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WILLMAR City Office Building
333 SW 6111 Street Willmar, MN 56201
Main Number 320-235-4913 Fax Number 320-235-4917
CITY COUNCIL AGENDA REPORT
To: Mayor and City Council Date: June 11, 2018
From: Sean E. Christensen, P.E. Subject: Baker Diamond Lighting Public Works Director
AGENDA ITEM: Baker Diamond Lighting
INTRODUCTION/REQUEST: The lighting replacement at Baker diamond ballfield.
HISTORY: The lighting at Baker diamond is in dire need of replacement. The project was proposed for the 2018 CIP but was not funded. Lighting at ballfields is measured by foot candle, which is a measurement of light intensity on a one square foot surface from a uniform source of light. The average foot candle light levels at fields is 70 infield and 50 outfield. Currently, the Baker field is averaging 24 foot candles infield and 11 foot candles outfield. The level of lighting at this field is insufficient for the level of play as well as the lack of adequate lighting creates a dangerous atmosphere for players. There are over 100 games on this field annually with 36 of them high quality college players.
CURRENT CIRCUMSTANCE: LED lighting is the best replacement option for the field with 70 foot candles infield and 50 foot candles outfield. Quotes were solicited for the project with one received from Musco Lighting in the amount of $294,615. Border States was also contacted for a quote to provide materials and quotes from contractors for installation will be solicited. Border States is also looking into the option of not replacing any of the light poles. Musco Lighting's quote includes replacing the two B poles, which are the poles at 1st and 3rct
base. The lights on the A pole, the pole next to the grand stand on the 1st base side, has a dead shmi in the fixture. Staff is holding off on the repair until fu1iher direction is given on the proposed lighting project.
RECOMMENDATION: Seek direction from Council on the project.
FINANCIAL IMPACT: Re-appropriation of funds is required to fund the project. Staff is proposing reallocating $200,000 from the DOAC pool surfacing project and $95,000 from the fuel tank replacement project. The pool surfacing project would be moved to 2019.
REVIEWED BY: Ike Holland, City Administrator
WORK SESSION DATE: June 11, 2018
Best Lighting Practices: Baseball Standard Intercollegiate Play
Summary: Following these recommended best practices will help ensure quality of light needed for the safety of participants and the enjoyment of spectators, as required.
Horizontal light levels: 70 footcandles infield I 50 footcandles outfield Horizontal uniformity: 2.0:1 infield, 2.5:1 outfield Grid spacing: 30 ft x 30 ft
Recommended pole placement:
81 0
A1 0
20' /
\
i(8 Pole) /c1 ,
I I I
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/-- 20' ..-!,
(6 Pole) C1
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1. Shaded areas indicate recommended pole location.
\
*Glare zone; no poles are recommended beyond 35° off each foul-line.
(8 Pole)
C2 0
(6 Pole)
C2
(8 Pole)
10'
5' I
2. Line drawn through each "A" pole location must be behind home plate to ensure lighting the portion of the ball the batter sees as it crosses home plate.
3. Consideration should be given to locating "B" poles between 1 /3 and 2/3 distance of the foul-line. This positioning towards the outfield foul pole allows the ball to be lit in a more constant perpendicular illuminance as it travels from the infield to the outfield.
4. Recommend field size is 330 ft I 375 ft I 400 ft I 375 ft I 330 ft. 5. For new facilities or upgrades, it is recommended to consult a lighting professional for optimal pole placement.
©2007, 20 11 National Collegiate Athletic Association L-1703-2
Light·Structure Green~ Lighting System
For your
BUDGET, for the
ENVIRONMENT.
5 Easy Pieces~ Complete System from Foundation to Poletop
Factory wired, aimed, and tested
Fast, trouble-free installation
Comprehensive corrosion package
Integrated lightning ground system
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All you add is concrete backfill,
underground wiring, and a service entra nce
Diode Light Source - LED
Poletop Luminaire Assembly
Wire Harness
Electrical Components Enclosure (I ncl ud es Drivers)
Galvanized Steel Pole
Pre cast Concrete Base
Ground Line
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©1993, 2014 Musco Sports Lighting, LLC · U.S. and foreign patents issued and pending. • M-1860-en04-1
www.musco.com · [email protected]
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Lighting Performance Checklist: Baseball
Prior to being approved for a televised event, facility must submit this checklist at least 4 months before the event to: Jerome Fynaardt [email protected]), Phone: 800/825-6020. Inspection must be completed by a qualified lighting tech.nician using a light meter calibrated within the last 12 months.
Press "TAB" to navigate to cells to enter required data. Average light levels and uniformity values automatically calculate when data is entered from light readings at each point on the field.
Light Levels Taken In: );i(Footcandles D 1 11u _ L · ~ ~ !fJ_ L '-Date of Inspection: Llov~~ l \ fS[ ':> l/pecte.d By: _,.Qc::)../b -U'S"W~ College/Organization Name: ~ J....<-MM l1 )1 LL.MM ;;:::c HOo-L '])y71J.,c....,) College/Organization Contact: 5Tf?NE :BR.t-6~~ _ · · Telephone: {__B;)(;?) .;l.3 I .. ?r/Cft-f Email: '>°"~WNF .S f:. IM L-LJl1,A!L. # /(.Id, ,/VJAJ. {)3 Facility Address: City, State, Zip: (,iJ 11 1 1"\11 f¥2. m (') .
' Notes: Grid field as shown on the drawing below. Readings are taken in the middle of each square with light meter held 36 inches above ground, pointing up. Number of grid points will vary depending on field size and layout.
To obtain average light level value: 1. Record light level readings within each square 2. Infield =total of infield readings divided by 25 3. Outfield =total of outfield readings divided by # of grid readings
To obtain uniformity ratio: 1. Divide highest (maximum) light level reading by the lowest (minimum)
light level reading
Maintained average horizontal light level reading in the bullpen should be at least 50% of the maintained average light levels in the outfield.
Bullpen 1: The center of the bullpen has horizontal light levels. Bullpen 2: The center of the bullpen has horizontal light levels.
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Horizontal Light Level and Field Survey Results:
Infield average light levels: /q r:c., Infield uniformity: [, 2~ :1
Outfield average light levels: (Ll Pc., Outfield uniformity: ~t~1
(If outdoor) Quantity of poles: 30.~ !h1'fl_/j:J.w Field size: q-;+_ Total # luminaires:
# luminair~s operational:
Lamp wattage: l '50_0 System voltage (if available):
Date lighting system installed:
Lighting manufacturer: ..
Date of last group relamp:
Annual hours of operation:
Light meter brand: ~CY256r.J Model#: ~~LlJ'f.
Calibration date: ~ue:... ~15' Include facility photographs that may be helpful lor camera or temporary lighting equipment locations, such as, standing on second base pointing towards first base, third base, and homeplate, inside and outside facility, and overhead shot(s).
30' x 30'
Field Orientation: (Please indicate field orientation in cells around diagram to the right.)
--~Take reading in 1~LJ center of grid area.
Instructions - Horizontal Light Level Readings: Complete for all surveys.
If outdoors, click outside the field perimeter to select approximate pole locations on the layout at left.
©2007, 2011 Musco Sports Lighting, LLC · L-1712·1
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Minnesota Musco Lighting
Light Structure Green
Baseball Field Lighting Projects
Project Names Light Levels in Foot Candles
St. Paul - CHS Stadium (St. Paul Saints) 125 fc. Infield/100 fc. Outfield
University of Minnesota - Siebert Field 125 fc. Infield/100 fc. Outfield
Minnetonka High School 100 fc. Infield/70 fc. Outfield
St. John's University 70 fc. Infield/70 fc. Outfield
Duluth Wade Stadium 70 fc. Infield/50 fc. Outfield
University of Northwestern 70 fc. Infield/50 fc. Outfield
St. Paul - Dunning Field 70 fc. Infield/50 fc. Outfield
Shakopee Schleper Field 70 fc Infield/50 fc. Outfield
Prior Lake-Ryan Park 70 fc. Infield/50 fc. Outfield
Mankato -Franklin Rogers Field 70 fc. Infield/50 fc. Outfield
Marshall - Legion Field 70 fc. Infield/50 fc. Outfield
South St. Paul - Kaposia Landing 70 fc. Infield/50 fc. Outfield
Freeport 70 fc. Infield/50 fc. Outfield
Blaine 60 fc. Infield/40 fc. Outfield
Farming 60 fc. Infield/40 fc. Outfield
Austin-Marcusen Park (LED) 50 fc. Infield/30 fc. Outfield
Benilde-St. Margaret H.S. 50 fc. Infield/30 fc. Outfield
Hopkins H.S. (LED) 50 fc. Infield/30 fc. Outfield
Champlin - Andrews Park (LED)
Golden Valley Little League (LED)
Big Lake H.S
Albe1iville
Woodbury Bielenberg
Wayzata High School
New Ulm High School
Benilde - St. Margret High School
Minnewaska High School
Lakeville - King Park
Kasson-Mantorville H.S.
Wabasso
Chanhassen High School
St. Anthony High School
Richfield High School
Osseo High School
Monticello High School
Waconia High School
Rockford High School
Blaine- Lexington Park
Plymouth
Eagan
Rochester Mayo Field
Minneapolis NE Park
St. Paul El Rio Vista
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/40 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Coutfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infiedl/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
St. Paul Palace
West St. Paul
Oakdale
Apple Valley - Quarry Point Park
Anoka Castle Field
Fairmont
Coon Rapids Little League
Crystal Little League
Hopkins Little League
Mankato Little League
Rochester University Center
Minnetonka Big Willow Park
Rochester
Deer Creek
Prior Lake
Essig
Colonge
Pelican Rapids
Atwater
Fairmont
Owatonna
Owatonna J.C. Park
Red Wing
Eden Prairie - Round Lake Park
St. Louis Park Carlson Field
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
Chaska - Veterans Park
Hermantown
Spicer
Burnsville - Sue Fischer Park
White Bear Township
Andover- Station North Field
St. Martin
Nisswa
Searles
St. Francis High School
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
50 fc. Infield/30 fc. Outfield
40 fc. Infield/25 fc. Outfield
50 fc. Infield/30 fc. Outfield
WILLMAR
CITY COUNCIL AGENDA REPORT
To: Mayor and City Council Date: June 11, 2018
City Office Building 333 SW 61h Street
Willmar, MN 56201 Main Number 320-235-4913
Fax Number 320-235-4917
From: Sean E. Christensen, P.E. Subject: Terraplane Drainage Pond Project Public Works Director
AGENDA ITEM: Tenaplane Drainage Pond Project
INTRODUCTION/REQUEST: Funding sources for the Tenaplane drainage pond project.
HISTORY: In 2008, as pait of the Landmai·k Business Park project, the subject stormwater pond was constructed along with stmm sewer inlets and outlets. The discharge for this pond ultimately is a 15 inch storm sewer located in the south ditch of TH No. 12 and discharges to Branch 3 of Ditch 23A. Typically storm sewer ponds provide a minimum of 100 year rain event flood protection. In the case of land locked ponds (ponds with no surface outlet) the design standard is to provide flood protection for back to back 100 year rain events. The subject pond is a land locked basin with no surface flow outlet. In order to provide the 100 year back to back events, an additional outlet for the pond will be required.
CURRENT CIRCUMSTANCE: Neighboring homes have experienced flood waters which have been very close to lowest floor elevations. Standard design guidelines indicate that at least one foot of freeboard, that is the vertical distance between the critical opening elevation and the peak water surface elevation, is recommended for protection during back to back 100 year event.
RECOMMENDATION: Staff seeks Council direction for funding sources for the design of a secondary pond outlet.
FUNDING ALTERNATES: • 50/50 split Koosman/City • Special Improvement District with benefitting property owners paying share • $20,000 Koosman, Remainder City • 100% City
REVIEWED BY: Ike Holland, City Administrator
WORK SESSION DATE: June 11, 2018
WILLMAR
CITY COUNCIL AGENDA REPORT
To: Mayor and City Council Date: June 11, 2018
City Office Building 333 SW 61
h Street Willmar, MN 56201
Main Number 320-235-4913 Fax Number 320-235-4917
From: Steven B. Okins, Finance Director Subject: 2019 Budget Calendar
AGENDA ITEM: 2019 Budget Calendar Review
INTRODUCTION/REQUEST: The 2019 Budget Calendar is submitted to the City Council for their review, comment and requested adoption at the June 18th City Council consent agenda.
HISTORY: The Mayor has historically submitted an annually Budget Calendar for the City Council to review and adopt setting dates and times to discuss and review the Mayor's Annual Budget recommendations
CURRENT CIRCUMSTANCE: Review proposed Calendar for adoption at the June 18th Meeting
RECOMMENDATION: Review, comment for Adoption at the June 18th Council Consent Agenda
ISSUES:None
FINANCIALIMPACT: NIA
ALTERNATIVES: 1. None suggested 2.
RECOMMENDED : Adoption by Resolution at June 18th City Council Meeting
REVIEWED BY:Steven B. Okins, Finance Director
WORK SESSIONDATE:June 11t11, 2018
COUNCIL MEETING DATE:June 181\ 2018
CALENDAR MAY
JUNE 11th JUNE 18TH
mLY
mLY 16TH
SEPTEMBER
SEPTEMBER 4TH
SEPTEMBER 11 TH
DECEMBER 3rd
DECEMBER 17rn
BUDGET CALENDAR
PROPOSED ACTION Mayor, City Administrator and Finance Director to meet on establishing the Budget Calendar.
CITY COUNCIL to review Budget Calendar. CITY COUNCIL adopt Budget Calendar
Mayor shall prepare or cause to be prepared and submitted to the Council a five (5) year capital program at least three (3) months prior to the final date for submission of the proposed budget.
Finance Director to compile information on budget forms pertaining to prior and current year expenditures and prepare preliminary revenue estimates. Send out forms and instructions for annual budget preparation to Department Heads.
Completed Department Heads' estimates must be returned to the Finance Director. .
Mayor meets with the City Administrator and Finance Director to prepare the Mayor's Proposed Budget.
Council work session on Capital Improvement Programs
Publish a notice in the paper telling the public both the proposed Operating and Capital Improvement Budgets are on file and are open for inspection.
Mayor presents Proposed Budget to CITY COUNCIL.
Adopt and Certify Proposed Levy to the County Auditor for the Truth in Taxation Requirements.
Gather citizen input, tentative ever Tuesday thereafter 6:00 Fire Hall
Public Informational Meeting Publish notice in the paper telling the public both the Operating and Capital Improvement Budgets will be discussed at the Truth in Taxation Hearing.
City Council shall hold Truth in Taxation hearing to study the Proposed Budget. Date dete1mined by County and School District Hearings.
Continuation hearing if needed to Adoption of the Budget.
DECEMBER 31st (No Later Than) Certification of the Tax Levy to the County.
WILLMAR
CITY COUNCIL AGENDA REPORT
To: Mayor and City Council Date: June 11, 2018
City Office Building 333 SW 61h Street
Willmar, MN 56201 Main Number 320-235-4913
Fax Number 320-235-4917
From: Ike Holland, City Administrator Subject: City Hall Site Project
AGENDA ITEM: City Hall Project
INTRODUCTION/REQUEST: The City has budgeted for and the City Administrator and building committee have been working with Engan Associates on the design and construction of a new city hall.
HISTORY: The City in the 2018 budget has funded for the construction of a new city hall.
CURRENT CIRCUMSTANCE: The Council has met jointly with the Willmar Municipal Utilities Board and made the decision not to do a combined building and each organization will build their separate administration building. The architect and building committee have identified numerous site locations for the city hall. The Council needs to select 2-4 sites for the new building.
RECOMMENDATIONS: The Council will hold a special meeting with Engan Associates to present the site selections. The public will pick their recommended site for the new City Hall on
Date: June 261h from 5-7 p.m. at the Fire Station.
FINANCIAL IMPACT: NA
ALTERNATIVES: 1. Hold the Town Hall Meeting on a different date. 2.
REVIEWED BY: Ike Holland, City Administrator
WORK SESSION DATE: June 11, 2018