction Agency shall include the services as may be

assigned by the NESTS in general but not limited to the following:

1.1 Providing all engineering services on EPC basis (Engineering Procurement Construction) for

creating desired infrastructure. The services will include in general as described but not limited to

the same. The agency is expected to make the assigned project functional and complete in all

respects.

1.1.1 Architectural Consultancy

The architectural consultancy shall include in general detailed site survey, preparation of survey

plans, preparation of Master Plan, Architectural layouts of buildings, elevations, sections, detailed

working drawing, Structural Drawings, detailed Engineering. The details are as below but not limited

to:

i. Obtain approval of NESTS for the conceptual plan/s of project

ii. Preparation of layout and detailed Architectural plans, individual building plans, detailed working

drawings, Structural drawings, drawings of buildings, plumbing, sanitary, water supply, electrical

services, fire protection services, telephone, wiring, landscaping etc. as per requirement and

submission to concerned local bodies, wherever necessary and to obtain their approval if

required before and after completion of work. The Structural Design of building shall be

earthquake resistance with suitable foundation as per detailed soil investigation.

iii. Vetting of Structural drawings before execution from IIT/NIT/reputed Govt. Engg. College

iv. Preparation of Preliminary Estimate/Detailed Estimate (Technical Sanction) on the basis of

DPAR 2012/DSR with prevailing Cost Index approved by CPWD.

1.1.2 Project Management Consultancy

The Project Management Consultancy shall include Value Engineering, Tendering, Execution,

Supervision, Quality Control, Maintenance, disbursement of fund to contracting agencies, Resource

optimization etc. The scope of services shall include the services but not limited to the following:

i. Complete construction of projects through contractors/vendors for work and supply of materials

and labours or both, by way of time scheduling, monitoring, supervision, quality

assurance/control, accounting, payment bills and taxes, royalty, GST, cess etc.

ii. Adherence to the timelines indicates in the project documents.

iii. Co-ordination with all other agencies, local authorities/bodies for implementation of project as

per requirement of site conditions and local bye-laws.

iv. Invitation of tenders giving wide publicity as per GFR 2017 norms and award of works.

v. Supervision and Quality control as per CPWD specifications/BIS codes of practice.

vi. After completion, handing over the project to NESTS in complete shape between NESTS and

the Agency along with a hard copy and soft copy of full set of completed drawings.

vii. Any other services as included in the specific sanction of project.

2. Area and Layout Design

Sl.

No Features Unit

Area

(in Sq.m)

Total Area

(in Sq.m)

Propose

d Cost

(Cost as

per

DPAR

2012/DS

R)

Remarks

A School Building (G+1)

1 Class Room 16 40.58 649.28 Strength of 30 students

per classroom

2 Computer Lab 1 81.16 81.16

3 Science Labs 3 81.16 243.48 Includinginstruction

room and store room

4 Math Labs 1 40.58 40.58 (Equivalent to class

room size)

5 Language Lab/Art and

Craft Room 1 40.58 40.58

(Equivalent to class

room size)

6 Recreation Room 1 40.58 40.58

(For common purpose

and indoor sports

purpose)

7 Library 1 91.92 91.92

8 Boys Toilet 2 40.58 81.16 1 Block each with 4

WC, 10 Urinals & 4

Wash Basin(Including

Handicapped toilets

with Ramp and

Handrail)

9 Girls Toilet 2 40.58 81.16

10 Principal Room 1 40.58 40.58 With attached Toilet

11 Vice Principal Room 1 20.58 20.58

12 Office Room 1 40.58 40.58

13 Medical Room 1 14.44 14.44

14 Staff Room (Male) 1 20.29 20.29

15 Staff Room (Female) 1 20.29 20.29

16 Staff Toilet (Male) 1 10.00 10.00 1 Block each with 1

WC, 1 Urinals & 1

WASH Basin as per

Indian Standard

Institution clause

Sanitary fittings for

School

17 Staff Toilet (Female) 1 10.00 10.00

18 Physically Handicapped

Toilet 4 0.00 0.00

Inside the boys’ and

girls’ toilet

19 Security Room 1 0.00 0.00 Provision at Main Gate

20 Store Room 1 20.29 20.29

21 Circulation Area 1033.05 Maximum

Sl.

No Features Unit

Area

(in Sq.m)

Total Area

(in Sq.m)

Propose

d Cost

(Cost as

per

DPAR

2012/DS

R)

Remarks

Total Civil Work 0.00

Total Sanitary Work 0.00

Total Electrical Work 0.00

School Building Carpet

Area 1546.95

School Building Plinth

Area 2580.00

Sub Total (A) 0.00

B Boys Hostel (G+1)

1 Dormitories 30 34.70 1041.12 30 rooms with 8 beds

per room

2 Bathroom and

Toilets

8 32.68 261.44 Each unit contain (4

WC,4 Bathroom, 3

Wash basin)

3 Warden Residence cum

Office

1 80.00 80.00 Close to Hostel Building

4 Study Room 1 31.25 31.25

5 Store Room 1 11.90 11.90

6 Laundry Area

Included in circulation

area


Toilet

2 0.00 0.00 Include in circulation

area near to ground

floor toilet blocks

8 Circulation Area

934.29 Maximum Total Civil Work

0.00

Total Sanitary Work

0.00 Total Electrical Work

0.00

Boys Hostel Carpet Area

1425.71 Boys Hostel Plinth Area

2360.00

Sub Total (B) 0.00

C Girls Hostel (G+1)

1 Dormitories 30 34.70 1041.12 30 rooms with 8 beds

per room

2 Bathroom and

Toilets

8 32.68 261.44 Each unit contain (4

WC,4 Bathroom, 3

Wash basin)

3 Warden Room cum

Office 1 80.00 80.00

Close to Hostel Building

4 Study Room 1 31.25 31.25

Sl.

No Features Unit

Area

(in Sq.m)

Total Area

(in Sq.m)

Propose

d Cost

(Cost as

per

DPAR

2012/DS

R)

Remarks

5 Store Room 1 11.90 11.90

6 Laundry Area

Included in circulation

area


Toilet

2 0.00 0.00 Include in circulation

area near to ground

floor toilet blocks

8 Circulation Area

934.29 Maximum Total Civil Work

0.00

Total Sanitary Work


0.00

Boys Hostel Carpet Area

1425.71 Boys Hostel Plinth Area

2360.00

Sub Total (B) 0.00

D Kitchen & Dinning Hall

1 Kitchen 1 210.00 210.00 with store and pantry

room

2 Store Room 1 0.00 0.00 Included in Kitchen

3 Dining Room (Boys) 1 150.00 150.00 Includes Wash basin

4 Dining Room (Girls) 1 150.00 150.00 Includes Wash basin

5 Hand Wash/ Utensil

Cleaning Area

1 0.00 0.00 Included in Dining

space

6 Pantry 1 0.00 0.00 Included in Kitchen

space

7 Circulation Area

40.00 Hand wash and other

use Total Civil Work

0.00

Total Sanitary Work


0.00

Kitchen & Dinning-Carpet

Area

510.00

Kitchen & Dinning-Plinth

Area 550.00

Sub Total (D) 0.00

E Principal Quarter

1 Bed Rooms 3 13.48 40.44

2 Toilet 3 3.51 10.53

3 Kitchen 1 8.06 8.06

4 Dinning 1 16.38 16.38

5 Drawing Room 1 18.00 18.00

Sl.

No Features Unit

Area

(in Sq.m)

Total Area

(in Sq.m)

Propose

d Cost

(Cost as

per

DPAR

2012/DS

R)

Remarks

6 Balcony/Varandah 1 0.00 0.00 Included in circulation

area

7 Store 1 2.70 2.70

8 Office 1 6.31 6.31

9 Circulation Area 27.58 Total Civil Work 0.00 Total Sanitary Work 0.00 Total Electrical Work 0.00

Principal Residence-

carpet Area 102.42

Principal Residence-

Plinth Area 130.00

Sub Total (E) 130.00 0.00

F Type III Quarter (15 nos)

1 Bed Rooms 2*15 11.02 330.45 CPWD

2 Toilet 2*15 3.87 115.95 CPWD

3 Kitchen 1*15 8.60 129.00 With utility balcony

4 Dinning 1*15 17.28 259.20 CPWD

5 Drawing Room 1*15 0.00 0.00 Included in dining area

6 Balcony 1*15 6.50 97.50 CPWD

7 Circulation Area 268.00

Total Civil Work 0.00 Total Sanitary Work 0.00 Total Electrical Work 0.00 Type III-carpet Area 932.00 Type III-Plinth Area 1200.00 Sub Total (F) 1200.00 0.00

G Type II Quarter (10 nos)

1 Bed Rooms 2*10 9.75 195.00 CPWD

2 Toilet 2*10 3.87 77.40 CPWD

3 Kitchen 1*10 7.30 73.00 With utility balcony

4 Dinning 1*10 13.62 136.20 CPWD

5 Drawing Room 1*10 6.00 60.00 Included in dining area

6 Balcony 1*10 6.50 65.00 CPWD

7 Circulation Area 93.40 Total Civil Work 0.00 Total Sanitary Work 0.00 Total Electrical Work 0.00

Type II-carpet Area 606.60 Type II-Plinth Area 700.00

Sl.

No Features Unit

Area

(in Sq.m)

Total Area

(in Sq.m)

Propose

d Cost

(Cost as

per

DPAR

2012/DS

R)

Remarks

Sub Total (G) 0.00

H Guest House

1 Bed Room 2 11.02 22.03 CPWD

2 Drawing Cum Dinning 1 17.28 17.28 CPWD

3 Kitchen cum Pantry 1 8.60 8.60 CPWD

4 Toilet 1 3.87 3.87 CPWD

5 Balcony 1 6.50 6.50 CPWD

6 Caretaker Room 1 11.02 11.02 CPWD (Bed room Size)

7 Circulation Area 10.70 Total Civil Work 0.00 Total Sanitary Work 0.00 Total Electrical Work 0.00 Guest House-carpet Area 69.30 Guest House-Plinth Area 80.00 Sub Total (H) 80.00 0.00

I Sports Facility

1 Play Ground 1 Mandatory One Play field of size

190mx110m (having

400m/200m track)

2 Kho Kho May be play at Volley

Ball Court

3 Basketball 2 Mandatory 40x30 Sqm Separate (B+G)

4 Volley Ball 2 Mandatory 40x30 Sqm Separate (B+G)

5 Archery 1 Mandatory 2500

Total Civil Work 0.00 Total Sanitary Work 0.00 Total Electrical Work 0.00 Sub Total (I) 0.00

J Fire Fighting

1 School YES Mandatory

2 Hostel YES Mandatory

3 Quarter YES Mandatory Total Civil Work 0.00 Total Sanitary Work 0.00 Total Electrical Work 0.00 Sub Total (J) 0.00

K Drinking Water

1 Sump RCC underground

sump (1.0 lakh litre) 80

CPWD

2 Deep Boring 2 CPWD

Sl.

No Features Unit

Area

(in Sq.m)

Total Area

(in Sq.m)

Propose

d Cost

(Cost as

per

DPAR

2012/DS

R)

Remarks

3 Overhead Tank 50,000 litres CPWD

4 External Water Supply

System As per requirements

Total Civil Work 0.00 Total Sanitary Work 0.00 Total Electrical Work 0.00 Sub Total (K) 80 0.00

L Green Features

1 Recharge Pit YES Mandatory

2 Solar Power Plant May be planned through

Ministry of New and

Renewable Energy

3 Solar Water Heaters YES Mandatory As per requirements

4 Kitchen Waste Disposal

Unit YES Mandatory

5 Compost Pit YES Mandatory

6 Dust Bins YES Mandatory

7 Solar Street Lights YES Mandatory

8 Rain Water Harvesting YES Mandatory

9 Storm Water drain YES Mandatory

10 Eco Friendly Sewage

System YES Mandatory

Total Civil Work 0.00 Total Sanitary Work 0.00 Total Electrical Work 0.00 Sub Total (L) 0.00

M Horticulture / Landscaping

1 Landscaping YES Mandatory

2 Herbal Garden YES Mandatory

3 Plantation YES Mandatory

4 RCC Benches YES Mandatory

5 Dustbins YES Mandatory

6 Campus Development YES Mandatory

7

Electric Substation,

Generator, External

Water Supplier, Irrigation

System, Parking Area)

YES Mandatory

Total Civil Work 0.00 Total Sanitary Work 0.00 Total Electrical Work 0.00

Sl.

No Features Unit

Area

(in Sq.m)

Total Area

(in Sq.m)

Propose

d Cost

(Cost as

per

DPAR

2012/DS

R)

Remarks

Sub Total (M) 0.00

N Others

1 Boundary Wall (1.8 Meter

Height) YES Mandatory

2.6 mt Height, 1.8

Masonry work and 0.8

concertino wire

2 Entry Gate with Security

Room YES Mandatory

As per NBC (Minimum

W- 6 M X H- 4.5 M)

Included in building

work cost

3 Flag Hoisting Stage YES Mandatory

4 Doors & Windows with

Mosquito Net YES Mandatory

5 Internal Roads YES Mandatory As per site

requirements

6 Internal pathways YES Mandatory As per site

requirements

7 Electric substation YES Mandatory

8 Pump room YES Mandatory

9 Surface Drain including

culvert YES Mandatory (With Storm Water)

11 Smart Class Room Mandatory Only wiring work

12 External Electrical Work YES Mandatory Connection, services

etc

13 Levelling YES Mandatory As per site

requirements

14 Filtered Water Supply YES As per requirements

15

SITC of substation

equipment (200/250 KVA

Transformer)

YES Mandatory (1. Substation building

and transformer)

16 SITC of DG set (25 KVA) YES Mandatory

17 SITC UPS (5 KVA) YES Mandatory

18

Payment to Local

Electrical Supply

Authority

19 CCTV Facility YES Mandatory As per requirements Total Civil Work 0.00 Total Sanitary Work 0.00 Total Electrical Work 0.00 Sub Total (N) 0.00 Total Plinth Area 10,040.00

Sl.

No Features Unit

Area

(in Sq.m)

Total Area

(in Sq.m)

Propose

d Cost

(Cost as

per

DPAR

2012/DS

R)

Remarks

Total Cost (A to N)

3. Proposed Layout and Façade Designs

10. TYPE II QUARTER

11. PLAYGROUND5

12. Archery 12

1 2

34 56 6

7

89 9 10

11

LEGENDS

1. SCHOOL

2. AUDITORIUM

3. BOY’S DORMITORY

4. GIRLS’S DORMITORY

5. DINING BLOCK

6. WARDEN RESIDENCE

7. PRINCIPAL’S RESIDENCE

8. GUEST HOUSE

9. TYPE III QUARTERS

SITE AREA = 15 ACRE

(212 M x 287.3 M) APPROX

GROUND COVERAGE: 14.5%

12

7

SCHOOL BUILDING FRONT

ELEVATION

TY

PIC

AL C

LA

SS

RO

OM

SE

AT

ING

LA

YO

UT

32 STUDENT

CAPACITY CLASSROOM

(6370 X 6370)

700 600600

1

0

11

HOSTEL BUILDING FRONT

ELEVATION

1

2

GROUND FLOOR PLAN

AREA: 1138 sqm (TOTAL AREA = 2280 sqmt)

HOSTEL

BUILDING 8

BEDDED

LEGENDS

1. 8 BEDDED ROOM (7230X 4800)

2. ENTRANCE FOYER (3860X

4180)

3. WARDEN RESIDENCE (80 Sqm)

4. COMMON ROOM(3860X4180)

5. SICK ROOM(2800X5400)

6. TOILET BLOCK(4300X7600)

7. DIFF. TOILET

8. DRINKING WATER

1

1

1

1

1

1

1

1

1

1

1

1

1

12

3

4 5

66

6 6

7

7

8

8

3

1

3

FIRST FLOOR

PLAN AREA: 1142

SQM

HOSTEL

BUILDING 8

BEDDED

LEGENDS

1. 8 BEDDED ROOM (7230X4800)

2. TOILET BLOCK(4300X7600)

3. DRINKING WATER

1

1

1

1

1

1

1

1

1

1

1

1

1

1

1

1

22

2 2

3

3

ROOM BLOW UP

16

1200mm

1800mm 900mm

450mm

1800mm

CUPBOAR

D

(750x600)

BE

D

STUD

Y

TABL

E

HOSTEL

BUILDING

1

7

KITCHEN &

DINING BLOCK

GROUND FLOOR

PLAN

AREA: 550 SQM

GROUND FLOOR

PLAN AREA :130 SQM

PRINCIPAL’S

QUARTER

1

8

2

1

GUEST

HOUSE

TYPICAL GROUND FLOOR

PLAN

Area = 80 sqmt

(APPENDIX – B)

PAYMENT SCHEDULE

1.0 Total Consultancy Fee Payable:

The consultancy fee payable for the consultancy services will be as per the following details:

Sl. No. State No. of

Schools

Type of

Terrain

PMC service charge (in

%age of Final

Construction Cost)

GST shall be paid extra as on prevailing rates.

1.1 Terms of Payment

The work is proposed to the interested shortlisting agency on concept to commission basis. Therefore, terms

of payment have been drawn up as per the milestone given below:

Milestone and Payment Terms

Phase-1

Stage Sl.

No.

Milestone % Payment

of Service

Charges to

PMC

Cumulative %

payment of

Service

Charges to

PMC

% Payment for

Construction

(CA Amount)

Cumulative %

payment for

Construction

(CA Amount)

Stage 1 1 Approval of Master

Plan

2 Approval of

TYPE III

QUARTERS

TYPICAL FLOOR

PLAN

1

9

TYPE II

QUARTERS

TYPICAL FLOOR

PLAN2

0

Preliminary

Architectural

Design

20%

20%

-

- 3 Clearances and

Approvals from

Statutory bodies and

basic working

drawings

Stage 2 4 Submission of Draft

DPR

5 Proof Checking and

approval of DPR by

the

Ministry/NESTS

Stage 3 6 Approval of Tender

Document & Award

of Contract

20% 40% 10%** 10%**

** The CA shall be paid interest free mobilization advance @10% of the AA & E/S as first instalment on

written request and on submission of Bank Guarantee, in favour of NESTS from a scheduled bank in the

prescribed Performa. However, release of mobilization advance will be subject to availability of fund with

NESTS. The CA can further request for MBA giving the detailed justification for further advance. However,

overall limit of the MBA shall be 20% of the project cost.

Phase-2

Stage

4

Sl.

No. Milestone

%

Payment

of

Service

Charges

to PMC

Cumulative %

payment of

Service

Charges to

PMC

% Payment for

Construction

(project Cost)

Cumulative %

payment for

Construction

(Project cost)

1 Completion of

Work

a. 20% completion

of work

10% 50% 15% 25%

b. 40% completion

of work

10% 60% 15% 40%

c. 60% completion

of work

10% 70% 20% 60%

d. 80% completion

of work

10% 80% 20% 80%

e. 100%

completion

including all

clearances and

approvals

including

occupancy

certificates

10% 90% 18% 98%

f. Successful

completion of

Defect Liability

period of 12

months (DLP)

10% 100% 2% 100%

Note: Completion of Scope of work for the Construction Agency will be considered only after the

completion of stage 4.

1. Clause for Performance Security as per GFR Rule 171.

i. The Successful Bidder shall furnish to the Client a security in the form of a bank guarantee for an

amount of 5% of the total Assignment Fee towards satisfactory performance of the services as

mentioned in the Contract. The Bank Guarantee has to be from a scheduled Commercial bank based

in India. The Performance Security shall be furnished within the time limit.

ii. Failure of the successful Bidder to submit the required Performance Security shall constitute

sufficient grounds for the annulment of the award of the contract and forfeiture of the Bid Security.

iii. The said Bank Guarantee shall be valid upto the period of completion of work as per A/A & E/S.

The CA at his own cost shall arrange to keep B.G. valid upto completion of work in case the work is

not completed within stipulated period of completion.

Annexure-1

Performa for request for approval of Excess amount beyond the AA & ES