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AFFECTS WARD 11 CITY OF HAMILTON PUBLIC WORKS DEPARTMENT Waste Management Division Report to: Mayor and Members Committee of the Whole Submitted by: Peter M. Crockett, P.Eng., General Manager Date: March 19, 2003 Prepared by: Phil Jensen Extension 4436 SUBJECT: Glanbrook Landfill Co-ordinating Committee November, January and February Proceedings (PW03046) - (Ward 11) RECOMMENDATION: (a) That the attached meeting notes of the November 25, 2002, January 27, 2003, and February 24, 2003 meetings of the Glanbrook Landfill Co-ordinating Committee be received. (b) That staff continue to work with the Committee on the co-ordination of issues regarding landfill operations. Peter M. Crockett, P.Eng., General Manager Public Works Department EXECUTIVE SUMMARY: Minutes for the November 25, 2002, January 27, 2003, and February 24, 2003, meetings of the Glanbrook Landfill Co-ordinating Committee (GLCC), attached, are provided for the information of City Council. On November 25, the GLCC moved a request for an opportunity to present their concerns regarding the closure of SWARU to the Solid Waste Management Steering Committee. Other issues discussed at the meeting and reflected in the attached notes include leachate collector construction, correspondence from the Health Department to landfill neighbours, a recent tour of the landfill by GLCC members, and retention pond sampling. The GLCC also discussed the advantages of being recognized within site Certificate of Approval, which would be achieved by requesting an amendment to the document. Support from City Council would be required for this amendment to proceed to the Ministry. This could be reviewed as part of a Certificate of Approval review, which is necessary for an ongoing viable operation.

CITY OF HAMILTON€¦ · Scott Stewart, City of Hamilton John Mater, City of Hamilton Dave Kerr, City of Hamilton Andy Fevez, Member Tom Brown, Canadian Waste Agenda Item Action 1

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Page 1: CITY OF HAMILTON€¦ · Scott Stewart, City of Hamilton John Mater, City of Hamilton Dave Kerr, City of Hamilton Andy Fevez, Member Tom Brown, Canadian Waste Agenda Item Action 1

AFFECTS WARD 11

CITY OF HAMILTON

PUBLIC WORKS DEPARTMENT

Waste Management Division Report to:

Mayor and Members Committee of the Whole

Submitted by:

Peter M. Crockett, P.Eng., General Manager

Date: March 19, 2003 Prepared by: Phil Jensen

Extension 4436 SUBJECT: Glanbrook Landfill Co-ordinating Committee November, January and

February Proceedings (PW03046) - (Ward 11) RECOMMENDATION: (a) That the attached meeting notes of the November 25, 2002, January 27, 2003,

and February 24, 2003 meetings of the Glanbrook Landfill Co-ordinating Committee be received.

(b) That staff continue to work with the Committee on the co-ordination of issues regarding landfill operations.

Peter M. Crockett, P.Eng., General Manager Public Works Department EXECUTIVE SUMMARY: Minutes for the November 25, 2002, January 27, 2003, and February 24, 2003, meetings of the Glanbrook Landfill Co-ordinating Committee (GLCC), attached, are provided for the information of City Council. On November 25, the GLCC moved a request for an opportunity to present their concerns regarding the closure of SWARU to the Solid Waste Management Steering Committee. Other issues discussed at the meeting and reflected in the attached notes include leachate collector construction, correspondence from the Health Department to landfill neighbours, a recent tour of the landfill by GLCC members, and retention pond sampling. The GLCC also discussed the advantages of being recognized within site Certificate of Approval, which would be achieved by requesting an amendment to the document. Support from City Council would be required for this amendment to proceed to the Ministry. This could be reviewed as part of a Certificate of Approval review, which is necessary for an ongoing viable operation.

Page 2: CITY OF HAMILTON€¦ · Scott Stewart, City of Hamilton John Mater, City of Hamilton Dave Kerr, City of Hamilton Andy Fevez, Member Tom Brown, Canadian Waste Agenda Item Action 1

SUBJECT: Glanbrook Landfill Co-ordinating Committee November, January and February Proceedings (PW03046) - (Ward 11) - Page 2 of 15

On January 27, the GLCC under agenda item #10 moved that the Chair of the GLCC be appointed to the Solid Waste Management Master Plan (SWMMP) Waste Reduction Task Force, and that the Chair of the SWMMP Task Force be appointed to the GLCC. The GLCC also moved, under agenda item #11, a broad recommendation with seven specific points concerning goals and implementation of the SWMMP. Other issues discussed at the meeting and reflected in the attached notes include the leachate collector system construction, alternative daily cover, the Hall Road pumping station, landfill scale project, air monitoring, the proposed C of A amendment recognizing the GLCC, landfill development and international waste. With respect to the motion under agenda item #10, the SWMMP task force did invite representatives from the GLCC to attend their meetings. The GLCC has since accepted as a voting member a representative from the SWMMP Task Force, and the SWMMP Task Force is currently considering the motion. The increased interaction between the committees will also permit the GLCC to further express those concerns noted in the motion under item #11. At the conclusion of the February 24 meeting, Chairman Hugh Brown submitted his resignation. The Committee moved that Allan Freeman replace Mr. Brown, and will look into the process of finding a new member to fill in the vacancy. The Committee also welcomed members of the City's Public Health Department, lead by Dr. Taha, for a discussion on possible follow up with residents regarding health concerns associated with the Landfill. On a separate matter the GLCC approved a motion to the Waste Reduction Task Force, requesting reconsideration of their position on the voting status of the GLCC representative to the Task Force. Other issues discussed included alternative daily cover, air monitoring, leachate collector construction, leachate haulage in 2002, the landfill scale, a memo re impacts to the landfill from closure of SWARU, the wind mitigation policy, concrete debris, the proposed C of A amendment recognizing the GLCC, bird control, surface water ponds, EFW technology and workshops for members. BACKGROUND: The GLCC is an officially sanctioned City of Hamilton Citizen Committee consisting of four members as appointed by the City’s Selection Committee and a fifth member as appointed by the SWMMP Task Force. The GLCC provides support to staff and the City’s contracted landfill operator on operational matters and community input at the Glanbrook Landfill. Meetings are also attended regularly by Ward 11 Councillor David Mitchell. The GLCC currently meets monthly to discuss landfill related issues and to monitor the City’s progress with respect to major projects at the site, which includes the City’s leaf and yard waste composting operation as well as the landfill. Over the past two years the GLCC has assisted the City with public liaison on several major projects, most notably the implementation of alternative daily cover and the pending leachate collector construction. ANALYSIS OF ALTERNATIVES: N/A

Page 3: CITY OF HAMILTON€¦ · Scott Stewart, City of Hamilton John Mater, City of Hamilton Dave Kerr, City of Hamilton Andy Fevez, Member Tom Brown, Canadian Waste Agenda Item Action 1

SUBJECT: Glanbrook Landfill Co-ordinating Committee November, January and February Proceedings (PW03046) - (Ward 11) - Page 3 of 15

FINANCIAL/STAFFING/LEGAL IMPLICATIONS: N/A POLICIES AFFECTING PROPOSAL: N/A

CONSULTATION WITH RELEVANT DEPARTMENTS/AGENCIES: The Niagara Peninsula Conservation Authority (NPCA) is represented on the Committee and the Ministry of the Environment attends regularly. As of January 2003 the SWMMP Task Force is represented through a voting member. The Committee also received representation for the City's Public Health and Community Services Department.

CITY STRATEGIC COMMITMENT: Commitment 4d states “Council will pursue new and innovative opportunities to enable more people to share their views and contributions to the City, Council and its services”. The opportunities for public input afforded by the activities of the Glanbrook Landfill Committee are consistent with and support this strategic commitment.

Page 4: CITY OF HAMILTON€¦ · Scott Stewart, City of Hamilton John Mater, City of Hamilton Dave Kerr, City of Hamilton Andy Fevez, Member Tom Brown, Canadian Waste Agenda Item Action 1

SUBJECT: Glanbrook Landfill Co-ordinating Committee November, January and February Proceedings (PW03046) - (Ward 11) - Page 4 of 15

City of Hamilton Transportation, Operations & Environment Department

WASTE MANAGEMENT DIVISION M I N U T E S

GLANBROOK LANDFILL CO-ORDINATING COMMITTEE Monday, November 25, 2002 Glanbrook Municipal Centre

4:30 p.m. ATTENDEES: Hugh Brown, Chair Ron McMann, Member Allan Freeman, Member Phil Jensen, City of Hamilton Lynda Burton, City of Hamilton Ron Hall, MOE Sheila May, City Advisor Councillor Dave Mitchell Ron Wright, Canadian Waste Annie Michaud, NPCA

GUESTS: Nick Bishop, City of Hamilton

REGRETS: Scott Stewart, City of Hamilton John Mater, City of Hamilton Dave Kerr, City of Hamilton Andy Fevez, Member Tom Brown, Canadian Waste

Agenda Item Action

1. Minutes of Last Meeting

The minutes of the last meeting were accepted as written.

2. SWARU: Status and Impact of Closure

Sheila reviewed several conditions within the new Certificate of Approval (C of A) for SWARU. Condition 56 still allows for flyash to be tested and stored onsite. Sheila asked that copies of the Quarterly Report for Fly Ash Treatment Process and Annual Report for the Site be made available to the Committee (as required of the City in conditions 60 and 61). Access to the information from the public liaison committee to be set up in accordance to condition 64 should be made available to the Glanbrook Landfill Co-ordinating Committee (GLC).

In response to concerns about impact of closure on the landfill. Phil assured the Committee that diversion alternatives limiting the impact on the landfill will be on the table this winter.

A copy of the agenda and outline of the presentation given by Beth Goodger at the Organics Diversion Symposium was distributed for the information of the Committee members.

Page 5: CITY OF HAMILTON€¦ · Scott Stewart, City of Hamilton John Mater, City of Hamilton Dave Kerr, City of Hamilton Andy Fevez, Member Tom Brown, Canadian Waste Agenda Item Action 1

SUBJECT: Glanbrook Landfill Co-ordinating Committee November, January and February Proceedings (PW03046) - (Ward 11) - Page 5 of 15

Agenda Item Action

With regards to the motion passed at the last meeting concerning the search for another incinerator, Councillor Mitchell suggested the GLC present their concerns to the Solid Waste Master Plan Steering Committee‘s next meeting.

Motion: That the Glanbrook Landfill Co-ordinating Committee request an opportunity to present their concerns regarding the closure of SWARU to the Solid Waste Management Steering Committee.

Lynda to put a request to Councillor Horwath for the Committee to appear before the SWMMP Steering Committee at their next meeting. The Stay hearing on December 13, 2002 will determine how to proceed with the Committee’s concerns regarding the incinerator.

3. Health Department Response Letter

Hugh explained that the local residents were upset with the response letter to their cancer concerns. They feel their concerns were not addressed in the letter and the perception is that nothing is being done. The Committee therefore passed a recommendation to invite the Health Department back to address further concerns. Moved by Hugh seconded by Ron McMann.

4. Landfill Tour

Councillor Mitchell said public perception is negative concerning the ash piles on top of the landfill, at the highest point. Ron Wright explained that the ash can only be kept on approved portions of the site and cannot conflict with construction. The piles are currently being double wrapped to avoid the effects of the wind. The plan is to relocate the ash piles to an area tight against Phase 1 area. The City and Canadian Waste will continue to talk and revisit the issue of location of ash piles once construction is complete.

5. Pond Sampling

Hugh requested the reports be translated to the old format before forwarding to Committee members. It was also requested that a line graph depicting sampling results for the last two years be provided for the Committee’s information. The graph would likely show trends. The ponds will be dredged when construction is complete. Until that time there are a few breakouts due to construction. Installation of the finger drains should eliminate perch conditions.

6. Update: Leachate Collector Construction

Construction will be completed by the end of April if everything goes as scheduled. Currently, finger drains are being installed starting with the south perimeter and pumping station. CWSI is working closely with the Contractor, Bre-Ex.

7. Landfill Committee Recognized on the C of A

The Committee discussed the advantages to being recognized on the landfill C of A, mainly wanted to ensure the committee continues. Ron Hall suggested keeping the City look at examples where the inclusion of the Committee is worded quite simply. Council would need to support an amendment to the C of A. Ron Hall to provide samples of existing wordings to the City. Phil to initiate this and report back to the Committee.

Ron Hall Phil

Page 6: CITY OF HAMILTON€¦ · Scott Stewart, City of Hamilton John Mater, City of Hamilton Dave Kerr, City of Hamilton Andy Fevez, Member Tom Brown, Canadian Waste Agenda Item Action 1

SUBJECT: Glanbrook Landfill Co-ordinating Committee November, January and February Proceedings (PW03046) - (Ward 11) - Page 6 of 15

Agenda Item Action

8. New Business

The Niagara Peninsula Conservation Authority’s report on Buckhorn Creek will be available in the Spring of 2003. Ron reported that there are no seagulls at the landfill at this time due to the season change. Councillor Mitchell recommended Canadian Waste seek to renew their scare/kill permit from the Canadian Wildlife Service in preparation for the gulls return next year.

Tom

The meeting was adjourned at 6:30pm.

Next Meeting: Monday, January 27, 2003 4:30pm Glanbrook Municipal Center

Please review and forward any errors or omissions to Lynda Burton at (905) 540-5490 or [email protected]

All members are also requested to forward any items for the next agenda to Phil Jensen at

(905) 546-4436 or [email protected] by January 17, 2002

Page 7: CITY OF HAMILTON€¦ · Scott Stewart, City of Hamilton John Mater, City of Hamilton Dave Kerr, City of Hamilton Andy Fevez, Member Tom Brown, Canadian Waste Agenda Item Action 1

SUBJECT: Glanbrook Landfill Co-ordinating Committee November, January and February Proceedings (PW03046) - (Ward 11) - Page 7 of 15

City of Hamilton Transportation, Operations & Environment Department

WASTE MANAGEMENT DIVISION M I N U T E S

GLANBROOK LANDFILL CO-ORDINATING COMMITTEE Monday, January 27, 2003

Glanbrook Municipal Centre 4:30 p.m.

ATTENDEES: Hugh Brown, Chair Ron McMann, Member Allan Freeman, Member Phil Jensen, City of Hamilton Sheila Guest, City of Hamilton Ron Hall, MOE Sheila May, City Advisor Councillor Dave Mitchell Ron Wright, Canadian Waste Lance Larkin, MOE Tom, Brown, Canadian Waste Andy Fevez, Member

GUESTS: Craig Murdoch, City of Hamilton Ed DeVries, City of Hamilton

REGRETS: Scott Stewart, City of Hamilton John Mater, City of Hamilton Dave Kerr, City of Hamilton Annie Michaud, NPCA

Agenda Item Action

1. Minutes of Last Meeting

The minutes of the last meeting were accepted as written. Hugh questioned following up with the CLC wording. Phil advised it was in the package given to members at the beginning of the meeting.

2. Leachate Trucked in 2002

Phil advised he would forward information via email or at the next meeting.

3. Construction and Bre-X Operations

Phil reported that everything was going well at the site. There have been a couple of situations where equipment has been down. Now working on the well for the pumping station. Questions were raised about odour over the past couple of months. Sheila had a complaint there was a sour smell to the east of the landfill. Sheila asked about the tank farm. Phil reported that Gardner Lee is on line to review the older system including possible uses for, and upgrades to, the tank farm. The construction project should be completed by May with top dressing and vegetation applied during that month. The project is still on target.

Page 8: CITY OF HAMILTON€¦ · Scott Stewart, City of Hamilton John Mater, City of Hamilton Dave Kerr, City of Hamilton Andy Fevez, Member Tom Brown, Canadian Waste Agenda Item Action 1

SUBJECT: Glanbrook Landfill Co-ordinating Committee November, January and February Proceedings (PW03046) - (Ward 11) - Page 8 of 15

Agenda Item Action 4. Wood Chips

Phil pointed out the piles of wood chips in the pictures circulated by Sheila before the start of the meeting. We are still trying to perfect our use of chips. We will ask the MOE whether we can still use plastic once in awhile. During the trial, the use of two materials (i.e. plastic and wood chips) at the same time is forbidden by the C of A. Ron McMann asked exactly what kind of wood chips was being used. Phil responded ground up stumps, etc., from our Forestry/Parks section, with additional supplies from Mega City Recycling, which chips wood. Hugh questioned the use of wood and construction material from the transfer stations. Phil advised there has been some discussion about recovering wood from the transfer stations. Hugh asked Phil to keep the committee apprised.

Phil

Hugh stated there must be a way to track licence numbers of trucks going to the transfer stations and landfill with construction material. Sheila asked what the dollar value was for trucks coming in with wood chips. Andy asked how long tests were going to run. Tests will be conducted for three months according to the MOE, or longer if we want more time. We can stop the trial at any time.

Phil

5. Hall Road Pumping Station

Phil reported that the pump continues to perform, but that the City is extending the data and communication line to the upstream pumping stations at the site in order that there will be communication between all three. This is because, while the Hall Road Station is linked to the Treatment Plant, the other two are not and a shut down at Hall Road is not communicated upstream. Sheila asked if the Hall Road Station was adequate for the amount of leachate going in. Phil indicated that it was his understanding that the station was built to meet the capacity of the entire site when fully filled.

6. Landfill Scale

The scale is in the 2003 budget. The tendered cost exceeded the budget last year so the budget item was resubmitted and is going for budget approval with hopefully a spring contract. Estimated cost of $400,000 includes computer, roadwork and lighting, etc. This is to accommodate Canadian Waste trucks to help with the backlog at the transfer stations.

7. RFQ Upwind/Downwind Air Monitoring

Phil reported he is working on an RFQ for the program for 2003. There will be different stages that will occur over the course of the year and possibly longer. Dust, VOC, methane & non-methane would be measured and compared to MOE standards. Hugh requested that the folks from Health be at the next meeting to further discuss this issue.

Phil

8. Certificate of Approval

Hugh stated that this committee is not entrenched in the C of A. Phil provided for committee members two examples of possible C of A wording, one from an existing C of A and another as forwarded by Ministry staff. Sheila May will co-ordinate refinements to wording with committee members for further discussion at the next meeting, and eventual submission to the Ministry. Discussion took place regarding the Glanbrook Landfill Co-ordinating Committee, its inception and evolution.

Page 9: CITY OF HAMILTON€¦ · Scott Stewart, City of Hamilton John Mater, City of Hamilton Dave Kerr, City of Hamilton Andy Fevez, Member Tom Brown, Canadian Waste Agenda Item Action 1

SUBJECT: Glanbrook Landfill Co-ordinating Committee November, January and February Proceedings (PW03046) - (Ward 11) - Page 9 of 15

Agenda Item Action

9. Landfill Development

Sheila passed around copies of a map showing all 15 cells at the landfill from August 15, 1978. Sheila also read the evidence from the Hearings of the Environmental Assessment Board, 1979. Cells 13, 14, and 15 were not approved for development in the hearings. These cells fall under the jurisdiction of the NPCA and also the Ministry of Natural Resources. Hugh asked exactly how much was used in the landfill. Phil referred to the plan:

- The plan is based on air space

- Stage I is covered (Cells 1 through 4)

- Cells 5 through 8 are the current operating area – it is estimated that 30%

left in these cells but work will be done to confirm this in 2003.

- Cells 9 through 12 are the final approved areas. This is the area that is readily identified at the site as the area from which soil has been borrowed for use in the current operating area.

- The 1998 Fenco McClaren report suggested that this last approved section needs to be redesigned. This item has been moved up and into the capital budget for 2003. The City will set up an RFP for comprehensive redesign and will work with the MOE to follow the process required to obtain the required C of A amendment.

- Included in the study will be a review of the air space available in Stage 1, resulting from subsidence, to see if we can open the cells and raise the add fill to meet the design contours.

- The City has operated all along with the understanding that Stage 4 is not approved, and that if this area is to be considered the City would have to engage in an approvals process with all appropriate authorities.

Acreage is as follows: Cell 1 = 15, Cell 2 = 21, Cell 3 = 8.9, Cell 4 = 13, Cell 5 = 13, Cell 6 = 12, Cell 7 = 13, Cell 8 = 15, Cell 9 = 11, Cell 10 = 10, Cell 11 = 15, Cell 12 = 13.

10. Interaction with SWMMP Waste Reduction Task force

This item was dealt with out of order, as Councillor Mitchell had to leave.

MOVED/SECONDED Freeman/McMann

Whereas the Glanbrook Landfill is a major facility in the City of Hamilton’s Waste Master Plan;

Whereas the Glanbrook Landfill Co-ordinating Committee represents the interests of the residents of the former township of Glanbrook and is therefore a major stakeholder in the Master Plan;

Therefore the Glanbrook Landfill Co-ordinating Committee respectively recommends to the Council of the City of Hamilton that the chair Hugh Brown of the Glanbrook Landfill Co-ordinating Committee be appointed to the SWWMP Waste Reduction Task Force.

Page 10: CITY OF HAMILTON€¦ · Scott Stewart, City of Hamilton John Mater, City of Hamilton Dave Kerr, City of Hamilton Andy Fevez, Member Tom Brown, Canadian Waste Agenda Item Action 1

SUBJECT: Glanbrook Landfill Co-ordinating Committee November, January and February Proceedings (PW03046) - (Ward 11) - Page 10 of 15

Agenda Item Action

And further, that the Chair of the SWMMP Waste Reduction Task Force, David Hart Dyke be appointed to the Glanbrook Landfill Co-ordinating Committee. CARRIED.

11. EFW Technology

MOVED/SECONDED Freeman/McMann

Whereas the City of Hamilton has embarked on a major recycling/diversion program;

Whereas this program must meet an aggressive target of 65% diversion of recycling/residential municipal waste from the Glanbrook landfill by 2008, to meet the financial commitments to Council;

Whereas SWARU was an integral part of the 65% reduction in the solid waste management plan, and is now closed

Whereas the Glanbrook Landfill Co-ordinating Committee is having difficulty finding similar programs which have met such aggressive targets within such a restricted time frame;

Whereas no schedule of program implementation or interim targets have been provided;

Whereas most major diversion/recycling programs have relied heavily on composting to reach their present level;

Whereas such programs in other jurisdictions have required major investment by municipalities;

Whereas the present federal government of Canada has ratified the Kyoto Agreement on greenhouse gas emissions;

Whereas this committee (Glanbrook Landfill Co-ordinating Committee)) and the people of the former Township of Glanbrook will not support expansion or relocation of the present landfill in Glanbrook;

Therefore, the Glanbrook Landfill Co-ordinating Committee respectfully recommends to the Council of the City of Hamilton:

a) A full review of the goals of the SWMMP program be carried out with a view

to achievability and affordability.

b) That a schedule of implementation with interim goals be provided to council

within 30 days.

c) That a schedule of implementation with interim goals be provided to council

within 30 days.

d) That due attention be paid to the implementation of the Kyoto agreement by the federal government and the production of greenhouse gases such as methane produced by landfills and composting, with special consideration being paid to reduction and/or control of such gases.

e) That the City of Hamilton actively pursue markets and grants, in conjunction with other levels of government and the private sector, to help make this program more self sustaining.

Page 11: CITY OF HAMILTON€¦ · Scott Stewart, City of Hamilton John Mater, City of Hamilton Dave Kerr, City of Hamilton Andy Fevez, Member Tom Brown, Canadian Waste Agenda Item Action 1

SUBJECT: Glanbrook Landfill Co-ordinating Committee November, January and February Proceedings (PW03046) - (Ward 11) - Page 11 of 15

Agenda Item Action

f) That the City of Hamilton actively investigate other methods of waste reduction producing saleable products and meeting future standards such as EFW (Energy from Waste).

g) That the City of Hamilton provide sufficient capital and operating funding to maintain present operations and future capital needs.

CARRIED.

12. Task Force Minutes:

Back copies of SWMMP Waste Reduction Task Force minutes were provided in the package Phil distributed before the meeting.

13. International Waste

Phil advised the Committee that the City had been approached by the airport to accept "galley" waste from international flights, much of which would be food. This is governed by the Canadian Food Inspection Agency (CFIA). Phil reported that the City is not really encouraging the Airport on the issue of sending the international waste to the Glanbrook landfill, but GLC members should be aware as it is possible that the Airport may apply pressure to this end.

Sheila brought up the issue of food waste pelletizing and she and Hugh read letters they sent to the MOE regarding the application of American Water Services to produce fertilizer pellets from food waste and sewage waste. Sheila advised that the MOE would only be interested in a C of A for this particular process. Food waste would come from all over Ontario.

14. New Contract with CWS

Contracts with CWS have been extended until end of 2009. Biggest impact on Kenora re municipal waste volumes. Use of SWARU tipping area and other alternatives being considered.

The meeting was adjourned at 6:45pm.

Next Meeting: Monday, February 24, 2003 @ 4:30pm Glanbrook Municipal Centre

Please review and forward any errors or omissions to Sheila Guest at

(905) 540-5490 or [email protected]

All members are also requested to forward any items for the next agenda to Phil Jensen by February 14, 2003

at (905) (905) 546-4436 or [email protected]

Page 12: CITY OF HAMILTON€¦ · Scott Stewart, City of Hamilton John Mater, City of Hamilton Dave Kerr, City of Hamilton Andy Fevez, Member Tom Brown, Canadian Waste Agenda Item Action 1

SUBJECT: Glanbrook Landfill Co-ordinating Committee November, January and February Proceedings (PW03046) - (Ward 11) - Page 12 of 15

City of Hamilton Public Works Department

WASTE MANAGEMENT DIVISION M I N U T E S

GLANBROOK LANDFILL CO-ORDINATING COMMITTEE Monday, February 24, 2003 Glanbrook Municipal Centre

4:30 p.m. ATTENDEES: Hugh Brown, Chair Ron McMann, Member Allan Freeman, Member Phil Jensen, City of Hamilton Sheila Guest, City of Hamilton Ron Hall, MOE Sheila May, City Advisor Councillor Dave Mitchell Ron Wright, Canadian Waste Lance Larkin, MOE Tom, Brown, Canadian Waste Andy Fevez, Member Annie Michaud, NPCA Mike Caruso, SWMMP WRTF

GUESTS: Dr. Monir Taha, Associate Medical Officer of Health, SPHS, City of Hamilton

Kate Feightner, Manager Policy & Program Development SPHS, City of Hamilton

Dr. Gaynor Watson, Public Health, SPHS Lewinda Knowles, SPHS

REGRETS: Scott Stewart, City of Hamilton John Mater, City of Hamilton Dave Kerr, City of Hamilton Craig Murdoch, City of Hamilton Hugh introduced Mike Caruso who has joined the GLC as a representative from the SWMMP Waste Reduction Task Force.

Agenda Item Action

1. Minutes of Last Meeting

Moved by Allan Freeman, Seconded by Ron McMann, that the minutes of the last meeting were accepted as written. CARRIED

2. Discussion with Representatives of the Health Department

Dr. Taha introduced his team and read from the November 25th GLC minutes inviting the health Department to come to the meeting and discuss their work to date. Hugh Brown outlined the concerns of the public relating to health issues and the letter sent out the residents. A discussion took place. On the subject of cancers, Dr. Taha pointed out that in the water and air testing that was conducted there were no substances determined to be of concern relating to the kinds of cancers experienced.

Page 13: CITY OF HAMILTON€¦ · Scott Stewart, City of Hamilton John Mater, City of Hamilton Dave Kerr, City of Hamilton Andy Fevez, Member Tom Brown, Canadian Waste Agenda Item Action 1

SUBJECT: Glanbrook Landfill Co-ordinating Committee November, January and February Proceedings (PW03046) - (Ward 11) - Page 13 of 15

Agenda Item Action Dr. Taha suggested a questionnaire be send to each resident to query them on

the letter – where they need more information – how would they feel about the health department going to the family doctors for information in order to compile statistical data. Some concern was expressed that information gathering should be done in such a way so as not to alarm residents. The committee supports the public health department's plan to send a questionnaire to residents as a method of following up on the original contact.

3. ADC Trial

Phil reported that the wood chip trial ends mid-March. Plastic film trial is over and at this point it seems to be a viable cover. Phil asked the committee if it would be comfortable with a proposal to the that would allow for the committee to investigate other alternatives without necessarily having to seek an amendment to the C of A. Members were interested and Phil will follow up with possible wording.

4. Upwind/Downwind Study

Phil advised that RFQs would be going out mid-March.

5. Leachate Collector Construction

Phil reported the construction is moving along, although about a week behind due to equipment problems. Everything should be completed by mid-May. There are some odour issues emerging. Phil reported odour abatement equipment is deployed, and this practice will continue. It was generally agreed that a letter should be sent out to residents around the site to thank them for their patience and give them an update on what has been happening and advise them what they can expect when the weather warms up. Phil will set up and run by Sheila.

Phil

6. Leachate Haulage 2002

Phil presented some statistics to the group. 48,141.16 metric tonnes (48,141,160 litres) removed by tanker which converts to 10,589,784 imperial gallons. 89,672,590 litres pumped at the Hall Road pumping station which, when added to the previous total, totals 119,725,602 litres, 30,315,386 imperial gallons in 2002.

7. Revisit Resolution re SWMMP Task Force

Hugh reviewed the resolution and reported the changes made by the Task Force to accept a non-voting member. Discussion took place regarding. There is a feeling that if there is a non-voting status for the GLC member to the Task Force that there is no real representation. Dave Mitchell pointed out that Mike Caruso could be accepted to the GLC as a full member with voting privileges and since he has full privileges on the Task Force, he would be able to voice GLC concerns. Dave encouraged Mike to continue to attend. Discussion took place around EFW issue.

MOVED/SECONDED Freeman/McMann Whereas the Waste Reduction Task Force has not accepted the Glanbrook Landfill Committee’s resolution of January 27, 2003 regarding the mutual exchange of members, Therefore, the Glanbrook Landfill Committee respectfully requests the Waste Reduction Task Force to reconsider voting status for the Glanbrook Landfill member. Carried.

Page 14: CITY OF HAMILTON€¦ · Scott Stewart, City of Hamilton John Mater, City of Hamilton Dave Kerr, City of Hamilton Andy Fevez, Member Tom Brown, Canadian Waste Agenda Item Action 1

SUBJECT: Glanbrook Landfill Co-ordinating Committee November, January and February Proceedings (PW03046) - (Ward 11) - Page 14 of 15

Agenda Item Action

8. Landfill Scale

There was some confusion that the landfill scale project has been cancelled. Phil noted that he understood this to still be in the existing capital budget and will report back on the status of this item.

Phil

9. Memo from Sheila May

Sheila reviewed memo to be attached to minutes. Phil to report back to Sheila with actual truck numbers pertaining to point #7 in the memo.

MOVED/SECONDED McMann/Fevez That the memo be received. Carried.

Phil

10. Wind Mitigation Policy

Sheila provided a copy of the policy established in 1991. This policy should be reviewed for current relevance.

Group

11. Meeting Frequency

After discussion it was agreed to leave the meetings at once per month.

12. Concrete Debris

Hugh briefed the committee on the current handling of construction material. Discussion took place regarding the checks in place. It was suggested that possibly wood could be removed and chipped for ADC. Some further discussion about wallboard also, but unsure of end use. Hugh asked that this be placed on the agenda as a regular update.

Phil

New Business

13. Terms of Reference for Glanbrook Landfill Committee

To be placed on the next agenda with comments from Staff and the MOE (attached)

14. Bird Control

Sheila distributed copies of the agreement between the Region (City) and the Township pertaining to the Landfill Site, noting item #10, especially regarding “birds.” Ron noted that CWS did renew the permit with the Canadian Wildlife Service.

15. Ponds

The GLC would like to receive information in chart form. Phil noted more news would be forthcoming regarding ponds and will review presentation and information.

Phil

Page 15: CITY OF HAMILTON€¦ · Scott Stewart, City of Hamilton John Mater, City of Hamilton Dave Kerr, City of Hamilton Andy Fevez, Member Tom Brown, Canadian Waste Agenda Item Action 1

SUBJECT: Glanbrook Landfill Co-ordinating Committee November, January and February Proceedings (PW03046) - (Ward 11) - Page 15 of 15

Agenda Item Action 16. EFW Technology Presentation

MOVED/SECONDED Freeman/Fevez Whereas the Glanbrook Landfill Committee has always tried to be knowledgeable in all areas of waste reduction, to better serve the needs of the citizens of Glanbrook, Whereas the present waste reduction program of the City of Hamilton will only maintain the status quo, with the loss of SWARU, and will probably not advance the reduced use of landfill beyond 2002 levels Therefore, we respectfully request that Mr. Luciano A. Gonzalez, Ph.D., P.Eng., of the firm Kinectrics, makes a presentation of the company’s state-of-the-art waste reduction technology. Carried. City staff to make arrangements for the next meeting.

Phil

17. Workshops

The committee expressed interest in participating in an advertised Canadian Waste landfill tour. Five members are interested in the tour. Tom Write mentioned an opportunity for a special tour, but the group is interested in the March 18th event.

18. Hugh Brown, Resignation

Hugh advised the Committee that he has accepted a position with the Province of Ontario in Brampton as a Justice of the Peace and will be resigning from the GLC effective February 24, 2003.

MOVED/SECONDED McMann/Fevez Whereas Mr. Hugh J. Brown has had to resign as a member of the Glanbrook Landfill Committee due to career requirements, Therefore, we respectfully elect Mr. Allan Freeman as Chair of the Committee. Carried. The Committee will scout out a fourth member.

The meeting was adjourned at 7:30 p.m.

Next Meeting: Monday, March 31, 2003 @ 4:30pm Glanbrook Municipal Centre

Please review and forward any errors or omissions to Sheila Guest at

(905) 540-5491 or [email protected]

All members are also requested to forward any items for the next agenda to Phil Jensen by February 14, 2003

at (905) (905) 546-4436 or [email protected]