No in-person public access to the Board Meeting
Read below for multiple ways to participate and provide
comment
To protect the health and safety of the public and limit the
potential spread of COVID -19, the
Department of Human Services Head Start Policy Council will hold
this meeting via video
conference. These meeting standards are based upon the various
suspended provision of the Open
Meetings Act issued by the Texas governor in response to the
COVID-19 crisis. These
modified standards shall remain in place until further notice or
until the state disaster
declaration expires or is otherwise terminated by the Texas
governor.
Members of the public may listen to the live meeting by calling
toll-free +1(415)-655-0001
and dialing the access code, 177 469 8650
Once a quorum is established, the Head Start Policy Council shall
consider the following:
Public Comments
Public Comment will be scheduled during the meeting by the Chair.
Public Comments can be
submitted until 5:00 PM on the day before the meeting. Comments
received will be made
part of the record of the meeting. Comments may be provided in
English or Spanish and
interpretation services will be provided with advanced notice.
Public Comment can be submitted
in one of the following options:
1. Email comments up to 300 words to
[email protected]. A summary of the
comment will be read into the record.
2. Leave a message at (210) 206-5544. Voice messages will be
limited to 300 words
transcribed. A summary of the comment will be read into the
record.
3. Those who would like to receive a live call back should include
their name, telephone number,
and topic on which they would like to speak in their voice message
at (210) 206-5544. Live
call back comment time limits to 3 minutes.
Posted On: 7/23/2021 5:29:21PMPage 1 City of San Antonio
July 27, 2021Head Start Policy Council AGENDA
Call to Order
Correspondence
None2.
(PASEO)
3.
Approval of the Early Head Start Carry Over Application5.
Approval of the 2021-2022 Head Start Program Design6.
Approval of the 2021-2022 Early Head Start and Early Head
Start-Child Care Partnership Program Designs
7.
Review of the Head Start CARES Act Funding Carry Over
Application8.
Review of the Early Head Start CARES Act Funding Carry Over
Application
9.
Review of 2020-2021 Head Start End of Year (EOY) Data10.
Review of Head Start Health Safety Screener Calendar11.
Review of Head Start Program Monitoring12.
Review of Head Start, EHS, and EHS-CCP Monthly Reports13.
Posted On: 7/23/2021 5:29:21PMPage 2 City of San Antonio
July 27, 2021Head Start Policy Council AGENDA
Review of Head Start, EHS, and EHS-CCP Fiscal Reports14.
Discuss Open Meetings Act with HSPC Members15.
Governing Body
EXECUTIVE SESSION
At any time during the Head Start Policy Council meeting, the
Policy Council may meet in
Executive Session under Chapter 551 of the Texas Government Code,
including consultation with
an attorney.
Preparing children and engaging families for school readiness and
life-long success.
Posted On: 7/23/2021 5:29:21PMPage 3 City of San Antonio
ROLL CALL
MEETING MINUTES
June 22, 2021 Meeting Minutes
HEAD START POLICY COUNCIL MEETING
June 22, 2021 6:15 P.M.
Virtual Meeting
Members Absent Edgewood Independent School District (EISD): Gabriel
Trevino, Janie Garcia Ramirez San Antonio Independent School
District (SAISD): Josefina Macias, Angelique Aime, Janice Garcia
EHS: Alexis Mercado-Flores EHS-CCP: Barbara Pircher
Alternate Members Present
Edgewood Independent School District (EISD): Anna Macal San Antonio
Independent School District (SAISD): Joe Betty Garcia EHS-CCP:
Melissa Garza
Alternate Members Absent
Edgewood Independent School District (EISD): Alexis Robinson San
Antonio Independent School District (SAISD): George Gilbert Ramos,
Melinda Pina EHS EISD: Abel Garcia EHS-CCP: Marisela Sanchez
I. CALL TO ORDER
2020-2021 San Antonio Independent School District (SAISD) HPSC
Chair, Naomi Castellanos called the meeting to order at 6:21
p.m.
San Antonio Independent School District (SAISD) HSPC Chair, Naomi
Castellanos asked Ms. Rosie Plata, Management Analyst to start roll
call to record attendance. Ms. Plata announced quorum was
met.
II. MEETING MINUTES
Motion: Mr. Noel Cortez moved to approve the June 22, 2021 meeting
minutes. Seconded (2nd): Ms. Heather Halton Vote: All in favor
(unanimous)- The motion carried.
III. PUBLIC COMMENTS None to report
IV. CORRESPONDENCE
HSPC Chair, Ms. Naomi Castellanos asked Ms. Audrey Jackson, Head
Start Administrator, to present Correspondence ACF-IM-HS-21-02
Group Health Insurance Plan Premiums for Furloughed Employees. Ms.
Jackson reviewed the correspondence as it related to summer program
closures, COVID-19 furloughs, group health premium payment during
furloughs, and considerations. Some of the considerations included
information about Grantees choosing to implement policies and
procedures for payment of group health premiums on behalf of
furloughed employees and reviewing state
2
unemployment compensation insurance requirements to determine the
impact on eligibility and benefits, if any, resulting from employer
premium payments for furloughed employees. According to this
Information Memorandum, Grantees are encouraged to consider the
budget impact and potential benefits of paying all or part of group
health premium costs for furloughed employees. No questions were
asked. BRIEFING AND POSSIBLE ACTION (a-f)
a.) Review of Coronavirus Response and Relief Supplemental
Appropriations Act (CRRSA) and American Rescue Funding Applications
(ARFA) HSPC Chair, Ms. Naomi Castellanos introduced Ms. Audrey
Jackson, Head Start Administrator, to review the Coronavirus
Response and Relief Supplemental Appropriations Act (CRSSA) and
American Rescue Plan Act (ARPA). Ms. Jackson stated the
Applications were submitted for one-time funding opportunities to
prevent, prepare for and respond to COVID-19 from the American
Rescue Plan Act (ARPA) in the amount of $4,025,026.00 and
Coronavirus Response and Relief Supplemental Appropriation Act
(CRRSA) in the amount of $1,012,460.00. Ms. Jackson stated both
grant applications were submitted in collaboration with our joint
partner, and funds will be available through March 31,2023. DHS
will request a waiver of non-federal match as allowed by the grant
application instructions. Awarded CRRSA funds will be split between
DHS and Head Start, Early Head Start (EHS) and Early Head
Start-Child Care Partnership (EHS-CCP) contractors. The funds will
be used for upgrades to the heating, ventilation, and air
conditioning (HVAC) systems, outdoor learning areas, building
maintenance and upgrades, personal protective equipment and other
supplies used to respond to COVID-19. DHS will utilize the ARPA
supplemental funds by allocating them to our early education
service providers for each of the three programs: Head Start, EHS
and EHS-CCP to make upgrades to classrooms and facilities. Funds
will also be utilized to increase recruitment activities to recruit
families for the upcoming school year. Ms. Jackson continued to
state the DHS Head Start Program will develop an expanded marketing
strategy as well as hire temporary staff to assist with canvassing
the community in an effort to fully enroll the program in
2021-2022. Supplemental funding will also be utilized to make
improvements to the DHS Head Start Brady Building that are
necessary to safely resume and maintain full in-person program
operations. DHS will improve the plumbing system, grade, and repave
the entire parking lot pavement to allow for proper water run-off
away from the building, and repair a structural beam located in the
building. No questions asked.
b.) Review of 2021-2022 Head Start and EHS Program School Readiness
Goals HSPC Chair, Ms. Naomi Castellanos introduced Ms. Mica
Clark-Peterek, Special Projects Manager, to review the 2021-2022
Head Start and EHS Program School Readiness Goals. Ms. Peterek
stated that Head Start requires that programs establish school
readiness goals that align with the five central domains and state
standard. Head Start also requires that parents be involved in the
development of the goals and the program must complete a plan of
action to achieve these goals. This plan of
3
action is called our School Readiness Plan of Action. There is a
collaboration with the district partners to develop this plan of
action. The history of the school readiness goals includes: During
the 2016-2017 school year, a survey was sent out to parents and
stakeholders asking them to prioritize the skills and abilities and
knowledge that children should display to ensure that they are
ready for kindergarten. After meeting with these stakeholders and
parents, a list was developed of 22 goals across 5 central domains.
Two sets of goals were provided; one for Head Start and the other
set for Early Head Start. In the 2017-2018 school year, a
realization was made that having so many goals were difficult to
manage and not really accessible to teachers or parents. We worked
together to create a comprehensive focus list of nine main goals
and age appropriate objectives for our program, birth to five years
old. Ms. Clark-Peterek continued to state In the 2018-2019 school
year, we made the decision to continue with the same nine goals for
the duration of our 5 year program. Our Education Advisory
Committee, that includes community members, parents and program
staff, voted to keep our current school readiness goals for the
duration of the five year grant. In 2019, Policy Council voted to
continue using the same set of school readiness goals for the
duration of our 5-year grant. Ms. Clark-Peterek stated the goals
are being brought up to the Policy Council for review. Work will
continue with our partners to create a plan of action to achieve
these goals. Ms. Clark-Peterek presented the School Readiness
Posters in both English and Spanish that reflected the five domains
and nine objectives. Ms. Clark-Peterek commented on how these
posters can be seen in our schools on bulletin boards throughout
the campuses. No questions were asked.
c.) Review of Head Start Program Monitoring
HSPC Chair, Ms. Naomi Castellanos introduced Mr. Pedro Ramirez,
Special Projects Manager, to review Head Start Program Monitoring.
Mr. Ramirez listed the Monitoring Projects that were conducted for
Head Start for 2021: Nutrition Review #2, Critical Health Concerns
#2, Education Review #2, ERSEA Eligibility (3rd Selection for EISD)
and Pedestrian Bus Safety #2. The monitoring Projects that were
completed included Family and Community Review #1, Safe Environment
#1, and ERSEA Eligibility (2nd Selection for EISD). There were four
areas of non-compliance that were found regarding the safe
environments review. The non-compliances are listed under the
monthly report which include classroom documentation of child’s
arrival and departure log being available for review, concerns with
classrooms regarding pollutants/hazards that were accessible to a
child, and uncovered outlets. Mr. Ramirez states the areas of
concern that were found in this month’s review, included Family and
Community Review #1: It was noted that there was some evidence of
no follow-up contacts with goal timelines, as well as,
documentation concerning Parent Connection Committee Meetings; it
did not reflect any opportunities for parents/guardians to have
questions or discussions. Some areas of concern from the Safe
Environments Review #1 included the outdoors and gyms. The outdoor
space was not clean or free from hazardous materials and
conditions. In reference to the facilities, some sites did not have
First Aid kits that were checked monthly; and for Classroom Safety,
there was
4
some emergency lighting that was not available in the event of a
power failure and trying to exit the building. Regarding the ERSEA
Eligibility Review (2nd Selection), some areas of concern that were
noted were improper selection criteria and incorrect use of the
point system. There were income points that were not being awarded
correctly and, also, child’s eligibility was not determined
correctly. These are the reviews that were conducted and finalized
this month. Mr. Ramirez stated were working with both school
districts regarding the correction of all the indicators that were
noted during the reviews that were conducted this month. A question
was asked by Mr. Noel Cortez, HSPC Community Representative. He
asked if there was any feedback from the staff regarding if they
have been receptive and open to change or are these just overlooked
things? Mr. Ramirez stated that we have a great relationship with
our partners, so feedback is always welcome. Mr. Ramirez stated we
look at this as a chance to prepare ourselves for any kind of
Federal Review we may come across. Feedback from both districts and
from staff have always been open. There has always been an open
line of communication between Head Start and our partners as well
as to our training and technical assistance team to provide any
kind of assistance they may need. A question was asked by Ms. Naomi
Castellanos, HSPC Chair. Ms. Castellanos inquired about the Point
System. Mr. Ramirez stated that a selection criteria system is
utilized, and it is based on points that are given to families that
apply for the program. Some issues were found with assigning the
correct points. Mr. Ramirez further explained that the majority of
the time, it is just a simple data entry mistake. The use of a
multilayer of checks and balances is utilized. For example, there
is a second verifier that checks the initial applications and then
the Compliance Team, checks on both the second verifier and the
initial information that goes into ChildPlus. HSPC Chair, Ms.
Castellanos asked Mr. Ramirez if this Point System was the same one
that was approved a couple of meetings ago. Mr. Ramirez stated that
was correct. Ms. Castellanos further asked if the enrollment was up
or down because of the Point System issues. Mr. Ramirez responded
that the Compliance Team quickly checks the applications after
selections. A list is provided as soon as families are selected
into the program to ensure that processes are completed to meet
eligibility. Therefore, issues can be identified and addressed. Ms.
Dani Salas, Senior Management Analyst, ERSEA, can probably speak
more about the numbers going up or down, but they should not be
affecting the overall percentage of families getting into the
program. Ms. Castellanos asked, “When parents do the interview and
do not meet the point system and get denied, do they become
eligible when the mistake gets caught? Mr. Ramirez stated that, at
this point, we have not come across a family that has been denied
or where our findings led to a major change to the child’s
enrollment or selection. The purpose of the Eligibility Review is
to detect any errors and correct them on the spot. So, if we need
to re-communicate with the parent or the families, we can do it in
a timely manner. Ms. Dani Salas, Senior Management Analyst, ERSEA,
stated that one of the most important things about the monitoring
and our processes is that the Office of Head Start does not expect
for us to be perfect. Right now, everybody qualifies for Head
Start. Rest assured that any applicant that applies for the
program, their application is processed and refined to insure it
will be moved to the Waitlist. There are no applications that are
declined or abandoned or taken out of our system because someone
overlooked or awarded points incorrectly. All applications are
viable, and we work to
5
insure they are corrected so that they are available and ready to
be selected for our program. Most importantly, our monitoring
systems that are set in place are just that, they are systems. When
the Office of Head Start comes in to look at our program, they are
not expecting perfection, but they like to look at our systems to
ensure that we have a system set in place that will catch these
errors. We have a very strong monitoring process and please be
assured that every application that comes in is on our Waitlist
awaiting to be selected. Mr. Ramirez stated this also gives us an
opportunity to provide more training to our teams and partners. Ms.
Salas further stated that the monitoring results are analyzed and
incorporated into the training going into next year. The
information is used to continue refining the processes to ensure
that we are performing at our most optimal performance. Ms. Joe
Garcia, HSPC member, asked if telephone calls are going out earlier
this year if a student is approved for Head Start. Ms. Dani Salas
reported that upon conclusion of selections, families are notified
less than a week upon selections. We immediately try to notify the
families that they have been selected for our Program so there is
no delay in notifications. There were no further questions.
d.) Review of EHS and EHS-CCP Program Monitoring HSPC Chair, Ms.
Naomi Castellanos introduced Ms. Dianne Mendez, who will be
reviewing the EHS and EHS-CCP Program Monitoring. Ms. Rhonda Roach,
Sr. Projects Manager for the Early Head Start Program stated she
will be providing the monitoring results for both the Early Head
Start and the Early Head Start Childcare Partnership Program. For
the Early Head Start Program, this is a start-up year and we
started services late. The monitoring was approached differently
due to the late start- up, building the enrollment, and the
staffing component. The project that was completed in the month of
May was a consolidated comprehensive file review. We looked at
various service areas across the Early Head Start Program for each
file. There were no non-compliances that were identified but some
areas of concern were identified. There were five (5) files that
were missing the Parent Handbook, three (3) files that had
incomplete Teacher/Parent Home Visit forms, two (2) files that had
incomplete ASQ-3s and some missing immunizations, and there was one
(1) file that had several items that were missing; a Well Child
Check, and ASQ-SE2, an up to date immunization and attendance. The
team continues to support the staff and provide technical
assistance to address all of these areas. No questions were asked.
For the Early Head Start Child Care Partnership, the monitoring
projects that were completed during May was the review for
Curriculum Fidelity, an HR File Review and an Unannounced Safe
Environment Site Visit. Through these monitoring projects, we did
not identify any non-compliances but there were a few areas of
concern. We had no findings found throughout the Curriculum
Fidelity. Some concerns were found in the HR Files that found four
of the six providers had items missing for the review. They were
missing training certificates and an expired CDA, although evidence
was provided that it was being renewed. Also, a staff member was
pending enrollment in a CDA class but within the hiring procedure
timeline. It was still noted because we do want to elevate that as
a concern to make sure that the provider stays on top of it and
that it is completed within the timeline provided. Ms. Roach
continued to state through our Unannounced Safe Environment Site
Visits, there were some items that were addressed through the
Corrective Action Plan and you can see the itemized items that were
found have been responded to through the Corrective Action Plan.
There was a gas inspection expired at Seton Home, a bleach bottle
not under lock and key at Inman, a diaper changing cabinet unlocked
at Healy Murphy as well as a Health and Safety Resource Booklet
not
6
posted in one class. There was a daily classroom checklist
incomplete at the YWCA. The team continues to provide on-going
technical assistance, but these Corrective Action Plans have been
responded to. No questions were asked.
e.) Review of Head Start, EHS, and EHS-CCP Monthly Reports HSPC
Chair, Ms. Naomi Castellanos introduced Ms. Audrey Jackson, Head
Start Administrator, who will be reviewing the Head Start, EHS, and
EHS-CCP Monthly Reports. Ms. Jackson reported that these are
reports that are in the packet every month and that typically,
items of interest are brought to the Policy Council’s attention.
Based on earlier conversation, regarding enrollment, Ms. Jackson
discussed percentages of enrollment, income eligible vs. over
income enrollees. Head Start is allowed to enroll 10% of
over-income families that are over-income by more than 131% of the
poverty guidelines. We do have low enrollment this year and we did
cap out on that 10%. Typically, we do not tend to get close to that
number; maybe 5% up to 7% might be the highest that we get to on
any given year. This is mostly because we select families based on
the point system. So that means, that those with the most need, get
in first. This year, we did get to that 10% for the Head Start
Program for the end of May report. Ms. Jackson stated with Early
Head Start, we are under-enrolled because it is a brand new grant.
With our CCP program, we are nowhere close; we are at 1% of our
families that are over income and that is because we have so few
slots. In that program we only have 216 slots vs. over 3,000 in
Head Start. No questions were asked.
f.) Review of Head Start, EHS, and EHS-CCP Fiscal Reports HSPC
Chair, Ms. Naomi Castellanos introduced Ms. Mary Vasquez, Fiscal
Manager, who will be reviewing the Head Start, EHS, and EHS-CCP
Fiscal Report. Ms. Vasquez reported that this is a report on Head
Start and that we are on the fourth month of the grant. This report
is as of May 31st, 2021. Our total award, located in the first
column, is the total Federal Budget amount of: $25,037,682. The
Non-Federal budget is $6.2 million for a total budget of $31.2
million. Our year-to-date, as of May 31st, we had planned on being
at $4.8 million in expenses on the Federal side for a total of $4.8
million in total expenditures. Our year-to-date actual are $4.3
million on the Federal side, and $13,000. on the Non-Federal side
for a total of $4.3 million expenses spent. This is a variance of
half a million dollars in total. Primarily, our variances normally
come from personnel. We have 98 positions in Head Start and
technically, there are 5 vacancies; one is an accountant position,
and the others are program positions. We hope to get them all
permanently filled by the end of the summer. The Division also has
some additional vacancies coming up in June and those will be
reflected in the June variances. Ms. Vasquez stated the Division
has already started working on spending the variance which totals
about $81,000 in personnel variances. For travel, due to COVID-19,
there has been nothing spent, and nothing planned as of yet. It
does not mean that the Division will not spend some funds in
travel, but it is likely that some of the $25,000. will be
re-directed to something else. Maybe not the entirety but to other
CPA expenditures. Supplies variance is about $14,000. That variance
is primarily due to the ordering of supplies and other commodities,
however, they did not receive an
7
invoice and that is why you do not see the actual expenditure in
the month of May; there are encumbrances, but it will be reflected
in June. There are Contractual Services, $443,000. of variance in
total; $15,000. is for fees to professional and other contractual
services that have not been rendered due to COVID-19. This would
just be pushed back to likely be spent later in the year. There is
a significant variance with Edgewood. In the first month; they
usually submit an invoice well over $60,000 - $75000. What you see
is that an invoice was submitted in February for a little over
$1,000. We will likely meet with Edgewood to see if they are going
to spend it later in the year. We certainly hope so and give them
the opportunity to do so since they are serving our Head Start
children. With SAISD, the variance is due to not spending as much
as was initially thought would be spent. The opportunity is also
given to spend those funds later in the year. The variance in
support services for UIW and MetroHealth include some clinics held
by MetroHealth. The UIW contract has not been executed yet. So,
they are unable to provide services at this time. The other
variance under “Other” normally includes the occupancy cost, cell
phone data services, mileage fees and some of the smaller and more
regular monthly expenditures. What has occurred is that with our
Head Start utilities, for example, they actually hit a general fund
and then they are moved over to the grant. At this point, these
expenses have not been moved yet. The In-Kind that the ISD’s have
provided has not been posted. That is something that is pending in
June. There were no questions. Ms. Vasquez reported that Early Head
Start and Head Start run the same program year. She also reported
that there is a variance in Personnel. There are six (6) COSA staff
members who also share some of the work in the CCP program. The CCP
program has 4 vacancies and in order to make both programs work,
time has to be leveraged between both programs. There are no vacant
positions in the program. The same, as with Head Start, Ms. Vasquez
stated that there are encumbrances for supplies and those
encumbrances have not materialized. Basically, we have received no
invoices. The total budget is $2.6 million dollars; $2.1 million is
Federal and $529,000. is Non-Federal. We estimated that by the
fourth month, we would have spent $481,000. in Early Head Start;
$438,000. of it being Federal and $42,000. non-Federal. We are
actually at $262,000. total with $262,000. being Federal and under
$1000 non-federal. This is early in the year. We received one
invoice from Edgewood ISD and this is a new program. It started in
11/2020 and we are a few months into the program. There are some
staggard registrations and spending with regard to this program.
There is a total variance of $176,000. $144,000. is the spending
with Edgewood and $4,000. due to the city’s contractual services
and this is because services have not been rendered. About $1,233.
variance in “Other.” No questions were asked. In reference to the
Child Care Partnership, Ms. Vasquez reported that we have two more
months left on the grant and then we have a 90 day close out. The
budget is $3.6 million and the expenditure amount is $2.4 million;
we are actually at $2.3 million which is not that far off. There is
an over- expenditure in salaries and it is due to staff from Early
Head Start charging the CCP program because they are spending time
supporting this program. We do have a variance in Travel that will
likely be re-directed somewhere else to cover the overages.
Supplies are also “over” but we also have in contractual for the
City, $121,000. in variance. Regarding the Brady repairs, while the
majority of it will be taken from the Head Start grant, the other
programs also have to contribute. In June, CCP got a purchase order
to pay for some of the HVAC repairs. As of May 31st, there was no
encumbrance for the over $120,000. but on June 15th, a purchase
order was created to cover for some of the costs
8
for repairs. In June’s report you will still see that amount, but
it is set to be spent. There is a variance with UIW because
services have not been rendered. We have two months left and we
have an overage on some of the line items that will be covered by
whatever we have in excess. This grant does have four vacancies. No
questions were asked.
V. GOVERNING BODY HSPC Chair, Ms. Naomi Castellanos asked Ms.
Andrea Martinez, Senior Management Analyst, to present items from
the Governing Body and Advisory Committee. Ms. Martinez highlighted
the City of San Antonio City Council as the program’s Governing
Board and stated that a new picture would be provided. Ms. Martinez
provided an update on the new City Council members and stated that
Council district five (5), three (3), two (2) and one (1) will be
new. Ms. Martinez also stated that as of June 15th, she will have
90 days to provide them with the Governance training. Ms. Martinez
and Ms. Audrey Jackson will be scheduling one-on-one appointments
with District one (1) Mario Bravo, District two (2) Jalen
McKee-Rodriguez, District three (3) Phyllis Viagran, and District
five (5) Terri Castillo. Ms. Martinez will be providing an update
as soon as they have completed their Governance training. The
Economic and Workforce Development Committee was presented with
updated information with the new District 3 and District 5 members.
Once those members are seated, they will be receiving the same
training as the other members. The Community Action Advisory Board
was presented, our current advisory committee that meets monthly.
The meeting that was scheduled for June has been postponed and so
the next meeting will be held on Thursday, July 29, 2021 at 3:30pm.
Ms. Martinez reported that the items that will be presented include
the Correspondence items that were reviewed last month, Furlough
information, the Corona Virus Response and Relief Supplemental
Appropriations (CRRSA) Act and American Rescue Funding
Applications, School Readiness Goals, Monitoring Reports, Monthly
Reports and Fiscal items. Ms. Martinez introduced Ms. Rosie Plata,
the new Management Analyst with Head Start. No questions were
asked.
VI. ADJOURNMENT
Motion: Ms. Joe Betty Garcia moved to adjourn the meeting. Seconded
(2nd): Mr. Noel Cortez Vote: All in favor (unanimous) – The motion
carried.
HSPC member for Chair, Naomi Castellanos, adjourned the meeting at
7:18 pm.
________________________________ _________________ Chair Date
INFORMATION AND
Education Opportunity (PASEO)
Week Title of Lesson Objectives
1 The Importance of the First Years in All Areas of Child
Development
Understand the developmental stages children go through during the
first five years. Comprehend the need to identify developmental
issues as soon as possible. Understand the importance of helping
our child’s brain develop in all areas: social,
emotional, intellectual, and physical. Know the characteristics we
must look for to have quality child care.
2 Language Development
Understand the importance of talking to our children even before
birth, to help them develop their language skills.
Understand the close relationship between speaking, listening,
singing and reading and a healthy socioemotional development.
Know how to help their children increase their vocabulary and
communicate better, by integrating playful learning activities into
their daily routines.
Understand that no matter what language is spoken at home, strong
language skills and a broad vocabulary in any language will help
our children develop advanced brain functions.
3 Preparing our Children for Reading
Understand that literacy begins at home, not at school. Identify
the five elements of literacy: Listening, speaking, thinking,
reading, and writing. Know open-ended questions to ask their
children while reading, to motivate them to think
and speak about books. Recognize activities we can do
intentionally, to increase and reinforce literacy skills.
4 Developing Math Skills at an Early Age
Recognize the presence of mathematics in everyday life, and include
math concepts in conversations with our children (Example: “How
many?”, “Bigger than”, “This is heavy”, etc.).
Know the definition of STEM and its importance. Be familiar with
various engaging activities that can help our children develop
mathematical
abilities. Learn how to use objects from home (toys, shoes, boxes,
etc.) to teach our children about
mathematical concepts. Feel comfortable sharing our mathematical
abilities with our children, in an enjoyable way.
5 Getting Ready for School
Know what is expected of our children in the different areas of
development, prior to starting school.
Understand the importance of school readiness and how early school
experiences can affect future academic achievements.
Know the definition of ACEs and the impact in a child’s life. Be
familiar with activities that help families develop socioemotional
skills.
6 Preparing Our Children for Kindergarten
Know the skills our children need in order to be successful in
kindergarten. Know that “playtime” is one of the most important
ways our children learn. Know different strategies that can be used
to better prepare our children for kindergarten. Be familiar with
the Texas Essential Knowledge and Skills (TEKS) for
Kindergarten
Week Title of Lesson Objectives
1 Establishing the Collaboration Between Home, School and
Community
Understand the close relationship that should exist between the
home, school, and community to support the academic success of
their children.
Recognize the value of homework within education. Be familiar with
the programs and services available at school and in the community
to
help our students. Recognize the 21st century competencies students
will need to develop in order to be
competitive in a globalized world. Identify the five key points
necessary to attend a university.
2 Fostering Self-esteem and Academic Achievement
Understand the influence that parents and teachers have on the
self-esteem of children. Identify strategies to develop positive
self-esteem in our children. Know the correlation between students’
self-esteem and their academic performance. Identify GPA as an
important element for increasing our children’s opportunities to
attend a
university.
3 Relating Positive Discipline with Academic Achievement
Understand the concept of discipline as a synonym of “guide” and
not “punishment.” Understand the importance of setting reasonable
rules and consequences at home. Identify ways in which we can teach
our children about “deferred gratification.” Analyze the five
pillars of positive discipline. Understand the relationship between
positive discipline and academic achievement.
4 Reviewing the Texas Essential Knowledge and Skills and
Prepare
Understand the academic expectations being required of our children
by the TEKS Identify age-appropriate strategies to create a home
environment that supports children’s
academic development. Recognize the benefits of a parent-teacher
conference and know how to make it an
for the Teacher Conference
required for college admission.
5 Gaining a Better Understanding of the School System
Be familiar with Texas’ standardized testing program (STAAR).
Identify important programs that can support our children’s
learning in school Identify the importance of Standardized Testing
in our children’s education.
6 Becoming familiar with College Requirements
Understand the benefits of going to college. Identify the main
university admission requirements and what children can do in
elementary to start preparing to be able to meet them. Recognize
the importance of taking classes that are academically rigorous
(Honors and
AP Classes) during high school. Understand the benefits children
can obtain from participating in extracurricular activities. Be
familiar with ways to finance a college education.
Approval of the Head Start
Carry Over Application
Grant No: 06CH010821
1. Summary
The City of San Antonio, Department of Human Services Head Start
Program (DHS Head Start
Program), submits a carry forward supplemental application and
budget to request carry forward
funding for the 2021-2022 program year in the available amount of
$796,471.00.
2. Unspent Balance Explanation
DHS Head Start left $2,419,430.00 of our federal award unspent. The
primary reasons for the
balance were attributed to:
• Limitations caused by COVID-19 (COVID) pandemic such as the
ability to hire staff.
• Other unspent funds were associated with suspension of travel,
contractor’s inability to
complete work and supply orders unable to be fulfilled because of
COVID and the
shutdown.
3. Plan for Carryforward Funding
The carry forward funds will allow the DHS Head Start to provide
funds to Edgewood
Independent School District (EISD) and San Antonio Independent
School District (SAISD).
The funds will allow EISD and SAISD opportunities for continued
program improvements
such as building maintenance and improvements and the purchase of
technology and supplies.
Table 2 represents the proposed allocations for EISD and SAISD
based on identified needs of
the program.
San Antonio Independent School District $427,471.00
Conclusion
DHS Head Start is committed to the success of its program and
partnership with EISD
and SAISD. Receipt of the carryover request will provide the needed
funds to continue to
provide the highest quality Head Start program to our children and
families.
Grant No: 06CH010821
1. Summary
The City of San Antonio, Department of Human Services Head Start
Program (DHS Head Start
Program), submits a carry forward supplemental application and
budget to request carry forward
funding for the 2021-2022 program year in the available amount of
$796,471.00. DHS’s match
requirement for the non-federal share is in the amount of
$119,118.00. The funds will allow
Edgewood Independent School District (EISD) and San Antonio
Independent School District
(SAISD) opportunities for continued program improvements such as
building maintenance and
improvements and the purchase of technology and supplies.
2. Head Start – Budget Justification – Federal Share
Contractual Services_____________________________________
$796,471.00
SALARIES________________________________$40,000
Extended Day Program Staff X 10
Each Staff Member will work up to 2.5 hours per day providing
extended
program services for 75 days at $22.50 per hour. 2.5 X 75 X 10 X
22.50=
$42,188*
Worker’s Compensation –.52% $219 (estimate)
*(Not all ten staff members work the entire 2.5 hours each day so
total will not exceed $40,000.)
SUPPLIES __________________________________$116,513
Computers <5,000 - $115,050
Replacement iPads- District policy typically requires that parents
pay cost of
broken or lost iPads. Since Head Start students cannot be charged
as such,
$22,815 is being used to cover these losses. Additional classroom
iPads are
needed, estimated 5 iPads per 43 Head Start classrooms totaling
$92,235.
Machinery & Equipment <5,000 - $6,450
Scanners to check students into classrooms and avoid cross
contamination with
sign in.
CONTRACTUAL_____________________________$207,500
Classroom doors will be replaced with half doors to allow security
for students,
but ability to observe without entering the classroom. Cost is for
purchase of
doors and installation $57,500
Installation of protective shading over existing Cardenas play area
$50,000
San Antonio Independent School District $427,471.00
Maintenance – Building &
Improvement___________________$323,471
• Knox Early Childhood Education Center (ECE) – 302 Tipton Ave.,
San
Antonio, TX 78204 – Outdoor learning and playground enhancements
=
$170,000
learning environment = $75,000
78207 – Outdoor learning environment = $72,471
• Foster Elementary – 6718 Pecan Valley Dr., San Antonio, TX 78223
–
Sidewalk = $6,000
Equipment
>$5,000_____________________________________$104,000
• Knox ECE – 302 Tipton Ave., San Antonio, TX 78204 – Canopy
and
installation, fencing with safety latches = $80,000
• Foster Elementary – 6718 Pecan Valley Dr., San Antonio, TX 78223
–
Fencing with safety latches = $14,000
• Graebner Elementary – 530 Hoover Ave., San Antonio, TX 78225
–
Fencing with safety latches = $10,000
3. Head Start – Budget Justification – Non-Federal Share
Contractual
Services________________________________________$199,118.00
San Antonio Independent School District $106,868.00
Salaries ________$106,868
• Bilingual Teachers
Carry Over Application
Grant No: 06CH011533
Carryover Request – Reprogram Application
Project Summary
The City of San Antonio (City), Department of Human Services (DHS),
as the grantee for
the Early Head Start Program, submits the enclosed Carryover
Request – Reprogram application
for consideration. This request is to carryover unobligated funding
in the total amount of
$16,500.00 from the budget period ending January 31, 2021.
Unspent Balance Explanation
The DHS EHS program left $475,235.91 of our federal award unspent.
The primary reasons
for the balance were attributed to:
• Limitations caused by COVID-19 (COVID) pandemic to include a slow
start-up of the new
program and the inability to hire staff.
• Other unspent funds were associated with suspension of travel,
contractor’s inability to
complete work and supply orders unable to be fulfilled because of
COVID and the
shutdown.
2
The additional funds will allow the Early Head Start program to
provide opportunities
for continued improvements in the center base facility and
courtyard/playground learning
space. Table 2 represents the proposed allocations for the Edgewood
Early Head Start (EHS)
based on identified needs of the program.
Table 2: Proposed allocations
Service Provider Proposed Allocations
Total $16,500.00
Working with Edgewood EHS, DHS provided a template to gather the
input on their
needs for their center base program. Edgewood proposes to
incorporate a fan system within
the courtyard area for better ventilation and comfort. In addition,
classroom doors will be
replaced with current doors with those with observation windows in
the top portion of the
door. The proposed items are appropriate for quality
enhancements.
Conclusion
DHS and the Edgewood EHS program are committed to the success of
the EHS program.
Receipt of the carryover request will provide the needed funds to
continue to provide the highest
quality infant toddler program to our children and families.
Grant No: 06CH011533
1. Summary
The City of San Antonio (City), Department of Human Services (DHS),
as the grantee
for the Early Head Start Program, submits the enclosed Carryover
Request – Reprogram budget
justification. This request is to carryover unobligated funding in
the total amount of $16,500.00
from the budget period ending January 31, 2021. DHS’s match
requirement for the non-federal
share is in the amount of $4,125.00. Edgewood Independent School
District proposes to
incorporate a fan system within the courtyard area for better
ventilation and comfort. In
addition, classroom doors will be replaced with current doors with
those with observation
windows in the top portion of the door. The proposed items are
appropriate for quality
enhancements.
Contractual
Services________________________________________$16,500.00
3. Early Head Start – Budget Justification – Non-Federal
Share
Contractual
Services________________________________________$4,125.00
Approval of the 2021-2022 Head Start
Program Design
Address Phone Number Contact
Cardenas 352 3300 Ruiz Street 78228 7:40 AM 3:10 PM 444-7826
Claudia Barrios
Loma Park 111 400 Aurora 78228 7:40 AM 3:10 PM 444-8250 Roger
Gonzales
Stafford 314 611 SW 36th Street 78237 7:40 AM 3:10 PM 444-7903
Tracy Tullbane
Total Enrollment 777
Address Phone Number Contact
Arnold 64 467 Freiling 78213 8:00 AM 3:20 PM 438-6530 Belinda
Hernandez
Bowden 49 515 Willow St 78202 8:00 AM 3:35 PM 738-9770 Brian
Sparks
Carroll ECE 332 463 Holmgreen 78220 7:30 AM 2:30 PM 978-7965 Luz A.
Barraza
Carvajal ECE 152 225 Arizona St 78207 8:05 AM 3:20 PM 978-7970
Sonya Cardenas
De Zavala 70 2311 San Luis St. 78207 8:05 AM 3:20 PM 978-7975 Donna
Finch
Foster 60 6718 Pecan Valley Dr. 78223 8:00 AM 3:20 PM 438-6855
Johnny Diaz
Gonzales 31 518 E Magnolia Ave 78212 8:05 AM 3:20 PM 438-6830 Lisa
Frost
Graebner 52 530 Hoover Ave. 78225 8:00 AM 3:20 PM 228-3320 Noemi
Saldivar
Hirsch 75 4826 Sea Breeze Dr 78220 8:10 AM 3:20 PM 978-7985 Mary
Rodriguez
Huppertz 51 247 Bangor Street 78228 8:05 AM 3:20 PM 438-6580 Linda
Rios-Garcia
J.T. Brackenridge 89 1214 Guadalupe 78207 8:00 AM 3:20 PM 978-7950
Marco Morales
Knox ECE 266 302 Tipton Ave 78204 7:30 AM 2:30 PM 228-3365 Perla
Kwiatkowski
Madison 75 2900 W.Woodlawn Ave 78228 7:45 AM 3:20 PM 438-6545
Lianna Cano
Maverick 76 107 Raleigh Street 78201 8:05 AM 3:20 PM 438-6550 Leila
Garza
Neal 93 3407 Capitol Ave 78201 8:00 AM 3:20 PM 738-9810 Valerie D.
Henry
Nelson 242 1014 Waverly Ave 78201 7:30 AM 2:30 PM 438-6555 Marissa
Mendez
Sarah King 105 1001 Ceralco St. 78207 8:05 AM 3:20 PM 978-7990 Dr.
Gloria Martinez
Schenck 107 101 Kate Schenck Ave 78223 8:05 AM 3:20 PM 438-6865
Susan Del Toro
Tynan ECE 254 925 Gulf St 78202 7:30 AM 2:30 PM 738-9835 Gregorio
Velazquez
Total Enrollment 2,243
Head Start Total
2021-2022 City of San Antonio Head Start Program Center
Listing
Hours
SAISD
Hours
EISD
Partnership Program Designs
EARLY HEAD START
Number Contact
Center Based Services 80 611 SW 36th Street 78237 611 SW 36th
Street, 78237 444-7903 Jessica Zertuche
Home Based Services 48 Weekly Home Visists at Famly Homes Group
Socializations a Stafford ECC
Family Homes 611 SW 36th Street, 78237 444-7903 Jessica
Zertuche
Total Enrollment 128
2021-2022 City of San Antonio Early Head Start
Program Design
* Hours of operation are subject to change due to COVID-19
Early Head Start
EARLY HEAD START
CHILD CARE PARTNERSHIP
Address Phone Number Contact
Blessed Sacrament 36 1135 Mission Rd 78210 7:00 AM 5:00 PM 532-4731
Carol Silva Ella Austin 48 1023 N Pine 78202 7:00 AM 5:00 PM
224-2351 Linda Bryant
Healy Murphy 64 122 Nolan 78202 7:00 AM 5:00 PM 224-9569 Shirley
White Inman Christian Center 28 1214 Colima 78207 7:30 AM 5:30 PM
222-9641 Sharon Garcia
Seton Home 20 1115 Mission Rd 78210 7:00 AM 5:00 PM 533-3504 Enid
Reyes YWCA Olga Madrid 20 503 Castroville 78237 8:00 AM 6:00 PM
433-9922 Ernestina Juarez Total Enrollment 216
Early Head Start Total Enrollment 216
* Hours of operation are subject to change due to COVID-19
2021-2022 City of San Antonio Early Head Start-Child Care
Partnership
Program Design Hours
Review of the Head Start CARES Act Funding Carry Over
Application
Program Year 2021-2022
1. Summary
The City of San Antonio, Department of Human Services Head Start
Program (DHS Head Start
Program), submits a carry forward supplemental CoVID-19 application
and budget to request carry
forward funding for the 2021-2022 program year in the available
amount of $250,695.00. DHS
Head Start will utilize the carry forward supplemental funds to
complete the heating, ventilation,
and air conditioning (HVAC) and air conditioning ducts project that
was previously approved
through the original CoVID-19 grant application. Initially, DHS
Head Start had an approximated
amount for the HVAC project and after working with DHS facilities,
DHS Head Start has an
updated quote on the entirety of the HVAC project. The updated
quote includes the replacement
of the eight HVAC units, replacement of the entire A/C ducting
system and permit, administration,
construction, contingency, and other related project fees.
Previously, fees, contingency and the
increasing cost of materials were not included in the original
estimate. This project will be
completed for the Brady Administrative Office located at 1227 Brady
Blvd., San Antonio, TX
78207. Funds will be used to address CoVID-19 related updates to
ensure safety for all Head Start
children, families, and staff.
The following allocations will be available for DHS Head
Start.
DHS Head Start Amount
San Antonio, TX 78207 $250,695.00
Grant No: 06CH010821
Program Year 2021-2022
1. Summary
The City of San Antonio, Department of Human Services Head Start
Program (DHS Head Start
Program), submits the following carry forward budget justification
for the CoVID-19
supplemental funding to replace the DHS Head Start Brady Building’s
heating, ventilation, and
air conditioning units (HVAC) and ducting system. Due to CoVID-19,
DHS Head Start will
replace the entire air conditioning ducting system as well as
replace eight older units to ensure that
the building maintains fresh air volumes, fan capacity, and
filtration effectiveness. DHS Head
Start wants to ensure that the ventilation and air quality in the
building are able to appropriately
filter and fight viruses as well as maintain health. DHS Head Start
requests approval for this
expenditure.
Contractual
Services________________________________________$250,695.00
DHS Head Start costs for eight HVAC units and a new ducting
system.
DHS Head
Start Location
installation includes upgrading electrical panels and
wiring to bring up to building codes, replacing
condensation lines, replacing exhaust fans and
replace curb adapters.
• Permit, Administration, Construction, Contingency,
and other associated fees.
Carry Over Application
Grant No: 06CH011533
Program Year 2021-2022
1. Summary
The City of San Antonio, Department of Human Services Early Head
Start Program (DHS EHS
Program), submits a carry forward supplemental CoVID-19 application
and budget to request carry
forward funding for the 2021-2022 program year in the available
amount of $18,440.00. The EHS
Program will utilize the carry forward supplemental funds to
complete the heating, ventilation, and
air conditioning (HVAC) and air conditioning ducts project that was
previously approved through
the original Head Start 06CH010821 CoVID-19 grant application. The
building is shared with the
EHS Program, the CoVID-19 carry forward funds will be used towards
the overall cost of the
project. Initially, DHS Head Start had an approximated amount for
the HVAC project and after
working with DHS facilities, DHS Head Start has an updated quote on
the entirety of the HVAC
project. The updated quote includes the replacement of the eight
HVAC units, replacement of the
entire A/C ducting system and permit, administration, construction,
contingency, and other related
project fees. Previously, fees, contingency and the increasing cost
of materials were not included
in the original estimate. This project will be completed for the
Brady Administrative Office located
at 1227 Brady Blvd., San Antonio, TX 78207. Funds will be used to
address CoVID-19 related
updates to ensure safety for all Head Start children, families, and
staff.
The following allocations will be available for DHS Head
Start.
DHS Head Start Amount
Antonio, TX 78207 $18,440.00
Program Year 2021-2022
1. Summary
The City of San Antonio, Department of Human Services Head Start
Program (DHS Early Head
Start Program), submits the following carry forward budget
justification for the CoVID-19
supplemental funding to replace the DHS Head Start Brady Building’s
heating, ventilation, and
air conditioning units (HVAC) and ducting system. Due to CoVID-19,
DHS Early Head Start will
replace the entire air conditioning ducting system as well as
replace eight older units to ensure that
the building maintains fresh air volumes, fan capacity, and
filtration effectiveness. DHS Early
Head Start wants to ensure that the ventilation and air quality in
the building are able to
appropriately filter and fight viruses as well as maintain health.
DHS Early Head Start requests
approval for this expenditure.
Contractual
Services________________________________________$18,440.00
DHS Head Start costs for eight HVAC units and a new ducting
system.
DHS Head
Start Location
installation includes upgrading electrical panels and
wiring to bring up to building codes, replacing
condensation lines, replacing exhaust fans and
replace curb adapters.
• Permit, Administration, Construction, Contingency,
and other associated fees.
(EOY) Data
1 07/2021
The Office of Head Start requires programs to conduct standardized
and structured assessments for each child that provide ongoing
information to evaluate the child’s developmental level and
progress in outcomes aligned to the goals described in the Head
Start Early Learning Child Outcomes Framework (HSELOF): Ages Birth
to Five. Such assessments must result in usable information for
teachers, program staff, and parents and conducted with sufficient
frequency to allow for individualization within the program
year.
The City of San Antonio Department of Human Services (DHS) Head
Start Program utilizes the CIRCLE Progress Monitoring System Pre-K
(CIRCLE), a standardized, criterion-referenced measure that relates
well to established standardized tests and is sensitive to growth
in children’s skills over time for children ages 3-5 years old
enrolled in the Head Start Prekindergarten Program. The results of
CIRCLE are used to generate a detailed picture of each child's
growth and development across 15 areas so that individualized,
developmentally appropriate activities can be planned and
implemented. The 15 areas are listed below in Table 1. Students are
assessed three times a year, Beginning of the Year (BOY), Middle of
the Year (MOY), and End of the Year (EOY).
Table 1: CIRCLE Dimensions Assessment Areas
Rapid Letter Naming (RLN) Book & Print Knowledge Speech
Production & Sentence Skills
Rapid Vocabulary Naming Story Retell & Comprehension Motivation
to Read
Phonological Awareness (PA) Science Early Writing
Mathematics (Math) Social Studies Approaches to Learning
Letter-Sound Correspondence Social & Emotional
Development
Physical Health & Development
Proficiency The CIRCLE Progress Monitoring System provides a score
for each area assessed. Children are described as PROFICIENT if
they score at or above the cut point, or threshold, listed in
accordance with their age and indicates if the child is on track
and has a developed understanding of the measure. Children are
described as NOT PROFICIENT if they score below the cut point, or
threshold, listed in accordance with their age and indicates an
underdeveloped understanding of the measure and a need for more
skill development or intensive intervention. The threshold, or cut
point, increases at each assessment. Children may be described as
OUT OF RANGE if they are not within the specified age range for the
measure, or if there are no established cut points or thresholds
for the area assessed.
Student Outcome Results The tables below provide student outcome
data for CIRCLE for the 2020-2021 school year. The three tables
show the percentage of children identified as PROFICIENT in each
assessment area. Table 2 provides data for all children enrolled in
the program. Table 3 provides data for non-transitioning
three-year-olds. Table 4 provides data for four-year-old children
transitioning to kindergarten.
Student Outcome Data
2 07/2021
Table 2: All Children enrolled in the program - Percentage
identified as PROFICIENT
BOY MOY EOY
PA 55% 56% 64%
Math 70% 71% 88%
Letter-Sound Correspondence -- 68% 76%
Science 75% 79% 78%
Social & Emotional Dev. 97% 89% 86%
Early Writing 94% 81% 81%
Approaches To Learning 89% 85% 85%
Physical Health & Dev. 86% 84% 83%
Speech Production & Sentence Skills
Percentage of children PROFICIENT
CIRCLE Assessment Areas 2020-2021
Student Outcome Data
BOY MOY EOY
PA 47% 56% 64%
Math 64% 68% 72%
Story Retell & Comp. 38% 67% 82%
Book & Print Knowledge 68% 70% 69%
Science 73% 79% 76%
Social & Emotional Dev. 95% 88% 88%
Early Writing 90% 83% 83%
Approaches To Learning 85% 81% 85%
Physical Health & Dev. 81% 85% 86%
Speech Production & Sentence Skills
Non-Transitioning three year old children Percentage of children
PROFICIENT
CIRCLE Assessment Areas 2020-2021
Table 4: Transitioning four-year olds - Percentage identified as
PROFICIENT
Data Analysis The DHS Head Start Program began using the CIRCLE
Progress Monitoring System Pre-K during the 2020- 2021 school year.
Year over year comparison data is not available. The information
below provides information related to student outcomes for BOY,
MOY, and EOY.
At the Beginning of the Year (BOY), the percentage of children
identified as PROFICIENT is lowest for Rapid Letter Naming (RLN)
and highest for Social & Emotional Development for both
non-transitioning three- year olds and transitioning four-year
olds. There is not an established BOY cut-point or threshold for
Letter-Sound Correspondence for BOY.
At the Middle of the Year (MOY), the percentage of children
identified as PROFICIENT is lowest for Rapid Letter Naming and
highest for Social & Emotional Development for both
non-transitioning three-year olds and transitioning four-year olds.
Letter-Sound Correspondence and Speech Production and Sentence
Skills also has the highest percentage of children identified as
PROFICIENT for non-transitioning three-year olds. The percentage of
children identified as PROFICIENT decreased in five areas from BOY
to MOY for non- transitioning three-year olds and nine areas for
transitioning four-year olds. The greatest increase in the
percentage of children identified as PROFICIENT from BOY to MOY
occurred in Story Retell and
BOY MOY EOY
PA 60% 58% 63%
Math 74% 73% 74%
Letter-Sound Correspondence - 60% 66%
Science 76% 78% 80%
Social & Emotional Dev. 98% 90% 84%
Early Writing 95% 79% 80%
Approaches To Learning 92% 88% 85%
Physical Health & Dev. 89% 82% 81%
Speech Production & Sentence Skills
Transitioning four year old children Percentage of children
PROFICIENT
CIRCLE Assessment Areas 2020-2021
Comprehension for non-transitioning three-year olds and Rapid
Vocabulary for transitioning four-year olds.
At the End of the Year (EOY), the percentage of children identified
as PROFICIENT is lowest for Rapid Letter Naming and highest for
Motivation to Read for both non-transitioning three-year olds and
transitioning four-year olds. The percentage of children identified
as PROFICIENT decreased in four areas for non- transitioning
three-year olds and six areas for transitioning four-year olds from
BOY to EOY. The greatest increase in the percentage of children
identified as PROFICIENT from BOY to EOY occurred in Rapid Letter
Naming (RLN) for non-transitioning three-year olds and Rapid
Vocabulary for transitioning four-year olds.
Rapid Letter Naming, Rapid Vocabulary, Phonological Awareness, and
Math areas of focus across the program. Additionally, fidelity to
the assessment and assessment protocols for children enrolled in
remote and in-person instruction are also areas of focus for the
program.
Average N BOY
Average N MOY
Average N EOY
BOY MOY EOY BOY MOY EOY CARDENAS 163 179 175 27% 40% 55% 25% 53%
70% LOMA PARK 53 59 52 20% 41% 58% 27% 62% 66% STAFFORD 205 205 207
27% 43% 63% 31% 50% 69% EISD 420 443 434 26% 42% 51% 28% 52%
68%
ARNOLD 24 22 21 26% 56% 61% 58% 73% 86% BOWDEN 11 18 16 33% 44% 53%
45% 56% 73% CARROLL ECEC 144 159 156 18% 27% 30% 37% 56% 55%
CARVAJAL 67 62 67 24% 42% 55% 22% 50% 67% GRAEBNER 29 24 23 46% 64%
77% 59% 54% 57% DE ZAVALA 31 24 20 18% 45% 50% 27% 48% 50% FOSTER
48 49 39 28% 59% 63% 35% 69% 62% GONZALES ECEC 8 9 92 14% 57% 73%
25% 56% 84% HIRSCH 54 50 43 38% 60% 66% 34% 54% 71% HUPPERTZ 34 39
46 34% 51% 64% 21% 90% 77% J T BRACKENRIDGE 68 59 61 13% 39% 53%
24% 63% 63% KNOX ECEC 125 115 115 21% 38% 56% 32% 60% 75% MADISON
50 50 51 27% 55% 67% 29% 58% 68% MAVERICK 36 26 27 55% 83% 77% 61%
77% 83% NEAL 44 40 41 40% 52% 67% 53% 63% 64% NELSON ECEC 107 98 98
19% 29% 49% 33% 53% 70% SARAH KING 51 44 60 6% 17% 17% 15% 34% 38%
SCHENCK 56 55 54 33% 48% 59% 34% 55% 53% TYNAN ECEC 120 115 114 23%
31% 43% 32% 59% 64% SAISD 1105 1058 1143 25% 41% 45% 34% 58%
67%
CoSA 1525 1500 1577 25% 41% 48% 32% 56% 33%
Rapid Letter Naming Rapid Vocabulary Naming
CARDENAS LOMA PARK STAFFORD EISD
ARNOLD BOWDEN CARROLL ECEC CARVAJAL GRAEBNER DE ZAVALA FOSTER
GONZALES ECEC HIRSCH HUPPERTZ J T BRACKENRIDGE KNOX ECEC MADISON
MAVERICK NEAL NELSON ECEC SARAH KING SCHENCK TYNAN ECEC SAISD
CoSA
BOY MOY EOY BOY MOY EOY BOY MOY EOY 58% 56% 71% 75% 71% 74% - 71%
76% 67% 67% 77% 64% 72% 73% - 67% 81% 45% 53% 66% 71% 70% 74% - 76%
84% 53% 57% 67% 71% 71% 72% - 71% 79%
92% 95% 81% 96% 86% 81% - 83% 76% 45% 32% 67% 64% 78% 81% - 81% 62%
56% 53% 57% 60% 56% 56% - 41% 41% 53% 52% 64% 71% 67% 81% - 63% 82%
86% 54% 65% 79% 92% 87% - 83% 81% 67% 68% 52% 80% 78% 75% - 65% 57%
33% 69% 79% 71% 82% 90% - 78% 84% 13% 44% 80% 50% 89% 89% - 68% 96%
57% 42% 60% 75% 75% 68% - 86% 91% 59% 51% 57% 87% 74% 74% - 63% 77%
28% 35% 32% 54% 67% 67% - 63% 66% 60% 55% 68% 69% 70% 70% - 71% 77%
22% 49% 53% 62% 76% 70% - 69% 85% 75% 68% 70% 86% 96% 89% - 85% 88%
89% 93% 79% 69% 73% 76% - 93% 90% 61% 51% 61% 63% 70% 75% - 64% 76%
50% 53% 38% 71% 60% 68% - 52% 42% 83% 65% 73% 88% 76% 71% - 81% 82%
46% 56% 55% 66% 70% 73% - 60% 65% 56% 56% 61% 69% 71% 73% - 66%
71%
55% 56% 63% 70% 71% 72% - 68% 58%
Phonological Awareness Mathematics Letter-Sound
CARDENAS LOMA PARK STAFFORD EISD
ARNOLD BOWDEN CARROLL ECEC CARVAJAL GRAEBNER DE ZAVALA FOSTER
GONZALES ECEC HIRSCH HUPPERTZ J T BRACKENRIDGE KNOX ECEC MADISON
MAVERICK NEAL NELSON ECEC SARAH KING SCHENCK TYNAN ECEC SAISD
CoSA
BOY MOY EOY BOY MOY EOY BOY MOY EOY 54% 63% 84% 78% 64% 75% 81% 78%
81% 35% 63% 83% 71% 65% 81% 72% 72% 74% 43% 61% 79% 64% 67% 65% 73%
75% 81% 46% 63% 80% 70% 66% 69% 76% 76% 79%
75% 82% 100% 92% 82% 76% 92% 86% 86% 55% 78% 100% 55% 72% 73% 80%
78% 75% 44% 79% 86% 76% 74% 73% 74% 74% 64% 50% 78% 87% 51% 60% 65%
82% 79% 89% 48% 79% 78% 76% 67% 65% 90% 92% 78% 47% 62% 65% 68% 52%
50% 67% 81% 70% 47% 71% 82% 55% 73% 74% 76% 88% 95% 63% 78% 90% 50%
56% 73% 75% 89% 89% 63% 75% 94% 46% 72% 71% 89% 80% 78% 50% 77% 85%
89% 79% 80% 92% 67% 77% 29% 60% 76% 39% 62% 53% 63% 82% 63% 52% 73%
81% 70% 64% 68% 68% 84% 82% 39% 78% 94% 56% 80% 58% 67% 82% 75% 58%
76% 88% 53% 76% 48% 81% 93% 96% 38% 83% 93% 82% 88% 69% 82% 73% 83%
44% 74% 85% 55% 64% 74% 75% 83% 91% 63% 67% 74% 57% 58% 48% 61% 76%
48% 42% 82% 78% 88% 83% 64% 83% 89% 80% 45% 65% 84% 64% 73% 74% 68%
74% 72% 48% 74% 84% 64% 70% 68% 75% 80% 77%
47% 71% 83% 66% 69% 68% 75% 79% 78%
Story Retell & Comprehension
CARDENAS LOMA PARK STAFFORD EISD
ARNOLD BOWDEN CARROLL ECEC CARVAJAL GRAEBNER DE ZAVALA FOSTER
GONZALES ECEC HIRSCH HUPPERTZ J T BRACKENRIDGE KNOX ECEC MADISON
MAVERICK NEAL NELSON ECEC SARAH KING SCHENCK TYNAN ECEC SAISD
CoSA
BOY MOY EOY BOY MOY EOY BOY MOY EOY 75% 69% 81% 89% 87% 84% 91% 77%
81% 72% 65% 72% 100% 88% 62% 92% 80% 81% 75% 74% 82% 98% 84% 85%
94% 81% 84% 75% 72% 79% 95% 86% 81% 93% 79% 80%
88% 82% 76% 92% 100% 81% 13% 86% 86% 80% 63% 94% 100% 100% 89% 17%
89% 100% 79% 69% 64% 99% 98% 87% 94% 85% 78% 78% 68% 91% 97% 90%
92% 93% 84% 89% 76% 71% 83% 100% 92% 78% 100% 88% 78% 70% 75% 65%
100% 92% 80% 94% 92% 75% 94% 84% 87% 98% 92% 100% 91% 84% 97%
100% 44% 85% 100% 89% 98% 100% 89% 88% 89% 92% 78% 100% 92% 89% 95%
92% 67% 97% 69% 68% 100% 92% 92% 100% 72% 73% 63% 63% 66% 88% 73%
73% 89% 63% 60% 73% 73% 79% 98% 85% 86% 93% 78% 81% 69% 73% 83%
100% 96% 88% 82% 76% 58% 94% 93% 96% 94% 93% 81% 97% 93% 78% 89%
68% 81% 100% 88% 88% 98% 93% 86% 76% 82% 82% 95% 95% 92% 91% 83%
87% 61% 64% 48% 100% 96% 81% 98% 84% 86% 84% 78% 73% 100% 98% 4%
100% 84% 84% 77% 74% 73% 99% 79% 78% 94% 74% 79% 78% 74% 75% 98%
91% 87% 94% 82% 81%
77% 73% 76% 97% 89% 85% 94% 81% 81%
Social Studies Social & Emotional
CARDENAS LOMA PARK STAFFORD EISD
ARNOLD BOWDEN CARROLL ECEC CARVAJAL GRAEBNER DE ZAVALA FOSTER
GONZALES ECEC HIRSCH HUPPERTZ J T BRACKENRIDGE KNOX ECEC MADISON
MAVERICK NEAL NELSON ECEC SARAH KING SCHENCK TYNAN ECEC SAISD
CoSA
BOY MOY EOY BOY MOY EOY BOY MOY EOY 83% 77% 83% 84% 79% 79% 94% 83%
82% 93% 85% 70% 93% 92% 72% 98% 95% 87% 95% 79% 87% 89% 84% 79% 90%
84% 81% 90% 80% 83% 88% 83% 79% 93% 86% 80%
92% 91% 81% 92% 91% 81% 8% 91% 90% 91% 100% 95% 92% 58% 95% 82% 95%
95% 88% 96% 89% 92% 96% 91% 93% 89% 89% 87% 84% 86% 87% 80% 85% 95%
87% 84% 97% 96% 83% 100% 60% 74% 86% 88% 83% 94% 88% 85% 91% 35%
70% 97% 100% 90% 94% 92% 100% 92% 98% 100% 94% 86% 97% 88% 100% 91%
100% 78% 95% 100% 78% 94% 98% 96% 89% 98% 83% 88% 100% 96%
89%
100% 92% 85% 100% 97% 94% 83% 79% 81% 67% 64% 67% 68% 85% 67% 82%
73% 73% 87% 82% 81% 83% 76% 79% 89% 85% 88% 92% 96% 85% 81% 82% 83%
91% 88% 77% 94% 85% 70% 86% 81% 74% 94% 93% 96% 93% 70% 90% 89% 83%
86% 98% 83% 83% 86% 94% 92% 85% 89% 90% 91% 91% 89% 98% 84% 81% 90%
89% 80% 90% 96% 90% 96% 96% 93% 84% 98% 96% 96% 98% 96% 82% 76% 76%
65% 75% 71% 84% 81% 82% 89% 87% 85% 85% 84% 84% 91% 87% 87%
89% 85% 84% 86% 84% 83% 92% 87% 85%
Approaches To Learning Physical Health &
Development Language Communication
CARDENAS LOMA PARK STAFFORD EISD
ARNOLD BOWDEN CARROLL ECEC CARVAJAL GRAEBNER DE ZAVALA FOSTER
GONZALES ECEC HIRSCH HUPPERTZ J T BRACKENRIDGE KNOX ECEC MADISON
MAVERICK NEAL NELSON ECEC SARAH KING SCHENCK TYNAN ECEC SAISD
CoSA
BOY MOY EOY 90% 80% 90% 90% 83% 74% 96% 83% 90% 93% 81% 85%
4% 91% 86% 92% 84% 89% 96% 91% 88% 90% 87% 88% 96% 100% 96%
100% 96% 95% 93% 98% 100% 88% 78% 94% 96% 98% 100% 92% 59% 71% 75%
81% 82% 89% 85% 91% 91% 84% 79% 86% 96% 89% 89% 90% 100% 91% 88%
91% 96% 93% 50% 93% 91% 96% 90% 86% 89% 91% 88% 90%
92% 86% 88%
Motivation to Read
CARDENAS LOMA PARK STAFFORD EISD
ARNOLD BOWDEN CARROLL ECEC CARVAJAL GRAEBNER DE ZAVALA FOSTER
GONZALES ECEC HIRSCH HUPPERTZ J T BRACKENRIDGE KNOX ECEC MADISON
MAVERICK NEAL NELSON ECEC SARAH KING SCHENCK TYNAN ECEC SAISD
CoSA
Safety Screener Calendar
Health & Safety Screening
Plan & Calendar Required by the Office of Head Start
(OHS)
August 2021
2
Purpose: Successfully complete the Health and Safety requirements
outlined in ACF-IM-HS-13-02: Five-Year Head Start Project Periods
Project Start Date: August 10, 2021 Project End Date: October 22,
2021 Key Dates: August 9, 2021 – First day of school for SAISD and
EISD
August 10, 2021 – Site visits begin • Within 10 calendar days of
receiving each review summary or as instructed, findings MUST be
corrected (NOC’s may have
stricter timeline). August 31, 2021 - Site visits completed
September 27, 2021 - All findings MUST be corrected September 28,
2021 – Submit to Policy Council Chair for signature
September 29, 2021 – Certification Letter forwarded to Mayor for
signature. October 22, 2021 - Certification Due to Office of Head
Start (OHS). Approach: Site Visits:
• Corrective Action will be completed on-site when possible. • City
of San Antonio Monitoring Staff will work with providers to correct
findings and verify successful and adequate corrective
action. • Corrective action must be complete and finalized within
10 calendar days of receiving each review summary. • Once all
Corrective action is completed Head Start Administrator will sign
Certification of Health and Safety Screener.
Governing Body:
• Head Start Policy Council Chair will review the Health and Safety
Screener on September 28, 2021 for signature. • Certification
Letter will be forwarded to the Mayor on September 29, 2021 for
signature. • Certification of Health and Safety Screener will be
submitted to OHS on October 22, 2021.
3
Schedule
August 2021
Sun Mon Tue Wed Thu Fri Sat 1 2 3 4
5 6 7
10 Health & Safety
Health & Safety [Corrective Action]
Signature
29
Signature
30
5
1
2
3
4
5
6
7
8
9
10
11
Monitoring Report – June 2021
The City of San Antonio Head Start Program has developed a
comprehensive and thorough approach to monitoring our programs for
non-compliances and areas of concern. Once identified, a timeline
is developed, training and technical assistance is given, and
corrective action plans are implemented to correct systemic issues
so that areas of weaknesses are corrected and strengthened.
Follow-up monitoring events are conducted to ensure that the
program has been successful in implementing corrections.
The following is a summary of findings during the time period
indicated above:
Monitoring Projects Conducted (Project is either still in progress
OR has ended, but report has not yet been officially submitted to
providers): ERSEA Eligibility (SAISD 1st Selection) Wellness
Support Review #2
Monitoring Projects Completed (Project ended and report was
officially submitted to providers): Nutrition Review #2 Critical
Health Concerns #2 Education Review #2 ERSEA Eligibility (3rd
Selection) Pedestrian Bus Safety Review #2 Disabilities Review #2
Areas of Non-Compliance (Systemic or substantial issue or concern
in meeting performance standards or policies):
• There were no areas of non-compliance noted for the reviews
completed in June 2021.
Areas of Concern (Individual incident(s) that fail to meet
performance standard or policy):
Nutrition Review #2: • There were no concerns noted for this
review.
Critical Health Concerns #2: To highlight some of the concerns, but
not all inclusive are the following:
• If the CHC status was active, there was no documentation scanned
into ChildPlus and action notes were not added under CHC
event.
• If the CHC status was Unconfirmed or Pending Medications, there
were no follow-up notes at least once a month to obtain the
information.
Education Review #2: To highlight some of the concerns, but not all
inclusive are the following:
• The MDS meeting document did not include the completion date. •
The MDS/URS document did not include a list of all required staff
in attendance. • The MDS meeting document did not include a
discussion of the strengths and needs of the
child/family. • The MDS meeting document did not include the topics
covered during the meeting. • The 1st Home Visit event date was not
entered into ChildPlus according to the ChildPlus Data
Entry Guide. • The 1st Parent/Teacher Conference event date was not
entered into ChildPlus according to the
ChildPlus Data Entry Guide. • The 1st Parent/Teacher Conference was
not conducted on or before the date referenced on the
ChildPlus Data Entry & Benchmark Due Date Guide.
ERSEA Eligibility Review (3rd Selection): To highlight some of the
concerns, but not all inclusive are the following:
• Selection Criteria Point System was not completed correctly. •
Gross Annual Income was not calculated correctly. • Family Size was
not determined correctly. • There was not a signed and completed
Eligibility Verification Record (EVR) form scanned into
ChildPlus. • Child’s eligibility was not determined correctly. •
The Family Income Application was not signed in ChildPlus.
Pedestrian Bus-Safety Review #2: • There were no concerns noted for
this review.
Disabilities Review #2: • There were no concerns noted for this
review.
Comments: Due to CoVID-19, several areas of this review may have
been affected by the pandemic and marked as “CoVID-19”. The City of
San Antonio understands the barriers that CoVID-19 has caused in
conducting and obtaining screenings. These areas will not affect
the compliance percentage for this program year and do not require
any action. For more detailed information:
[email protected] or
[email protected]
HEAD START
Indicators EISD SAISD Program Total
Funded Enrollment 777 2,243 3,020 End of Month as reported to the
Office of Head Start 601 1,601 2,202 YTD Enrollment 707 1,950 2,657
Enrollment Turnover 10% 13% 12% Enrollment as of 6/30/2021 585
1,597 2,182 Number of Days to Fill a Vacancy 21 22 23 Waiting List
28 52 80 Average Daily Attendance 85% 93% 91% Income Eligible
<100% 63% 58% 59% Over Income 101-130% 13% 12% 12% Over Income
131% + 9% 10% 9% Foster 2% 2% 2% Homeless 7% 12% 11% Public
Assistance 6% 6% 6%
Percent (#) of enrolled children with a disability 14.00% 13.00%
13.08%
Meals Served 14,275 24,839 39,114 Snacks Served 5,534 12,611 18,145
Special Diets 22 56 78
1st Home Visit (Benchmark Due Date: 10/16.2020) 97% 97% 97% 2nd
Home Visit (Benchmark Due Date: 3/29/2021) 84% 90% 85% 1st Parent
Conference (Benchmark Due Date: 12/18/2020) 93% 90% 91% 2nd Parent
Conference Benchmark Due Date: 6/11/2021) 95% 92% 93%
Family Assessments BOY (Benchmark Due Date: 11/03/2020) 100% 99%
99% Family Assessments EOY (Benchmark Due Date: 7/16/2021) 98% 95%
96% Family Meeting Home Visits (Benchmark Due Date: 10/23/2020)
100% 98% 98%
Mental health consultation was provided (by a mental health
professional) 0 0 0
ASQ - 3 Developmental (Benchmark Due Date: 9/7/2020) 99% 91% 93%
ASQ - SE Behavioral (Benchmark Due Date: 10/1/2020) 99% 90%
92%
Nutrition Assessment 100% 99% 99% TB Questionnaire 100% 99% 99%
Hearing Screening 92% 87% 88% Vision Screening 93% 87% 89% Blood
Pressure 80% 89% 87% Growth Assessment 88% 93% 92% Lead Test 52%
59% 57% Physical Exams 90% 89% 89% Dental Exams 72% 54% 59%
Mental Health Services - Complete
June 2021
Funded Enrollment 80 48 128
End of Month as reported to the Office of Head Start 45 7 52
YTD Enrollment 55 15 70
Enrollment Turnover 82% 53% 26%
Enrollment as of 6/30/2021 45 7 52
Number of Days to fill a vacancy 28 0 28
Waiting List 43 0 43
Income Eligible <100% 56% 47% 54%
Over Income 101-130% 0% 0% 0%
Over Income 131% + 0% 0% 0%
Foster 4% 0% 3%
Homeless 38% 40% 39%
Average Daily Attendance 100% N/A 100%
Percent (#) of enrolled children with a disability 6% 0% 4%
Meals Served 684 0 684
Snacks Served 318 0 318
Special Diets 3 1 4
1st Home Visit (Benchmark Due Date: 10/19/20) 100% N/A 100% 2nd
Home Visit 0% N/A 0% 1st Parent Conference (Benchmark Due Date:
6/21/21) 100% N/A 100% 2nd Parent Conference 0% N/A 0%
Family Assessments BOY (Benchmark Due Date: 12/12/2019) 100% 100%
100% Family Assessments EOY (Benchmark Due Date: 7/19/2021) 100%
97% 99% Family Meeting Home Visit 100% 86% 93%
Students Received Mental Health Services (consulted with staff) 0 0
0
ASQ - 3 Developmental 100% 100% 100% ASQ - SE2 Behavioral 100% 100%
100%
Health History 100% 100% 100% Nutrition Assessment 100% 100% 100%
TB Questionnaire 100% 100% 100% Hearing Screening 78% 57% 68%
Vision Screening 86% 57% 72% Hemoglobin Test 40% 57% 49% Lead Test
3% 42% 23% Well-Child Exams (90-day requirement) 89% 71% 80%
Well-Child Exams 70% 28% 49% Dental Exams 60% 0% 30%
Mental Health Services- Complete
June 2021
Funded Enrollment 36 48 64 28 20 20 216
End of Month as reported to the Office of Head Start 36 48 64 32 13
20 213
YTD Enrollment 38 56 74 28 29 22 247
Enrollment Turnover 5% 14% 14% 12% 55% 9% 14%
Enrollment as of 6/30/2021 36 48 64 28 13 20 209
Number of Days to fill a vacancy 0 0 0 0 19 0 19
Waiting List 30 29 53 17 0 54 183
Income Eligible <100% 58% 55% 64% 53% 0% 41% 50%
Over Income 101-130% 8% 7% 3% 0% 0% 5% 4%
Over Income 131% + 5% 0% 0% 0% 0% 0% 1%
Foster 5% 4% 7% 3% 0% 0% 4%
Homeless 24% 17% 19% 28% 100% 41% 31%
Public Assistance 0% 18% 8% 16% 0% 0% 8%
Average Daily Attendance 78% 83% 87% 93% 82% 96% 86%
Percent (#) of enrolled children with a disability 3% 10% 5% 11% 0%
10% 7%
Meals Served 833 982 1,196 761 181 572 4,525
Snacks Served 405 544 589 367 87 283 2,275
Special Diets 8 5 11 6 3 2 35
1st Home Visit (Benchmark Due Date: 10/19/20) 100% 98% 98% 100% 92%
95% 98% 2nd Home Visit (Benchmark Due Date: 4/5/2021) 94% 92% 94%
89% 50% 90% 90% 1st Parent Conference (Benchmark Due Date:
1/21/2021) 100% 98% 97% 96% 83% 90% 96% 2nd Parent Conference
(Benchmark Due Date: 7/2/2021) 94% 94% 90% 89% 50% 90% 90%
Family Assessments BOY (Benchmark Due Date: 12/12/2019) 100% 100%
100% 100% 100% 100% 100% Family Assessments EOY (Benchmark Due
Date: 7/19/2021) 100% 100% 100% 100% 100% 100% 100% Family Meeting
Home Visit 100% 100% 100% 100% 100% 100% 100%
Students Received Mental Health Services (consulted with staff) 0 0
0 0 0 0 0
ASQ - 3 Developmental 100% 100% 100% 100% 100% 95% 99% ASQ - SE2
Behavioral 100% 100% 100% 100% 100% 95% 99%
Health History 100% 100% 100% 100% 100% 100% 100% Nutrition
Assessment 100% 100% 100% 100% 100% 100% 100% TB Questionnaire 100%
100% 100% 100% 100% 100% 100% Hearing Screening 86% 81% 76% 78% 69%
85% 79% Vision Screening 86% 81% 76% 89% 76% 95% 84% Hemoglobin
Test 77% 77% 85% 78% 76% 60% 76% Lead Test 46% 74% 74% 56% 84% 30%
61% Well-Child Exams (90-day requirement) 100% 100% 100% 100% 100%
100% 100% Well-Child Exams 60% 42% 74% 28% 76% 60% 57% Dental Exams
78% 60% 62% 50% 8% 60% 53%
Mental Health Services- Complete
Early Head Start-Child Care Partnership Monthly Report to Policy
Council
June 2021
Reports
HEAD START
TOTAL BUDGET YTD BUDGET YTD ACTUAL Variance Var % PERSONNEL
4,374,064$ 1,762,310$ 1,668,312$ 93,998$ 5.33%
FRINGE 1,585,512$ 634,396$ 625,039$ 9,356$ 1.47%
TRAVEL 25,000$ 203$ -$ 203$ 100.00%
SUPPLIES 173,171$ 42,023$ 25,719$ 16,304$ 38.80%
EQUIPMENT -$ -$ -$ -$ 0.00%
COSA 460,770$ 58,994$ 44,324$ 14,670$ 24.87% Edgewood ISD
4,536,465$ 978,613$ 303,028$ 675,585$ 69.03%
San Antonio ISD 13,095,611$ 3,204,619$ 3,002,312$ 202,307$ 6.31%
SAMH/UIW 351,220$ 72,428$ 20,307$ 52,121$ 71.96%
FACILITIES/CONSTRUCTION -$ -$ -$ -$ 0.00%
Travel
- SAISD/EISD
- SAMH/UIW
Other
Non Federal/In Kind Variance $477k due to not posting nonfederal
salaries/fringe and contractual inkind in June, adjustments will be
reflected in July.
YTD ALLOWED YTD ACTUAL VARIANCE % Administrative Costs* $1,039,445
$747,649 N/A N/A
TOTAL BUDGET YTD BUDGET YTD ACTUAL VARIANCE % Training and
Technical Assistance** $277,322 $73,045 $63,276 $9,769 13.4%
**Earmarked costs- $11,193 in Training & Technical Assistance
allocated to Edgewood ISD and $32,311 allocated to San Antonio
ISD.
TRACKED COSTS *May not exceed 15% of Actual Total Expenditures,
Federal and Nonfederal; If all Federal and Nonfederal is spent the
maximum allowable administrative costs is $ 4,694,565.
Variance $16k related to 2k for Office Supplies due to remote work,
14k in Comp Equip & Furn inv not received in
June.Supplies
Head Start Fiscal Reports GY 21-22 as of June 30, 2021 BUDGET BY
CATEGORY
Variance $203 due to no travel b/c COVID; first possible travel
scheduled for Oct21, subject to change; unused funds will be
redirected.
Variance $103k (salaries+fringe) is associated with Head Start
division vacancies since Feb 1; as of June 30, there are 7
vacancies (6 FSW, 1 SrFSW)Personnel Salaries Fringe Benefits
Variance $14k COSA DHS due to unrealized services, division to
reestimate for remaining year.
Variance $22.9k, due to Cell Phone, Wireless Data, Utilities and
other Building Maintenance Costs not billed to grant and other
costs, such as transportation fees, that are lower than expected
due to remote work, adjustments will be reflected in July.
TRACKED COSTS
Variance $45k SAMH - $20k expenditures recorded in sub sequent
month and $25k due to limited services during pandemic
Variance $675.5k EISD except for 1k exp in Feb, no other Feb exp
reported; Apr inv held in error by division for over 30 days.
Variance $202k SAISD lower than avg spending likely related to
enrollment.
Variance $7k UIW- due to no services and contract amendment; expect
billing to begin in July/August.
Date IO GL Vendor Purpose Amount
6/30/2021 138000002924 5201025
entral Texas Environmental Health Associatio
Virtual ConferenceCentral TX Spring
Educational
$125.00
6/30/2021 138000002924 5302010 University Bookstore
Books for Staff enrolled in training
$344.00
Monthly Total: $469.00
Year to Date Total: $1,269.00
Office Supplies
Procurement Card Transaction Log For the Period Ending: June 30,
2021
Account Name Educations Class
Subs to Publications
TOTAL BUDGET Budget Actual Variance $ Variance % Encumbrance
Description GL 31,297,102.00$ 8,464,808.20$ 6,929,635.36$
1,535,172.84$ 18.14% 14,764,803.40$ Regular Salaries 5101010
4,374,064.00$ 1,762,310.39$ 1,666,928.82$ 95,381.57$ 5.41% -$
Personnel Services 4,374,064.00$ 1,762,310.39$ 1,668,312.13$
93,998.26$ 5.33% -$ Language Skill Pay 5101050 15,000.00$ 5,601.00$
6,800.00$ (1,199.00)$ -21.41% -$ FICA & Medicare Exp 5103005
337,143.00$ 134,081.79$ 122,284.66$ 11,797.13$ 8.80% -$ Life
Insurance 5103010 4,408.00$ 1,820.06$ 1,147.99$ 672.07$ 36.93% -$
Transportation Allow 5103056 3,900.00$ 1,381.77$ 975.00$ 406.77$
29.44% -$ Cell Phone Reimburse 5103105 600.00$ 250.00$ 400.00$
(150.00)$ -60.00% -$ Retirement Exp 5105010 526,208.00$ 207,142.09$
206,910.57$ 231.52$ 0.11% -$ Civln Actv Healthcr 5170040
698,253.00$ 284,119.14$ 286,521.25$ (2,402.11)$ -0.85% -$ Fringe
Benefits 1,585,512.00$ 634,395.85$ 625,039.47$ 9,356.38$ 1.47% -$
Travel-Official 5207010 25,000.00$ 202.50$ -$ 202.50$ 100.00% -$
Travel-Official 25,000.00$ 202.50$ -$ 202.50$ 100.00% -$ Fees to
Prof Contr. 5201040 104,050.00$ 19,088.38$ 15,252.58$ 3,835.80$
20.09% 47,678.71$ Contractual Services 5202020 434,200.00$
46,499.55$ 29,071.73$ 17,427.82$ 37.48% 348,241.32$ Contractual -
Subrecipients 5202040 17,632,076.00$ 4,183,232.21$ 3,305,339.95$
877,892.26$ 20.99% 14,263,056.05$ Contractual Services &
Support -$ 0.00% -$ EISD 5202020 4,536,465.00$ 978,613.16$
303,028.26$ 675,584.90$ 69.03% 4,233,436.74$ SAISD 5202020
13,095,611.00$ 3,204,619.05$ 3,002,311.69$ 202,307.36$ 6.31%
10,029,619.31$ UIW 5202020 77,480.00$ 6,593.55$ -$ 6,593.55$
100.00% 45,050.00$ SAMH 6102100 273,740.00$ 65,834.47$ 20,306.89$
45,527.58$ 69.15% -$ Direct 5202020 270,672.00$ 20,340.00$
16,071.78$ 4,268.22$ 20.98% 233,143.27$ Contractual 18,444,066.00$
4,314,654.61$ 3,369,971.15$ 944,683.46$ 21.89% 14,658,976.08$
Office Supplies 5302010 47,671.00$ 10,046.28$ 7,818.96$ 2,227.32$
22.17% 12,606.14$ Other Commodities 5304080 11,000.00$ 2,750.00$
2,364.00$ 386.00$ 14.04% 2,204.52$ Cap<5000 - Comp Equ. 5501000
80,000.00$ 18,072.00$ 6,872.04$ 11,199.96$ 61.97% 40,338.59$
Cap<5000 - M&E Other 5501055 8,500.00$ 457.30$ -$ 457.30$
100.00% -$ Cap<5000 - Furn &Fix 5501065 26,000.00$
10,697.60$ 8,664.24$ 2,033.36$ 19.01% 3,228.00$ Supplies
173,171.00$ 42,023.18$ 25,719.24$ 16,303.94$ 38.80% 58,377.25$
Education - Classes 5201025 65,200.00$ 43,857.04$ 46,726.28$
(2,869.24)$ -6.54% 2,751.05$ Adv and Publications 5203040 8,000.00$
745.60$ 2,950.00$ (2,204.40)$ -295.65% 200.00$ Binding &
Printing 5203060 34,000.00$ 7,752.00$ 8,432.58$ (680.58)$ -8.78% -$
Subs to Publications 5203070 2,000.00$ 1,190.80$ 884.00$ 306.80$
25.76% -$ Transportation Fees 5203090 21,150.00$ 2,579.00$
1,113.84$ 1,465.16$ 56.81% -$ Maint & Rep - Cmrcl 5204020
1,000.00$ 54.40$ 127.68$ (73.28)$ -134.71% -$ Maint - Buildings
5204050 95,608.00$ 27,372.57$ 20,599.54$ 6,773.03$ 24.74%
38,585.72$ Maint.- Repair Auto 5204090 3,000.00$ 1,151.10$
1,111.87$ 39.23$ 3.41% -$ Mail and Parcel Post 5205010 200.00$
24.18$ 19.46$ 4.72$ 19.52% -$ Rental Office Equip. 5205020
12,000.00$ 3,510.00$ 2,752.64$ 757.36$ 21.58% 129.06$ Alarm and
Sec. Serv. 5208530 2,000.00$ 523.60$ 567.50$ (43.90)$ -8.38% -$
M&R Parts Automotive 5301020 2,000.00$ 734.60$ 808.00$ (73.40)$
-9.99% -$ Food 5304010 40,000.00$ 7,684.00$ 167.38$ 7,516.62$
97.82% 1,336.64$ Cell Phone Services 5403040 27,078.00$ 6,600.73$
5,209.05$ 1,391.68$ 21.08% 4,447.60$ Wireless Data Comm. 5403510
8,625.00$ 3,626.67$ 3,370.67$ 256.00$ 7.06% -$ Motor Fuel and Lub.
5403545 1,000.00$ 538.10$ 86.23$ 451.87$ 83.98% -$ Gas and
Electricity 5404530 31,900.00$ 9,735.88$ 5,206.94$ 4,528.94$ 46.52%
-$ Water and Sewer 5404540 3,250.00$ 854.43$ 318.24$ 536.19