CIVIL SERVICE COMMISSION Regional Office No. 8 Palo, Leyte · The computation will be: MV = P15,841.00 x 30 x .0478087 MV = P22,720.00. When an employee transfers from non-teaching

CIVIL SERVICE COMMISSION

Regional Office No. 8

Palo, Leyte

Sec. 1. Entitlement to leave privileges – In general, appointive

officials up to the level of heads of executive departments,

heads of departments, undersecretaries and employees of the

government whether permanent, temporary, or casual, who

render work during the prescribed office hours shall be

entitled to 15 days vacation and 15 days sick leave annually

with full pay exclusive of Saturdays, Sundays, Public

Holidays, without limitation as to the number of days of

vacation and sick leave that they may accumulate.

Employees under probation may already avail of whateverleave credits he has earned during said period.

Any leave of absence without pay incurred during the periodshall extend the completion thereof for the same number ofdays of such absence

Computation of VL & SL shall be made on

the basis of 1 day VL & 1 day SL for every

24 days of ACTUAL SERVICE using the

tables of computations. (Sec. 27)

1. Vacation Leave with pay

2. Sick Leave with pay

3. Sick Leave without pay

P

P

P

P

P

P

Vacation Leave without pay is not considered as actual service,

hence, an employee who is on VL without pay will not earn leave

credits both Vacation Leave and Sick Leave credits.

Employees, including, among others, hospital personnel,whose work schedules are irregular and at times includeSaturdays, Sundays, & legal holidays and are instead off-duty on other days, their off-duty days regardless orwhether they fall on Sats/Sun/hols during the period oftheir leave, are to be EXCLUDED in the deduction of thenumber of days of leave from the earned leave credits ofthe employee. (Sec. 29)

Employees observing FLEXIBLE WORKING HOURS whorender less than the usual 8 hours of work per day butcomplete the 40 hours of work in a week, shall be deductedfrom their leave credits only the number of hours requiredto be served for a day but which was not served. Anyabsence incurred must be charged IN PROPORTION tothe number of hours required for a day’s work. The numberof hours to be served for a day refers not to the 8 regularhours but to the number of hours covered by the corehours prescribed in the agency concerned. (Sec. 30)

Where an official or an employee fails to report forwork on a regular day for which suspension of work isdeclared after the start of regular working hours, heshall NOT be considered ABSENT for the whole day.Instead, he shall only be deducted leave credits or theamount corresponding to the time when officialworking hours start up to the time the suspension ofwork is announced. (Sec. 32)

When an employee, regardless of whether he has leavecredits or not is absent on a day immediately precedingor succeeding a Sat/Sun/Hol whether such absence iscontinuous or not, he shall not be considered absent onsaid Sats/Suns/Hols and shall not be deducted leavecredits. [He shall neither receive salary for thosedays.] (Sec. 33) [CSC MC No. 24, s. 1999]

For purposes of granting leave of absence, a

fraction of one-fourth (0.25) or more but less than

three-fourths (0.75) shall be considered as one-half

day and a fraction of three-fourths or more shall be

counted as one full day. (Sec. 28)

This provision is applied when an employee shall have

the tendency of incurring leave of absence without pay.

Other applicable provisions

Tardiness and undertime are deductedfrom vacation leave credits and shall NOTbe charged against sick leave credits,unless the undertime is for health reasonssupported by medical certificate andapplication for leave. (Sec. 34)

When an employee had already exhaustedhis sick leave credits, he can use his VLcredits but not vice versa. (Sec. 56)

NAME: DIVISION: 1st Day of Service:

VACATION LEAVE SICK LEAVE

ABS. ABS. ABS. ABS.

PERIOD PARTICULARS EARNED UND BAL UND EARNED UND BAL UND REMARKS

W/PAY W/O PAY W/PAY W/O PAY



ABS. ABS. ABS. ABS.



Mar. 1-31, 04 (00-00-00)

00-00-00

MINUTES

HOURS

DAYS

ROLDAN, DENNIS F ADMINISTRATIVE DIVISION MARCH 1, 2004



ABS. ABS. ABS. ABS.



Mar. 1-31, 04 (00-00-00) 1.250

1.250

1.250

1.250Mar. 31, 2004

(00-01-20) UT 1.250 1.250

.167

2.333 2.500April 30, 2004

(01-00-00) SL

May 3, 2004 A

1.250 1.250

1.250

1.000

2.7503.583May 31, 2004

(01-00-54) VL, UT 1.250

Jun 5, 2004 A1.112

4.0003.721Jun 30, 2004

ROLDAN, DENNIS F ADMINISTRATIVE DIVISION MARCH 1, 2004

Apr 1-31, 04

May 1-31, 04

Jun 1-31, 04

Officials & employees in the career & non-careerservice whether permanent. provisional, temporary orcasual, shall be allowed to monetize a maximum ofthirty days vacation leave subject to the followingconditions:

1. There shall remain five (5) days vacation leaveafter monetization

2. Said official or employee has accumulated no less

than fifteen (15) days vacation leave in which casehe can monetize no more Than ten (10) days

CSC and DBM Joint Circular No. 2-97

FORMULA:

MV =No. of days to

be monetizedxLatest Salary

Received xConstant Factor

(.0478087)

Constant Factor was derived from this formula:

365 = days in a year

104 = Saturdays & Sundays in a year

10 = Legal Holidays (Provided by EO 292) in a year

12

365 – (104 + 10)=

12

251= .0478087

Ms. Gloria Poe has a total of 35 days vacation leave credits as of Dec. 31, 2004.

She applied for monetization for 30 days. Presently Ms. Poe is receiving a

monthly salary of P15,841.00.

The computation will be:

MV = P15,841.00 x 30 x .0478087

MV = P22,720.00

When an employee transfers from non-teaching to teaching service, his V & SL credits are converted to vacation service credits using the following formula:

Y =VL + SL

x30

69Y = total no. of service credits

30 = no. of days in a month

69 = 58 days of summer vacation +

11 days Christmas vacationExample:

Mr. Fernando Arroyo transferred from DPWH to LNHS as Teacher I effective

June 1, 2004. His accumulated leave credits as of May 31, 2004 are as follows:

VL = 50 SL = 85

Y =50 + 85

x 6930

Y = 310.50

Conversion formula from teaching to non-teaching:

VL & SL =30Y / 69

2

Example:

Mr. Panfilo Macapagal Poe, Teacher III of the LNHS was promoted to Admin.

Officer II effective January 1, 2005 with him carrying a total of 250 vacation

service credits.

VL & SL =30(250) / 69

2

VL & SL =2

108.695

VL = 54.347

SL = 54.347

Basis of Computation of

Terminal Leave

Payment of terminal leave for purposesof retirement or voluntary resignationshall be based on the highestmonthly salary received at any timeduring his period of employment in thegovernment service and not on his latestsalary, unless the latter is the highestreceived by the retiree.

FORMULA:

TLB = TALC x Highest Salary Received x Constant Factor(.0478087)

Example: Mr. Wilson Ecard, HRMO III of DOLE RO8, with a monthly

salary of 15,841.00 (highest salary received) is applying for optional

retirement effective March 31, 2005, his accumulated leave credits as of

that date is 100 VL and 238 SL. Compute the TLB of Mr. Ecard.

TLB = 338 x P15,841.00 x .0478087

TLB = P255,980.11

MATERNITY LEAVE

Married or unmarried female employee canavail of maternity leave in case ofpregnancy or in any case there is a deliveryor expulsion of the fetus (in case ofabortion or miscarriage)A. Rendered two years or more (aggregate)

Maternity leave of 60calendar days with Full(2 months) Earn Vacation and sick leave credits

B. Rendered more than 1 year of service but less than twoyears (aggregate) maternity leave of 60 calendar dayswith proportional pay Earn vacation and sick leavecredits

C. Rendered less than 1 year in the govt. (aggregate)Maternity leave of 60 days with half pay ( 1 month )Earn vacation and sick leave

Employees who have rendered less than 2 years of service may

only receive full pay for a number of days based on the ratio of

60 days to 2 years service.

Where: Y = the no. of days in the service

X = the no. of days to be paid

2 yrs = 720 days

60/720 = X/Y

720X = 60Y

X = 60Y/720

X = Y/12

e.g. Ms. Gloria Estrada was appointed as Clerk III (originalappointment) last July 1, 2003. On November 31, 2004 shedelivered a baby and applied for maternity leave.

Computer the number of days will Ms. Estrada receive/avail with pay and the number of days without pay.

X =Y

12

X =540

12

X = 45 days with pay

FORMULA:Therefore Ms. Estrada can avail

of 60 days maternity leave - 45

days with pay and 15 days

without pay.

TEACHER’S LEAVE

Teachers entitled to proportionalvacation pay (PVP) of 70 dayssummer vacation plus 14 daysChristmas vacation.

A teacher who has renderedcontinuous service in a school yearwithout incurring absences withoutpay of not more than 1 ½ days isentitled to 84 days of PVP.

VACATION SERVICE CREDITS

leave credits earned for services rendered onactivities during summer or Christmas vacation, asauthorized by proper authority.

used to offset absences of a teacher due toillness or to offset proportional deduction invacation salary due to absences for personalreasons or late appointment.

Day Care Workers and all other appointive employeeswhose work schedule is the same as that of teachers,earn vacation service credits and entitled to PVP

UPDATED GUIDELINES ON GRANT OF VACATION SERVICE CREDITS TO TEACHERS

[DepED ORDER NO. 53, d. June 24, 2003, as amended by DepEd Order No. 84, d. Nov. 24, 2003]

VSC used to offset absences of a teacher due to illnes

Activities Eligible for the Grant of Service Credits

a. services rendered during registration and elections days as long as these are mandated duties under existing laws;

b. services rendered during calamity and rehabilitation when schools are used as evacuation centers;

c. services rendered in connection with the conduct of remedial classes during the summer or Christmas vacation or outside of regular school days;

d. services rendered in connection with early opening of the school year;

e. services rendered during school sports competition held outside of regular school days;

f. services rendered by those who train teachers in addition to their normal teaching loads;

g. teaching overload not compensated by honoraria;

h. teaching in non-formal education classes in addition to teaching in formal education classes carrying a normal teaching load;

i. work done during regular school days if these are in addition to the normal teaching load;

j. conduct of testing activities held outside of school days; and

k. attendance/participation in special DepEd projects and activities which are short-term in duration such as English, Science and Math Mentors’ Training, curriculum writing workshop, planning workshop, etc., if such are held during the summer vacation or during weekends or during holidays.

Computation of Grant of VSC to Offset

Absences Due to Illness

e.g. Teacher A rendered service from May 3-31,

2009 and was absent due to illness from January

3-14, 2010.

Vacation Service from May 3-31, 2009

Less: Absences from Jan. 5-16, 2010

VSC to offset future absences

= 21 working days credit


= 11 working days

Teacher A should therefore receive salary for his absences on January 5-16,

2010 as well as full salary corresponding to the Christmas and long vacation

periods.

Use of VSC to offset proportional deduction

in vacation salary due to absences for

personal reasons

e.g. Teacher B vacation service from May rendered service from May 3-28, 2009 and was absent due to illness from February 3-6, 2010. Other than this period of absence, he rendered full service from the beginning of the school year on June 6, 2009 to March 26, 2010.

Formula:

Y = no. of days without pay

.3 = Deduction from a day’s pay for every absence w/out pay

.3Y No. of days vacation service credit needed to offset the deduction from vacation

pay due to absence without pay incurred during school terms

1.3

=

Computation:

Vacation service from May 3-28, 2009

Absence without pay on February 3-6, 2010


= 4 days

multiplied by x .3

Proportional deduction in vacation pay = 1.2 days

1.3

Vacation service credit needed to offset the

deduction from vacation pay due to absence

on February 3-6, 2004

= .9 or 1 calendar day

Therefore, Teacher B will be entitled to full Christmas and long vacation pay

plus 16 work days vacation service for future use. (17 – 1 = 16) The absences

from February 3-6, 2010, however, remain as leave without pay.

When an employee transfers from non-teaching to teaching service, his V & SL credits are converted to vacation service credits using the following formula:

Y =VL + SL

x30

69Y = total no. of service credits

30 = no. of days in a month

69 = 58 days of summer vacation +

11 days Christmas vacationExample:

Mr. Fernando Arroyo transferred from DPWH to LNHS as Teacher I effective

June 1, 2004. His accumulated leave credits as of May 31, 2004 are as follows:

VL = 50 SL = 85

Y =50 + 85

x 6930

Y = 310.50

Conversion formula from teaching to non-teaching:

VL & SL =30Y / 69

2

Example:

Mr. Panfilo Macapagal Poe, Teacher III of the LNHS was promoted to Admin.

Officer II effective January 1, 2005 with him carrying a total of 250 vacation

service credits.

VL & SL =30(250) / 69

2

VL & SL =2

108.695

VL = 54.347

SL = 54.347



ABS. ABS. ABS. ABS.



Jan. 12, 13 (00-00-00) 8. 913 8.913

Mar. 1-31, 13

(01-00-00) VL

1.250 1.250

1.000

11.205 12.205

Apr 1-30, 13 (00-00-00) Guilty simple

neglect – fine

paid Apr 4, 13

1.250 1.250

1.250

13.45512.455

May 1-31, 13

(02-00-00) ML

1.250

May 8-9 ML A2.00

14.70511.705May 31, 13

GRACIADA, DIS ADMINISTRATIVE DIVISION January 13, 2013

Jan 13-31, 13 (00-00-00)

. 792 .792

8. 913 8.913

Jan 31, 13 9. 705 9.705

Feb 1-28, 13 (00-00-00) 1.25 1.25

Feb 28, 13 10.955 10.955

Mar 3, 2013 A

Mar 31, 13

Apr 30, 13

1.250Jun 1-30, 13

(00-03-20) PS

1.250

PS Personal A.417

15.95512.538Jun 30, 13



ABS. ABS. ABS. ABS.



Jun, 30, 13

Sep 1-30, 13 1.250 1.250

16.288 7.705

Oct 1-31, 13 1.250 1.250

1.250

8.95517.471

Nov 1-30, 13

(10-00-00) SL

1.250

Nov 18-29 ML A10.000

.20518.721Nov 30, 13


Jul 1-31, 13 .1.250 1.250

12.538 15.955

Jul 31, 13 13.788 5.205

Aug 1-31, 13 (00-00-00) 1.25 1.25

Aug 31, 13 15.038 6.455

Birthday L A

Sep 30, 13

Oct 31, 13

1.042Dec 1-31, 13 (05-00-00) AWOL 1.042VL 5days DisA

2.000

1.24717.763Dec 31, 13

(12-00-00) SL 12.000 Jul 16-31 A

(00-00-32) UT .067 Oct 2days PT A

Nov 11-15 CL A

(02-00-00) ML ML forfeited

1.25Jan 1-31, 14

(01-01-16) SL, UT

1.25SL 1day A1.000 1.49718.855Jan 31, 14 .158



ABS. ABS. ABS. ABS.



Jan. 31, 14

Apr. 1-30, 14 1.167 1.167

22.522 4.914

May 1-31, 14 (00-00-00) 1.250 1.250

.625

6.16423.772

Jun 1-30, 14 (00-00-00) .6250

6.78924.397Jun 30, 14


Feb 1-28, 14

(01-00-00) SL

1.25 1.250

18.855 1.497

Feb 28, 14 20.105 2.497

Mar 1-31, 14 (00-00-00) 1.25 1.25

Mar 31, 14 21.355 3.747

Apr 30, 14

May 31, 14

1.250Jul 1-31, 14 1.250

8.03925.647Jul 31, 14

Work suspended

10AM typhoon

Corina.250

Detained Jun 1-15, 2-14

Aug 1 to

8.03925.647Sept 30, 14

1.250 1.250

9.28926.897Oct 31, 14

On Rehabilitation leave

from Aug 1 to Sept 30, 14

Oct 1-31, 14

Documents

CIVIL SERVICE COMMISSION Regional Office No. 8 Palo, Leyte · The computation will be: MV = P15,841.00 x 30 x .0478087 MV = P22,720.00. When an employee transfers from non-teaching