CITYDOCS-#1652258-v1-14-02-01 - RFP - Synthetic Turf at ... · City of Coquitlam RFP No. 14-02-01 – Synthetic Turf File #: 12-6100-20/63237/1 Doc #: 1652258.v1 Page 2 of 13 DEFINITIONS

City of Coquitlam

REQUEST FOR PROPOSALS RFP No. 14-02-01

Supply and Installation

Synthetic Turf at Coquitlam Town Centre Park

Proposals will be received on or before 2:00 pm (local time)

Thursday, March 20, 2014 (Closing date and time)

Obtaining RFP Documents RFP Documents and Drawings are available for downloading from the City of Coquitlam’s website:

www.coquitlam.ca/BidOpportunities Printing of RFP documents and drawings is the sole responsibility of the Proponents.

Enquiries Questions are to be submitted in writing quoting the RFP number and name sent to email: [email protected]

Addenda Proponents are required to check the City’s website for any updated information and addenda before the closing date at the City website: www.coquitlam.ca/BidOpportunities

Proposals Submissions The City reserves the right to accept or reject any or all Proposals or accept a Proposal deemed to be in the best interest of the City and will not be responsible for any costs incurred by Proponents in preparing a response. D. Trudeau, Purchasing Manager Issue Date: March 6, 2014

City of Coquitlam RFP No. 14-02-01 – Synthetic Turf

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DEFINITIONS “Contract” means the CCDC 2-2008 Stipulated Price Contract Between Owner and Contractor, as

amended by City of Coquitlam’s Supplementary General Conditions to the CCDC2-2008 and City Purchase Order that will be issued to formalize with the successful Proponent through negotiation process with the City based on the proposal submitted and will incorporate by

reference the Request for Proposals, Specifications, Drawings, any additional subsequent information, any addenda issued, the Proponent’s response and acceptance by the City.

“City” means City of Coquitlam.

“Contractor” means the person(s) firm(s) or corporation(s) appointed by the City to carry out all

duties, obligations, work and services described in the Request for Proposal and all associated documentation, which may also include mutually agreed revisions subsequent to submission of a Proposal. Both “Contractor” and “Proponent” are complementary in terms of duties, obligations and responsibilities contemplated at the Request for Proposals stage, through evaluation process, execution and performance of the services and works.

“Proponent” means responder to this Request for Proposals. “Proposal” means the submission by the Proponent. “Provide” means to supply and install, including delivery to site and all associated “Work”, permits, and commissioning.

“RFP” ”Request for Proposals” shall mean and include the complete set of documents, specifications, drawings and addenda incorporated herein, and included in this Request for Proposals. “Services” means and includes the provision by the successful Proponent of all services, duties

and expectations as further described in this RFP. “Supply” shall mean supply, deliver and pay for all associated costs to have the equipment offloaded and placed onsite. “Shall” “Must” “Will” “Mandatory” means a requirement that must be met.

“Work” “Works” shall unless the context otherwise requires, mean the whole of the work, tools, materials, labour, equipment, travel, and all that is required to be done, furnished and performed by the Contractor.


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1. INSTRUCTIONS TO PROPONENTS

1.1. Request for Proposals

The City of Coquitlam (“City”) requests Proposals from professional, qualified, experienced companies to supply, deliver, install and warranty (“Work”) of approximately 14,000 m2 of new Synthetic Turf and Drainage & Shock Pad at Town Centre Park, including, lines as per the drawings and specifications as further described in these RFP documents.

Town Centre Park is located at 1299 Pipeline Road within the City of Coquitlam. Legal Description: Parcel Identifier: 023-070-412 Parcel A Section 11 Township 39 and District Lot 386 Group 1 New Westminster District Amended Plan LMP23347. The actual field site is located at the north side of the park between Field 4 and Cunnings Field, Coquitlam BC.

For eligibility, Proponents shall have:

• Minimum of 5 years of specialized experience in Synthetic Turf and Shock & Drainage Pad supply and installation.

• Qualified technical specialists and skilled trades personnel directly involved with prior installations referenced.

1.2. Project Description

The Work on this Project generally includes but is not limited to provision of all labour materials, and equipment necessary for:

• Development, design, testing, manufacturing, delivery, supply, installation and

warranting for approximately 14,000 square metres of a complete Artificial Turf Surfacing, and Drainage and Shock Pad System to the requirements shown on the Drawings and Specifications. Installation to take place at Town Centre Park, Coquitlam, BC.

For complete details regarding the Scope of Work, Drawings and Specifications,

Also Refer to:

• Appendix A – City of Coquitlam Certificate of Insurance

• Appendix B – Supplementary General Conditions to the CCDC 2-2008

• Appendix C – Specifications

• Appendix D – Drawings


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1.3. Consent of Surety Bonding

1. The Proponent shall submit with its Proposal a copy of an original Consent of Surety to verify that, upon award of the Contract, the 50% Performance Bond and 50% Labour and Material Payment Bond will be provided pursuant to the Contract, will be issued by a Surety company licensed to transact the

business of a surety in the Province of British Columbia.

2. Proponents shall include in their Proposal Price, the cost of a 50% Performance Bond and 50% Labour and Material Payment Bond for Proposals in excess of One Hundred Thousand Dollars ($100,000.00).

3. The Surety shall remain on the Bond until the acceptable correction of defects due to faulty materials or workmanship, which may appear within a period of one year from the date of acceptance of the Work by the Owner. The Performance Bond will cover all expenses incurred in the event of, or as the result of, the Contractor’s default.

4. The cost of such Bonds shall be borne by the successful Proponent.

5. The Bonds shall remain with the City until the acceptable correction of defects due to faulty materials or workmanship which may appear within a period of one year from the date of acceptance of the Work by the Owner. The Performance Bond will cover all expenses incurred in the event of, or as

the result of, the Contractor’s default.

6. Also refer to CCDC 2-2008 and Supplementary Conditions.

7. A bid bond is not required.

1.4. Anticipated Project Timeline

RFP Issue ............................................................... March 6, 2014 RFP Closing .......................................................... March 20, 2014 Contract Award .................................................. March 26, 2014 Project Start-up .................................................. July 18, 2014 (Civil Contractor starts June)

Construction Substantial Completion.......... August 31, 2014

Time is of the essence.


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1.5. Closing Date & Time

Proposals will be received by the City of Coquitlam on or before 2:00 pm (local time):

Thursday, March 20, 2014

1.6. Instructions for Proposal Submission

Proposal submissions are to be uploaded through Qfile, the City’s file transfer service accessed at website: http://qfile.coquitlam.ca/bid 1. in the “Subject” field enter: RFP Number and Name 2. Add files in .pdf format and Send (ensure your web browser remains open until you

receive 2 emails from Qfile to confirm upload is complete)

Proposals submitted shall be deemed to be successfully received when displayed as new email in the in-box of the City email address. The City will not be liable for any delay for any reason including technological delays, or issues by either party’s network or email program, and the City will not be liable for any damages associated with Proposals not

received.

The City reserves the right to accept Proposals received after the closing date and time but is under no obligation to evaluate. Proposals will not be opened in public.

Proposals may be withdrawn upon request by an authorized representative of the company sent to email: [email protected] prior to time set as closing time for receiving Proposals.

1.7. Inquiries All inquiries are to be directed in writing by email quoting the RFP name and number to: [email protected]

Questions are to be submitted in writing 3 business days prior to the closing date.

The City shall determine, at its sole discretion, whether the query requires response, and such responses will be made available to all Proponents by issue of Addenda posted on the City’s website that will be incorporated into and become part of the RFP. No oral conversation will affect or modify the terms of this RFP or may be relied upon by the Proponent.


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1.8. Addenda

Proponents are required to check the City’s website for any updated information and Addenda issued before the Closing Date at the following website address: www.coquitlam.ca/BidOpportunities

If a change, or additional information related to the original version of the Request for Proposals is warranted, the City’s response will be communicated to all Proponents by means of written Addenda prior to the closing date and posted on the City’s website. Upon submitting a Proposal, Proponents are deemed to have received all Addenda posted on the City website and deemed to have considered the information for inclusion in the Proposal submitted.

Should there by any discrepancy in the documentation provided, the City’s original file copy shall prevail.

1.9. Privacy

Upon submission of a proposal, Proponents agree the City may disclose the name of their company. However, no prices, totals, weights or scores will be provided to any Proponents. Proponents are advised that proposals will become the property of the City and are subject to the Freedom of Information and Protection of Privacy Act. Contents may be

disclosed if required to do so pursuant to the Act.

1.10. Proponent Expenses

Proponents are solely responsible for their own expenses in preparing a proposal and for subsequent negotiations with the City, if any. The City will not be liable to any

Proponent for any claims, whether costs or damages incurred by the Proponent in preparing the proposal, loss of anticipated profit in connection with any final contract, or any other matter whatsoever.

1.11. Prices

Prices shall be all-inclusive and stated in (Canadian Funds). Prices shall remain FIRM for the completion of the Services.

Proponents are to submit prices for the entire scope of work including all design, fabrication, plant, labour, tools, equipment, materials, travel, transportation, customs clearance, duties, deliveries, including all components and any ancillary items necessary to complete the project to be fully operational to the satisfaction of the City.


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Delivery of all the materials and equipment shall be included in the price freight prepaid FOB: to the City project site location.

1.12. Evaluation Criteria

The evaluation of the Proposals may include any criteria that becomes evident during the evaluation process including, but is not limited to: .1 Experience Reputation, Capacity and Resources

.1 Experience, References, and demonstrated performance on projects of similar size, scope and complexity and successful completion of recent projects

.2 Compliance to stated insurance, WorkSafeBC, Hazardous material requirements and General and Supplementary Conditions of Contract

.3 Equipment and Resources

.4 Start and Completion Dates – Time is of the essence

.2 Technical – Sport Performance Factors

.1 FIFA Test Standards – Preference will be given to surfaces that meet FIFA 2 Star rating

.2 Property components used to manufacture the turf surfacing system

.3 Methods used to construct the turf system including; seaming methods,

placement of sport and event markings .4 Properties that affect cleaning, repair and durability .5 Warranty

.3 Financial and Value Added

.1 Life Cycle Costs – Anticipated cost of maintenance, repair and replacement

.2 Total Lump Sum Price

.3 Value added benefits

.4 Sustainable benefits

And, upon selection of one or more lead proponent(s):

• Interviews may be conducted

• References may be contacted

No prices, scores, weights or totals will be provided to any Proponents.

1.13. Negotiation The City reserves the right, prior to contract award, to negotiate changes to the scope of the services or to the contract documents (including pricing to meet budget) with the

proponent or any one or more proponents, proposing the “best value” without having any duty to advise any other proponent or to allow them to vary their proposal as a result of changes to the scope of the services or to the contract documents; and the City


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may enter into a changed or different contract with the proponent(s) proposing the “best value”, without liability to proponents who are not awarded the contract.

1.14. Irrevocability and Acceptance of Proposals

The City requests that Proposals remain open for acceptance for a period of not less

than sixty (60) days from the closing date and time. The City reserves the right to waive formalities in, accept or reject any or all Proposals, cancel this RFP, or accept the Proposal deemed most favourable in the interest of the City.

The City reserves the right to accept or reject any or all Proposals. The lowest Proposal may not necessarily be accepted, rather will be analyzed to determine best overall value to the City. The City reserves the right to cancel this RFP at any time without recourse by the Proponent. The City has the right to not award this work for any reason including

choosing to complete the work with the City’s own forces.

No alterations, amendments or additional information will be accepted after the closing date and time unless invited by the City.

1.15. No Claim

Except as expressly and specifically permitted in these Instructions to Proponents, no Proponent shall have any claim for any compensation of any kind whatsoever, relating to this RFP, including accepting a non-compliant bid, and by submitting a Proposal, each Proponent shall be deemed to have agreed that it has no claim.

No contractual, tort, or other legal obligations are created or imposed on the City, or any other individual, officer or employee of the City with respect to the RFP documentation or by submission or consideration by the City of any Proposal.

1.16. Conflict of Interest

Proponents shall disclose any actual or potential conflicts of interest and existing business relationships it may have with the City, its elected or appointed officials or employees.


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1.17. Non-Solicitation

Proponents and their agents will not contact any member of the City Council with respect to this RFP at any time prior to the award of a Contract or the termination of the RFP, and the City may reject the Proposal of any Proponent that makes any such contact.

1.18. Liability for Errors While the City has used considerable effort to ensure an accurate representation of information in this RFP, the information contained is supplied solely as a guideline for Proponents. The information is not guaranteed or warranted to be accurate by the City, nor is it necessarily comprehensive or exhaustive. Nothing in this RFP is intended to relieve the Proponents from forming their own opinions and conclusions with respect to

the work in this RFP.

1.19. Examination of Proposal Documents and Work Sites

The Proponent must carefully examine the Proposal Documents and worksite(s). The Proponent may not claim, after the submission of a Proposal, that there was any

misunderstanding with respect to the requirements and conditions imposed by the City of Coquitlam. There will be no opportunity to make any additional claim for compensation or invoice for additional charges that were not considered and included in the Proposal price submitted, unless the City, at its sole discretion, deems that it would be unreasonable to

do so, or there are additional work requirements due to unforeseen circumstances.

1.20. Notification of Award

The City will notify the successful Proponent (“Contractor”) in writing of its decision to award the services by Letter of Intent to Award.

The City will utilize a CCDC 2- 2008 Agreement between Owner and Contractor as amended by the City of Coquitlam Supplementary General Conditions to formalize the contract between the City and the Contractor. All information in this RFP Document, Drawings, Specifications, Site Visit and

Investigation, and any resulting Addenda will be incorporated into any Contract between the City and the successful Proponent, and therefore must be considered by the Proponent in preparing their Proposal.


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2. SCOPE OF WORK

2.1. General Requirements

The successful Proponent (“Contractor”) shall be deemed to be the “other” Contractor as defined by WorkSafeBC. The Civil Contractor will be deemed to be the

prime contractor that is absolutely responsible for having the site secured in accordance with WorkSafeBC regulations. The City of Coquitlam intends to install a new synthetic turf sportsfield, located Coquitlam Town Centre Park at 1299 Pipeline Road, in Coquitlam, BC.

The Synthetic Turf Contractor will be required to execute with the Civil Works General Contractor the CCA1 2008, as published by the Canadian Construction Association and as modified by the Supplementary General Conditions. For the purpose of WorkSafeBC, the Civil Contractor will be deemed to be the “Prime Contractor” for the area within the Limits of Construction of the project.

The scope of this project includes all, but is not limited to, provision of all labour, supervision, materials, tools, equipment and transportation required for the supply, delivery and the installation of approximately 14,000 m2 new synthetic turf and shock & drainage pad system: As detailed in the Specifications, the Work will include but is not limited to:

• All general condition items including maintain a safe and secured construction site

• Coordinate with the site General Contractor Site inspection, examination, and field

measurement.

• Accurate surveying and layout of the specified work program, including game lines and event markings as per the specifications and drawings herein.

• Design development and shop drawings, as per the requirements of this

specification.

• Remedial work, repair and leveling of existing conditions to meet specified

tolerances.

• Inspections and certifications.

• Acceptance of finished granular sub-base assembly in writing.

• Coordination with related trades to ensure a complete, integrated, and timely installation.

• Manufacturer’s product data.

• Samples and mock-ups.

• Testing of materials and assemblies including performance testing of completed

works.

• Non Toxic Certification: Certify all materials shall be non-toxic, lead free and free of

heavy metals.


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• Test evidence including formal submission to authorities having jurisdiction, as required.

• Method, environmental policy, and maintenance statements.

• New Synthetic Field Sport Surfacing system and supporting components.

• New Shock and Drainage pad system and supporting components.

• Spare parts and extra materials for maintenance program.

• As-built documentation survey conducted by a land surveyor licensed in the Province

of British Columbia.

• Warranties and commissioning.

• Operating and maintenance manuals.

• Work Site Protection.

• Complete site clean-up, as it pertains to the synthetic turf and shock and drainage

pad Work.

The Contractor shall ensure that they are qualified and experienced and have the necessary resources for the successful completion of the work including any amendments as they may occur during the execution of the work.

2.2. Critical Project Timelines

The Contractor will commence work approximately July 18, 2014 and be substantially complete on or before August 31, 2014.

Final acceptance and commissioning is to be completed by September 15, 2014.

2.3. Equipment, Materials and Workmanship

Contractor equipment, materials, tools and workmanship shall comply with all applicable current codes, standards, regulations and statutes pertaining to the services.

Equipment must be in good mechanical repair and not require excessive maintenance or create excessive down time that jeopardizes the Contractors ability to provide the services agreed to. All Work shall be performed by skilled, qualified, and experienced trades personnel.

All workmanship and materials will be subject at any time to the inspection and approval of the City. The Contractor and persons hired by it to perform the Work shall at all times be properly attired and shall be courteous to the public and perform the work in a manner that

minimizes any inconvenience or nuisance to the public.


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2.4. WorkSafeBC For the purpose of WorkSafeBC, the Civil Contractor will be deemed to be the “Prime Contractor” for the area within the Limits of Construction of this project. All work shall be performed in strict accordance with the Workers Compensation Act and WorkSafeBC Occupational Health and Safety Regulation, and in accordance with all

other applicable policies, guidelines and standards from authorities having jurisdiction.

2.5. Permits

The following permits may be required by the City prior to project startup and/or during project:

.1 Not applicable.

2.6. Utilities and Services

All utilities and/or other services required by the Contractor shall be the responsibility of

the Contractor.

2.7. Site Control and Organization

The Contractor shall at all times be responsible for maintaining safety zones around the worksite with safety barricades and signage to protect workers, City Staff and Public.

The Contractor is to use barriers and signage as required, to create safe detours around the construction zone, as required. When unsafe, or not practical to create safe detours, the contractor is to use barriers and signage at all egress points, to close the access to the public. (I.e. during work hours while work zone is not safe to pass)

The Contractor shall at all times keep the site secure, safe, clean and orderly as the Work

allows, with the removal of trash and debris daily.

2.8. Site Meetings

The Contractor shall coordinate and attend regular site meetings including safety

meetings at such intervals as may be deemed necessary by the City for the purpose of coordinating and expediting the progress of the Work. The Contractor agrees to attend in person or send authorized representatives to any such meetings which may be called for by the City.


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2.9. Rectify Damages

The Contractor shall make good any damage or spillage to adjacent buildings, areas, grounds, or vehicles at no cost to the City and leave the site in the same state as it was prior to commencement of the Work and to the satisfaction of the City. All Work shall be carried out so as to ensure the minimum interference with normal use of public spaces and facilities. The Contractor shall be responsible to pay the full cost of any

repairs for all damage to existing structures, etc. if caused by the Contractor during the contract period. Damage to landscape and infrastructure shall be reported promptly.

2.10. Rejected Work

Defective Work, whether the result of poor workmanship, use of defective products or damage through carelessness or other act or omission of the Contractor, shall be rectified at the Contractor's expense.

2.11. Underground Services, Utilities and other Structures and Services

The Contractor is responsible to contact BC One-call to determine the exact location of all existing site utilities and services.

The Contractor is directed to make special enquiry of the authorities, companies, Municipalities, individuals owning or operating all underground pipes, conduits, cables,

tracks and other structures and services, and to determine their character and locations and verify the accuracy of the information obtained. The City of Coquitlam does not ensure the accuracy of such information and that any such information shown on the Drawings is furnished as the best available, and is to be interpreted as the qualified Contractor deems appropriate. The City disclaims all

responsibility for its accuracy or sufficiency.

2.12. Environmental Protection

The Contractor shall be responsible to take all necessary measures to comply with requirements of the Federal and Provincial Environmental Protection Agencies and

Municipal Acts and Bylaws in respect to air, earth and water pollution.


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2.13. Protection of Public

The Contractor shall take adequate measures to protect the public, City staff, and all others on site from injury, damage, or other loss resulting from maintenance operations and related activities. The Contractor shall promptly report to the Prime Contractor any safety incidents as

they occur.

2.14. Hours of Work

The Contractor shall carry out the work during normal working hours, and in compliance with the City’s Noise Bylaw.

Work hours may be extended by issue of a City permit.

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City of Coquitlam

REQUEST FOR PROPOSALS RFP No. 14-02-01

Synthetic Turf at Coquitlam Town Centre Park

Proposals will be received on or before 2:00 pm local time

Thursday, March 20, 2014 (Closing date and time)

Proposal Submission Instructions Proposal submissions are to be uploaded through Qfile, the City’s file transfer service accessed at website: http://qfile.coquitlam.ca/bid

1. In the “Subject” field enter: RFP Number and Name

2. Add files in .pdf format and Send (ensure your web browser remains open until you receive 2 emails from Qfile to confirm upload is complete)

Proponents are responsible to allow ample time to complete the submission process.

For assistance, phone 604-927-3060 or Fax 604-927-3035.

PROPOSAL SUBMISSION FORM

Complete and return this Proposal Submission Form:

Submitted by:

(company name)


Proposal Submission Form

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1. PRICE 1.1 Synthetic Turf, Shock & Drainage Pad - Manufacture, Supply, Delivery, Installation and

Commissioning:

.1 Stipulated Price (Total Lump Sum Contract price)

The Proponent has considered the information provided by the City as relates to this project, and agrees to provide all labour, materials, products, equipment, and services and perform all sections of work shown and described in these RFP

documents for the total stipulated price of: The proposed price is a fixed, all inclusive price, guaranteeing that the work will be completed and all components will work as intended and required. There are to be no additional charges.

The Proponent further offers to carry out any changes to the work authorized by the City and to be compensated as provided in the General Conditions of the CCDC2 contract document and City of Coquitlam Supplementary General Conditions.

SCHEDULE OF PRICES

TURF AND PAD SYSTEM (Manufacture, Supply and Delivery of Turf and Pad System)

PRICE (Excluding GST)

1. OPTION 1

Product Names -

$

2. OPTION 2 (additional if desired)

Product Names -

$

3. OPTION 3 (additional if desired)

Product Names -

$



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(*NOTE*: Please attach 1 for Each System Option Proposed)

Prices below are included in the stipulated total price and itemized below:

SCHEDULE OF VALUES

SECTION OF WORK PRICES

1. MOBILIZATION AND DEMOBILIZATION $

2. GENERAL CONDITION ITEMS $

3. TURF SYSTEM

Product Name -

$

4. SHOCK AND DRAINAGE PAD

Product Name -

$

5. COMMISSIONING $

6. CLOSE OUT DOCUMENTS $

7. OTHERS (not listed above) $

TOTAL PRICE: (exclude GST) $



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1.2 Optional Prices

The following is a list of Optional Prices and forms part of this Contract, upon City acceptance of any or all of the Optional Prices.

Attach equipment specifications and warranties.

SCHEDULE OF ADD PRICES

Description of Optional Items ADD PRICE

(exclude PST / GST)

1. Turf Maintenance Equipment

Make and Model:-____________________________________

$

2. Line Painting Equipment

Make and Model:-

____________________________________

$

3. Line Removal Equipment

Make and Model:-____________________________________

$

(*NOTE*: Wherever referenced, “provisional” and “optional” shall have the same meaning.)



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1.3 Source of Materials

The rates will remain firm for the term of the Contract and will be used by the City for the purpose of evaluating and valuing changes in the Work in the case of lump sum, or in case of force account valuation.

SCHEDULE OF MATERIALS

(*NOTE*: Please attach 1 for Each System Option Proposed)

TURF SURFACING SYSTEM

COMPONENT PRODUCT NAME MANUFACTURER/

SUPPLIER

PLACE OF ORIGIN

1. TURF GRASS

FIBRE

2. SEAMING TAPE

3. SYNTHETIC GLUE

4. INFILL MATERIAL –SAND

5. INFILL MATERIAL – RUBBER

6. OTHERS - TURF MATERIALS

7. DRAINAGE AND SHOCK PAD

8. OTHERS -DRAINAGE & SHOCK PAD MATERIALS



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1.4 Force Account Labour Rates

Force Account Labour Rates are provided for all labour categories that will be involved in the Work. The labour and equipment rates will remain firm for the term of the Contract and will be used by the City for the purpose of evaluating and valuing changes in the Work in the case of lump sum, or in case of force account valuation.

Labour rates provided below are all-inclusive; all wages, taxes and assessments and benefits payable in accordance with applicable laws, mobilization and demobilization, supervision, administration, small tool allowance including small tool rental, overhead and profit.

SCHEDULE OF FORCE ACCOUNT RATES

For the purpose of the above, small tools are

considered to be any tool work $2,000 or less in new value.

Straight Time/hr.

(exclude GST)

Overtime Rate/hr. (exclude GST)

1. Site Superintendent $ $

2. Skilled installer $ $

3. Labour/Helper $ $

4. Others (not listed above) $ $



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1.5 Equipment Rates Rates for equipment that will be used in performing the Work are stated below and will

remain firm for the term of the Contract. The City will use these rates for evaluating and valuing changes in the Work in the case of lump sum, or in case of force account valuation. The rates provided below are all inclusive and include without limitation, operator, fuel, lubrication, service, maintenance, depreciation, mobilization and demobilization, overhead and profit. It is acknowledged by the Contractor that if any portion of an hour is spent in performing the

Work on a force account basis, a pro-rated portion of the force account rate shall only be charged.

SCHEDULE OF FORCE ACCOUNT RATES

Equipment Classification Hourly Rate

(exclude GST) Specify Make & Model

$

$

$

$

$

$

$



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2. PROJECT TEAM – KEY PERSONNEL AND SUBCONTRACTORS

List key personnel and sub-Contractors that would be involved in performing the Work.

Include relevant experience, qualifications, roles, responsibilities and availability for this project:

SCHEDULE OF KEY PERSONNEL

Personnel Name and Company Role, Responsibilities & Availability

Qualifications and Experience

2.1

2.2

2.3

2.4

2.5

2.6

2.7

3. WORK SCHEDULE

The Proponent states that they are available and ready to start this project and confirms the Work shall be substantially completed on or before: August 31, 2014.

Anticipated Completion date:

The completion date will be an important consideration in the evaluation. Additional costs to meet schedule are the responsibility of the Contractor.



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4. NON-COMPLIANCE

Proponents MUST identify any specific requirements with which they are unwilling or unable

to comply with.

5. SUSTAINABLE INITIATIVES AND PRODUCTS

Describe all initiatives, policies or programs that illustrate your firm’s efforts towards

sustainable practises and responsibility in providing the services and products.

(Social/Ethical, Environmental, Economic/Financial)

6. VALUE ADDED

Provide information on what makes your firm innovative, what is your competitive advantage, and what other services your firm provides that would assist or be of benefit to the City:

7. HEALTH AND SAFETY PROGRAM

The quality of Proponent’s in-house program to manage safety shall be considered in the evaluation. a) Does your firm have a written safety program in place that meets the requirements of

WorkSafeBC?

�� Yes �� No

b) If no is checked, describe how safety training is accomplished.



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8. EXPERIENCE AND REFERENCES Provide references and contact information from recent similar relevant projects.

Year Started

Year Completed

Description of Contract or Project

Company

Contact Person

Telephone and Email

Contract Value

Year Started

Year Completed

Description of Contract or

Project

Company

Contact Person

Telephone and Email

Contract Value

Year Started

Year Completed

Description of Contract or Project

Company

Contact Person

Telephone and Email

Contract Value



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9. ACCEPTANCE The City requests that Proposals remain open for acceptance for a period of not less than sixty

(60) days from the closing date. We, the undersigned, confirm that this proposal is open for acceptance by the City for a period of: days.

10. ADDENDA

We acknowledge receipt of the following Addenda related to this Request for Proposals and have incorporated the information received in preparing this Proposal:

Addendum No. Date Issued Date Received



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SCHEDULE A ADDITIONAL INFORMATION

CONFIRM THAT THE FOLLOWING INFORMATION WILL BE PROVIDED PRIOR TO AWARD

DESCRIPTION YES

1. INSTALLATION PROCEDURES

2. CONSTRUCTION SCHEDULE

3. MAINTENANCE REQUIREMENTS

4. STANDARD TEST RESULTS

5. WARRANTY ACCEPTANCE

6. PRODUCT SAMPLES

7. LOAD LIMITS

8. PRODUCT LITERATURE

9. PATENT DOCUMENTATION



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SCHEDULE B CONSENT OF SURETY

ATTACH THE CONSENT OF SURETY AND SUBMIT WITH PROPOSAL SUBMISSION FORM

Consent of Surety is to be submitted with the Proposal submission that guarantees the City will be provided with a Performance Bond and Labour and Material Payment Bond each in the amount of 50% of the Total Proposal Price.



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AUTHORIZATION We hereby submit our Proposal for the services as specified and undertake to carry out the

work in strict accordance with all referenced Terms & Conditions, Regulations and Codes, Specifications, and information provided in this RFP.

Company Name

Company Address

Tel No.

Fax No.

E-mail

GST Registration No.

WorkSafeBC Account No.

Name and Title of Contact (please print)

Signature

Date

The signature above is an authorized representative that can bind the company to statements made in this Proposal. For the purpose of this RFP, electronic signatures will be accepted.

- End of Proposal Submission Form –

City of Coquitlam Certificate of Insurance Standard Form

File #: 06-2470-03/000/2013-1 Doc #: 1522868.v2

THIS FORM IS TO BE COMPLETED BY THE INSURANCE BROKER (A fillable form is also available for electronic completion on the City’s website): http://www.coquitlam.ca/Libraries/Coquitlam_Forms/Certificate_of_Insurance_-_Standard_Form.sflb.ashx

This certifies that policies of insurance as described below have been issued to the Insured named below and are in full force and effect at this time. It is understood and agreed that thirty (30) days' notice of cancellation or reduction in applicable limit of any of the policies listed below, with the exception of ICBC, will be given to the holder of this certificate.

NOTE: INSURANCE COMPANIES MUST BE LICENSED TO OPERATE IN BRITISH COLUMBIA.

This Certificate is issued to: City of Coquitlam, 3000 Guildford Way, Coquitlam, BC V3B 7N2

Insured Name:

Address: Email: Phone:

Broker Name: Agent’s Name:

Address: Email: Phone:

Project to which this Certificate applies:

Contract No.: Project Name & Description:

COMMERCIAL GENERAL LIABILITY coverage is required to insure against liability from the activities arising out of operations or work in connection with the above-described project, including liability arising out of the use of City property.

Type of Insurance Insurer Name and Policy Number Policy Term (dd/mm/yy) Limits of Liability/Amounts

Section 1: Commercial General Liability

Occurrence Form Claims Made Form

From: Bodily Injury, Death & Property Damage $ Per Occurrence

MINIMUM $5,000,000 $ Aggregate $ Deductible $ Umbrella Limit $ Excess Limit

To:

Umbrella Liability From:

To:

Excess Liability

From:

To:

Section 2 Other:

From: $ Limit $ Deductible To:

Particulars of General Liability Insurance (Sections 1 & 2): indicates that the coverage is included.

City of Coquitlam as Additional Insured Coverage is Primary and not contributory 12 months Completed Operations Premises & Operations Personal Injury 24 months Completed Operations Broad Form Products & Completed Operations Use of explosives for blasting Owners & Contractors Protective Vibration from pile driving or caisson work Aircraft/Aviation Liability Blanket Contractual Removal or weakening of support of

property, building or land whether support is natural or otherwise

Non-owned aircraft liability Unlicensed Automobile Liability Cross Liability/Severability of Interests Watercraft liability Employees As Additional Insureds Water Ingress Coverage Non-owned watercraft liability Non-Owned Automobile Work below ground level over 3 meters

(XCU extension)

Attached Machinery Occurrence Property Damage Pollution Liability Contingent Employer’s Liability Asbestos Broad Form Loss of Use

Section 3: Automobile Liability (owned or leased vehicles)

If insured by ICBC, attach a copy of the ICBC form APV-47

From: Personal Injury & Property Damage

$ Limit

MINIMUM $2,000,000 To:

It is understood and agreed any deductible or reimbursement clause contained in the policy shall be the sole responsibility of the Named Insured.

Broker Authorization (Signature & Stamp) Date

INTERNAL USE ONLY

Certificate Approved Not Approved

COMPLETE & SUBMIT TO: CITY OF COQUITLAM Email: [email protected]


Appendices

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Appendix B

City of Coquitlam

Supplementary General Conditions

Canadian Construction Document Committee CCDC 2 – 2008

Stipulated Price Contract between Owner and Contractor The Agreement between the Owner and Contractor, the Definitions and the General Conditions shall be based on those contained in Canadian Construction Document’s Committee CCDC 2 - 2008, amended and supplemented herein (refer to Appendix C – Supplementary General Conditions)

RFP No. 14-02-01 Synthetic Turf at Coquitlam Town Centre Park

Appendix B – SUPPLEMENTARY GENERAL CONDITIONS

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Appendix B

CITY OF COQUITLAM SUPPLEMENTARY GENERAL

CONDITIONS (Construction Document CCDC-2-2008)



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SUPPLEMENTARY GENERAL CONDITIONS

STIPULATED PRICE CONTRACT CCDC 2 2008

These Supplementary General Conditions modify and amend Standard Construction Document CCDC-2 – 2008 and form a part of this Contract.

In the event of any conflict between the provisions of the Standard Construction Documents and any provision of these Supplementary General Conditions, these Supplementary General Conditions shall govern.

Standard Construction Document CCDC-2—2008 is amended as follows:

AGREEMENT BETWEEN OWNER AND CONTRACTOR

ARTICLE A-3 CONTRACT DOCUMENTS

1. The Agreement is amended by including “Appendix 9—City of Coquitlam Certificate of Insurance Form—Construction [1 page]” as an included Appendix.

ARTICLE A-5 PAYMENT

2. The Agreement is amended by deleting Article A-5.3, including all of 5.3.1 and 5.3.2, in its entirety.

NEW ARTICLE

3. The Agreement is amended by adding the following new Article after Article A-8:

ARTICLE A-9 TIME OF THE ESSENCE

9.1 All time limits stated in this Contract are of the essence of the Contract.

GENERAL CONDITIONS OF THE STIPULATED PRICE CONTRACT

PART 1 GENERAL PROVISIONS

GC 1.1 CONTRACT DOCUMENTS

4. Section 1.1.8 is amended by replacing the term “sufficient copies” with “a pdf copy”.

5. Section 1.1 is amended by adding the following new subsection:

1.1.11 The Contractor is responsible for the installation and the coordination of metric and imperial dimensioned products and materials as may be applicable.



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PART 2 ADMINISTRATION OF THE CONTRACT

GC 2.1 AUTHORITY OF THE CONSULTANT

6. Section 2.1 is amended by adding a new subsection after subsection 2.1.3 as follows:

2.1.4 If a Consultant is not engaged on the Project, the Owner will fulfill the requirements of a Consultant.

GC 2.2 ROLE OF THE CONSULTANT

7. Section 2.2.7 is amended by deleting the words: “Except with respect to GC 5.1 - FINANCING INFORMATION REQUIRED OF THE OWNER,”.

GC 2.3 REVIEW AND INSPECTION OF THE WORK

8. Section 2.3 is amended by adding a new subsection after subsection 2.3.7 as follows:

2.3.8 Should the Consultant be required to make more than one review of rejected work or should the Consultant perform additional reviews due to failure of the Work to comply with the contract documents, the Contractor is required to compensate the Owner for such additional Consultant services, including expenses incurred. Adjustments for such compensation should be made as outlined under Part 6 CHANGES IN THE WORK.

PART 3 EXECUTION OF THE WORK

G.C. 3.5 CONSTRUCTION SCHEDULE

9. Section 3.5 is amended by adding the following new subsection after subsection 3.5.1.3:

3.5.1.4 The Contractor will perform the Work in compliance with the construction schedule. If, for any reason, the Work falls behind the schedule for the Work set forth in the construction schedule the Contractor shall as part of the Work either:

(a) if in accordance with the Contract Documents the delay entitles the Contractor to a time extension the Contractor shall forthwith prepare and deliver to the Consultant a revised construction schedule to the reasonable satisfaction of the Consultant indicating the revised dates for the remaining activities of the Work; or

(b) if in accordance with the Contract Documents the delay does not entitle the Contractor to a time extension then the Contractor shall take such steps as required to bring the Work back into conformity with the construction schedule.

Failure to comply with the requirements of this section shall be deemed to be a default under the Contract to which the provisions of GC 7.1.2 apply.



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GC 3.6 SUPERVISION

10. Subsection 3.6.1 is amended by adding the following sentence at the end of the subsection: “The appointed Contractor representative shall not change without consultation with and written acceptance of the Owner, which acceptance will not be unreasonably withheld.”

GC 3.7 SUBCONTRACTORS AND SUPPLIERS

11. Subsection 3.7.2 is amended by adding the following sentence at the end of the subsection: “The Contractor shall not employ any Subcontractor, or change Subcontractor, without the written approval of the Owner, which approval will not be unreasonably withheld.”

12. Subsection 3.7.3 is deleted in its entirety and replaced with the following:

3.7.3 If the Owner reasonably objects to the performance, qualifications, experience or suitability of any of the Contractor’s personnel, Subcontractors or Suppliers, then the Contractor will, on written request from the Owner, replace such personnel, Subcontractor or Supplier immediately.

13. Section 3.7 is amended by adding the following new subsections after subsection 3.7.6:

3.7.7 The Contractor will provide only personnel who have qualifications, experience and capabilities to perform the Work.

3.7.8 The Contractor shall coordinate the Work of all of its Subcontractors and Suppliers and determine to what extent Work specified in each section of the specifications is effected by Work indicated elsewhere and make all necessary allowances for their integration. All additional Work resulting from the failure to make such determination shall be done at no cost to the Owner.

3.7.12 The Contractor shall indemnify and hold harmless the Owner, its agents, servants and employees, from and against all costs, claims, damages, debts, sums, actions and causes of action whatsoever and whensoever arising out of any claim of lien or action by a Subcontractor, Supplier or labourer with whom the Contractor or any of its Subcontractors or Suppliers has contracted in relation to the Work.



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GC 3.8 LABOUR AND PRODUCTS

14. Subsection 3.8.2 is amended by adding the following after “consultant”: “Products which are not specified shall conform to current applicable specifications and regulations of the Canadian Standards Association, Technical Builders' Bulletin, Canadian Government Specifications Board, National Building Code, British Columbia Building Code, American Society for Testing and Materials, Trade Association Specifications and all authorities having jurisdiction at the Place of the Work.”


3.8.4 Immediately upon receiving from the Consultant or the Owner a written notice stating the Consultant’s or the Owner’s reasonable objection to the work conduct of any superintendent, foreman or worker on the Project site, the Contractor will remove such persons from the Project site.

3.8.5 No person shall with relation to his employment or eligibility for employment be discriminated against by reason of his or her race, colour, ancestry, place of original, political belief, religion, marital status, family status, physical or mental disability, sex, sexual orientation or age, or because he or she has been convicted of a criminal or summary conviction offence that is unrelated to the employment.

3.8.6 The Contractor shall supply labour that is compatible with other labour employed on the Work. In the event of labour disputes arising from the provision of skilled or unskilled labour by the Contractor or its Subcontractors, the Contractor shall, to the satisfaction of the Owner or Consultant, as applicable,, make such arrangements as are necessary to preclude delay to the Work or to the work of others at the Project Site.

GC 3.9 DOCUMENTS AT THE SITE

16. Subsection 3.9.1 is amended by inserting the words “reviewed shop drawings” immediately after “Contract Documents”.

17. Section 3.9 is amended by adding the following as a new subsection after subsection 3.9.1:

3.9.2 Record drawings to be maintained and available to view by Consultant and Owner.



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GC 3.10 SHOP DRAWINGS


3.10.13 Upon Substantial Performance of the Work, the Contractor will submit all reviewed and revised Shop Drawings to the Owner as a permanent record of the Work. As of the date of issuance of a final certificate for payment, the Shop Drawings will be retained by the Owner as the Owner’s property.

3.10.14 Electronic submissions and electronic review stamp by the Consultant are acceptable.

PART 4 – ALLOWANCES

GC 4.1 CASH ALLOWANCES

19. Subsection 4.1.4 is amended by:

a) in all instances deleting the words “any cash allowance”, and replacing them with “all cash allowances”.

b) at the end of the last sentence, adding the following new sentence: “The Contractor’s overhead and profit on costs exceeding the amount of the allowance shall be ten (10%) percent on Work performed directly by the Contractor, and five (5%) percent on Work performed by Subcontractors.”

20. Section 4.1 is amended by add the following new subsection after subsection 4.1.7:

4.1.8 Expenditures of the cash allowance are to be directed as per GC 6.2 CHANGE ORDER or GC 6.3 CHANGE DIRECTIVE, at the Owner’s directive. All Work under cash allowance is to be competitively bid unless directed by the Owner. The Contractor shall keep records and submit a monthly update on expenditures of a cash allowance, including all unallocated amounts.



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PART 5 PAYMENT

GC 5.1 FINANCING INFORMATION REQUIRED OF THE OWNER

21. Section 5.1 is deleted in its entirety.

GC 5.2 APPLICATIONS FOR PROGRESS PAYMENT

22. Subsection 5.2.3 is amended by:

a) deleting “and Products delivered to the Place of the Work”; and

b) adding the following at the end of the subsection: “The Contractor will identify separately, with reference to the applicable Change Order, any application for payment for Work performed pursuant to a Change Order. No payment for extras or changes will be made before the issuance of the applicable Change Order.”

23. Subsection 5.2.7 is deleted in its entirety and replaced with:

5.2.7 No claim shall be made for any Product which is delivered to the Place of the Work until it is incorporated into the Work and any claim for Products which are incorporated into the Work shall be supported by such evidence as the Consultant may reasonably require to estimate the value of such Products.


5.2.8 A draft application for payment is to be submitted to the Owner on the 25th of the month.

5.2.9 An application for payment shall be deemed received only if submitted complete with required supporting documentations as determined by the Owner.

GC 5.3 PROGRESS PAYMENT

25. Subsection 5.3.1.3 is deleted in its entirety and replaced with:

5.3.1.3 The Owner shall use its best efforts to make payment to the Contractor on account as provided in Article A-5 of the agreement, such payment to be net 30 days from the date on which the invoice is delivered to the Owner.


5.3.2 The Owner may set off from payments owing to the Contractor costs, expenses and damages the Owner incurs or suffers as a result of the Contractor’s wrongful or negligent act or omission, or which the Owner incurs on the Contractor’s behalf.



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5.3.3 The Owner may, in addition to other holdbacks as provided by the Contract Documents, hold back an amount equal to any lien which has been filed with respect to the Work, plus 10% as security for costs. The Owner may, at its option, after five days written notice to the Contractor, pay such amount into court to discharge the lien. If the lien is discharged without payment of the holdback into court, then the Owner shall pay such holdback to the Contractor, without interest.

5.3.4 In addition to builders lien holdbacks, the Owner may retain holdbacks to cover deficiencies in the Work, in an amount equal to twice the amount the Consultant or Owner estimates as the total cost to complete the deficiencies and three times the amount if less than $10,000.

GC 5.4 SUBSTANTIAL PERFORMANCE OF THE WORK

27. Section 5.4 is amended by:

a) adding the words “or Owner” after the word “Consultant” in subsection 5.4.2 and 5.4.3; and

b) adding the following new subsection after subsection 5.4.3:

5.4.4 Should the Consultant or Owner find significantly more incomplete or deficient Work than those listed by the Contractor with its application, the Consultant or Owner may elect to terminate its inspection and to not issue a certificate of Substantial Performance. If the Consultant or Owner terminates its inspection, the Contractor shall compensate the Owner for the additional time and expenses incurred by the construction manager, Consultant, Subconsultants and Owner in relation to multiple inspections.

GC 5.5 PAYMENT OF HOLDBACK UPON SUBSTANTITAL PERFORMANCE OF THE WORK

28. Subsection 5.5.3 is deleted in its entirety.

GC 5.7 FINAL PAYMENT

29. In subsection 5.7.4, the words “no later than 5 days after the issuance of a final certificate for payment” are deleted and replaced with “net 30 days from invoice date, on a best effort basis”.

30. Section 5.7 is amended by adding the following new subsection after subsection 5.7.4:

5.7.5 The issuance of a final certificate for payment in no way relieves the Contractor from correcting defects or deficiencies not apparent at the time the certificate is issued.



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PART 6 CHANGES IN THE WORK

GC 6.1 OWNER’S RIGHT TO MAKE CHANGES

31. Subsection 6.1.2 is amended by adding the following to the end of the sentence: “[…] or written approval to proceed.”

GC 6.2 CHANGE ORDER

32. Subsection 6.2.1 is amended by adding the following at the end of the subsection: “A Change Order shall be a final determination of adjustments in the Contract Price, Contract Time or both, as applicable. There shall be no adjustment to the Contract Price or Contract Time should the Contractor fail to present a request for a specific adjustment in response to a notice describing a proposed change in the Work.”

33. Subsection 6.2.2 is amended by adding “[…] and be noted on the Change Order schedule of values” at the end of the sentence.


6.2.3 The value of a change in the Work shall be determined in one or more of the following methods as selected by the Consultant in consultation with the Owner: (a) by estimate and acceptance in a lump sum; (b) where unit prices are set out in the Contract Documents or subsequently

agreed upon, in accordance with such unit prices; (c) by costs and a percentage fee for overhead and profit as calculated below:

(i) for Change Orders not covered by allowances, the Contractor’s

overhead and profit and supervision shall be 10% on Work performed directly by the Contractor, and 5% on work performed by Subcontractors;

(ii) the Subcontractor’s allowance for overhead and profit and supervision shall be 10% of the actual cost of all Change Orders attributed to the Subcontractor’s Work, as determined by this paragraph;

(iii) where the Change Order involves the substitution of one type of Product for another the “actual cost” of the Change Order, whether credit or extra, shall be the net difference in the “actual cost” defined above.



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GC 6.3 CHANGE DIRECTIVE

35. Subsection 6.3.7.1 is amended by adding the word “construction” before “personnel”, and after “personnel” adding: “[…] excluding administrative, clerical and supervisory personnel, and for only the portion of their time required for the Work attributable to the change.”

36. Section 6.3. is amended by adding the following new subsection after subsection 6.3.13:

6.3.14 All other costs attributable to the change in the Work including the costs of all administrative or supervisory personnel are included in overhead and profit calculated in accordance with the provisions of section 6.2.3 of GC6.2 CHANGE ORDER.

GC 6.4 CONCEALED OR UNKNOWN CONDITIONS


6.4.5 The Contractor acknowledges that it has inspected the Place of the Work for the physical conditions described in GC 6.4.1 and has disclosed its findings to the Owner. The Contractor agrees not to seek any increases in the Contractor’s cost or time to perform the Work in respect of any conditions that were or ought to have been discovered upon reasonable inspection by the Contractor prior to the date of the Contract.

GC 6.5 DELAYS

38. Subsection 6.5.4 is amended by adding the following at the end of the subsection: “[…]. No claim for additional time arising from a delay will be applicable to the Contractor unless the Contractor has prepared, or caused to be prepared, records of all Work and the costs of the Work, on a daily basis as the Work proceeds, and submits such records in support of the claim.”

GC 6.6 CLAIMS FOR A CHANGE IN CONTRACT PRICE

39. Subsection 6.6.5 is amended by adding the following at the end of the subsection: “[…]. No claim for additional payment arising from a delay will be payable to the Contractor unless the Contractor has prepared, or caused to be prepared, records of all Work and the costs of the Work, on a daily basis as the Work proceeds, and submits such records in support of the claim.”



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40.

PART 7 DEFAULT NOTICE

GC 7.1 OWNER’S RIGHT TO PERFORM THE WORK, TERMINATE THE CONTRACTOR’S RIGHT TO CONTINUE WITH THE WORK OR TERMINATE THE CONTRACT

41. Subsection 7.2.3.1. is deleted in its entirety.

PART 8 DISPUTE RESOLUTION

GC 8.2 NEGOTIATION, MEDIATION AND ARBITATION

42. Section 8.2 is deleted in its entirety and replaced with the following:

8.2.1 The parties will make reasonable efforts to resolve any dispute, claim, or controversy arising out of this Contract or related to this Contract (“Dispute”) using the dispute resolution procedures set out in this section.

Negotiation

The parties will make reasonable efforts to resolve any Dispute by amicable negotiations and will provide frank, candid and timely disclosure of all relevant facts, information and documents to facilitate negotiations.

Mediation

If all or any portion of a Dispute cannot be resolved by good faith negotiations within 30 days, either party may, by delivery of written notice to the other party, refer the matter to mediation. Within 7 days of delivery of the notice, the parties will mutually appoint a mediator. If the parties fail to agree on the appointment of the mediator, then either party may apply to the British Columbia International Commercial Arbitration Centre for appointment of a mediator. The parties will continue to negotiate in good faith to resolve the Dispute with the assistance of the mediator. The place of mediation will be Coquitlam, British Columbia. Each party will equally bear the costs of the mediator and other out-of-pocket costs, and each party will bear its own costs of participating in the mediation.

Litigation

If within 90 days of the request for mediation the Dispute is not settled, or if the mediator advises that there is no reasonable possibility of the parties reaching a negotiated resolution, then either party may without further notice commence litigation.



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PART 9 PROTECTION OF PERSONS AND PROPERTY

G.C. 9.1 PROTECTION OF WORK AND PROPERTY


9.1.5 In the event of a delay or shut down which results in a stoppage of the Work, the Contractor shall take all reasonable steps to protect the Work for the entire period of the delay or shut down. The cost of such protection shall be paid as follows:

(a) if under 6.5.1, or 6.5.2, the Owner will pay,

(b) if under 6.5.3, the Contractor will pay.

PART 11 – INSURANCE AND CONTRACT SECURITY

G.C. 11.1 INSURANCE


11.1.1 The Contractor shall, without limiting its obligations or liabilities under this Contract or otherwise, and at its own expense, provide and maintain for the duration of the Contract Time and the applicable warranty period, insurance policies in the following forms and amounts:

(a) commercial general liability insurance on an occurrence basis, in an amount not less than five million ($5,000,000) dollars inclusive per occurrence, twenty million ($20,000,000) dollars general aggregate, against death, bodily injury and property damage arising directly or indirectly out of the Work or operations of the Contractor, its employees and agents;

(b) automobile liability insurance on all vehicles owned, operated or licensed in the name of the Contractor in an amount not less than three million ($3,000,000) dollars per occurrence for bodily injury, death and damage to property; and

(c) all risk contractors equipment or property insurance covering all equipment owned or operated by the Contractor or its agents or employees for the performance of the Work, for all risks of loss or damage with coverage in such amounts and on such terms as to allow for immediate replacement.



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11.1.2 All insurance policies required under this Contract must:

(a) name the Owner as an additional insured;

(b) be primary and not require the sharing of any loss by the Owner or any insurer of the Owner;

(c) include cross liability and severability of interests clauses such that the coverage shall apply in the same manner and to the same extent as though a separate policy had been issued to each insured;

(d) include, but not be limited to: premises and operators liability, broad form products and completed operations, Owner’s and Contractor’s protective liability, blanket contractual, employees as additional insureds, broad form property damage, non-owned automobile, contingent employers liability, broad form loss of use, personal injury, and incidental medical malpractice;

(e) be endorsed to provide the Owner with at least 30 days advanced written notice of cancellation or material change restricting coverage

(f) be issued by insurers licenced to conduct business in British Columbia.

11.1.3 In the event the insurance requirements specified in the City of Coquitlam Insurance Certificate Form—Construction attached to the Contract as Appendix 9 differ from the requirements in section 11.1.1 above, then the provisions of Appendix 9 shall prevail.

11.1.3 The Contractor shall provide the Owner with evidence of the required insurance prior to commencement of the Work and as requested by the Owner from time to time.

GC 11.2 CONTRACT SECURITY

45. Subsection 11.2.1 is deleted in its entirety and replaced with the following:

11.2.1 The Contractor shall, no later than 10 business days after receipt of “Notice of Award”, provide to the Owner a performance bond and a labour and material payment bond, each in the amount of 50% of the Contract Price, or as otherwise agreed to in writing from the Owner.


11.2.3 All bonds shall be held and be subject to enforcement by the Owner without prejudice to any other legal remedy available to the Owner.



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PART 12 – INDEMNIFICATION, WAIVER OF CLAIMS, AND WARRANTIES

G.C. 12.1 INDEMNIFICATION


12.1.1 The Contractor will indemnify and save harmless the Owner, its employees and agents, including the Consultants, from and against any and all losses, claims, damages, action, causes of action cost and expenses that the owner may sustain, incur, suffer or be put to at any time either before or after the expiration or termination of this Contract, where the same or any of them are based upon, arise out of or occur, directly or indirectly, by reason of any act or omission of the Contractor pursuant to this Contract, excepting always liability arising out of the independent negligent acts of the Owner.

12.1.2 At the Owner’s option, the Contractor shall, at his own expense, promptly assume the defense of any claim, suit or any other proceeding and promptly pay any and all costs that may be incurred by or against the Owner. The Owner may, as a condition precedent to any payment hereunder, require the Contractor to submit waivers or releases extinguishing all claims of any person, firm or corporation.

12.1.3 If any encumbrance be placed upon or obtained against the property comprising the site of the Work, or as a result of any such suit or proceeding, the Contractor shall forthwith cause the same to be discharged. In the event that the Contractor fails to remove the said encumbrance(s), the Owner may pay whatever monies are necessary to fully discharge these encumbrances and all of its cost in that regard may be deducted from monies otherwise payable to the Contractor.

GC 12.2 WAIVER OF CLAIMS

48. Subsections 12.2.3, 12.2.4, 12.2.5, 12.2.9 and 12.2.10 are deleted in their entirety and subsections 12.2.6, 12.2.7 and 12.2.8 renumbered accordingly.

GC 12.3 WARRANTY

49. Subsections 12.3.1 and 12.3.6 are deleted in their entirety. Subsection 12.3.1 is replaced with the following:

12.3.1 The warranty period under the Contract is one year from the date on which final certificate of payment is issued by the Owner under subsection 5.7.3.



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50. Subsection 12.3.3 is deleted and replaced with the following:

12.3.3 The Owner, through the Consultant, shall promptly give the Contractor Notice in Writing of observed defects and deficiencies which occur during the one year warranty period, which Notice in Writing may specify the time within which the defects or deficiencies must be rectified. Defects or deficiencies shall include, but not be limited to, shrinkage, expansion and movement.

51. Subsection 12.3.4 is amended by adding the following at the end of the subsection: “The Contractor shall make good all deficiencies within such time period as specified in the Notice of Writing provided under subsection 12.3.3 or, if no time period is specified, then within thirty (30) days from the end of the warranty period. It shall be understood that in effecting the replacement, the Contractor shall also bear all costs involved in removing or replacing adjacent affected materials that may be disturbed and which shall be required in the complete restoration of the original finish.”

52. Subsection 12.3 is amended by adding the following new subsection after subsection 12.3.6:

12.3.7 Acceptance of the Work by the Owner does not relieve the Contractor from correcting deficiencies which are missed at the time of drawing up the list of deficiencies or from correcting hidden deficiencies which become apparent during the warranty period.

ADD

53. Standard Construction Document CCDC-2-2008 is further amended by adding the following items after Part 12:

PART 13 FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT

13.1 FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT

13.1.1 All documents submitted to the Owner will be in the custody or control of, or become the property of, the Owner and as such are subject to the Freedom of Information and Protection of Privacy Act (B.C.) and may be disclosed pursuant to that Act or otherwise required by law.



File #: 03-1220-01/000/2014-1 Doc #: 1656836.v1

Page 16 of 16

PART 14 CONFIDENTIALITY

14.1 CONFIDENTIALITY

14.1.1 Except as provided for by law or otherwise permitted or required pursuant to this Contract (including, without limitation, section 13.1), the Owner and the Contractor will keep strictly confidential any information supplied to, obtained by, or which comes to the knowledge of the Owner and the Contractor as a result of the provision of the goods or performance of the services under this Contract, and will not, without the prior express written consent of the Owner, publish, release, disclose or permit to be disclosed any such information to any person or corporation, either before, during or after termination of this Contract, except as reasonably required to provide the goods or complete the services.

14.1.2 The Contractor shall return to the Owner all of the Owner’s property at the completion of the Contract, including any and all copies or originals of reports provided by the Owner.

14.1.3 The Contractor shall not publish any statement, paper, photograph or document, or hold any ceremony with respect to the Contract or the Work performed under the Contract without the prior written approval of the Owner, which approval shall not be withheld unreasonably.

PART 15 SEVERABILITY

15.1 SEVERABILITY

15.1 Any provision of this Contract which is found to be illegal, invalid, void, prohibited or unenforceable will be: (a) separate and severable from this Contract; and (b) ineffective to the extent of such illegality, invalidity, avoidance, prohibition or unenforceability without affecting any of the remaining provisions of this Contract, which will remain in force, be binding upon the parties and be enforceable to the fullest extent of the law.

END OF SUPPLEMENTAL GENERAL CONDITIONS


Appendices

File #: 12-6100-20/63237/1 Doc #: 1652258.v1

Appendix c

Specifications

Provided by Consultant:

Van der Zalm & Associates Inc. &

Cannon Design

Coquitlam Town Centre Park Field 6 Synthetic Turf Section 00 21 00 Date: February 28, 2014 General Instructions Page 1 of 7

© CANNONDESIGN®, 2014

1. DIVISION OF WORK

1. Work specified in the specifications is divided into Sections for reference purposes only. The Division of work between Contractor and Subcontractors is the Contractor’s responsibility. The Owner and Consultant assume no responsibility to act as an arbitrator to establish subcontract limits between Sections or Divisions of the Work.

2. WORK PROVIDED BY OWNER OR PERFORMED UNDER SEPARA TE CONTRACTS

1. The term “NIC” means that work of the Project which is not being performed or provided by the Contract; the term means “Not In This Contract” or “Not a Part of the Work to be Performed or Provided by the Contractor”.

2. “NIC” work is specified and/or indicated on the Drawings as an aid to the Contractor in scheduling the amount of time and materials necessary for the completion of the Contract.

3. EXAMINATION

1. Examine existing conditions at the Place of the Work and in the vicinity of the Place of the Work and make provision and allowances for these conditions in the execution of the Work.

2. Examine bid documents including drawings and specifications and pay special attention to locations where various parts of the Work must be carefully co-ordinated. Advise the Consultant of conflicting requirements and request clarification.

3. Before proceeding with parts of the Work examine preceding work and ensure that conditions are satisfactory to receive subsequent work. Do not proceed with subsequent parts of the work until unsatisfactory conditions are corrected. Proceeding constitutes acceptance of all existing conditions.

4. Examine access and storage conditions at the place of the work prior to delivery of Products. All final access and storage accommodations to be reviewed with Owner prior to acceptance.

5. Examine drawings to ensure that openings, passageways and enclosures scheduled to be constructed prior to delivery and installation of Products are adequate to permit access to the place of installation with correct space dimensions provided. If conditions require, arrange for advanced delivery and protected storage.

4. REFERENCE STANDARDS

1. Conform to latest date of issue of referenced standards in effect on date of submission of bids, except where a specific date or issue is specifically noted.

2. Read and be familiar with standards referred to in these specifications.

3. Conform to or exceed the requirements of the standards referred to in the specifications.

4. In the event of conflict between the referenced standards and the specifications, the specifications govern.



5. PROTECTION AND SECURITY

1. Protect existing services, structures, landscaping and other items required to remain and newly installed Work during construction with secure and durable coverings, barricades or guards suitable for the various conditions. Perform the Work in a manner to avoid damage.

2. Protect surrounding private and public property from damage during performance of the work. 3 Clean adjacent streets of dirt, spillage, and fluid leaks resulting from contruction trucking, deliveries, and installation procedures. 4. Be responsible for any damages incurred at no cost to the Owner.

6. CONSTRUCTION SAFETY

1. Observe and enforce all construction safety measures, as contained in the Provincial Occupational Health & Safety Act Regulations for Construction Projects, the current regulations of the Ministry of the Environment, and other requirements of Federal, Provincial, Municipal and other authorities having jurisdiction.

2. For the purpose of the Occupational Health & Safety Act, the Contractor shall be designated the Constructor, and shall assume the responsibilities of the Constructor as set out in that Act and its Regulations. Be responsible to provide full safety program for anyone who gets paid for services on site including management staff, labour, delivery drives, service personnel and other involved for services on site.

3. In the event of conflict between any of the provisions of Statutes, Regulations and By-laws, and other requirements of authorities, the most stringent provision applies.

4. Arrange for pre-project meeting related to safety, joint safety inspections with the City where required, Site safety training and safety inspections with accident investigation procedures.

5. Joint Health and Safety Committee: The Contractor shall be responsible for the establishment and operation of the Joint Health and Safety Committee as required by the Occupational Health and Safety Act.

6. Provide and maintain temporary ladders and stairs as required during construction. Provide suitable handrails and substantial barricades and falsework around all openings for protection of workman. Ladders and handrails will be strongly constructed and will comply with all requirements of safety authorities having jurisdiction over the Work.

7. Be responsible for design, erection, operation, maintenance and removal of temporary structural and other temporary facilities. Engage and pay for registered Professional Engineering personnel skilled in appropriate disciplines to perform these functions where required by law or by Contract Documents; and in ALL cases where such temporary facilities and their method of construction are of such a nature that professional Engineering skill is required to produce safe and satisfactory results.



8. Conform to Construction Safety Association of British Columbia’s manual on Propane in construction. Watch work area for minimum of 30 minutes after hot work is completed. Provide Site fire security when required by local building department and/or municipal fire department. Ensure that water supply is adequate for firefighting.

9. Provide detailed procedures for safe handling storage and use of hazardous materials. List special precautions and safe clean up and disposal procedures. Conform to Environmental Protection Act and other requirements of authorities for disposal and clean up requirements.

10. Contractor and all workers on project will conform in every case to good and safe practice in accordance with existing regulations and to requirements as laid down by authorities having jurisdiction over the Work.

11. Promptly report in writing to the City all accidents which cause death, personal injury or property damage arising out of or in connection with performance of the Work whether on or adjacent to site. Where death or serious injuries or serious damage are caused, incident will be reported immediately by telephone or messenger to the City.

12. If any claim is made by anyone against Contractor or any Subcontractor on account of any accident, Contractor will promptly report fact in writing to the City of Coquitlam giving full details of claim.

13. Provide at site, equipment and medical facilities necessary to supply full-time first-aid attendance to anyone who may be injured in connection with the Work, and to conform to requirements of authorities having jurisdiction over Work.

7. WHMIS REQUIREMENTS

1. Comply with Workplace Hazardous Materials Information System in accordance with the Occupational Health and Safety Act (OSHA) requirements.

2. Before commencement of work and during full term of the Contract, provide a list with current Materials Safety Data Sheets (MSDS) of all hazardous materials proposed for use on the Project.

3. Label hazardous materials used and/or supplied on the Project in accordance with WHMIS requirements.

4. Provide detailed procedures for safe handling storage and use of hazardous materials. List special precautions and safe clean up and disposal procedures. Conform to Environmental Protection Act and other requirements of authorities for disposal and clean up requirements.

5. Obtain from the Owner, where applicable, a list and MSDS of hazardous materials that may be handled, stored or used by Owner’s employees and/or Other Contractors retained by the Owner at location where work of this Contract will be performed.

6. Ensure that those who handle, and/or are exposed to or are likely to handle or to be exposed to hazardous materials are fully instructed and trained in accordance with WHMIS requirements.



8. DELIVERY, HANDLING AND STORAGE OF PRODUCTS

1. Order Products in advance of requirement for installation and schedule delivery to minimize storage at the Place of Work, but without causing delays due to late delivery.

2. Advise the Consultant promptly of changes in delivery schedule which adversely affect the progress of the Work and advise of mitigating measures necessary to achieve scheduled completion date.

3. Store Products in suitable accommodation and as per recommendations of all product manufacturers.

4. Store oils, gasoline and other combustible or volatile products in a locked separate storage shed away from other buildings. Limit quantity at the Place of the Work to minimum requirements for current operations. Adhere to all environmental standards and regulations.

5. Deliver packaged Products in original, unopened, and undamaged containers with manufacturer’s labels and seals intact.

6. Provide, store and maintain clean up spill kit on site complete with instructional manual for immediate clean ups if/when required. Educate, in advance, all site personnel in contact with volatile materials for proper safety, response, and procedures for emergency clean up proceudures.

9. SERVICE INTERRUPTIONS

1. The Contractor will make arrangements with the Project Manager for all service shut-downs and will co-ordinate the efforts of all those engaged in such service shut-downs.

2. A minimum of two (2) weeks’ notice shall be given to the Project Manager for all such shut-downs. When notice is given, please state date, duration of shut-down, and the system to be shut-down.

3. All shut-downs will be scheduled in such a manner as to minimize disruption to the occupants of the building/site. Therefore, the Contractor requiring the service shut-down shall be prepared to work any overtime required at his cost, to complete the work. The Contractor requiring the service shutdown is responsible for all overtime labour costs and associated material costs necessary to maintain the operation of all life safety, security and any other essential equipment or systems during partial or complete service shutdown or building shutdown.

10. FASTENERS, ANCHORS, BRACES AND SUPPORTS

1. Use fasteners compatible with structural requirements, finishes and types of material to be connected. Do not use materials subject to electrolytic action or corrosion where conditions will be liable to cause such action. If absolutely required, ensure that surfaces of differing materials are appropriately isolated from one another to the satisfaction of the Consultant.



11. CUTTING AND PATCHING

1. Perform cutting and remedial work using specialists familiar with the Products affected and perform in a manner to neither damage nor endanger the work. Perform cutting and remedial work as required to make the several parts of the Work come together properly. Co-ordinate cutting and remedial work to ensure that this requirement is kept to a minimum.

12. LOAD BEARING STRUCTURE

1. Do not cut, bore, or sleeve load bearing structure without the written permission of the Consultant unless specifically detailed on the drawings.

2. Submit details with each request for permission.

13. ADJACENT PROPERTY AND BUILDINGS

1. Examine, protect, and restore if damaged by the execution of the Work, all property adjacent to the Work or that may be affected by the Work, including all equipment and services within the properties.

14. DUST CONTROL

1. During progress of the Work, provide adequate measures to control dust.

2. Cover or wet down dry materials and rubbish to prevent blowing dust and debris.

3. Transport dusty materials in covered haulage vehicles.

4. Transport wet materials in suitable watertight haulage vehicles.

15. WORKMANSHIP AND PRODUCTS

1. Products, materials, equipment and articles (referred to as Products throughout specifications) incorporated in Work shall be new, not damaged or defective, and of best quality (compatible with specifications) for purpose intended. If requested, furnish evidence as to type, source and quality of Products provided.

2. Use one manufacturer’s Products only, throughout the Work where the use or purpose is similar, unless specified otherwise.

3. Use specified Products only or Products listed as acceptable. Where more than one Product is named any one of these may be used.

4. Where specifications are descriptive or performance type without a named manufacturer submit verification of conformance with specification in a form acceptable to the Consultant (e.g., independent tests, reports, data sheets and details).

5. Follow manufacturer’s instructions for fabrication, application and installation. Request clarification by consultant if manufacturer’s instructions conflict with specifications.



6. Defective Products will be rejected, regardless of previous reviews or inspections. Review or inspection does not relieve Contractor’s responsibility, but is precaution against oversight or error. Remove and replace defective Products at own expense and be responsible for delays and expenses caused by rejection.

7. Should any dispute arise as to quality or fitness of Products, decision rests solely with Consultant based upon requirements of Contract Documents.

8. Instruct manufacturers to eliminate visible trademarks and labels except for labels of CSA, ULC, WH and other similar authorities and where necessary to identify capacities, ratings and part numbers. Manufacturer’s identification may be applied in concealed locations. Have CSA, ULC and WH labels applied in inconspicuous locations (e.g., on door hinge edge, inside of access panels or other accessible locations).

9. Ensure the timely arrival and installation of all Products at the Place of the Work. This includes ordering the specified Products with sufficient lead time to ensure no delays are incurred due to late procurement of Products. Pay all costs related to rush transportation of any Products due to improper order process.

16. SUBSTITUTIONS

1. Requests for substitutions for specified Products will not be considered unless the request is accompanied by a written statement from the contractor giving the reasons why the specified Product cannot or should not be used, and evidence of quality of the substitution.

2. Substitutions will not be considered unless submitted on Consultant’s Request for Substitution Form and shall not be used until authorized in writing by the Consultant.

3. Ensure that substituted Products do not require changes to other Products and space requirements and do not exceed space allotted to specified Products. Costs for additional Products and labour for delays due to acceptance of substitutions are the responsibility of the Contractor.

4. Where the Specifications include “or other approved equivalents” or similar clauses, substitutions proposed after award of Contract will be considered only under the following conditions:

1. if Products specified are not available; or

2. if substitute products to those specified, which are brought to the attention of and considered by the Consultant as equivalent to those specified, will not increase the Contract Price and Contract Time; or

3. if substitute Products to those specified, which are brought to the attention of and considered by the Consultant as superior to those specified, will not increase the Contract Price and Contract Time; or

4. if a Product is specified together with a requirement for performance and, in the opinion of the Contractor, the specified Product will not produce the required results.

5. There is no obligation on the part of the Consultant or Owner to accept proposed substitutions. Acceptance of proposed substitutions by Owner does not relieve the Contractor’s responsibility under the Contract.



17. CO-ORDINATION AND LAYOUT

1. Co-ordinate the installation of the Work.

18. COMPLETION OF INSTALLATION

1. Install systems and Products in a complete and finished condition satisfactory to the Consultant and the Owner.

2. Install equipment, devices and controls in a complete and fully operating condition complete with accessories and connections required to fulfill their intended function, complete with maintenance manuals, operational manuals, and training.

END OF SECTION

Coquitlam Town Centre Park Field 6 Synthetic Turf Section 00 65 36 Date: February 28, 2014 Warranty Page 1 of 4


1. WARRANTY – ARTIFICIAL TURF SURFACING SYSTEM

.1 The terms and requirements of this Warranty shall supercede all standard Contractor Warranty provisions.

.2 The Supplier/Manufacturer of the Artificial Turf Surfacing System shall provide a Warranty

coverage for a minimum of eight (8) years from the date of Substantial Performance of the Work and acceptance by the Owner. If the Contractor and the Supplier/Manufacturer of the Artificial Turf Surfacing System are separate and distinct companies, the Supplier/Manufacturer of the Artificial Turf Surfacing System shall acknowledge, in writing at the time of the receipt of submissions, its acceptance of the terms and conditions of the Warranty requirements and the acceptance that it shall be solely responsible for fulfilling all terms and conditions of the Warranty specified herein.

.3 If the Supplier/Manufacturer is wholly owned by a “parent” company, the “parent” company is

to acknowledge, in writing at the time of the receipt of submissions, its acceptance of the terms and conditions of the Warranty requirements and the acceptance that it shall be responsible for fulfilling all terms and conditions of the Warranty specified in the event that the Contractor and/or the Supplier/Manufacturer fail, for whatever reason, to meet the terms and conditions of the Warranty requirements.

.4 Substantial Performance of the Work, for the purposes of this project, is defined to have been

reached when the price for completion or the correction of known defects is not more than the lesser of one percent (1%) of the Contract Price or $1,000, the field is being regularly used by the Owner according to the defined list of accepted activities, all required test results have been received and accepted and the required Survey Drawing has been received and accepted. Failure to meet any of these conditions shall constitute sufficient reason to deny acceptance of Substantial Performance of the Work.

.5 The product installed shall be sufficiently hardy to withstand normal sports usage over the

entire Warranty period. Sports performed shall primarily include, but not be limited to, football, soccer, field hockey, rugby and field lacrosse and non-sporting events such as, but not limited to, concerts and exhibitions.

.6 The Warranty shall not limit the number of sporting events, as identified in Section 1.5 above,

conducted during the Warranty period. .7 The product installed shall withstand the outdoor climatic conditions such as those

encountered in Coquitlam, British Columbia. The turf fibre shall not excessively fibrillate or otherwise deteriorate during the entire Warranty period.

.8 The surface turf fibres shall be colour stable and "not fade" under the above usage and

exposure conditions during the Warranty period. The term "not fade" shall mean, for the purposes of this Warranty, that the artificial turf product will remain uniform in colour for all areas with the same original colour (i.e. main turf area and any inlaid lines) without unsightly change, except as affected by changes in texture resulting from normal wear and under defined usage. Colour fade shall be determined according to the applicable DIN standards.

.9 The weight of the face yarn or pile material in any or all areas of the artificial turf surface shall

not decrease by more than eight (8) percent per year (according to ASTM D418) up to a maximum of fifty (50) percent over the eight (8) year Warranty period. If the Owner has reasonable cause to believe the turf fibres are showing signs of excessive wear, it shall have the right to request of the Contractor to check and verify the weight of the face yarn, using independent analysis. The Owner may make this request up to three (3) times without any charge by the Contractor during the Warranty period.



.10 At the completion of the installation, the Artificial Turf Surfacing System and Shock and

Drainage pad shall be tested on-site according to ASTM F355 Procedure A. At the time of the completion of the installation, the average of the G-Max test results shall not exceed 135 G and no readings shall be higher than 145 G. The maximum G-max test results are not to exceed an average of 140 G and no reading over 145 G over the life of the Warranty period. This average shall be determined by conducting dynamic cushioning tests as per the requirements of ASTM F1936 – 98. In addition to the six (6) test locations noted in the referenced standard, an additional four (4) tests are to be conducted, at locations as determined at the sole discretion of the Consultant. The Contractor is to submit a drawing at the completion of the installation, showing actual resilience levels according to the test procedure noted herein at the test locations, as required and selected.

.11 If the measurements noted in section 1.10 above are not maintained or if the Owner has

reasonable cause to believe that the Artificial Turf Surfacing System is showing signs of poor resilience qualities, he shall have the right to request of the Contractor to check and to determine the resilience according to the above-noted test. The Owner may make this request up to three (3) times without any charge by the Contractor during the Warranty period.

.12 All glued and stitched materials must remain totally intact during the entire Warranty period.

.13 All perimeter anchorage systems must remain intact during the Warranty period.

.14 The Artificial Infill Turf Surfacing System is not to support combustion, therefore the

Proponent shall replace with new materials, at its cost and expense, any areas of the Artificial Turf Surfacing System damaged by the spread of flames resulting from the ignition of turf fibres, drainage layer or shock absorbing pad. The Proponent is not responsible if damage results from vandals igniting gasoline or other petroleum based product on the turf surface.

.15 The Owner shall notify the Contractor in writing of any warrantable defect within thirty days

once the defect has been discovered by the Owner. The Contractor shall correct the defect with reasonable promptness.

.16 In the event of a claim, the Owner, at its sole discretion, may request from the Contractor a

credit of an appropriate amount to compensate the Owner for the repair or replacement of the defect rather than physically correcting the defect. If a credit settlement is agreed, no further remedial work relative to that defect or the effects of that defect shall be required of the Contractor.

.17 Should the cost of repairs of any and all defects exceed 20 percent of the original purchase

price during the eight years of warrantable use, the warranty coverage shall be extended by two (2) years at no cost to the Owner.

.18 The total liability to the Contractor for the purpose of this Warranty shall not exceed the

replacement cost of the complete Artificial Turf Surfacing System and Shock and Drainage Pad during the entire Warranty period. The Warranty coverage is not to be pro-rated or otherwise discounted during the full Warranty period.

.19 Neither the final acceptance by the Owner nor final payment by the Owner shall be a waiver

by the Owner of defects in material or workmanship in any part of the Contractor's Work, which are discovered within eight (8) years from date of Substantial Performance of the Work.

.20 The Contractor shall be allowed to examine the Artificial Turf Surfacing System regarding any

claim which the Owner makes, to be present at any time, to analyze the results of all tests conducted by the Owner or others and to conduct such tests of its own.



.21 The Contractor is to conduct an annual visit to the site (in May of each year, as confirmed by

the Owner) to conduct repairs to the Artificial Turf Surfacing System as necessary and to ensure that the Artificial Turf Surfacing System has sufficient fill materials, in the types, amounts and proportions required, and that the fill materials have not compacted or the Artificial Turf Surfacing System has otherwise become excessively hard or in any manner unsafe. The Contractor is to provide all additional fill materials required to successful remediate the field as a result of the annual visit.

2. WARRANTY – DRAINAGE AND SHOCK PAD

.1 The terms and requirements of this Warranty shall supercede all standard Contractor Warranty provisions.

.2 The Supplier/Manufacturer of the Shock and Drainage Pad shall provide a Warranty coverage

for a minimum of eight (8) years from the date of Substantial Performance of the Work and acceptance by the Owner. If the Contractor and the Supplier/Manufacturer of the Shock and Drainage Pad are separate and distinct companies, the Supplier/Manufacturer of the Shock and Drainage Pad shall acknowledge, in writing at the time of the receipt of submissions, its acceptance of the terms and conditions of the Warranty requirements and the acceptance that it shall be solely responsible for fulfilling all terms and conditions of the Warranty specified herein.

.3 If the Supplier/Manufacturer is wholly owned by a “parent” company, the “parent” company is

to acknowledge, in writing at the time of the receipt of submissions, its acceptance of the terms and conditions of the Warranty requirements and the acceptance that it shall be responsible for fulfilling all terms and conditions of the Warranty specified in the event that the Contractor and/or the Supplier/Manufacturer fail, for whatever reason, to meet the terms and conditions of the Warranty requirements.

.4 Substantial Performance of the Work, for the purposes of this project, is defined to have been

reached when the price for completion or the correction of known defects is not more than the lesser of one percent (1%) of the Contract Price or $1,000, the field is being regularly used by the Owner according to the defined list of accepted activities, all required test results have been received and accepted and the required Survey Drawing has been received and accepted. Failure to meet any of these conditions shall constitute sufficient reason to deny acceptance of Substantial Performance of the Work.

.5 The product installed shall be sufficiently hardy to withstand normal sport field usage over the

entire Warranty period. .6 The Warranty shall not limit the number of sporting events .7 The product installed shall withstand the outdoor climatic conditions such as those

encountered in Coquitlam, British Columbia. .8 The installed Drainage and Shock Pad shall not harden, become brittle, or deteriorate during

the warranty period.

.9 The Owner shall notify the Contractor in writing of any warrantable defect within thirty days once the defect has been discovered by the Owner. The Contractor shall correct the defect with reasonable promptness.



.10 In the event of a claim, the Owner, at its sole discretion, may request from the Contractor a credit of an appropriate amount to compensate the Owner for the repair or replacement of the defect rather than physically correcting the defect. If a credit settlement is agreed, no further remedial work relative to that defect or the effects of that defect shall be required of the Contractor.

.11 Should the cost of repairs of any and all defects exceed 20 percent of the original purchase

price during the eight years of warrantable use, the warranty coverage shall be extended by two (2) years at no cost to the Owner.

.12 The total liability to the Contractor for the purpose of this Warranty shall not exceed the

replacement cost of the complete Shock and Drainage pad during the entire Warranty period. The Warranty coverage is not to be pro-rated or otherwise discounted during the full Warranty period.

.13 Neither the final acceptance by the Owner nor final payment by the Owner shall be a waiver

by the Owner of defects in material or workmanship in any part of the Contractor's Work, which are discovered within the Warranty period.

.14 The Contractor shall be allowed to examine the Drainage and Shock Pad for any claim which

the Owner makes, to be present at any time, to analyze the results of all tests conducted by the Owner or others and to conduct such tests of its own.

END OF SECTION

Coquitlam Town Centre Park Field #6 Synthetic Turf Field Section 00 72 00 Date: February 28, 2014 General Conditions of the Contract Page 1 of 1


1. GENERAL CONDITIONS 1.1 DOCUMENTS

.1 This Section of the Specifications forms part of the Contract Documents and is to be read,

interpreted and coordinated with all other parts.

1.2 GENERAL CONDITIONS

.1 The General Conditions of this Contract are the General Conditions of the CCDC 2 2008, as published by the Canadian Construction Association. Where any part of the General Conditions is modified or voided by the Supplementary Conditions, the unaltered provisions shall remain in effect.

1.3 DEFINITIONS

.1 The definitions included with the CCDC 2 2008, as published by the Canadian Construction Association and as modified in the Supplementary Conditions are incorporated as part of the Contract Documents.

1.4 AGREEMENT BETWEEN SYNTHETIC TURF CONTRACTOR AND CIVIL CONTRACTOR

.1 Any selected Synthetic Turf Contractor will be required to execute with the Civil Works

General Contractor the CCA 1 2008, as published by the Canadian Construction Association and as modified by the Supplementary Conditions.

END OF SECTION

Coquitlam Town Centre Park Section 01 33 00 Field #6 Synthetic Turf Date: February 28, 2014 Submittals Page 1 of 1


1. SUBMITTALS PRIOR TO MANUFACTURING OF ARTIFICIAL TURF SURFACING SYSTEM

1. Fibre Samples . Contractor to submit samples of the coloured fibres proposed for use in logos, main field area and field border.

2. SUBMITTALS PRIOR TO SHIPPING OF DRAINAGE AND SHO CK PAD

1. Pad Samples . Contractor to submit samples of the pad proposed.

3. SUBMITTALS PRIOR TO INSTALLATION 1. Shipping Records. Contractor to submit copies of all shipping bills for products and

components to be installed. The name of shipper and consignee, description of goods, and weights to be noted.

2. Gravel Base Conditions Acceptance . Prior to commencement of the Artificial Turf

Surfacing System installation, the Contractor is to submit in writing an acceptance of the existing gravel base/sub-base with respect to planarity and condition.

3. Shop Drawings. Shop drawings are to be submitted for review by the Consultant and are to

contain information related to the Artificial Turf Surfacing System regarding locations of seams, anchorage details, goal post/insert details, line and event marking locations, logos and dimensions and artificial turf role widths and dimensions. Shop drawings are to submitted for review by the Consultant and are to contain information related to the Drainage and Shock Pad regarding layout and details..

4. SUBMITTALS PRIOR TO SUBSTANTIAL PERFORMANCE OF T HE WORK

.1 G-Max Test Results. Upon completion of the installation, including all in-fill materials, a G-max test is to be conducted on the field as per the requirements of this specification. Measurements are not to exceed the requirements of specification section 00 65 36.

.2 Survey Drawing. The Contractor is to prepare a measured drawing showing all event

markings and field lines including dimensions and measurements on the Artificial Turf Surfacing System. Spot elevations on a 10.0 yd. grid commencing at the dimensional centre of the Artificial Turf field is to be prepared, with three (3) hard copies and one (1) AutoCAD version on CD forwarded to the Consultant for review and acceptance. Spot elevations every 10 m in a grid pattern is to be prepared with three (3) hard copies and one (1) AutoCAD version on CD forwarded to the Consultant for review and acceptance. The drawing is to be certified as accurate by a land surveyor licensed to work in the Province of British Columbia.

.3 Maintenance Manuals. Prior to acceptance of Substantial Performance, submit three copies

of documents outlining required method for undertaking minor repair of the Artificial Turf Surfacing System and fittings, and regular maintenance, snow removal, logo painting and removal, etc. which will become the responsibility of the Owner upon expiration of the Warranty period.

END OF SECTION

Coquitlam Town Centre Park Field #6 Synthetic Turf Surface Section 01 40 00 Date: February 28, 2014 Quality Control Page 1 of 1


1. WORK AND PRODUCT PERFORMANCE STANDARDS .1 Work which, in the opinion of the Consultant, is performed in a mediocre or substandard

manner, or through the use of defective products or damage, shall be replaced when directed by the Consultant at the expense of the Contractor and in accordance with the Contract Documents.

.2 The Owner reserves the right to conduct on-site tests or examinations as required, to

determine an acceptable quality of installation has been achieved. The Contractor is to fully cooperate with the testing agencies retained to conduct the work and to make good, at no cost to the Owner, all areas disturbed during any tests being conducted.

.3 After Contract Award and prior to shipping of the manufactured Artificial Turf Surfacing

System, the Contractor is to engage an independent inspection agency to confirm that the Artificial Turf Surfacing System manufactured and designated to be delivered to the site, is identical to the products and components outlined in the specifications and schedules within this specification and as proposed. A Confirmation letter is to be sent by the independent inspection agency to the Consultant and Owner, which is to be reviewed and approved. The cost of engaging the independent inspection agency is to be carried by the Contractor.

END OF SECTION

Coquitlam Town Centre Park Field #6 Synthetic Turf Field Section 01 41 00 Date: February 28, 2014 Regulatory Requirements Pag e 1 of 1


1. STANDARD SPECIFICATIONS .1 Where a material is required to conform to standards set out in a standard specification such

as DIN, ASTM, FIFA, etc., the Contractor shall obtain written assurance from suppliers (including trade literature) that their product does so conform. Test data, as produced by an independent testing agency, to be produced at time of Proposal submission.

.2 All standard specifications shall be the latest issue, except when a year or date is specifically

mentioned. .3 Supply to the Consultant on request, satisfactory evidence that material complies with

standard specifications or test requirements. .4 Perform work in accordance with latest edition of the Province of British Columbia Building

Code (BCBC) and any other code of National or local application provided that in any case of conflict or discrepancy, the more stringent requirements shall apply.

.5 Meet or exceed requirements of Proposal (RFP) Documents, specified standards, codes and

referenced documents. .6 Observe and enforce all construction safety measures of the applicable Workers'

Compensation Board requirements, and local statutes and bylaws.

2. SAFETY MEASURES .1 Comply with the safety regulations of the Occupational Health and Safety Acts for the

Province of British Columbia.

3. PERMITS .1 The Contractor is to obtain and pay for and supply all necessary permits for the performance

of this contract as may be required. .2 The Contractor is not required to supply a Building Permit for the scope of work required.

END OF SECTION

Coquitlam Town Centre Park Field #6 Synthetic Turf Field Section 01 66 00 Date: February 28, 2014 Materials and Equipment Pa ge 1 of 1


1. DELIVERY, HANDLING AND STORAGE

.1 Schedule material deliveries to minimize delays to the Work and Schedule. Location and storage of materials on site to be agreed with the Owner and the Civil Works General Contractor and kept to a minimum.

.2 Handle and store materials in accordance with manufacturer's instructions to prevent damage. Avoid undue loading stresses in materials and shock during transport, handling and storage. All damage due to stress, shock and/or structural overloading shall be the Contractor's sole responsibility. .3 Deliver packaged material in original, unopened and undamaged containers with manufacturer's labels and seals intact. .4 All materials which would be damaged by weather must be stored in suitable dry accommodation. Ensure temperature sensitive products are stored in a suitable heated storage area. .5 All combustible/volatile materials are to be stored in a safe and secure manner and location on the site. Protect materials against open flame and other fire hazards. .6 All hoisting of heavy materials and equipment shall be done by specialists authorized by the Contractor. .7 The Contractor shall take all measures to protect materials and work from theft and vandalism.

2. MATERIALS, MANUFACTURED, PRODUCTS, EQUIPMENT

.1 When materials are in multiple units, they shall be of the same characteristics. Materials or manufactured products with manufacturer's specific instruction for application or installation shall be used in strict accordance to such instructions. .2 When materials or equipment are composed of various components, all components shall conform to the manufacturers and all other relevant specifications.

END OF SECTION

Coquitlam Town Centre Park Field 6 Synthetic Turf Section 32 18 23.23 Date: February 28, 2014 Synthetic Field Sport Surfa cing Page 1 of 12


Part 1 General

1.1 SUMMARY

1. The work includes design; product development and coordination, procurement, supply, fabrication, manufacturing, delivery and handling; removal and disposal of existing materials, construction waste and debris; assembly of new components; installation; supervision; inspection; testing; warranting; and all elements, components and assemblies together with accessories required for a complete installation. Include the following:

.1 Site inspection, examination, and field measurement.

.1 Accurate surveying and layout of the specified work program, including game

lines and event markings as per the specifications and drawings herein.

.2 Design development and shop drawings, as per the requirements of this specification.

.3 Remedial work, repair and leveling of existing conditions to meet specified tolerances.

.4 Inspections and certifications.

.5 Acceptance of finished granular base/sub-base assembly.

.6 Coordination with related trades to ensure a complete, integrated, and timely installation.

.7 Manufacturers product data.

.8 Samples and mockups.

.9 Testing of materials and assemblies including performance testing of completed works.

.10 Non Toxic Certification: Certify all materials shall be non-toxic, lead free and free

of heavy metals.

.11 Test evidence including formal submission to authorities having jurisdiction, as required.

.12 Method, environmental policy, and maintenance statements.

.13 Removal of existing components not designated by the Owner for reuse, salvage, or storage.

.14 New Synthetic Field Sport Surfacing system and supporting components.

.15 Spare parts and extra materials for maintenance program.

.16 As-built documentation survey conducted by a land surveyor licensed in the Province of

British Columbia.

.17 Warranties.

.18 Operating and maintenance manuals.

.19 Protection.

.20 Final cleaning.



2. Interpretation of the Work:

.1 The Contractor shall be fully acquainted with the existing site and is to fully

understand the difficulties and restrictions attending the execution of the Work under this Contract. Interpretations by the Contractor of the meaning of any section of the contract drawings and specifications herein prior to submitting a proposal for the Work shall not remove the responsibility of completing the Work as per the contents of this specification and the directions of the Consultant, including all costs associated with that Work, should the Contractor’s interpretation judged to be incorrect. Prior to submitting a price for the Work, the Contractor must seek clarification from the Consultant for any items within the Drawings and specifications that may appear to be unclear or conflicting.

3. Coordinate perimeter edge details with related work including curbs, and substrates.

1.2 SUBMITTALS

1. Submit the following information in conjunction with shop drawing submittal:

.1 Qualification Data: List of recent installations and references for all projects of similar scope to this project completed in the last five (5) years.

.1 The designated Supervisory Personnel on the project shall be certified, in writing by the turf manufacturer, as competent in the installation of specified monofilament material, including seaming and proper installation of the infill mixture.

.2 The installer supervisor shall have a minimum of 5 years’ experience as either a construction manager or a supervisor of synthetic turf installations.

.2 Results of Third Party Quality Assurance testing prior to leaving factory, demonstrating that Quality Assurance requirements are met.

.3 Product Data: Source of materials, and manufacturers’ data and testing

documents demonstrating the proposed system meets or exceeds all specified requirements.

.4 Samples: Two minimum 300mm x 900mm samples of proposed synthetic turf

carpet demonstrating a panel to panel seam and two minimum 300mm x 900mm boxed turf samples including infill representative of finished Synthetic Sport Surfacing system.

.5 Method Statement: Describe the design, manufacturer, installation and maintenance,

future cost and flexibility.

.6 Environmental Policy Statement: Sub-Contractor environmental policy on manufacture, production, packaging, delivery and installation of products.

.7 Maintenance Statement: Life expectancy, replacement, and availability

.8 Load Limits. Provide detailed information regarding static and transient or dynamic load

limits of the Synthetic Sport Surfacing System as proposed. Provide information regarding load or functional limitations to be placed on the proposed system.

.9 Patent Documentation. Submit copies of all Canadian patents or copyrights pertinent

to systems proposed for installation. Failure to disclose patent information will provide the Owner the right to reject the Proposal submission.



2. Submit the following prior to ordering materials. Provide two (2) copies of all documentation/

information required, as described below.

.1 Qualification Data: Resume of proposed installer supervisor. Experience and qualifications must meet or exceed the requirements as stated in this specification.

.2 Product Data and Certificates: Each material that will be used for this project including

the manufacturer and Sub-Contractor’s recommended maintenance equipment. Each material certificate must be stamped and checked as approved by the Sub-Contractor before submittal to the Consultant.

.1 Submit manufacturer's catalog cuts, material safety data sheets, brochures,

specifications; preparation and installation instructions and recommendations; storage, handling requirements and recommendations.

.2 Submit fiber manufacturer's name, type of fiber and composition of fiber.

.3 Submit data in sufficient detail to indicate compliance with the contract

documents.

.4 Submit manufacturer's instructions for installation.

.5 Submit manufacturer's instructions for maintenance for the proper care and preventative maintenance of the synthetic turf system, including painting and markings.

.3 Shop Drawings: Include plans, elevations, sections, details, seaming diagram, and

attachments to other work.

.1 Indicate field layout; field marking plan and details; roll/seaming layout; methods of attachment, field openings and perimeter conditions.

.2 Show installation methods and construction indicating field verified conditions,

clearances, measurements, terminations, drainage.

.3 Provide joint submission with related trades when requested by Consultant or Owner.

.4 Sample seam layout plan, striping plan and details of construction that deviate from the

plans and specifications.

3. Closeout Submittals:

.1 Spare Parts: Provide an inventory of spare and extra materials for the purpose of maintenance in quantities recommended by the manufacturer and acceptable to the Consultant including, but not limited to:

.1 All remaining remnants of synthetic surface as selected by the Consultant;

remnants that are rejected by the Consultant are to be disposed of as waste material as directed by this specification.

.2 Three 20 litre pails of turf adhesive.

.3 Thirty metres of joint seaming scrim.

.4 One 900 kg. super-sack of infill materials (rubber or sand/rubber mixture) as

described in these specifications or as required by the product manufacturer. .5 Maintenance Manual.



.2 As Built Documentation: Provide as specified below and in accordance with the

General Conditions Specifications.

.1 G-Max Test Results. Upon completion of the installation, including all in-fill materials, a G-max test is to be conducted on the field as per the requirements of this specification. Measurements are not to exceed the requirements as noted in this specification.

2. Survey Drawing. The Contractor is to prepare a measured drawing showing all

event markings and field lines including dimensions and measurements. Also, spot elevations on a 10.0 m grid commencing at the dimensional centre of the field is to be prepared, with three (3) hard copies and one (1) AutoCAD version on CD forwarded to the Consultant for review and acceptance. The drawing is to be certified as accurate by a land surveyor licensed to work in the Province of British Columbia.

3. Maintenance Manuals. Submit three (3) copies of documents outlining required

method for undertaking minor repair of the synthetic surface and fittings, and regular maintenance, snow removal, logo painting and removal, etc. which will become the responsibility of the Owner upon expiration of the Warranty period.

1.3

1.

QUALITY ASSURANCE

Complete Field Sport Surfacing System based on performance requirements specified herein. The selected system will be at the total discretion of the Owner.

.1 Field Sport Surfacing system must meet or exceed the specified standards.

2. International Soccer Federation (FIFA), FIFA 2 Star Rating.

3. Major League Soccer (MLS) Standards.

4. Manufacturer Experience and Qualifications:

.1 Manufacturer must be a FIFA Licensee.

.2 Manufacturer must have a minimum two (2) FIFA 2 Star field in North America with same product intended for this Project.

.3 Installer Supervisor: The selected Contractor must provide an experienced on-site

installer supervisor to direct the Work. The supervisor must be equipped with a cellular phone and must be able to be contacted by this phone during the course of the Work. The supervisor must be on the site for the duration of the project once the turf has been delivered to the site and is ready for installation until the completion of the installation including game lines and the securing of the surface edges. The supervisor must be named prior to the Work commencing and fill one of the skilled positions on the turf installation crew. The Contractor agrees to pay the Owner $2,000.00 CND per day for every day that the named supervisor is not within the Coquitlam city limits during the period from when the installation commences up to the day Substantial Performance is granted. The installer supervisor can make arrangements with the Consultant to be off



the site without penalty; acceptance of these arrangements is at the sole discretion of the Consultant.

5. Pre-Installation Conference: Conduct conference at project site at time to be determined by

Consultant. Review methods and procedures related to installation including, but not limited to, the following:

.1 Inspect and discuss existing conditions and preparatory work performed under other contracts.

.2 In addition to the Contractor and the installer, arrange for the attendance of installers affected by the Work, the Owner’s representative and the Consultant.

.3 The Contractor shall verify special conditions required for the installation of the system.

1.4 INSPECTION AND EXAMINATION

1. The Contractor, the Consultant and an Owner’s Representative shall attend a joint inspection or inspections of the of the granular base/sub-base assembly for the purpose of determining the acceptability of that surface prior to installing the Synthetic Field Surfacing System and to obtain and confirm actual site dimensions.

2. The existing sub-base surface shall not vary from the true plane more than 4 mm in 4.0 m when measured in any direction on a 4 m x 4 m grid. The surface should be checked for planarity using a 4.0 m straight edge, a string line, and water flooding. The Contractor shall provide all tools and materials needed for this inspection.

3. Any deviations in excess of 4 mm from the straight edge, or requiring re-construction shall be

clearly noted by spray painting or other suitable method by the Contractor and shall be corrected using an appropriate and corrective procedure agreed by the Owner, Consultant and Contractor.

4. Repairs are to be made in as expedient manner as possible. The Contractor is to assist the Owner in minimizing any impacts on the project schedule resulting from repair. No delay claims from the Contractor will be entertained as a result of necessary surface repairs.

5. When any or all corrective procedures have been completed, the finished granular base surface must be re-inspected, with the same representatives attending as at the initial inspection, to ensure that the condition of the finished surface is acceptable and that it is dry, clean, and free of all contaminates such as motor or hydraulic oil, organic materials, and chemical agents. If required, additional repair and inspections are to be conducted until the granular base/sub-base assembly is deemed acceptable by the Contractor, Consultant and an Owner’s Representative. After the completion of all remedial work but prior to acceptance or placement of the Synthetic Field Surfacing System the granular sub-base assembly is to be tested for drainage characters to ensure the drainage rates and porosity meet the requirements of this contract. Subsequent to acceptance, as per subsection .6 below, no additional granular material or modifications are to be made to the granular sub-base assembly prior to the commencement of placement of the Synthetic Field Surfacing System.

6. Once the granular sub-base assembly has been deemed acceptable, the Contractor shall submit in writing:



.1 verification that the granular sub-base assembly preparation is totally suitable for the

application of the selected Synthetic Field Surfacing System and Shock and Drainage pad; and

.2 verification that the prepared granular base/sub-base assembly is totally suitable for work under this section to proceed with the assurance that the final installation of work will result in a superior quality Synthetic Field Surfacing System and Shock and Drainage pad fully warranted for the period and conditions specified herein; and

.3 verification that the application of the Synthetic Field Surfacing System and Shock and Drainage pad will not negatively affect the long-term stability or soundness of the prepared granular base assembly.

7. Commencement of work of this section shall constitute acceptance of the work done under other sections or by other Sub-Contractors and the acceptance of dimensions and planarity of the granular sub-base assembly. No extra claims based on these conditions will be permitted.

8. No compensation will be paid for time and labour costs or cost associated with travel and accommodation involved with these required inspections; the Contractor is deemed to have included time and labour and all travel charges in the Bid price.

9. The Contractor shall allow the Consultant free and easy access to all parts of the work at all times and shall facilitate in every reasonable manner the Consultant's duties in ensuring that all work is done in accordance with the plans and specifications."

1.5 MAINTENANCE ADVISORY SERVICE

1. Prior to acceptance of Substantial Performance, the Sub-Contractor shall instruct and demonstrate the Owner's staff in the use of all equipment and procedures for maintaining, cleaning, grooming, and repairing the total Synthetic Field Sport Surfacing system.

1.6 TESTING

1. Synthetic Field Sport Surfacing System is to be tested and evaluated against the requirementsof the International Soccer Federation (FIFA), as applicable to Synthetic Field Sport Surfacing System. The product is to have a FIFA 2 Star Laboratory Report at time of tender, confirming its design qualities and characteristics.

2. Sub-Contractor must submit results of standardized tests indicated in this Section and in accordance with the submittal procedures of Section 01 33 00 Submittals.

3. Contractor is to submit results of standardized tests noted in this section, as per the requirements of Section 01 33 00 Submittals, prior to Shipping of the Artificial Turf Surfacing System.



ASTM Test Method/Standard

Pile Yarn

Yarn Denier ASTM D-418

Filament Thickness ASTM D1577

Fibre Elongation ASTM D-2256

Breaking Strength and Elongation – Procedure A-1 ASTM D-2256

Pile Height (blade length) ASTM D-418

Gauge ASTM D-418

Pile Fibre Weight ASTM D-418

Primary Backing Weight ASTM D-418

Secondary Backing Weight ASTM D-418

Total System Weight ASTM D-418

Tuft Bind ASTM D-1335

Grab Tear Strength - Length ASTM D-1682

Grab Tear Strength - Width ASTM D-1682

Pill Burn Test ASTM D-648

1.7 PRODUCT DELIVERY AND STORAGE

1. Deliver product to the site in original wrappings provided by manufacturer.

2. Store the products in a location and in a position which protects them from crush damage or other defects from any cause.

1.8 WARRANTY

1. Refer to Section 00 65 36 WARRANTY.

Part 2 Products

2.1 MANUFACTURER

1. Subject to compliance with requirements as noted within this Section and the project

documents, provide products acceptable to the Owner by one of the following manufacturers can include but not limited to:

.1 Polytan/Centaur Products; tel. 519-279-6675.

.1 Product Polytan Ligaturf RS+ 240 ACS 70 with Bion Pro (TPE).

.2 Field Turf, a Tarkett Sports Company; tel. 613-552-7473.

.1 Product FTRV 1: Revolution.

.3 Mondo/Carpell Surfaces; tel. 450-361-2929 or 866-322-7735.

.1 Product MONDOTURF ECOFILL 3NX Thermo 3545 DL FTS K 45.

Coquitlam Town Centre Park Field 6 Synthetic Turf Section 32 18 23.23 Date: January 29, 2014 Synthetic Field Sport Surfac ing Page 10 of 12


2. Or approved equal. All requests for ‘equal’ status to be submitted for consideration a

minimum of seven (7) working days prior to submission of bid proposal.

2.2 GENERAL

1. The Synthetic Field Sport Surfacing System shall consist of a synthetic grass like monofilament surface, which shall be tufted as per the requirements of these specifications using suitable materials as an integral part of each suppliers system.

2. The entire System shall be resistant to weather, including ultra-violet light and heat degradation; insects; rot, mildew and fungus growth and be non-allergic and non-toxic.

3. When installed, the Synthetic Field Sport Surfacing System must be dimensionally stable within itself, not shift or move relative to the base, and produce a smooth continuous, aesthetically-pleasing playing surface without irregularities. The field is to be constructed to allow for vertical drainage. In allowing for the movement of water, the turf system must not float, move or otherwise become separated from the sub-base assembly beneath.

4. The pile surface shall provide appropriate traction in all types of weather with use of appropriate footwear. In no case shall the surface become slippery but shall parallel the performance of a well-maintained natural grass field.

5. The turf fibre mat shall be constructed so the width of the rolls are maximized with a minimum accepted roll width of 4572 mm (15’ – 0”) required. Parallel seams only are acceptable in the main playing areas. No head seams are acceptable in the main playing field area. Head seams will only be permitted along sidelines and areas outside of the main playing field.

6. Rolls that do not lay evenly across the full dimension width will be rejected. No fitted pieces will be allowed to true alignment or infill seams. The installation shall be flat, free of pillowing, ballooning and fishmouths.

7. Joints or seams between rolls of artificial turf fibre mat shall, when installed, be accurately made, tight and free of trip hazard. All seams must be (in order of preference) glued and sewn, sewn only or glued only.

8. All seaming material (such as glue, cordura nylon, polyester cord, etc.) shall be dimensionally stable, not affected by temperature variation, effects of moisture, bacterial and fungus attacks, and resistant to ultra-violet rays.

9. Seams shall not change direction of or in any other way alter ball bounce or roll. Soccer ball bounce and roll shall be similar in behavior as would occur on natural grass fields and meet all noted test standard requirements.

10. Field Sport Surfacing System shall be constructed to maximize dimensional stability, to resist damage through normal wear and tear from its designated use, and to minimize degradation through exposure to the local environment.

11. Field Sport Surfacing System shall accommodate the weight and in-motion turning of light motorized vehicles, i.e., Kubota’s or Gator’s without causing seams to separate, twist distortions, or delamination within the system strata.

12. Under live loads, the Field Sport Surfacing System shall almost return immediately to its original thickness and no evidence of the passing of such vehicles shall be evident visually or in the performance of the material.



13. Field Sport Surfacing System shall be easily and quickly cleaned by vacuuming, brushing or

sweeping as necessary, and shall not be damaged by cleaning methods recommended by themanufacturer.

14. Safety of players and prevention of injury to players is of prime importance. The Field Sport Surfacing System shall be engineered to prevent damage to athletes, i.e, injury to joints in knees, ankles, and hips, which could be caused due to running, twisting, cutting, falling, or sliding.

15. Field Sport Surfacing System shall be non-combustible and have smoke-developed and flame-spread ratings not greater than those required by Part 3 of the National Building Code (latest edition) and pass the standard Pill Burn test (ASTM D 2859).

16. Field Sport Surfacing System must allow for and accommodate goal post inserts without compromising characteristics of the entire system or individual components.

2.3 SYNTHETIC FIELD SPORT SURFACING SYSTEM - GENERAL

1. Tufted Polyethylene Fibre mat with infill consisting of a mixture of cryogenically ground SBR, PUR-coated SBR, EPDM or TPE rubber granules, sub-angular silica sand, or a mixture of both as recommended by the manufacturer.

.1 When using silica sand, installer shall comply with applicable safety regulations of the British Columbia Building Code to develop an exposure control plan where workers are or may be exposed to airborne silica dust in excess of 50 percent of the exposure limit.

2. Only vertical draining systems will be considered or accepted.

3. All proposed Synthetic Field Sport Surfacing Systems are to be supported by complete documentation in all respects and must meet the requirements of the FIFA minimum 2 Star. Failure to submit complete information shall disqualify system from use on this Project.

4. The rate of vertical percolation must be a minimum of 500mm/hour. The test method is as per the specifications of NW Labs of Seattle. This method measures the percolation rate of a sample, with its edges sealed to the edges of a test container while a constant flow of water is applied over a set time period providing a constant 13mm head of water above the Synthetic Turf System.

2.4 POLYETHYLENE FIBRE MAT ASSEMBLIES

1. The turf fiber shall consist of a of minimum 50 mm, UV resistant, polyolefin (polyethylene) monofilament fibres tufted into a woven resilient, porous, reinforced polyester primary backing mat. The length of the fibre shall be as per the manufacturer’s specifications and design requirements for the intended installation.

2. The secondary backing coating to be as required by manufacturer for specified performance.

3. The Synthetic Field Sport Surfacing Systems shall be filled with specified rubber granules or a blend of specified rubber granules and specified sand only to the depth and proportion recommended by the manufacturer;



2.5

LINE MATERIAL/FIELD MARKINGS

1. Provide painting of initial game line layout indicated on Drawings.

2 Paint to be latex based; removable with a scrubber and mild solution of soap and water.

Paint and cleaning procedure cannot be damaging to sport surfacing fibres; review with surfacing manufacturer.

2.6 SYNTHETIC GLUE MATERIAL

1. Purpose-suited glue, Nordot Adhesive Type 34N-2 to be used to bind the seams of the fibre mat. Purpose-suited glue, Nordot Adhesive Type 34D-2 or approved equal, only to be used to surface bind the fibre mat to the resilient shock absorbing elastic layer shock pad

2. Glue products to be provided by:

Synthetic Surfaces Inc. P. O. Box 241 Scotch Plains, N. J. U.S.A. 07076 Telephone: 908-233-6803 Facsimile: 908-233-6844

or approved product and supplier.

3. Disposal of adhesive containers and unused adhesives as well as any fees resulting from such disposal shall be the responsibility of the Contractor. Disposal of all remnants is to be in accordance with all local, Provincial and Federal by-laws and written requirements.

2.7 SEAMING TAPE MATERIALS

1. To seam the joints in the turf fibre mat assembly, incorporate a cordura nylon seaming tape orother manufacturer, Consultant and Owner approved textile tape. The seaming tape is to bea minimum of 450 mm in width in all instances.

2.8 OTHER MATERIALS

1. Provide all other materials required for a complete installation for each system option quoted but not specifically mentioned herein in accordance with the artificial turf manufacturer's specifications and as approved by the Consultant and Owner.



Part 3 Execution

3.1 INSTALLATION - GENERAL

1. The installation of Field Sport Surfacing System is to comply with the reviewed and accepted

Shop Drawings. 2. Perform all Work in strict accordance to the written product manufacturer's specifications and

instructions. Sub-Contractor to confirm acceptance of and conformance to those written specifications and instructions.

3. Assembly of materials and components shall provide a tight, secure, and hazard-free playing surface suitable for the purposes intended.

4. Schedule, coordinate and comply with General Conditions and Owner's events schedule to allow for unimpeded access for public and staff to maintain building activity and safety.

5. A deficiency list will be produced by the Consultant at the conclusion of the Project. All installation project deficiencies must be remedied by the installer prior to the issuance of a certificate of Substantial Performance.

6. Any damage to existing fixtures or facilities resulting from the installation of the Synthetic Field Sport surfacing to be repaired to as-new condition prior to acceptance of Substantial Performance and commencement of Warranty Period.

3.2 PRODUCT PLACEMENT - FIBRE MAT

1. Construct seams in Field Sport Surfacing System by sewing.

2. Seams shall be laid parallel to the minor axis of the field and held in place as per the recommendations of the installer and accepted by the Consultant and Owner.

3. Perimeter anchoring of the Field Sport Surfacing System to be as per drawings. All proposed details to be clearly noted on Shop Drawings to incorporate work by others where required.

4. Place infill material in accordance with the manufacturers written requirements and specifications.

.1 The infill materials must be installed in sufficient quantities as to ensure that the depth ofthe infill material remains at the level provided in the testing data submitted, over the lifeof the warranty period.

.2 Additional infill material may be added by the Sub-Contractor after Substantial Performance of the Work so that the field continues to perform to the specifications.

5. The planarity of the field will be reviewed in the presence of the Consultant. The Sub-Contractor shall ensure that completed installation does not vary from a true plane by more than 8mm beneath a 4000mm straight edge when measured in any direction on a 4 m x 4 m grid. The Contractor shall provide a two person crew, string line, and straight edge to assist in the planarity review.



3.3 FIELD MARKINGS 1. Accurately mark field corners to within 6mm.

3.4 FIELD MAINTENANCE

1. Perform regularly scheduled periodic maintenance three times per year. The maintenance will include but not be limited to:

.1 a complete inspection and repair including all materials and cleaners of all areas of the field including: fiber fibrillation analysis, seam analysis, perimeter anchoring, excessive wear analysis, UV fade inspection, infill - consistency in depth, infill - migration analysis, Glued inlay analysis, base stability analysis, debris removal, brushing, aerating, grooming, removal of weeds and moss, removal of stains, keeping the infill level.

2. The inspection and maintenance will be performed by an entity authorized by the sport surfacing manufacturer; if the person is not the same as the previous visit, then credentials willbe submitted for approval before the visit.

3. Approximate number of times is three times per year for 2 years.

3.5 ADJUSTMENT AND CLEANING

1. Do not permit traffic over unprotected surface.

2. Provide the labor, supplies, and equipment as necessary for final cleaning of surfaces and installed items.

3. All usable remnants of new material shall become the property of the Owner.

4. Keep the area clean throughout the project and clear of debris.

3.6 ROUTINE MAINTENANCE TRAINING

1. Within seven days of the date of Substantial Performance being granted, the Sub-Contractor must conduct a one hour maintenance seminar with the Owner’s maintenance staff demonstrating routine maintenance and repair procedures and maintenance machine operations. The seminar is to take place at the site.

.1 Engage a factory-authorized service representative to train Owner's maintenance personnel to adjust, operate, and maintain Field Sport Surfacing.

2. Training must explicitly describe the maintenance to be performed by Sub-Contractor during the maintenance and warranty periods; provide contact information for installer warranty and maintenance calls. Failure to provide written description of required Contractor maintenance and repairs will not relieve the Contractor or installer from the terms of the warranty.

3.8 PROTECTION

1. Protect installation throughout construction process until date of Substantial Performance.

END OF SECTION

Coquitlam Town Centre Park Field 6 Synthetic Turf Section 32 18 23.30 Date: February 28, 2014 Shock and Drainage Pad Pag e 1 of 5


PART 1 GENERAL

1.1 RELATED WORK

.1 Section 32 18 23.23, Synthetic Field Sport Surfacing.

1.2 REFERENCES

.1 American Society for Testing and Materials (ASTM):

ASTM F355-A Standard Test Method for Shock-Absorbing Properties of Playing Surface Systems and Materials.

1.3 DESCRIPTION OF THE WORK

.1 The supply and installation of approximately 14,000m2 new drainage & shock pad material over granular base for under all areas of synthetic turf surfacing.

.2 The modifying of the shock pad as necessary to conform to the concrete surround.

.3 The provision of all Samples and Submittals as described in Section 1.5 herein.

.4 Obtain all necessary permits, plus payment of all costs involved, including, but not exclusive to, licenses, taxes, duties, labor documents, and local construction permits that are required to complete the work, with the exception of the development and building permits.

.5 All work to conform to the drawings and specifications of this contract.

1.4 INTERPRETATION OF THE WORK

.1 The Contractor shall be fully acquainted with the existing site and shall fully understand the difficulties and restrictions attending the execution of the work under this contract. Interpretations by the Contractor of the meaning of any section of the contract drawings and specifications herein prior to submitting a price for the Work shall not remove the responsibility of completing the Work as per the directions of the Consultant, including all costs associated with that Work, should the Contractor’s interpretation be incorrect. Prior to submitting a price for the Work, the Contractor must seek clarification from the Consultant for any items within the drawings and specifications that may appear to be unclear or conflicting.



1.5 SAMPLES AND SUBMITTALS

.1 Provide with the Proposal a minimum 300mm x 300mm sample of the product.

.2 Within fourteen (14) days of notice of being the selected Contractor, submit to the Consultant the Safety Data Sheets for all products to be used for the installation.

.3 Within fourteen (14) days of notice of being the selected Contractor, submit to the Consultant shop drawings for the proposed product showing a typical layout pattern.

.4 During the course of the installation of the product, provide one (1) 400mm x 800mm sample of the product taken from stock on site for the required synthetic turf Lisport test and one 300mm x 300mm sample of the product taken from stock on site for the required G-Max test of the pad and turf assembly.

1.6 QUALIFICATIONS

.1 Execute Work in this Section only by a Company that has adequate equipment, skilled tradesmen to perform it expeditiously and to the specifications.

1.7 TESTING

.1 The product will be laboratory tested by NW Labs of Seattle for G-Max using the ASTM test method 355A. The tested product is to be testing with the pad and turf system, including infill, as per the specifications for both pad and synthetic turf herein. The product, including the infilled synthetic turf, must provide a G-Max result of under 135. The contractor is responsible for shipping to NW Labs of Seattle (Northwest Laboratories, 241 South Holden Street, Seattle, Washington, USA, 98108, Tel: 206.763.6252, Contact: Dick Schefsky) a 300mm x 300mm sample of the pad (taken from on-site material), a 300mm x 300mm sample of the turf (taken from on-site material), and a sufficient amount of infill in a bag so that NW Labs personnel can fill the sample to the correct height as per the product specifications. The infill is to be the same as that installed in the indoor field. The cost of the testing is estimated at $1,100 USD.

1.8 WARRANTIES

.1 Refer to Section 00 65 36 WARRANTY.



PART 2 PRODUCTS

2.1 DELIVERY, STORAGE, AND HANDELING

.1 Product to be shipped as flat panels or rolls, except for cast-in-place products which are to be shipped as the individual components require. All products are to be wrapped with heavy-duty wrapping as required for protection from moisture and UV exposure. Deliver and store the products in the original manufacturer’s packaging with labels intact and store the products where they will be protected from damage.

2.2 MATERIALS

.1 Product Description

.1 A porous, resilient, drainage and shock pad designed specifically for use with synthetic turf. The material must have both impact absorption and drainage properties that meet the following performance requirements:

.1 Shock Absorption – G-Max less than 135 when the pad is tested including the infilled synthetic turf.

.2 All materials that are employed in the installation and which become a permanent part of the mat system are to be resistant to insects, rot and mildew, fungus, and be non-toxic and resist ultraviolet degradation.

.3 All materials that are employed in the installation and which become a permanent part of the mat system must exhibit uniform characteristics, including, but not limited to, colour, roll width, and thickness. Any panel, roll, or cast-in-place product that does not meet this standard will be rejected for use on the Project.

.4 The product must have expansion and contraction characteristics that will keep the product laying flat under the synthetic turf in temperatures ranging from minus 20 degree Celsius to plus 40 degrees Celsius.

.5 The rate of vertical percolation must be a minimum of 500mm/hour. The test method is as per the specifications of NW Labs of Seattle. This method measures the percolation rate of a sample, with its edges sealed to the edges of a test container while a constant flow of water is applied over a set time period providing a constant 13mm head of water above the pad.



.2 Product Format

.1 Seamed rolls, interlocking panels, or cast-in-place.

.2 Thickness: minimum 23mm. The product must exhibit complete uniformity of thickness (within plus or minus 1mm) for all product supplied and installed.

.3 Accepted Manufacturers/Suppliers

.1 Mondo Fine Tuned System shock and drainage pad.

.2 ProPlay 23mm shock and drainage pad with channels as supplied by Peak Sales and Distribution, 780.460.1999.

.3 Polytan cast-in-place shock and drainage pad as provided by Centaur Products (1.604.430.3088), or approved equivalent.

.4 Ocean Marker cast-in-place shock and drainage pad (1.877.530.6430), or approved equivalent.

PART 3 EXECUTION

3.1 ENVIRONMENTAL CONDITIONS

.1 Work is to commence and continue only if the environmental and site conditions are in accordance with the manufacturer’s recommendations for product placement.

3.2 PROTECTION

.1 Ensure that arrangements have been made with the Owner to prevent trespass across the construction site and to ensure that routine maintenance activities are not detrimental to the Work.

.2 The Contractor is responsible for the protection of all new and existing facilities from damage and/or disfiguration from the processes of the Work AND from vandalism. Any damage or disfiguration must be repaired promptly and to the original condition of the facility prior to the damage. Acceptance of the repair work is at the sole discretion of the Consultant. All repairs must be completed and accepted prior to Total Performance of the Work being granted and the release of any deficiency holdback amount.

.3 Any deficiency holdback amount will be calculated at three times greater than the actual value of the labour and materials required to correct the deficiencies. The value of the labour and materials required to correct the deficiencies will be determined by the Consultant.



3.3 PREPARATION

.1 Ensure that all application surfaces are clean and free of debris.

.2 Accurately survey and layout the specified work program according to the specifications and drawings herein.

.3 Product installation procedures must be in strict accordance with the manufacturer’s specifications to provide a long-term successful installation of all materials.

3.4 PLACEMENT OF THE DRAINAGE AND SHOCK PAD

.1 Place rolls, individual sheets, or cast-in-place material directly onto the existing gravel base/sub-base surface and seam the rolls or interlock adjacent panels or pave/seam the cast-in-place material. Complete installation of the material under the direction of the installation Supervisor and according to the manufacturer’s installation instructions.

.2 Ensure that the channels are on the bottom of the material and that they run in the direction of across the field width.

.3 Do not exceed the manufacturer’s recommendations for the acceptable loads for on-pad vehicle operation prior to installation.

.4 The product shall be placed as to ensure a smooth surface that meets the tolerances of a maximum deviation from a level plane of 6mm under a 4000mm straight edge and 13mm under a 20,000mm string line.

.5 There are to be no gaps between panels, rolls, or seamed cast-in-place material between each panel, roll, or seamed cast-in-place material or field perimeter edges, that exceed 6mm. Adjacent panels, rolls, or seamed cast-in-place material must have their top surfaces level with each other, with no adjacent panels, rolls, or seamed cast-in-place material being more than 1mm higher or lower than an adjacent surface of the same material.

.6 Cut and otherwise modify the material to conform to the edge of the synthetic turf nailing strip/field perimeter edges. Ensure that cuts and modifications form a straight and true edge or radius.

3.5 SITE CLEAN-UP

.1 At end of each day's work, leave the Work site in a safe, stable, clean, and orderly condition.

.2 Upon completion of the Work, remove all containers, surplus materials, and installation equipment and debris. Project area must be left in a clean and orderly condition.

END OF SECTION


Appendices

File #: 12-6100-20/63237/1 Doc #: 1652258.v1

Appendix D

Drawings

LIST OF DRAWINGS

Cannon Design

DRAWING NO. DRAWING TITLE DRAWING ISSUED A-00 Cover Sheet February 28, 2014 A-01 Synthetic Turf Layout Plan February 28, 2014 A-02 Connection Detail February 28, 2014

A0

0

JN

PH

28022014ISSUED FOR TENDERJN

710 1500 West Georgia StreetVancouver, BC, V6G 2Z6

T: 6046885710 F:6046885702www.cannondesign.com

NTS

SHEET INDEX

A00 COVER SHEET

A01 SYNTHETIC TURF LAYOUT PLAN

A02 TURF CONNECTION DETAIL

CO

VE

R S

HE

ET

A0

1

JN

PH


50mm WIDEWHITE LINE

50mm WIDEWHITE LINE

100970 63007745

(NIC)

(NIC)(NIC)

(NIC)

(NIC)

(NIC)

(NIC)

(NIC)

FIELD ACCESS PROVIDEDBY CIVIL CONTRACTOR

115015

100970 63007745

115015

1202

25

1064

5076

0061

75



NTS

SY

NTH

ETI

C T

UR

F LA

YO

UT

PLA

N

A0

2

JN

PH




NTS

(NIC)

CO

NN

EC

TIO

N D

ETA

IL

(NIC)

(NIC)

(NIC)

(NIC)

(NIC)

(NIC)

(NIC

)

Shock and Drainage pad