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CITY OF SPARTA
PUBLIC SAFEW AGENDA
February 3,2014
CITY HALL 5:00 P.M.
1. Call Meeting to Order
2 Consent Agenda: Consisting of Minutes from the January 6, 2014 Meeting and Police
Department's monthly reports for December and bills
3. Consideration of New or Renewal Bartender's Licenses:
Jennifer Findlay Chantell DeMars Cassand ra Steadman
4, Consideration of 2014 Squad Car Bids
Discussion of Sparta Police Department Video Surveillance & Recording System
Consideration of Outdoor Weather Warning System
7. Discussion of Street Use Permit Ordinance
Consideration of Storage Loft Remodeling Project
9. ltems for Future Consideration
10, Adjourn
A possible quorum of the Common Council may be in attendance at this meeting but no action will be
taken by the Council.
5
6
8
Posted: 1-31-14
CITY OF SPARTA
PUBTIC SAFEW MINUTES
January 6, 2014
PRESENT: Jim Church, Ed Lukasek
ABSENT: Alli KarrelsAISO PRESENT: Todd Fahning, Mark Sund, Dave Kuderer
Chairman Church called the meeting to order at 5:00 p.m
A motion was made by Ed Lukasek and seconded by Jim church to approve the consent agenda
consisting of the November 4, 2013 minutes and Police Department's monthly reports for October
and November and bills. Motion carried 2-0'
Upon payment of all fees and fines, a motion was made by Ed Lukasek and seconded by Jim Church to
approve the following new or renewed bartender's licenses. Motion carried 2-0'
Jeffrey Borden Bridget Olson Emily Lydon Lori Geier
Lindsey Warthan Brittany Kelley Rafe Marichal Stephanie Sherwood
The next item on the agenda was for Block Parties and will be tabled as Chief Kass was unable to make
the meeting.
An item mentioned for future consideration is to add an additional one to two people to this committee.
we will have our attorney check into this and possibly have this on our February agenda.
A motion was made by Ed Lukasek and seconded by Jim church to adlourn at 5:06 p.m. Motion
carried 2-0.
Respectf ully Submitted,
Julie Hanson
City Clerk
www.spartapd.com www.facebook/SpartaPD @SpartaWIPD
1
Sparta Police Department
Monthly Report
December 2013
Page 2 www.spartapd.com
Activity Report:
During the month of December the Sparta Police Department responded to 1036 calls for service, issued 128 traffic citations, arrested 11 persons for Operating While Under the Influence and made 102 non-traffic related arrests. Overall activity level was average when compared with the prior year.
Index Crimes:
Part I Offenses Reported:
Homicide: 0 Sex Offense:1 Assault: 2 Burglary: 0
Theft: 9 Motor Vehicle Theft: 0 Arson: 0 Robbery: 3
Part II Offenses Reported:
Fraud: 1 Criminal Damage: 2 Drug: 0
Domestic: 4 Disorderly: 2 Weapon: 0
Part III Traffic Offenses Reported:
Crashes: 31 Traffic Complaints: 24 Traffic Stops: 191
Parking Complaints: 17 Parking Tickets Issued: 224
Part IV Incidents:
Alarms: 5 Mental: 7 Suspicions: 32 Open door/window:2
Warrants: 12 Noise: 11 911 hang up: 15 Animal: 17
Page 3 www.spartapd.com
Citations & Arrests
Traffic: 128 Non-Traffic: 102
Speed Related: 7 Bail Jumping: 22 Traffic Sign & Signals: 17 Battery: 3 Drivers License Violations: 29 Battery to a Police Officer: 0 Vehicle Registration: 7 Burglary: 0 OMVWI/BAC: 20 Disorderly Conduct: 11 Insurance: 29 Obstructing/Resisting: 3 Seat Belts: 4 Drug Related: 5 All Others: 15 Theft: 11
Motor Vehicle Theft: 0 Underage Drinking: 1 Curfew: 0 Truancy: 2 Other:44
Chief’s Report
This month members of the PD participated in several community relations events and highlighted them on our facebook page. The Shop with a Hero event at Wal-Mart paired community emergency responders with members of the military as we shopped with area youth. This first ever event was a great success and plans are already being made to improve upon it for next year. As the graph on page 5 depicts we saw a significant decrease in several major crimes areas this year, particularly property crimes. During the last half of the month we conducted three separate death investigations and one firearm related suicide attempt. At this time there are no indications that any of the deaths were the result of a crime. We continue to actively investigate 3 robberies that occurred late in December. Suspects have been identified and we remain hopeful an arrest(s) will be forthcoming. Training
Officer Itnyre completed Instructor Update training. Police Support Specialist Erickson attended an Records Management instruction course.
Page 4 www.spartapd.com
2012/2013 Year to Date
Calls for Service
2012/2013 Year to Date Citations & Arrests
1174
999
1259 1245
1326
1477 1479
1433
13831235
1069 10311121
1107
1198 1188
1409
1362 1395
1435
1258 1185
11311036
0200400600800
1000120014001600
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2012
2013
242
166253 269 288 286 282
333
340 352305 295
229
229
259294 362
309325 342
331298
250230
050
100150200250300350400
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2012
2013
Page 5 www.spartapd.com
Year to Date Major Crime Comparison
Running Total 2012/2013
Major Crime Comparison December 2012/2013
0
50
100
150
200
250
Assault Burglary Drug Sex Offense Auto Theft Vandalism Theft Fraud
3561
42 2915
126
236
4722
3653 40
6
59
155
54
2012
2013
0
2
4
6
8
10
12
Assault Burglary Drug Sex Offense Auto Theft Vandalism Theft Fraud
1
56
10
9
11
32
0 01
0
2
9
1
2012
2013
Page 6 www.spartapd.com
December 2013 Traffic Stops Warnings/Citations Comparison *
* Data does not take into account multiple citations issued on a single stop.
Citations45%
Warnings55%
Traffic Stops
Page 7 www.spartapd.com
Traffic Enforcement18%
Crash Response4%
Follow-Up Actvity17%
Suspicious Activity3%
Crime5%
Reported Activity other than Crime
9%
General Calls for Service19%
Disturbance5%
Animal2%
Proactive Policing18%
December 2013 Allocation of Police Services
*
l2l E, Oak St
Spatta, WI54656
Phoue:
608-269-3 t22
Faxi
608-269-2r56
SnaItaPD.corn
Sparta Folice Department
Michacl Kass
Chief of Police
January I7 , 2014
City of Sparta Public Safety Committee201 W. Oak 5t.
sparta, wl 54656
RE: 2014 squad Bids
D€ar Committee Member:
Respectf submitted,
el
For 2014 the Department solicited bids on the following types of vehicles; Dodge Charger,
chevrolet caprice PPV, Ford lnterceptor sedan and Ford lnterceptor suv. For comparison
purposes we chose these models as they're the most commonly used models that are designed
specifically for law enforcement purposes. The Caprice was introduced late last year (2013) and is
not widely used at this time, though it does offer a larger interior over charger and lnterceptor
sedan, l,ve attached a review of the vehicle bids and you'll notethat the model prices themselves
are roughly the same.
Based on the bid prices and intended use of the vehicle we recommend the purchasi of the 2014
Ford Interceptor suv from Brenengen Ford in sparta. The lnterceptor was introduced two years
ago as a police vehicle and features alFwheel drlve capability which none of the other vehicles
oifer. We chose the SUV over the sedan version since it offers more interior room and the A-Pillar
place me nt a llows for ea sier egress. Lastyearthe Department purchased this model fora K9
vehlcle and we've experienced no problems with it
lf approved, the Department plans on purchasing two vehicles and tradinB in a 2009 and 2010
Dodge charger.
s
chief of Police
Committed to Excellence
The following bids were received:
2013 Ford lnterceptor SUV
Dahl Automotive - 527,320 (bid) - $7,100 (trade in value) = $20,220Ewald Auto - $27,587.50 (bid) - 58,000 (trade in value) = $19,587,50
**Eco-Boost Engine Option woLrld be an additionalS2,654**
2013 Ford lnterceptor Sedan
Brenengen Auto - $24,501.50 (bid) - $8,200 (trade in value) = $16,301,50Ewald Auto - S24,600.50 (bid) - S8,000 (trade in value) = $16,600.s0
**Eco-Boost Engine Option would be an additionalS2,654**
2014 Chevrolet Caprice PPV
Sleepy Hollow - S28,865,50 (bid) - 510,200 (trade in value) = 518,645.50Ewald Auto - S28,078.50 (bid) - $8,000 (trade in value) = 520,078.s0BrenenBen Chev - S28,299 (bid) ' 58,200 (trade in value) = 520,099
20L4 Dodge Charger
Ewald Auto - $23,816.s0 (bid)- S8,000 (trade in value) = S15,816,s0Pischke ' 526,076 (bid) - S10,000 (trade in value) = $16,076
+Recommended
12l E. OAk St
SpArla, WI54656
PLrotrc:
608-269.3122
Fax:
608-269-2t56
SpartaPD.com
Sparta PollCe Department
Micl:aei I(ass
Chief of Police
January 20, 2014
city of sparta Public Safety committee201 W. Oak StreetSparta, Wl 54656
RE: sparta Police Department Video Surveillance & Recordlng System
Dear Committee Member
The Department's current video surveillance system was installed in 2006 for the primary purpose
of recording police interviews. The system ls computer based and was partlally paid for with aDOJ grant after a Iaw was enacted that mandated the recording of some police interrogations'The current system also records the front lobby area, but the technology is dated and
burdensome to use.
For 2014 we're proposing that our current system be replaced with a DVR based system that willnot only record interviews, but serve as a PD surveillance system. This will include cameras thatmonitor and record building entrances, evidence storage areas, and rooms that are commonly
used for interviews. Based on these desires, Choice Security& Surveillance ofSparta submitted a
price quote of $L2,215 and we're seeking authorization for this purchase from the S20,000budgeted in the Police Department's capital Outlay fund.
l've included the proposal submitted by Choice Security & Surveillance for your review and lookforward to answering any questions you may have.
Respec y submitted,
Micchi liceo
ael K
Committed to Excellence
CHOI CE SECURIry & SURVEILI-/4,NCE3o3o Riley Poad , Sparta, W 54656
Ofrce (6o8)269-4zoo Fax (6o8)169-ro3o
Type of Equiphent: lP
Quanitv Unit Price
Typs of lnstall: New
Tota! Descriotion
ul ment
60.00$ 24V Power Su for Outdoor Cam€ras up to 4 cameras1 60.00$
675.00$ 24 Port POE Switch1 676.00$4,380.00$ 4,380.00$
5,115,0016 Chann€l NVR with 9TB StorageTotal Co6t
1
ront Lob
240.OO$ 240.O0$ lndoor O e 2 MP lP Camera wilh 2.8mm lens NOt1
160.00$ 160.00$ Micro hone1
Total Cost400.00$
lntervlew Rooms
1,080.00$ lndoor/Outdoor 2 MP lR/Autofocus IP Camera2 540.00$
Switched video recordin100.00$ 100.00I
Micro hone Kit switch mlc on/o2 380.00$ 760.00$
1,940.00$ Total Cost
Brlefln ratnln Room
240,00$ lndoor O e 2 MP lP Camera wlth 2.8mm lens NOt240.OO$
100.00$ Switched video recording100.00$
Microphone Kit (switch mic on/off)60.00$ 120.00$2
460.00$ Total Cost
Evld6nce Hallwa
lndoor Openeye 2 [/P lP Camera with 2.8mm lens (NO lR)240.00$ 480.00$2
Total Cost480.00$
Alley
lndoor/Ouldoor Openeye 2 MP lR/Autofocus lP Camera540.00$ 540.001
Arm l\4ounting Bracket100.00$ 100.00$1
640.00$ Total Cost
Back of Gara 6 Area
540.00$ lndoor/Outdoor Openeye 2 MP lFyAutofocus lP Cam€ra540.00$1
Arm Mounting Bracket100.00$100.00$1
640.00.9 Total Cost
Garage
2 MP lR/Autofocus lP Cameralndoor/Outdoor O e540.00$ 1,080.00,$2
Total Cost$ 1 080.00
Run Wire, Mount Cameras, Mounl Microphones and Programming
Wire
Total Cost
75.00
300,00
$
$
$
$
$
1,800.00
300.00
2,100.00
Labor & Material
24
12,215.00$
TAX EXEMPT
$ 12 215,00
Subtotal
Tax
Total
.t
{
+
.ij \:)
121 E. Oak St
Sparta, WI54656
Pho[e:608-269-3t22
Faxl
608-269-2156
SDartaPD.com
Sparta Police Department
Michael Kass
Chief of Police
January 16,2014
city of sparta Public safety committee201 W. Oak St.
Sparta, Wl 54656
RE: outdoor Weather Warning System
Dear Committee Member:
Currently the City has six outdoor weather warning sirens to warn individuals who are outdoorsthat severe weather is approaching. ln the pastthe city Fire Department was tasked withmaintaining and testing the system; however, the Fire District ls not a Clty entity and has no
budget or obligation to maintain a City owned system.
Recently sparta Fire District chief Arnold took it upon himself to upgrade the weather warninB
system's communication system and complete some routine malntenance that was initiated prior
to consolidating fire departments. I greatly a ppreciate Chief Arnold's willingness to take on thisresponsibility, but I believe the City should dele8ate this responsibility to a City Department, such
as Public Works, who have the personnel and the ability to budget money and resources to insure
the system is properly maintained and functioning correctly.
l've attached the Police Department's policy regarding the outdoor Weather Warning System as itis paft of the City's All Hazards Plan. I have been in discusslons with Monroe countyCommunication Director Randy Williams regarding system testing and activation. Director
Williams would like to see a Monroe County wide testing and actlvatlon pollcy put lnto place,
which I support.
I look forward to discussing this topic with you and answering any questions you may have'
Respectfu submitted,
MichChief of Pollce
Commined tu Excellence
TITLE:
Outdoor Weather Warning SYstemSPARTA POLICE DEPARTMENTPOLICY
TEXTNAME:Weather Warning
CHAPTER:6
LASTUPDATE:October 1 l, 2010
ISSUE DATE:Octoberll,20l0
TOTALPAGES:2POLICY SOURCE: Chief of Police
SPECIAL INSTRUCTIONS:WILEAG STANDARDS:
I. PURPOSE:
The purpose of this policy is to establish protocols and procedures for activating the outdoor weather
II.
walnlng srens
POLICY
III. PROCEDURE
A. Outdool Weather Warning System Activation
l. Activation of the Outdoor Weather Warning System is done via the Monroe County
Central Dispatch Center.
2. The Outdoor Weather Warning System may be activated when any of the following
conditions are met:
a. The National Weather Service has issued a Tornado Warning that includes the
CitY of SParta.
b. The National Weather Service has issued a Severe Thunderstorm Warning that
includes the City ofsparta and current weather conditions indicate the likelihood
of potentially dangerous weather conditions'
c. A trained weather spotter has notified the Dispatch Center that they observed
weather conditions indicating the potential for a tornado in or near the City ofSParta.
The City ofSparta maintains an outdoor weather warning system for alerling the general public to
potenti;lly da;gerous weather conditions that may affect their safety. The warning system is intended to
provide a'warning to individuals already outdoors by signaling that dangerous weather is approaching'and
they should seek appropriate shelter immediately. The City encourages residents to have an
alternate weather warning system in place while indoors.
A member ofthe general public has notified the Dispatch Center or a public
official that they observed weather conditions indicating the potential for a
tornado in or near the City ofSparta and this observation has been verified by a
trained spotter or public safety official.
d
2 WEATHER
A police officer or fire fighter has observed potentially dangerous weather
conditions that threaten anyone outdoors and activating the Outdoor Weather
Warning System is the most expedient method to warn the public.
Ifrequested, the on-duty Supervisor/OIC may authorize the activation ofthe Outdoor
Weather Warning System when any of the above conditions are met.
ln the event a fire official is unavailable; a public official may contact an authorized
repair representative. The representative currently used is:
Federal Warning Systems
530 N.W. 6th St.
Rochester', MN. 55901
888-320-4827
3
B Outdoor Weather Warning System Testing
l. The system shall be tested at least annually and typically in conjunction with the State ofWisconsin's severe weather awareness week.
The system may be tested periodically at the discretion of a public safety official.
Individual sirens should be tested after any maintenance has been performed.
Police officers or other city officials may be tasked with verifying an individual siren is
in working order.
C. Outdoor Weather Warning System sirens are erected near the following locations
Monroe County Highway Shop, 823 Depot St.
1880 River Road.Avon Road Water Tower at the lear of Oak Meadows Mobile Home Park
Westside Water Tower on Tower Road at Euclid Ave.
Park Dept. Shop behind the old Child Center GymMarket Square Parking Lot, 202 Spring St.
2
J
4
I23
45
6
D Outdoor Weather Warning System Maintenance
1. The Sparta Fire Department is designated as the primary contact point when the weather
warning system fails or an individual siren fails. A fire official will arrange for the
system to be serviced.
2
a
l2l E, Oak St.
Sparta, WI54656
Phone:
608-269,3t22
Faxl
608-269-21s6
SDartaPD.com
Sparta Police Department
Michael Kass
Chief of Police
Januarv 15, 2014
city ofsparta Publlc safety committee201 W. Oak St.
sparta, wl 54656
RE: Street Use Permlt Ordinance
Dear commlttee Member:
ln past meetings we discussed the posslblllty of adoptlng a clty ordlnance that regulates the use of cltY
streets for special events. The Department brought thls topic to the Committee's attention after we
received several inquiries in 2013 seeklng the closure of a clty street for a prlvate event. Slnce the clty lacks
a formallzed process for permltting thls type of actlvity we belleve an ordlnance ls needed that establlshes a
procedure for obtainine permits and dellneates what type of actlvlty wlll be allowed.
Based on our prior conversations, I believe the attached draft ordlnance tltled Street Use Permlts meets theneeds ofthe communlty. lhighlighted areas ln yellowthat lfeel the Commltteeshould dlscuss and offer
recommendatlons. Specifically, l'm seeking input on the followlng:
should the person/organlzation be requlred to get the approval of the Alderperson for the ward
where the event ls to be held prior to submitting the permit appllcatlon? ouroplnlon ls yes since
the Alderperson may have to fleld questlons about the closure from hls/her constltuents'
The proposed ordlnance lists several restrictlons and reasons for denying a permit that include no
alcohol consumptlon unless a Temporary Class "B" license has been issued Does the list ofrestrictions meet the Commlttee desires?
A permittinB fee and petition is required prlor to a permlt being lssued for sorne events; does the
committee want to impose a fee and lf so what should lt be? Any fee lmposed should be sufficient
to cover any costs associated wlth closlng off the street, etc.
4, Prior to lssuing a permlt the draft ordinance requires a certlficate of lnsurance, Does the
Commlttee feel the need for this?
I look forward to discussing these lssues and receiving your input.
Respect lv submitted,
M ss
7
Chie Polica
C ommitted to Exc ellenc e
DRAFT
12.19 STREET USE PERMITS
(a) Purpose. The streets in possession of the City of Sparta are primarily for the use ofthe public in the
ordinary way. However, under proper circumstances, the City Clerk may grant a permit for street use,
subject to reasonable municipal regulation and control. Therefore, this Chapter is enacted to regulate
and control the use of streets pursuant to a Street use Permit to the end that the health, safety and
general welfare of the public and the good order of the city can be protected and maintained.
(b) Application. A written application for a Street Use Permit by persons or groups desiring the same
shall be made on a form provided by the City Clerk and shall be filed with the City Clerk. The application
shall set forth the following information regarding the proposed street use:
(1) The name, address and telephone number of the applicant or applicants.
(2) lf the proposed street use is to be conducted for, on behalf of, or by an organization, the
name, address and telephone number of the headquarters of the organization and of the
authorizing responsible heads of such organization.
(3) The name, address and telephone number of the person or persons who will be responsible
for conducting the proposed use of the street
(4) The date and duration of time for which the requested use of the street is proposed to occur.
(5) An accurate description of that portlon of the street proposed to be used.
(6) The approximate number of persons for whom use of the proposed street area is requested.
(7) The proposed use, described in detail, for which the street Use Permit is requested'
(c) Alderapproval. The person or representative ofthe group making application for a Street Use Permit
shatt,niVlihe;app.rpviil6fiithqAidejpaf;3.0_hdthboisiiict wheie:ihe,tireiftlse,pelniit,isiieqUi5teO,
(d) Review by Chief of Police and Director of Public Works, Before any application for a Street Use
permit is considered by the Public Safety Committee, the application shall be reviewed by the Director
of public Works and Chief of Police for their recommendation as to the affect that the temporary closing
of the street will have on the public safety and traffic movement in the area during the time the street
may be closed.
(e) A Street Use Permit shall notbeissuedif anyof the following apply:
{3.) The proposed street use is primarily for private or commercial gain
(2) The proposed street use would violate any federal or state law or any ordinance of the city.
(3) The proposed street use will substantially hinder the movement of police, fire or emergency
vehicles, constituting a risk to persons or property.
DRAFT
(4) The application for a Street Use Permit does not contain the information required above.
(5) The application requests a period for the use of the street in excess of eight (8) hours. The
street shall be reopened no later than 10:00 p.m.
(6) The proposed use could equally be held in a public park or other location.
ess a Temporary Class B iicense ha
(8) The public Safety Committee concludes that the health, safety and general welfare of the
public cannot adequately be protected and maintained if the permit is granted.
(f) permit Fee. Each application for a Street Use Permit shatl be accompanied by the fee established in
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l2l E. Oflk St
Sprrrla, WI54656
Plrouel
608-269-3 122
Fax;
608-269 -2156
SDa' laPD.coul
Sparta Police Department
Michnel Kass
iit
Chiel of Police
Ja\ua(y 27 ,20t4
City of Sparta Public Safety Committee
201 W. Oak Streetsparta, wl 54656
RE: Storage Loft Remodellng Proiect
Dear committee Member:
For 2014 the Department would like to remodel the existing garage loft storage area into a locker
room. currently the building has no locker room facility and offlcers are forced to store clothing
and other uniform related items in metal lockers in the Sarage. As illustrated in this picture the
lockers are adjacent to vehicles and exposed to the elements whenever the garage door is open'
The building,s design and construction has left us with few alternatives when it comes to the space
required foi a locker room. We believe the only viable alternative is to remodel the existing loft
storageareaintheSarageintoalockerroom'ThesizeoftheloftissufficienttoallowupprJ*ir"tuly t8 loikers and could be easily enclosed and renovated to suppoft the project. while
the location ii far from ideal and the finished locker room would lack many of the amenities
associated with locker rooms; it would provide a safe and secure environment for changing clothes
and storing uniform related items. The items currently stored in the loft would either be destroyed
or relocated to the now vacated hose tower.
Committed to Excellence
The estimated cost of the project is 514,145
S5,4oo: 18 open access athletic style lockers with footlocker enclosure and lockable top
compartment for valuables.
{@
54,300: Framing ofthe locker room (includes a separate changing room) and structural
improvement of the loft area. (All American Lumber)
51,595: Drywall, finish and paint the rooms. (Lydon Drvwall)
52,850: Electrical work, install liShting and electric heating' (Lydon Electrlc)'
I look forward discussing this proposal with all of you
Respectfully submitted,
Michchief of Police
