City of Moreland€¦ · Web viewInternet / Wireless, Word Processing, Printing and Photocopying Conditions for Public Use Policy. Libraries Selection and Collection Development

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FREEDOM OF INFORMATION

PART II STATEMENT

2015

Prepared by the Freedom of Information Officer

April 2015

D15/93390

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TABLE OF CONTENTS

INTRODUCTION.....................................................................................................................1

FREEDOM OF INFORMATION....................................................................................................1PURPOSE..................................................................................................................................1RESPONSIBILITY.......................................................................................................................1PUBLICATION...........................................................................................................................1EXEMPTION..............................................................................................................................2NOT LISTING DOCUMENTS......................................................................................................2

STATEMENT 1: ORGANISATION AND FUNCTIONS - SECTION 7(1)(A)(I)..............3

STRUCTURE..............................................................................................................................3PURPOSES.................................................................................................................................3FUNCTIONS..............................................................................................................................4RELEVANT LEGISLATION.........................................................................................................6COUNCIL BODIES AND COMMITTEES.......................................................................................9LIBRARIES..............................................................................................................................10STATEMENT 2: CATEGORIES OF DOCUMENTS - SECTION 7(1)(A)(II).............11DESCRIPTION OF RECORD KEEPING SYSTEM........................................................................11PRINCIPAL RECORD SERIES – RECORDS MANAGEMENT.......................................................11PRINCIPAL RECORD SERIES - OTHER RECORDS SERIES........................................................12

STATEMENT 3: FOI ARRANGEMENTS - SECTION 7(1)(A)(III)(IV)(V)(VI)...........14

FOI MATERIAL......................................................................................................................14FOI PROCEDURE....................................................................................................................14

STATEMENT 4: PUBLICITY SERVICES (SECTION 7(1)(A)(IV)...............................16

LITERATURE AVAILABLE.......................................................................................................16

STATEMENT 5: RULES, POLICIES AND PROCEDURES (SECTION 8)..................17

CHIEF EXECUTIVE................................................................................................................17CORPORATE SERVICES........................................................................................................18PLANNING AND ECONOMIC DEVELOPMENT.......................................................................19CITY INFRASTRUCTURE.......................................................................................................24SOCIAL DEVELOPMENT....................................................................................................26

END OF STATEMENT............................................................................................................27

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INTRODUCTION

Freedom of Information

The Freedom of Information Amendment 1993 Act took effect in Local Government from 1 January 1994.

The Freedom of Information Act gives members of the public a legal right of access to documents in the possession of the Council and its officers, which were created or received after 1 January 1989 or are documents relating to their (the public’s) own personal affairs regardless of the age of the documents. The protection of the public interest and private and business affairs may cause some documents to be exempt from access.

Purpose

The purpose of Part II of the Act (sections 7 to 12) is to ensure that individuals and organisations can effectively exercise their right to obtain access to government information, which may affect them. To this end they must be made aware of what government does, how it acts and what information it holds. The legislation does not require Councils to comply with section 11 of the Act, which is the requirement for a full list of all publications.

Responsibility

Each agency prescribed separately under the legislation must prepare statements under Part II and responsibility for ensuring that these statements are published rests with either the Minister concerned (section 7) or the Agency’s principal officer (section 8). Statements will be considered published if they are available for sale or distribution to the public on request.

Publication

There are five statements that together will constitute publication under Part II.

Statement 1: Organisation and Functions

The agency must summarise its structures and functions. In addition it must list what powers it has to make decisions directly affecting the public and what mechanisms it has for advice and consultation with the public in developing agency policy and practice (sections 7(1) (a) (i), (vii) and (viii)).

Statement 2: Categories of Documents

The agency must summarise its record-keeping system. It should include a description of the key record series found within that system and where possible should relate the component parts of the system to the agency’s structure and functions (section 7(1)(a) (ii)).

Statement 3: FOI Arrangements

A summary must be made of the way in which agencies will handle FOI requests. In particular, agencies must provide a statement of the materials published under Part II, a statement of the procedures to be followed in making a request for access to documents and the names of officers responsible for acting on requests (sections 7 (1) (a) (iii), (v), (vi)).

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Statement 4: Publicity Material

All publicity material must be listed (section 7 (1) (a) (iv)).

Statement 5: Rules, Policies and Procedures (section 8)

As far as possible, the “hidden law” of an agency must be made explicit. Thus, manuals of procedure, interpretations of governing statutes, statements of policy and documents concerning methods of enforcing acts or schemes must be made available for inspection or purchase. However, the “hidden law” need only be made available to the extent that it bears directly on the public. An indexed list of relevant documents must therefore be prepared and published.

Exemption

In preparing statements, agencies are not required to make available documents containing exempt matters or to list such documents where listing itself cannot be done without disclosing what is exempt (sections 7(3) and 8(3)) or if these documents can be made available in a comprehensive form with exempt matters having been excluded, then this must be done (sections 8 (3), (4), (5)).

Not Listing Documents

No person shall suffer a detriment by virtue of not having complied with any rules, policies, guidelines or practice if those rules etc were not listed or made available and the person did not know of them (section 9).

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STATEMENT 1: ORGANISATION AND FUNCTIONS - SECTION 7(1)(a)(i)

A statement setting out the particulars of the organization and functions of the agency, indicating, as far as practicable, the decision making powers and other powers affecting members of the public that are involved in those functions and particulars of any arrangements for consultation with, or representation by, bodies and persons outside the government administration in relation to the formulation of policy in, or the administration of, the agency.

Structure

The Moreland City Council (“the Council”) is a body corporate and the local government body for the municipality of Moreland.

Council has the following structure:-

The Purposes, Objectives and Powers and Functions of the Council are set out as follows in sections 5, 6, 7 and 8 of the Local Government Act 1989.

Purposes

The purposes of a Council are:

To provide for the peace, order and good government of its municipal district;

To facilitate and encourage appropriate development of its municipal district in the best interests of the community;

To provide equitable and appropriate services and facilities for the community and to ensure that those services and facilities are managed efficiently and effectively; and

To manage, improve and develop the resources of its district efficiently and effectively.

In seeking to achieve its purposes, Council has the following objectives:

To facilitate the involvement of members of the community, users of facilities and services and Council staff in the development, improvement and co-ordination of local government;

To co-ordinate with other public bodies to ensure that services and facilities are provided and resources are used effectively and efficiently;

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Chief Executive Officer

Nerina Di Lorenzo

DirectorCorporate Services

JamesScott

DirectorCity

Infrastructure

Grant Thorne

DirectorPlanning & Economic

Development

Kirsten Coster

Internal Auditor

DirectorSocial

Development

Andrew Day

Manager HR, OHS & Risk

Manager Marketing & Communications

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To ensure adequate planning for the future of its municipal district;

To represent and promote the interests of the community and to be responsive to the needs of the community;

To formulate comprehensive policies and set performance targets;

To develop, implement and monitor its corporate and financial management control techniques;

To raise funds for local purposes by the equitable imposition of rates and charges and by obtaining borrowings and grants;

To delegate decision making to appropriate levels within the organisation;

To develop and implement co-ordinated personnel and industrial relations policies;

To facilitate accountability at all levels within the organisation by maintaining suitable information and reporting systems; and

To promote and undertake research into any matter relating to the council’s objectives, functions or powers.

Functions

A Council may perform its functions inside and outside its municipal district and a Council has the power to do all things necessary or convenient to be done for, or in connection with, the performance of its functions and to enable it to achieve its purposes and objectives. A Council has the following functions:

1. General public services including:

Fire Prevention and protection;

Local emergency and safety services;

Animal control, protection and conservation;

Animal impounding;

Plant control;

Tip establishment and operation;

Litter control; and

Collection and disposal of refuse.

2. Health, education, welfare and other community services including:

Services for children and families;

Health inspection services;

Public conveniences;

Prevention and abatement of nuisances;

Childcare and development services and youth services;

Aged, disabled and disadvantaged persons services;

Migrants services; and

Cemeteries.

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3. Planning and land use including:

Building control; and

Housing and other accommodation.

4. Property services including:

Water, drainage, sewerage, gas and electricity;

Land development schemes; and

Street maintenance and cleaning.

5. Recreation and cultural services including:

Halls and public buildings;

Sport, recreation, leisure and arts;

Parks, gardens and reserves;

Libraries and museums;

Historic buildings and places; and

Public entertainment.

6. Roads including:

Bridges;

Footpaths, bicycle paths and nature strips;

Traffic controls and signs; and

Lighting and drainage of roads.

7. Any other functions relating to the peace, order and good government of the municipal district including:

Parking;

Transport;

Aerodromes;

Tourism;

Information;

Encouragement of employment opportunities;

Encouragement of commerce, industry and agriculture;

Environment control, protection and conservation;

Municipal enterprises (trading or entrepreneurial); and

Municipal administration.

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Relevant Legislation

The Council derives its powers from, but not limited to, the following Victorian Acts of Parliament unless otherwise stated and their attendant Regulations and / or Orders in Council:

Australian Citizenship Act (Cth) 2007

Aboriginal Heritage Act 2006

Associations Incorporations Reform Act 2012

Building (Interim) Regulations 2005

Building Act 1993

Catchment and Land Protection Act 1994

Community Services Act 1970

Children, Youth and Families Act 2005

Climate Change Act 2010

Conservation, Forests and Land Act 1987

Constitution Act 1975

Country Fire Authority Act 1958

Country Fire Authority Regulations 2004

Crown Land (Reserves) Act 1978

Cultural and Recreational Lands Act 1963

Dangerous Goods Act 1985

Domestic Animals Act 1994

Disability Act 2006

Education and Care Services National Law Act 2010

Education and Training Reform Act 2006

Emergency Management Act 1986

Environment Protection Act 1970

Estate Agents Act 1980

Evidence Act 2008

Extractive Industries Act 1966

Fences Act 1968

Filming Approval Act 2014

Fines Reform Act 2014

Fire Services Property Levy Act 2012

Financial Institutions Act 1982

Flora and Fauna Guarantee Act 1988

Food Act 1984

Food Standards Code 1987

Freedom of Information Act 1982

Gambling Regulation Act 2003

Graffiti Prevention Act 2007___________________________________________________________________________________________

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Health (Immunisation) Regulations 1999

Health (Prescribed Accommodation) Regulations 2001

Health Act 1958

Health Records Act 2001

Health Services Act 1988

Heritage Act 1995

Heavy Vehicle National Law 2012

Housing Act 1983

Impounding of Livestock Act 1994

Independent Broad-Based Anti-Corruption Commission Act 2011

Infringements Act 2006

Information Privacy Act 2000

Land Acquisition and Compensation Act 1986

Land Acquisition and Compensation Regulations 1998

Land Act 1958

Landlord and Tenant Act 1958

Liquor Control Reform Act 1998

Local Government (Consequential Provisions) Act 1989

Local Government (Finance And Reporting) Regulations 2004

Local Government (General) Regulations 2004

Local Government (Long Service Leave) Regulations 2002

Local Government Act 1989

Magistrates' Court Act 1989

Major Transport Projects Facilitation Act 2009

Metropolitan Fire Brigades Act 1958

Mineral Resources (Sustainable Development) Act 1990

MMBW Act 1958

National Parks Act 1975

Pipelines Act 2005

Planning and Environment (Fees) Regulations 2000

Planning and Environment Act 1987

Planning And Environment Regulations 2005

Planning Appeals Act 1980

Property Law Act 1958

Public Records Act 1973

Privacy and Data Protection Act 2014

Protected Disclosure Act 2012

Public Health and Wellbeing Act 2008

Residential Tenancies (Caravan Parks and Movable Dwellings Registration and Standards) Regulations 1999

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Residential Tenancies Act 1997

Road Construction Authority (Lands) Act 1986

Road Management (General) Regulations 2005

Road Management Act 2004

Road Safety (Road Rules) Regulations 1999

Road Safety Act 1986

Sale of Land Act 1962

Second Hand Dealers and Pawnbrokers Act 1989

Sex Work Act 1994

Sherriff Act 2009

Shop Trading Reform Act 1996

Sport and Recreation Act 1972

State Deficit Levy (Repeal) Act 1995

Subdivision (Permit and Certification Fees) Regulations 2000

Subdivision (Procedures) Regulations 2000

Subdivisions Act 1988

Subordinate Legislation Act 1994

Summary Offences Act 1966

Survey Co-ordination Act 1958

Tobacco Act 1987

Transfer of Land Act 1958

Transport Integration Act 2010

Transport (Safety Schemes Compliance and Enforcement) Act 2014

Urban Renewal Authority Act 2003

Valuation of Land Act 1960

Victoria Grants Commission Act 1976

Victorian Civil and Administrative Tribunal Act 1998

Victorian Grants Commission Act 1976

Victorian State Emergency Act 1987

Water Act 1989

Water Purification Standards for Public Swimming Pool & Spa Pools 1990

Whistleblowers Protection Act 2001

The Council also has its own Local Laws:

Moreland City Council Meeting Procedures

Moreland City Council Environmental and Civic Assets Local Law

Moreland City Council General Local Law

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Council Bodies and Committees

Any arrangements for consultation with, or representation by, bodies and persons outside the government administration in relation to the formulation of policy in, or the administration of, the agency and a statement listing all boards, councils, committees and other bodies constituted by two or more persons, that are a part of, or that have been established for the purpose of advising the agency and whose meetings are open to the public or the minutes of whose meetings are available for public inspection.

Special Committees of Council

Urban Planning Committee

Internal Committees of Council

Audit and Risk Management Advisory Committee Arts Acquisitions Committee Brunswick Advisory Group CEO Selection Review Panel Advisory Committee Communications Task Group Advisory Committee Family and Children Services Advisory Committee Financial Review Briefing Meeting Glenroy Briefing Meeting Moreland Arts Board Advisory Committee Moreland Bluestone Laneways Community Reference Group Moreland Community Recognition Committee Moreland Disability Advisory Committee Moreland Housing Matters Advisory Committee Moreland Libraries Advisory Committee (MORLAC) Moreland Friendship Relationships Committee Moreland Reconciliation Advisory Committee Moreland Transport Advisory Committee Sustainable Moreland Advisory Group

External Committees of Council

Brunswick Business Incubator CERES Committee of Management MAV Sustainable Environment Advisory Group Committee Merri Creek Management Committee Metropolitan Transport Forum Metropolitan Local Governments Waste Forum Moonee Ponds Creek Co-ordinating Committee Moreland Energy Foundation Ltd Municipal Association of Victoria Northern Alliance for Greenhouse Action (NAGA) Performing Arts Moreland Victorian Local Governance Association

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Libraries

If the agency maintains a library or reading room that is available for public use - a statement of that fact including details of the address and hours of opening of the library or reading room.

Coburg Library, Cnr Victoria & Louisa Streets, Coburg 3058. Telephone: 9353 4000

Hours of Operation:

Monday to Friday 10.00 am – 8.00 pmSaturday 9.00 am – 4.00 pmSunday 1.00 pm – 5 .00pm

Brunswick Library, 233 Sydney Road Street, Brunswick 3056. Telephone: 9389 8600

Hours of Operation:

Monday to Thursday 10.00 am – 8.00 pmFriday 10.00 am – 6.00 pmSaturday 9.00 am – 4.00 pmSunday 1.00 pm – 5.00 pm

Campbell Turnbull Library, 220 Melville Road, West Brunswick 3055. Telephone: 9384 9200

Hours of Operation:

Monday and Thursday 11.00 am – 5.30 pmTuesday 11.00 am – 8.00 pmWednesday and Friday 11.00 am – 5.00 pmSaturday 10.00 am – 1.00 pmSunday Closed

Glenroy Library, 737 Pascoe Vale Road, Glenroy 3046. Telephone: 8311 4100

Hours of Operation:

Monday to Thursday 10.00 am – 8.00 pmFriday 10.00 am - 6.00 pmSaturday 9.00 am – 4.00 pmSunday 1.00 pm – 5.00 pm

Fawkner Library, Jukes Road, Fawkner 3060. Telephone: 9355 4200

Hours of Operation:

Monday and Thursday 11.00 am – 5.30 pmTuesday 11.00 am – 8.00 pmWednesday and Friday 11.00 am – 5.00 pmSaturday 10.00 am – 1.00 pmSunday Closed

STATEMENT 2: CATEGORIES OF DOCUMENTS - SECTION 7(1)(a)(ii)

Description of Record Keeping System

The Council maintains Electronic Data Processing systems, which store information on Properties, Streets, Reserves, Planning, Buildings, Subdivisions and Financial information. ___________________________________________________________________________________________

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This system is backed up by hard copy files and hard copy files are utilised for other non-computerised documents.

Files are generally maintained in chronological order. The exemptions being Personal, Property and Street files which are maintained in alphabetical order.

All files are supported by Registers and in some cases indexes to aid identification.

The disposal of Council records is governed by the Public Records Act 1973. Section 13 of the Act requires Councils to undertake programs of records management in accordance with standards established by the Keeper of Public Record. No public records are destroyed or otherwise disposed of except in accordance with these standards.

The Council also maintains administration and policy manuals, together with other instructions to staff.

Principal Record Series – Records Management

Subject Files

Covering policy, instructions, case material etc, dealing with the operations of the Council. For example:

Administration;

Finance;

Rates;

Engineering;

Human Resources;

Land Reserves; and

Contract documents.

Property Files

Covering matters relating to that property. For example:

Rates;

Health;

Local laws; and

Planning applications.

Street Files

Covering matters common to that particular street.

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Principal Record Series - Other Records Series

Planning - Property Files

Covering property related documents as well as the following planning documents:

Town planning applications relating to the use and development of land or buildings.

Enquiries and due process relating to appropriate use and development of land in compliance with planning controls and /or planning approvals.

Building Approval Files

Covering all documents relating to:

Request for Approval;

Plans;

Specifications;

Approvals / Non Approvals; and

Covering all documents relating to inspections.

Subdivision Files

Covering all documents relating to applications, approvals etc

Staff Personnel Files

Covering those matters affecting that particular staff member. For example:

Advertising of Position;

Job Description;

Letter of Appointment;

Payroll Deductions; and

Disciplinary Procedures.

WorkCover

Social Development Files

Maintained by Youth & Recreation Branch and not registered as part of the Corporate Record Series. For example:

Youth Services client files; and

Leisure Centres memberships.

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Non File Records

Covering the functional activities of each Department. For example:

Computer Records;

Registers;

Accounts / Invoices;

Stores documentation;

Plans, Drawings, Maps, Charts;

Reports; and

Microfilm.

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STATEMENT 3: FOI ARRANGEMENTS - SECTION 7(1)(a)(iii)(iv)(v)(vi)

FOI Material

Material that has been prepared by Council under this part of the Act for publication or for inspection by members of the public and the places at which a person may inspect or obtain that material

This Part II Statement meets all the legislated requirements for publication by Council. Council has a Freedom of Information Procedures Policy available for inspection.

The Part II Statement is available from the Citizens Service Centres at:

233 Sydney Rd, Brunswick Moreland Civic Centre, 90 Bell St, Coburg 796N Pascoe Vale Road, Glenroy

FOI Procedure

A statement of the procedure to be followed by a person when a request for access to a document is made to the agency including a statement designating by name the officer or officers responsible within each agency for the initial receipt of, and action upon, requests for access to a document.

Applications must be in writing and addressed to:

Freedom of Information OfficerMoreland City CouncilLocked Bag 10MORELAND VIC 3058

who will initially receive and take action on a FOI request.

The request for access should be on the attached form and clearly describe the documents sought. An access fee of $26.50 applies to all requests, but may be discounted or waived on account of hardship. The application should include the form in which access is required, being:

a) view original under supervision;

b) view copies; or

c) copies to be sent.

On receipt of a request for access, a decision must be made within 45 days. Where a decision is made to refuse or defer access, the applicant will be notified in writing of the reasons for denial / deferral. If the applicant is not satisfied with the reasons, he / she can appeal to the FOI Commissioner.

Charges for access will be in accordance with the Freedom of Information (Access Charges) Regulations and the Freedom of Information Act 1982. No fees are charged for copies of this Part II Statement.

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FREEDOM OF INFORMATION

REQUEST FOR ACCESS TO DOCUMENTS

To: Freedom of Information OfficerMoreland City CouncilLocked Bag 10MORELAND VIC 3058

Under the Freedom of Information Act 1982, I wish to gain access to the following document(s):

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Form of Access: (tick) where appropriate

I request copies of the document(s) to be forwarded by mail.

I request an inspection of the original document.

I am prepared to inspect copies of the document(s) where the provision of originals would interfere unreasonably with the operations of the Moreland City Council.

I enclose an application fee of $26.50 which is payable in respect of this request, and I understand that I will be supplied with a statement of further charges if appropriate.

Name: ____________________________________________________

Address: ____________________________________________________

_____________________________ Post Code: __________

Telephone No.: (BH) __________________ (AH) _________________

SIGNATURE: _______________________________ DATE: ___________

Application Fee Received: ________________________________ (Receipt No.)

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RC Code: 9190

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STATEMENT 4: PUBLICITY SERVICES (Section 7(1)(a)(iv)

Literature Available

A statement listing the literature available by way of subscription services or free mailing lists.

The following literature is available:

Inside Moreland – newsletter to households and businesses.

Annual Report - free mailing list.

Council Plan - free mailing list.

Community Directory - free mailing list.

Rates Notice and Information Booklet – to all ratepayers.

Moreland website – free access. (Note: All information above is available on the website).

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STATEMENT 5: RULES, POLICIES AND PROCEDURES (Section 8)

(1) This section applies, in respect of an agency, to documents that are provided by the agency for the use or guidance of, or are used or may be used by, the agency or its officer -(a) in making decisions or recommendations, or in providing advice to persons

outside the agency, with respect to rights, privileges or benefits, or to obligations, penalties or other detriments, to or for which persons are or may be entitled, eligible or subject, being -(i) documents containing interpretations or particulars of Acts or schemes

administered by the agency, not being particulars contained in another Act; or

(ii) manuals, rules of procedures, statements of policy, records of decisions, letters of advice to persons outside the agency, or similar documents containing rules, policies, guidelines, practices or precedents; and

(b) in enforcing Acts or schemes administered by the agency where a member of the public might be directly affected by that enforcement, being documents containing information on the procedures to be employed or the objectives to be pursued in the enforcement of the Acts or schemes.

These are listed as follows by Council Department. These documents are available at 90 Bell Street, Coburg and may be inspected or purchased, unless considered exempt, at the Council Offices through the FOI Officer, 9240 2454. Arrangements for inspection must be made prior to visiting the offices.

Chief Executive

Internal Audit

Information Privacy Policy Whistleblowers Protection Act 2001 Disclosure Policy

Human Resources

Appropriate Workplace Behaviour Policy Family Violence Policy Recruitment and Selection Policy Preparing for Emergencies in Council Owned and Controlled Facilities Policy Disciplinary Staff Reward and Recognition Change to Organisational Structure Remuneration Novated Leasing – Motor Vehicles Staff Departure Purchase Leave Dispute resolution and Procedure Education Assistance Program Breastfeeding Friendly Workplace Policy and Procedure All Staff Email Work Experience Policy and Procedure

Occupational Health and Safety and Risk

Occupational Health and Safety Policy Risk Management Strategy Contractor Health and Safety Policy First Aid Policy Heat Policy

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Occupational Rehabilitation and Return to Work Policy Prescription Safety Glasses Policy Safe Use of Telecommunication Device in Vehicle Policy Smoke Free Workplace Policy Appropriate Footwear

Communications and Research

Annual Report Intranet Moreland Style Guide Use of Corporate Logo Policy Web Links Policy Web Policy Social Media Plaques Policy

Corporate Services

Council Planning and Performance

Council Plan Council Action Plan Research Policy

Governance

Council and Committee Agendas and Minutes Freedom of Information Procedures Moreland City Council Local Laws Councillors Code of Conduct Presentation of Gifts and Certificates Acceptance of Gifts and Certificates Interstate and Overseas Travel by Councillors Civic Event Protocol Pre-Election Caretaker Period Travel, Accommodation and Personal Expenses (Staff) Photocopying for Community Groups Councillor Support and Reimbursement Councillors Equipment Petitions Use of M&C, CEO and Directors Signatures Consultation with Councillors about Council and Committee Reports Ward Meeting Protocol

Finance and Business Systems

Australian Accounting Standard 27 Accounting Regulations Council Budget Creditor Payments Guidelines and Procedures Purchasing Policies and Procedures Borrowing Strategy Financial Hardship Corporate Credit Card Policy Vacant and Unoccupied Land and Building Management Rebate Debtor Management Investment Fraud and Corruption Control and Related Principles Street Numbering___________________________________________________________________________________________

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Procurement Rating Strategy

Records Management

Memorabilia TRIM and Records Information Manual Correspondence and Information Management Policy Records Management Strategy\ Clean Mail

Citizens Service

Customer Service Strategy 2014-2018 Display Space Your Knowledge is Our Business Recording and Monitoring of Telephone Calls Name and Address (NAR) Data Management Management of Customer Requests Complaints Handling

Property Services

Free and Discounted Use of Council’s Town hall and Associated Meeting Rooms Policy Brunswick Public Safety CCTV System Use of Municipal Offices and Meeting Rooms Land Issues Flag Protocol Naming Moreland Places Right of Way Associated Policies Right of Way Strategy 2011-2021 Purchase of Land Sale of Property Procedures Lease Principles Property Leasing Sale of Surplus Furniture and Equipment to Staff

Information Technology

Email Internet Acceptable Use Access to Information & Documents to Council Use of Mobile Phones Staff Mobile Telephone, Laptop Computer, Fax Machine and Internet

Planning and Economic Development

Land Use and Planning

Moreland Planning Scheme. Moreland Planning Scheme local policies. Municipal Strategic Statement. Reference Documents of the Moreland Municipal Strategic Statement (as currently

gazetted).

Housing Theme

Ageing in My Place, Housing Choices for Older Australians. Municipal Association of Victoria (with Moreland City Council and Department of Housing and Regional Development), October 1995.

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Access and Inclusion Policy 2010-2014, Moreland City Council

Disability Action Plan. Moreland City Council

Affordable Housing Strategy 2014-2018. Moreland City Council..

Urban Villages: A Sustainable Future For Moreland. Integrated Urban Management for Moreland City Council, 23 June 1997.

Urban Villages Project Victoria 1995: East Brunswick urban village case study report. Context P/L et al, and Victorian Government, July 1995.

Industrial Theme

Formulation of Strategic Directions for the Upfield Corridor, Employment and Economic Development Corporation Ltd July 1997.

Lygon Street: East Brunswick Concept Plan, Moreland City Council, 1995.

Moreland Industrial Development Guidelines, Moreland City Council, 1996.

Moreland Industrial Land Use Strategy, Moreland City Council, 2004.

Moreland Integrated Transport Strategy, Moreland City Council, 1998.

Retail Centres Strategy for Moreland City Council: Reports 1, 2 & 3, 1995.

Retail Theme

Commercial, Retail and Industrial Car Parking Strategy. Turnball Fenner P/L for Moreland City Council, April 1997.

Formulation of Strategic Directions for the Upfield Corridor. Employment and Economic Development Corporation Ltd for Moreland City Council, September 1997.

Guide for advertising signs in Moreland. Moreland City Council, June 1997. Kerbside Seating Guide: Outdoor Eating Facilities. Moreland City Council, October

1996.

Lygon Street, East Brunswick Concept Plan. SJB Planning P/L for Moreland City Council, October 1994.

Waste and Litter Strategy 2014-2017 Moreland Street Landscape Strategy 2012-2022. Moreland City Council, 2012.

Shopping Strip Renewal Economic Development Strategy 2011-2016 Retail Centres Strategy for Moreland City Council: Reports 1, 2 and 3. Henshall

Hansen Associates & Frank Hanson P/L, November 1995.

Community Facility and Directional Signage Policy. Moreland City Council, 1997.

Urban Design Master Plan for Sydney Road Brunswick & Coburg. Green and Dale P/L, 1996–97.

Heritage Theme

City of Coburg Heritage Conservation and Streetscape Study. Timothy Hubbard PL City of Coburg.

City of Coburg Heritage Conservation and Streetscape Study. Timothy Hubbard P/L for City of Coburg, in 5 parts, October 1990-March 1991.

City of Moreland Heritage Review. Allom Lovell & Associates for Moreland City Council, Vols. 1-5, January 1999.

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Further Conservation Areas Report (supplementary Volume to City of Coburg Heritage Conservation & Streetscape Study). Timothy Hubbard and Karen Olsen, May 1995.

Guidelines for Alterations and Additions to Detached Houses in Heritage Areas, Moreland City Council, 2001.

Keeping Brunswick’s Heritage: A Report on the Review of the Brunswick Conservation Study. Context P/L, for Brunswick City Council, Vols. 1-4, 1990.

Moreland Heritage Review (Draft), Context Pty Ltd for Moreland City Council, 2004.

Moreland Pre-Contact Aboriginal Heritage Study, Terra Culture for Moreland City Council, 2006.

Moreland Post Contact Aboriginal Heritage Study, Goulding Heritage Consulting for Moreland City Council, April 2006.

Urban Design, Urban Character and Street Landscapes Theme

Anstey Urban Village Structure Plan and Action Plan, Moreland City Council, 1999

Brunswick Activity Centre Structure Plan, Moreland City Council, 2008

Central Coburg 2020 Structure Plan, Moreland City Council, August 2006

Design Guidelines for Development of Four or More Storeys, Moreland City Council, June 2005

Design Guide for Effective Advertising. Moreland City Council, 1997.

Glenroy Activity Centre Structure Plan, Moreland City Council, 2008

Merlynston Urban Village Structure Plan and Action Plan, Moreland City Council, 1999

Moonee Ponds and Merri Creek Resting Places Strategy. Moreland City Council, 2002.

Moreland City Council: Moreland Urban Character Policy. Integrated Urban Management for Moreland City Council, 18 August 1999.

Moreland Neighbourhood Character Guidelines, Moreland City Council, 2006

Moreland: Putting Cables and Electricity Lines Underground Strategy (Draft). Moreland City Council, 1998.

Moreland Urban Character Guide: medium density residential development. Integrated Urban Management for Moreland City Council, 18 August 1999.

Vehicle Crossing (Driveway) Policy. Moreland City Council, April 2014.

Open Space and Outdoor Recreation

Design Guidelines For Buildings Over Three Storeys, Moreland City Council, June 2005.

Jones Park Feasibility Study. City of Brunswick, 1993.

Merri Creek and Environs Strategy. Merri Creek and Environs Strategy Steering Committee, 1999.

Moomba Park Concept Plan. Taylor & Cullity Landscape Architects for Moreland City Council, July 1997.

Moonee Ponds and Merri Creek Resting Places Strategy. Moreland City Council, 2002.

Moonee Ponds Creek Concept Plan. Melbourne Water for Moonee Ponds Creek Association, 1992.

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Moreland City Council Landscape Guidelines. Moreland City Council, January 1999.

Moreland Open Space Strategy 2011-2022

Moreland Open Space Strategy. Context P/L, Merri Creek Management Committee and EDGe P/L for Moreland City Council, October 1997.

Moreland Street Landscape Strategy 2012-2022. Moreland City Council, 2012.

Community and Leisure Facilities

CERES (Centre for Education and Research in Environmental Strategies) Environmental Park Site Development Plan. David Mayes and Associates P/L for Moreland Council & CERES, November 1997.

Demographic profiles. Moreland City Council, 1998/9.

Disability Access Policy and Action Plan. Moreland City Council, 14 September 1998.

Moreland Municipal Public Health Plan. Moreland City Council, 1999-2001.

Residential Aged Care Strategy. Moreland City Council, 2000.

Tourism and Entertainment Theme

City of Coburg Heritage Conservation and Streetscape Study. Timothy Hubbard P/L for City of Coburg, in 5 parts, October 1990-March 1991.

City of Moreland Heritage Review. Allom Lovell & Associates for Moreland City Council, Vols. 1-5, January 1999.

Festivals Moreland Report 1997 2002. Moreland City Council, 1997.

Further Conservation Areas Report (supplementary Volume to City of Coburg Heritage Conservation & Streetscape Study). Timothy Hubbard and Karen Olsen, May 1995.

Indigenous Heritage Study. Victorian Government, 1997.

Keeping Brunswick’s Heritage. A Report on the Review of the Brunswick Conservation Study. Context P/L, for Brunswick City Council, Vols. 1-4, 1990.

Merri Creek Arts Plan. Merri Creek Management Committee, 1997



Moreland Leisure Plan 2001–2006. Moreland City Council, June 2001.

Multicultural Development Policy: Embracing our non English speaking background communities. Moreland City Council, February 1997.

Integrated Transport Systems Theme

Anstey Urban Village Structure Plan and Action Plan, Moreland City Council, 1999

Brunswick Activity Centre Structure Plan, Moreland City Council, 2008

Central Coburg 2020 Structure Plan, Moreland City Council, August 2006


Glenroy Activity Centre Structure Plan, Moreland City Council, 2008

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Lygon Street, East Brunswick Concept Plan. SJB Planning for Moreland City Council, October 1994.

Merlynston Urban Village Structure Plan and Action Plan, Moreland City Council, 1999

Moreland Bike Plan. Sinclair Knight Merz for Moreland City Council, 13 June 2000.

Moreland Integrated Transport Strategy. Moreland City Council, November 1998.

Moreland Municipal Public Health Plan. Moreland City Council, 1999-2001.

Retail Centres Strategy for Moreland City Council: Reports 1,2 & 3. Henshall Hansen Associates & Frank Hanson P/L, November 1995.

Urban Villages Project Victoria, 1995: East Brunswick urban village Case Study Report. Context P/L et al and Victorian Government, July 1995.

Urban villages: a sustainable future for Moreland. Integrated Urban Management for Moreland City Council, 23 June 1997.

Infrastructure Theme




Local Planning Policies

Advertising Signs Amusement Parlours Coburg Activity Centre Development of Four or More Storeys Development within Designated Urban Villages Development within the Upfield Corridor Developments within the Pentridge Precinct Discretionary Uses in Residential Areas Environmentally Sustainable Development (Draft) Industrial Developments Industry and Employment Lygon Street Precincts Neighbourhood Character Vehicle Crossings (Driveways)

Conservation Policies

Carbon Management Strategy 2011 Carbon Offset Policy 2014-2019 Integrated Water Management Plan (2009-2013) Moreland Climate Action Plan 2007-2012 Moreland Watermap 2020 Stormwater Management Plan, Moreland City Council, 2001 Stormwater Quality Targets Report 2012 Zero Carbon Evolution 2020

Economic Development

Brunswick Structure Plan, Moreland City Council 2008 + Addendum 2012.

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Colours of Coburg – Place Framework and Supporting Strategies, Moreland City Council, December 2010.

Digital Economy Strategy 2012 Economic Development Strategy 2011 – 2016, Moreland City Council, 2010. Glenroy Structure Plan, Moreland City Council, 2008. Outdoor Christmas Decorations Policy, Moreland City Council 2010.

Health

Conduct of Temporary Food Stalls at Special Events Guidelines Food Hygiene Code for Catering, Temporary Premises & Vehicles (Human Services) Food Premises Code (Human Services) Guidelines for the Fit-Out and Alteration of Food Premises Guidelines for the Use of Domestic Kitchens for the Preparation of Food for Sale to the

Public Information on Eradication of Bees and Wasps Labelling of Packaged Food Guidelines Moreland Municipal Public Health Plan Registration Fees for Food Act and Health Act Premises

City Infrastructure

Asset Management Policy B - Double and Higher Mass Vehicles Local Road Route Policy Bicycle Strategy 2011-2021 Building Asset Management Plan Design Standards for Road Construction, Stormwater Pits and Drawings, House

Stormwater, Drains, Drainage Pit Accessories, Kerb and Channel, Kerb Only, Footpaths and Pram / Vehicle Crossings

Drainage Asset Management Strategy Enforcement – Internal Review Garbage, Recycling and Green Waste Services Policy Graffiti Strategy 2009-2014 Guidelines for Waste Management and Recycling at Festivals and Community Events Integrated Transport Strategy 2010-2019 Kerbside Numbering Litter Trap Action Plan Management of Bluestone Kerb and Channel and Bluestone Rights of Way Moreland Bike Plan Moreland Integrated Transport Strategy Moreland Open Space Strategy Moreland Pedestrian Strategy 2010-2019 Moreland Street Landscape Strategy Moreland Waste and Litter Strategy Naming Moreland Places Policy Parking Management Parking of Heavy and Long Vehicles on Roads Policy Playground Strategy Private and Commercial Use of Public Places Project Management Methodology Property Leasing Policy Public Lighting Policy Relocation of Overhead Cables Strategy Road Asset Management Plan Road Asset Management Strategy Road Management Plan 2013 Road Opening Permits Procedure___________________________________________________________________________________________

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Road Safety Strategy Stormwater Management Plan Stormwater Point of Discharge Guidelines Total Asset Management Strategy Unmade Right of Ways (Roads) Policy Vehicle Waste and Litter Strategy) Waste Charge Policy

Urban Safety

Abandoned Vehicles - Policy Advertising signs or Goods on Footway – Policy and Process After Hours Dog Pick Up – Process Bulk Rubbish Containers - Process Cat De-Sexing and Cat Cage Hire - Process Fire Hazards - Process Heavy Vehicles – Policy and Process Management of Mobile and Temporary Food Premises Policy Private and Commercial Use of Public Places Policy Residential Parking Permit Guidelines – Policy for Fees, Procedures Residential Parking Scheme – Procedures Urban Safety Enforcement Policy Urban Safety Internal Review Policy

Social Development

General

Access and Inclusion Policy 2010-2014 and Action Plan Affordable Housing Strategy 2014-2018 Art Acquisition and Collection Development Policy Arts and Culture Strategy 2011-2016 Commonwealth Family Day Care Handbook Commonwealth of Australia and Moreland City Council Agreement- AMEP Community Grants Policy Community Transport Bus Policy Cultural Exchange Initiatives Engagement Strategy Events and Festivals Safety Family Violence Prevention Strategy 2011-2015 Friends of Aileu Strategy Plan 2010-2015 Genetically Modified Food Plan 2008

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Inclusive and Accessible Communication Internet / Wireless, Word Processing, Printing and Photocopying Conditions for Public Use

Policy Libraries Selection and Collection Development Policy Library Display Facilities and Notice Boards Policy Library Service Strategy 2013/2018 Library Services – Computers, Internet, Wireless, Printing and Photocopying

Conditions for Public Use Library Use Policy Loans Policy Local Studies Collections Statement of Purpose Moreland Arts and Culture Strategy 2011 – 2016 Multicultural Policy and Action Plan 2011 - 2015 Municipal Public Health and Wellbeing Plan 2013-2017 Policy Reconciliation Action Plan 2014 Responsible Gaming Strategy 2010-2014 Sports Ground User Guide Policy Youth Strategy – oxygen Project Report – Investing in our Young People, Dec 2010

Leisure Services

Active Moreland Aquatic and Leisure services Bookings, Events and School Carnivals Policy

Active Moreland Aquatic Leisure Services Suitable Clothing Active Moreland Outdoor Pools Operating Hours and Hot and Cold Weather Active Women and Girls in Moreland Strategy Allocation and Use of Sporting Facilities, Grounds and Pavilions Aquatic and Leisure Facilities Community and Single Gender Groups Facility Access

and Booking Aquatic and Leisure Facilities Imagery Recording Devices Sport and Physical Activity Strategy 2014-2018

Aged & Disability Services Policies / Procedures

Aged Services Complaints Policy Aged Services Priority of Access Client Information Handbook Emergency Procedures Fee Policy HACC Guidelines for Home Care, Food Services and Home Maintenance Home Care Guidelines Later Years Strategy 2014-2017 Procedures for "On Call" after hours Procedures for Collection and Administration of Fees & Monetary Transaction for

Clients Procedures for Handling Client Money

Children’s Services

Early Years Strategy and Action Plan 2011-2015 Family Day Care Policy

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School Holiday Programme Policy School Holiday Programmes Council Policy

Maternal and Child Health and Immunisation Services

Calendar of Pre-School Immunisation Dates and Venues in Moreland Maternal and Child Health Emergency Procedures Maternal and Child Health Program Resource Guide Maternal and Child Health Quality System – Policies and Procedures Maternal and Child Health Service Charter Maternal and Child Health Service Strategy Pamphlet – Immunisation ‘Helping You Get The Point’ Playgroup Guidelines Standards of Practice for Maternal and Child Health nurses The Australian Immunisation Procedures Handbook (Ninth Edition) Understanding Childhood Immunisation, Fact Sheets on Vaccines

END OF STATEMENT

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