CITY OF SAN RAMON ARTS ADVISORY COMMITTEE

AGENDA

Christina Vigilia, Chairperson * Jenna McCoy, Vice-Chair Magali Le Bouder * Patrick Jon Gutierrez * David Owens * Partha Mitra * Naina Shastri

John Mani – Alternate * Stephen R Doran - Alternate

San Ramon Community Center – Room 102 12501 Alcosta Blvd.

November 20, 2019 7:00 P.M.

AGENDA QUESTIONS: PLEASE CALL THE PARKS & COMMUNITY SERVICES DEPT. (925) 973-3321

Documents received after publication of this Agenda and considered by the Arts Advisory Committee in its deliberation will be available for inspection at San Ramon Community Center, 12501 Alcosta Blvd. during

normal business hours and in a binder at the Arts Advisory Committee meeting.

1. CALL TO ORDER

2. ROLL CALL

3. SPECIAL ITEMS/ANNOUNCEMENTS

4. PUBLIC COMMENT OR WRITTEN COMMUNICATION At this time, those in the audience are encouraged to address the Arts Advisory Committee on any item not already included on today’s agenda. If possible, comments should not exceed five minutes. If this is not considered sufficient, time to address the issue, please arrange with staff to have that item placed on the agenda for a future Committee meeting.

5. APPROVAL OF MINUTES

5.1 Approval of October 16, 2019 Meeting Minutes 6. COMMITTEE BUSINESS

6.1 Public Art Website and Rack Card Review Presented by Adam Chow, Recreation Supervisor

6.2 2019 Annual Report Discussion Presented by Adam Chow, Recreation Supervisor

7. STAFF MEMBER ITEMS

7.1 San Ramon Performing Arts Attendance

7.2 Upcoming Cultural Arts Events

8. COMMITTEE, COMMISSION & COUNCIL MEMBER ANNOUNCEMENTS

9. ADJOURNMENT The next Arts Advisory Committee meeting will be held on December 18, 2019 at 7:00pm at the Alcosta Senior & Community Center, 9300 Alcosta Blvd., San Ramon, CA 94583.

I hereby certify the attached Arts Advisory Committee agenda was posted 72 hours before the noted meeting.

Dated: November 15, 2019

Page 1 of 2

CITY OF SAN RAMON ARTS ADVISORY COMMITTEE MEETING 1

October 16, 2019 2

Draft/Unapproved 3

4 5

1. CALL TO ORDER (Audio :03) 6 7

Committee Chair Vigilia called the Arts Advisory Committee Meeting to order at 7:00pm. The 8 meeting was held at the San Ramon Community Center at 12501 Alcosta Blvd., San Ramon. 9

10 2. ROLL CALL (Audio :10) 11

12 Present: 13 Chair Vigilia, Committee Members Doran, Le Bouder, McCoy, Mitra, Owens, and Shastri. 14 15 Absent: 16 Committee Members Gutierrez and Mani. 17 18 Staff Attendees: 19 Brad Morris, Program Manager 20 Steve Cox, Program Supervisor 21 22 Other Attendees: 23

Will Doerlich, PCS Commissioner 24 Scott Perkins, Councilmember 25 Kristen McLane, Kimco Realty 26

Rasya Choppalli-Sarada School of Dance 27 28

3. SPECIAL ITEMS/ANNOUNCEMENTS (Audio :50) 29 30

4. PUBLIC COMMENT OR WRITTEN COMMUNICATION (Audio 4:38) 31 32

At this time, those in the audience are encouraged to address the Arts Advisory Committee on 33 any item not already included on today’s agenda. If possible, comments should not exceed five 34 minutes. If this is not considered sufficient, time to address the issue, please arrange with staff to 35 have that item placed on the agenda for a future Committee meeting. 36 37

5. APPROVAL OF MINUTES (Audio 4:46) 38 39

Committee Member Doran motions to accept the minutes of the September 18, 2019 meeting 40 and was seconded by Committee Member Owens. The motion was passed 5-0-2-0. 41

42 6. COMMITTEE BUSINESS (Audio 5:03) 43

44 Item 6.1 Cultural Growth Fund Application Approval – Anjali 2020, Presented by Brad Morris, 45 Program Manager (Audio 5:05) 46 47

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Committee Member Owens made a motion to approve the grant for up to $500, and the motion 48 was seconded by Committee Member Doran. The motion was passed 7-0-0-0. 49 50 Item 6.2 Public Art Proposal - ULTA Beauty at 2015 Crow Canyon Pl. Presented by Shinei 51 Tsukamoto, Associate Planner (Audio 29:20) 52 53 Committee Member McCoy made a motion to approve the art, and the motion was seconded 54 by Committee Member Doran. The motion was passed 7-0-0-0. The recommendation will be 55 forwarded on to the Planning Committee. 56 57 Item 6.3 Art & Wind Festival 2020 Artist Selection, Presented by Steve Cox, Recreation 58 Supervisor (Audio 49:23) 59 60 The proposed artistes were rated in the following order: 1) April Chu, 2) Robert Grumen, 3) 61 Debbie Wardrope 4) Gary Bergen, 5) Jimmy Chan. Committee Member McCoy made a motion 62 to approve the recommendation, and the motion was seconded by Committee Member Mitra. 63 The motion was passed 7-0-0-0. 64 65

7. STAFF MEMBER ITEMS (Audio 1:17:10) 66 67

Item 7.1 San Ramon Performing Arts Attendance (Audio 1:17:11) 68 69 Item 7.2 Upcoming Events (Audio 1:18:09) 70 71

8. COMMITTEE, COMMISSION & COUNCIL MEMBER ANNOUNCEMENTS (Audio 1:19:21) 72 73

9. ADJOURNMENT (Audio1:42:33) 74 75

The meeting adjourned at 8:42pm. The next Arts Advisory Committee meeting will be held on 76 November 20, 2019 at 7:00pm at the San Ramon Community Center, 12501 Alcosta Blvd. San 77 Ramon, CA 94583. 78

Submitted by Brad Morris, Program Manager. 79

Arts Advisory Committee Meeting Staff Report Date: November 20, 2019 From: Adam Chow, Recreation Supervisor Subject: Public Art Website and Rack Card Review Recommended Action: Review the new Public Art Website and Public Art Rack Card and provide feedback to staff. Background: On June 19, 2019, the Arts Advisory Committee recommended staff replace the outdated public art brochure by creating a Public Art marketing campaign with a public art rack card and updated webpage dedicated to the Public Art Program. The proposed public art rack card would provide information on the Public Art Program and invite readers to the website to view the public art map rather than printing hard copies of the map. In addition, it was suggested that staff create a shortened web link for easy access to the web page. Staff created a draft of the public art rack card (Attachment A). The public art rack card will be distributed at city events and facilities as a way to promote the Public Art Program. It directs people to the website to view the Public Art Map and other resources. The City’s public art website has also been updated to include the Public Art Map, Utility Box Project, and recent public art projects. The website now has a shortened URL, www.sanramon.ca.gov/PublicArt for easy access. Fiscal Impact: The cost to print 2,500 public art rack cards is approximately $250. The Parks and Community Services Department currently has $300 allocated for public art marketing for FY 2019/2020. Steps Following Review: Staff will incorporate feedback from the Arts Advisory Committee and make plans to print the rack cards and publicize the web site. Attachments: Attachment A - Public Art Rack Card Draft

DID YOU KNOW?There are over 50 works of Public Art in San Ramon!Visit www.SanRamon.ca.gov/PublicArt

WHAT IS PUBLIC ART?Public art is art in any media that has been planned and executed with the intention of being staged in the physical public domain, usually outside and accessible to all.

WHY DOES PUBLIC ART MATTER?Cities gain value through public art – cultural, social, and economic value. Public art re�ects and reveals our society, adds meaning to our cities and uniqueness to our communities. Public art invigorates public spaces.

DISCOVER MORE!Visit San Ramon’s interactive Public Art Map www.SanRamon.ca.gov/PublicArt. Take a photo with your favorite piece using the hashtag #SanRamonPublicArt

72%... of Americans believe

“the arts unify our communities regardless

of age, race, and ethnicity.” *

69%... of the population

believe the arts “lift me up beyond everyday

experiences.” *

*Data from Americans for the Arts - Americans Speak Out about the Arts, 2018

73%... of Americans agree that the arts “helps me

understand other cultures better.” *

1

Arts Advisory Committee Meeting Staff Report Date: November 20, 2019 From: Adam Chow, Recreation Supervisor Subject: 2019 Arts Advisory Committee Annual Report Recommended Action: Review the Arts Advisory Committee 2018 Annual Report and provide feedback to staff regarding accomplishments and goals for the 2019 Annual Report. Background: The City Council adopted a procedure for all city committees whereby each committee would provide an annual report to the City Council on their operations, accomplishments and work plans. The Arts Advisory Committee will deliver their 2019 annual report to the Parks and Community Services Commission and the City Council in early 2020. Fiscal Implications: There are no fiscal implications. Steps Following Approval: Staff will incorporate additional feedback from the Arts Advisory Committee into the 2019 Annual Report and bring it back for approval at the December 18, 2019 meeting. Once approved the report will be forwarded to the Parks and Community Services Commission for approval and then on to the City Council. Attachments: Attachment A: 2018 Arts Advisory Committee Annual Report Attachment B: 2018 Arts Advisory Committee Annual Report Presentation

2018 Annual Report Page 1 11/15/2019

2018 Annual Report to the City Council Arts Advisory Committee

Presented to the Parks & Community Services Commission on March 13, 2019 Presented to the City Council on April 9, 2019

I. Purpose of the Committee

The Arts Advisory Committee’s purpose is to provide ongoing input to the City of San Ramon on the provision and delivery of cultural art programs and services in San Ramon. To do so one must recognize the intrinsic value of cultural arts to a community. The Arts bring a sense of creativity, inspiration, and socialization to our citizens. The Arts enrich our lives every day from the auditory experiences of music, story telling and theater to the visual experience of seeing art on display in our gallery or public art within our city. We can look and listen to cultural art and enjoy a few moments of inspirational relief from the fast-paced world in which we live.

II. Charge of the Committee

1. Make recommendations to the Parks and Community Services Commission and

staff on the delivery of various cultural arts programs, activities, services and policies.

2. Support and promote cultural arts programs in San Ramon and work with other

agencies and organizations involved in cultural arts programs for the purposes of developing, promoting and funding cultural arts programs in San Ramon.

3. Appoint appropriate sub-committees as necessary to further the work of the Parks

& Community Services Department’s cultural arts programs and the efforts of the Committee.

4. Receive and evaluate input from the community, including input from other

individuals and organizations on issues relevant to cultural arts programming.

5. Act as a liaison for cultural arts issues to other governmental, non-profit and private organizations.

6. Serve as the City’s review body for public art projects as they move through the

advisory and regulatory bodies.

7. Serve as a resource to the City on a wide range of visual and performing arts mediums; work with public and private schools to promote arts in the community.

8. Develop a five-year cultural plan including goals and objectives, implementation

strategies and evaluation methods. Conduct ongoing evaluation and assessment of the cultural plan.

2018 Annual Report Page 2 11/15/2019

9. Advise the City on cultural and performing arts facility needs and design.

10. Provide feedback to staff on the assessment of current and future needs of the

cultural arts community for the purpose of program and facility planning. III. History of the Committee

The San Ramon Arts Council served in 1988 as the City’s non-profit arts advisory group. The initial charge from the City Council was to conduct a community needs assessment and to develop a cultural plan. The Arts Council conducted a survey of all city residents, businesses and art organizations to assess cultural art needs in the community. As a result of their study and analysis, the Arts Council developed sub-committees and began the process of establishing goals and objectives. The information gathered during the community needs assessment provided input for a civic facility study that was completed in 1989 and the groundwork for San Ramon’s first Cultural Plan. Working with the subcommittees and a team of consultants the Arts Council developed a five year Cultural Plan, detailing short and long-range goals and objectives.

For the next several years, the City Council and the Arts Council worked collaboratively from this Cultural Plan. In 1993, the Parks and Community Services Department increased its level of Cultural Art Programs and devoted more staff time and budget to cultural art programs.

In Oct. 1998, the City coordinated an Arts Summit to help reenergize the cultural arts organizations in San Ramon. The purpose was to bring together identified cultural arts groups to rethink the current cultural art plan and to develop new interest and potential leadership for the future. This group worked to identify strengths as well as gaps in the current cultural arts programs and to anticipate future issues. The formation of the Arts Task Force resulted from the Arts Summit meeting.

The Arts Task Force continued to gather information regarding cultural arts in San Ramon. Through their research and discussion, they came to the conclusion that an Arts Advisory Committee was needed in the City. They made a recommendation to establish an Arts Advisory Committee that would report to the Parks & Community Services Commission. Their recommendation was accepted and endorsed by the Parks and Community Services Commission in June of 1999. This recommendation was forwarded to the City Council and the current Arts Advisory Committee was established in June 1999. The first meeting of the new Arts Advisory Committee was held in January 2000.

Currently the Committee is made up of seven voting members and two alternates. The Chairperson is Patrick Tuohy and the Vice Chairperson is Donna Batchelor.

2018 Annual Report Page 3 11/15/2019

IV. Committee Operation

The Arts Advisory Committee is an advisory body to the City Council and is under the purview of the Parks and Community Services Commission. A Recreation Supervisor staffs the Arts Advisory Committee. There is also a liaison from the City Council, a liaison from the Parks and Community Services Commission and a liaison from the Teen Council. The Arts Advisory Committee meets on the third Wednesday of each month at 7:00pm at the San Ramon Community Center.

V. Sub-Committees

Performing Arts Sub Committee: The Performing Arts sub-committee was established to evaluate existing performing art events and classes and make recommendations for new performing art activities.

Visual Arts Sub Committee: The Visual Arts Sub-Committee was established to evaluate existing visual art programs, events and classes and recommend new activities and trends in the visual arts.

VI. 2018 Goal Update:

1. Review and recommend the selection of a commissioned artist for a new public art installation at the San Ramon Library. This goal was postponed until 2019 as this project was put on hold as the Parks and Community Services Department focused on the Utility Box Public Art Project and the Bronze Eagle Public Art Project that will be placed at Phase Two of the Rancho San Ramon Park.

2. Review and make recommendations for a second phase of the utility box public art project. The Committee received and reviewed the Utility Box Art community survey responses at their November 28, 2018 meeting. They provided feedback to improve the program and recommended staff develop a phase two of the project.

3. Update and make available to the public, the San Ramon Public Art Map. The Committee reviewed the current public art map and updated the current Public Art Inventory and provided feedback on how to improve and update the map. They reviewed what other agencies and organizations have done to publicize their Public Art Collections and made recommendations on what would be best for San Ramon. The final version of the San Ramon Public Art Map will be reviewed by the Art Advisory Committee in late Spring.

2018 Annual Report Page 4 11/15/2019

4. Review current arts programs and classes within the city and make recommendations to staff for improvement. The Committee received a presentation on the visual and performing arts classes and camps that the City offers. They also received a presentation on theater operation from Venuetech the City’s Theater Management Company. The Committee provided feedback and recommendations at both presentations. In addition, Committee members have attended a variety of other Cultural Art programs and provided feedback to staff. They attended Summer Concerts, Symphonic Band Concerts, Art & Wind Festival, Gallery Receptions, children’s theater productions and Performing Art Events.

5. Select an artist to commission an original piece of artwork for the San

Ramon Art & Wind Festival. The Committee assists staff with the selection of an artist to create an original piece of artwork that is used on the promotional material for the annual festival. The Committee reviewed artwork from seven potential artists and recommended that staff commission artist Susan Deming.

6. Review Art Gallery Exhibit proposals and select exhibits for the Lindsay

Dirkx Brown Gallery, The Alcosta Senior and Community Center Gallery, the Dougherty Station Gallery, and the San Ramon Main Library. The Arts Advisory Committee reviewed a multi-media presentation depicting representative artwork from 50 artists and artist groups. The committee ranked each submission and provided feedback to the staff. Thirteen artists/groups were selected to exhibit in the Lindsay Dirkx Brown Gallery, twelve artists were selected for the Alcosta Senior and Community Center, six artists were selected to exhibit at the Dougherty Station Community Center and four artist were selected to exhibit at the San Ramon Library. In addition, six artists were selected to exhibit in the new gallery space at City Hall.

7. Review Public Art Proposals from private developments and make

recommendations for acceptance to the Planning Commission. It is within the purview of the Committee to make recommendations to the Planning Commission on public art proposals from private developments. The Arts Advisory Committee reviewed and provided feedback on the City Center Art Program.

8. Review Cultural Growth Grant Applications and recommend grant

amounts to staff. It is within the purview of the Committee to review all cultural growth grant applications. The committee reviewed and approved one grant to the Hansamo Korean Cultural Showcase and Awards Night.

2018 Annual Report Page 5 11/15/2019

9. Encourage Arts Advisory Committee members to attend a minimum of four arts events per year in San Ramon and provide feedback. Committee members generally attend more than four events a year and regularly provide feedback at the Committee Meetings.

VII Goals and Objectives for 2019

1. Review and recommend the selection of a commissioned artist for a new public art installation at the San Ramon Library

2. Review and recommend the selection of artist and locations for phase two of the utility box public art project.

3. Review current arts programs and classes within the city and make

recommendations to staff for improvement.

4. Select an artist to commission an original piece of artwork for the San Ramon Art & Wind Festival.

5. Review Art Gallery Exhibit proposals and select exhibits for the Lindsay Dirkx

Brown Gallery, The Alcosta Senior and Community Center Gallery, the Dougherty Station Gallery, the City Hall Gallery and the San Ramon Main Library Gallery.

6. Review Public Art Proposals from private developments and make

recommendations for acceptance to the Planning Commission.

7. Review Cultural Growth Grant Applications and recommend grant amounts to staff.

8. Encourage Arts Advisory Committee members to attend a minimum of four

arts events per year in San Ramon and provide feedback.

9. Review and make recommendations to update the Cultural Growth Application.

2018 Annual Report

Support and promote cultural and performing arts programs in San Ramon

Provide advice, counsel, recommendations, and feedback to the City of San Ramon on the provision, selection, and delivery of public art and cultural art programs, events, and services

Patrick Tuohy– Chair Donna Batchelor– Vice Chair Gary Ford Jenna McCoy Naina Shastri David Owens Christina Vigilia John Mani - Alternate Steve Doran-Alternate

Liaisons: City Council Member Scott PerkinsParks & Community Services Commissioner Will DoerlichTeen Council Member Vidhima Shetty

Review and make recommendations for a second phase of the utility box public art project.

Review and make recommendations to the San Ramon Public Art Map.

Review current arts programs and classes within the city and make recommendations to staff for improvement.

Selected an Artist to Commission Artwork for the 2019 Art and Wind Festival

Artwork by 2019 Art and Wind Festival Commissioned Artist, Susan Deming

Reviewed and Selected Artists for Exhibitions in the Lindsay Dirkx-Brown Gallery, the Alcosta Senior and Community Center, The Dougherty Station Community Center, San Ramon Library and City Hall

Review Public Art Proposals from private developments and make recommendation for acceptance to the Planning Commission.

City Center Art Program

Review Cultural Growth Grant Applications and recommend grant amounts to staff.

Encourage Arts Advisory Committee members to attend a minimum of four arts events per year in San Ramon and provide feedback.

Miss Heathers Dance Class

2018 Dance Recital

Review and recommend the selection of a commissioned artist for a new public art installation at the San Ramon Library

Review and recommend the selection of artist and locations for phase two of the utility box public art project

Review current arts programs and classes within the city and make recommendations to staff for improvement.

Select an artist to commission an original piece of artwork for the San Ramon Art & Wind Festival.

Review Art Gallery proposals and select exhibits for the City Galleries

Review Public Art Proposals from private developments and make recommendations for acceptance to the Planning Commission

Review Cultural Growth Grant Applications and recommend grant awards

Encourage Arts Advisory Committee members to attend a minimum of four arts events per year in San Ramon and provide feedback

Review and make recommendations to update the Cultural Growth Application.

Date Group Event # Perf Participants* Attendance Tickets Sold Location10/1/2019 DVHS Financial Aid Night 1 5 415 0 DVPAC10/5/2019 RENTAL Kuchipudi Dance Drama 1 77 255 372 DVPAC10/6/2019 RENTAL Sanskaar Dance School 1 100 283 200 DVPAC10/6/2019 RENTAL Regenesis 1 6 22 0 FRT10/11/2019 CITY Bedtime Theater - Unique Derique 1 2 46 53 SRCC10/13/2019 CITY SRSB - Superhero Soundtrack 1 48 206 214 DVPAC10/13/2019 RENTAL Regenesis 1 6 21 0 FRT10/15/2019 DVHS Fall Band Concert 1 130 118 0 DVPAC10/17/2019 DVHS Fall Choir/Orchestra Concert 1 254 250 0 DVPAC10/18/2019 CITY Michael Jackson Tribute 1 9 544 577 DVPAC10/20/2019 RENTAL Regenesis 1 6 16 0 FRT10/24/2019 DVHS Fall Drama 1 27 88 0 DVPAC10/25/2019 DVHS Fall Drama 1 27 158 0 DVPAC10/25/2019 CITY Improv Tournament 1 17 34 35 FRT10/26/2019 DVHS Fall Drama 1 27 96 0 DVPAC10/26/2019 CITY Lady K & the Kings of Swing 1 15 32 42 SRCC10/26/2019 CITY Improv Tournament 1 19 35 36 FRT10/27/2019 RENTAL Regenesis 1 6 21 0 FRT10/27/2019 CITY Improv Tournament 1 28 45 46 FRT10/29/2019 DVHS Vaping Presentation 1 5 64 0 DVPAC

20 814 2749 1575GRAND TOTAL: (DVHS/DVPAC/FRONT ROW/SRCC/SRLibrary)

San Ramon Performing Arts - October 2019 Attendance Numbers

Upcoming Cultural Art Events November 2019

Art Galleries Alcosta Senior and Community Center: December: Dougherty Valley High School Student Work Dougherty Station Community Center Gallery: November – December: Patricia Valentine, Acrylic, ink, colored pencil Lindsay Dirkx Brown Gallery (San Ramon Community Center): December: N/A San Ramon City Hall Gallery: November – December: Colored Pencil Society San Ramon Library Art Gallery: September – December: Samantha Nelson; Water color & digital Upcoming Events December 7: Nicolas Bearde & Trio, 7:30 p.m., San Ramon Library, purchase tickets at sanramonperformingarts.com. December 7: The Diamond Academy of Performing Arts Alice in Wonderland, Front Row Theater, purchase tickets at sanramonperformingarts.com. December 7-8: San Ramon Valley Dance Academy ‘Impressions of the Nutcracker 2019’, DVPAC, purchase tickets at sanramonperformingarts.com. December 8: Suburban Thunder Improv Company presents Monkey See Monkey Do! Family Friendly Improv, 2PM, Front Row Theater, purchase tickets at sanramonperformingarts.com. December 14: The Blackhawk Chorus 2019 Ring Those Holiday Bells, DVPAC, purchase tickets at sanramonperformingarts.com. December 15: 'Ohana for the Holidays, 4PM, DVPAC, purchase tickets at sanramonperformingarts.com. December 15: San Ramon Community Chorus Concert, 3PM, Dougherty Station Community Center, Free December 16- 22: BACT Performance: The Jungle Book, DVPAC, purchase tickets at sanramonperformingarts.com. December 22: San Ramon Symphonic Band Concert Winter Holiday Express, 7PM, DVPAC, purchase tickets at sanramonperformingarts.com.

January 10: Friday Foreign Film Series “Shoplifters”, Front Row Theater, purchase tickets at sanramonperformingarts.com. January 17-19: BACT Performance: Frozen Jr., DVPAC, purchase tickets at sanramonperformingarts.com.

Numerous cultural art classes are running at all three Community Centers and at both theaters. Please refer to the Activity Guide for specific dates and times. Please feel free to drop by and observe any of our cultural art programs and provide feedback at a future Arts Advisory Committee Meeting.