CITY OF KINGSTON INFORMATION REPORT TO COUNCIL I 07-322 I · 2016-07-04 · The project spending is currently on budget and the project status is 100% complete pending completion

CITY OF KINGSTON INFORMATION REPORT

Commissioner Beach, Growth & Sustainability

TO COUNCIL

NIR

I Report No: 07-322 I

Commissioner Segsworth, Public Works & Emergency Services

TO:

FROM:

~~

NIR

RESOURCE STAFF:

DATE OF MEETING:

SUBJECT:

Commissioner Hunt, Finance & Corporate Performance

~~

Mayor and Council

Denis Leger, Commissioner of Corporate Services Deputy Chief Bob Napier, City Police

Constable Greg Harbec, City Police

November 6,2007

Kingston Police Headquarters Quarterly Project Management Committee Report Period Ending September 30,2007

/ i'

EXECUTIVE SUMMARY:

The Kingston Police Headquarters Project Management Committee (PMC) is submitting its quarterly report for the period ending September 30, 2007. The facility was completed for occupancy and the Kingston Police relocated on the weekend of September, 28-30 2007. The project spending is currently on budget and the project status is 100% complete pending completion of deficiencies.

Com missioner Thurston , Community Development Services /' I Commissioner Leger, Corporate Services c.

Jim Keech, President, Utilities Kingston

RECOMMENDATION:

This report is for information purposes only.

,' NIR

v NIR

AUTHORIZING SIGNATURES:

Glen Laubenstein, Chief Administrative Officer

CONSULTATION WITH THE FOLLOWING COMMISSIONERS:

(NIR indicates consultation not required) 115

REPORT TO COUNCIL

Item

Site development, building construction, contingency, permits, insurance and associated L.E.E.D.@ costs

November 6,2007 - Page 2 -

Variance

$30,780,000 $28,932,290 $1,847,710

Actuals as of Approved Budget Sept. 30,2007

Report No.: 07-322

Professional fees and associated L.E.E.D.@ costs Furniture and equipment

Telecommunications, security and audio visual Relocation Total Kingston Police Headquarters Project

OPTlONSlDlSCUSSlON :

This is the fourth quarterly report to City Council and the Police Services Board for the Kingston Police Headquarters Project since the Project Management Committee (PMC) was formed in late summer 2006. The role of the PMC is as follows:

$1,400,000 $1,430,087 ($30,087) $1,900,000 $51 4,549 $1,385,451 $2,700,000 $1,564,264 $1,135,736

$300,000 0 $300,000

$3 7,O 8 0,O 0 0 $32,441,190 $4,638,810

> Monitoring of project status (schedule) > Monitoring of project budget > Identification of riskldevelopment of mitigation measures P Change order management within general scope as approved by Council > Preparation of quarterly reports to City Council and Police Services Board

The Police Services Board and its staff have assumed the responsibility and accountability for the budget and day-to-day management of the project. During the 2007 budget deliberations, Council had approved a revised budget of $37,080,000 for the project.

The PMC has met on a monthly basis since September of 2006 to deal with items that are within its mandate and, based on their review, present this quarterly report.

A) Project Schedule The police project staff worked with the general contractor and design team to achieve certificate of substantial performance on September 21 , 2007 and certificate of occupancy on September 28,2007. The relocation of the Kingston Police was staged from September 28-30, 2007 with the goal of seamless service delivery to the community achieved, opening October 1, 2007. A deficiency schedule was developed by the general contractor which will continue until complete.

B) Project Budget The PMC has been provided with budget reports substantiated by City of Kingston financial reports, which show that spending on the $37,080,000 budget envelope has not been exceeded. The total approved budget has within it the following components:

The final expenditures for this project are expected to be within the $37,080,000 budget envelope.

C) Identification of Risks It is the responsibility of the PMC to identify future project risks and develop mitigation measures. The construction phase of this project is 100% complete and within the approved budget. At this time, there are no significant risks that would impact the budget that could not be provided for by the contingency or positive variance within the budget envelope. 1 1 5

COUNCIL MEETING2 3 NOV 2 0 '07- REPORT TO COUNCIL Report No.: 07-322


D) Change Order Management On a monthly basis, the PMC reviews the level, nature, and total of change orders as approved by the Police project staff. The PMC approves all change orders above the $50,000 threshold and the Police Project Management Team approves all change orders below the $50,000 threshold. All scope changes require approval from the Police Services Board and City Council.

The PMC is satisfied that all costs incurred to-date by way of change orders are in line with the progression of the project. The $1,000,000 contingency on this $37,080,000 project is very low at 2.7% for a unique, high-risk, post-disaster L.E.E.D. building with complex mechanical and electrical systems. The construction contingency has been exhausted and is anticipated to exceed the $1 .O million contingency budget by approximately $500,000; which is not out of scope. The risk management plan identified a positive variance in the furniture and equipment budget of $500,000 which will be used to supplement the contingency and not exceed the approved $37,080,000 budget.

EXISTING POLlCYlBY LAW: NIA

NOTICE PROVISIONS: NIA

ACCESSIBILITY CONSIDERATIONS: NIA

FINANCIAL CONSIDERATIONS: This project was carried out with assistance from the Green Municipal Fund, a fund financed by the Government of Canada and administered by the Federation of Canadian Municipalities.

CONTACTS: Project Management Committee (PMC) Members: Bob Napier, Deputy Chief of Police Denis Leger, Commissioner of Corporate Services Gerard Hunt, Commissioner of Finance & Corporate Performance Greg Harbec, Kingston Police Headquarters Project Liaison Ray Zaback, Shoalts & Zaback

OTHER CITY OF KINGSTON STAFF CONSULTED: NIA

549-4660, Ext. 2220 546-4291 , Ext. 1328 546-4291, Ext. 2205 549-4660, Ext. 6131 541 -0776

EXHIBITS ATTACH ED: NIA

1 1 7-

CITY OF KINGSTON i I

,At INFORMATION REPORT TO COUNCIL IIIIIl


Commissioner Thurston, Community Development Services

I Report No.: 07-343 I

NIR NIR

TO: Mayor and Council

FROM:

RESOURCE STAFF:

DATE OF MEETING: November 6,2007

SUBJECT:


Hal Linscott, Director of Legal Services and City Solicitor

Update - Council Request to Correctional Service Canada to Relocate Portsmouth Halfway House

Commissioner Leger, Corporate Services


EXECUTIVE SUMMARY:

NIR NIR

This Report is to provide an update on the status of discussions with Correctional Service Canada (CSC) staff regarding CSC's relocation of the Portsmouth Halfway House to a more appropriate location within the City.

On October 15,2007, City and CSC staff met to continue work on CSC's relocation of the Halfway House to a more appropriate location within the City. Nancy Stableforth, Regional Deputy Commissioner, and Paul Snyder, Assistant Deputy Commissioner, represented CSC and Glen Laubenstein and Hal Linscott represented the City.

CSC will be making a presentation to the November 15 City of Kingston Planning Committee meeting regarding the short list of locations which CSC is considering for a relocated halfway house and the consultation process that CSC proposes to follow in making its final site selection.

RECOMMENDATION:

That Council receives this report for information.


CONSULTATION WITH THE FOLLOWING COMMISSIONERS: ~~ ~~ ~~

I Commissioner Beach, Sustainabilify & Growth T K I Commissioner Segsworth, Public Works & Emergency Services I NIR

(MR indicates consultation not required) 1 1-8

INFORMATION REPORT TO COUNCIL November 6,2007

- Page 2 - Report No.: 07-343

OPTIONS/DISCUSSION:

On October 15,2007, City and CSC staff met to continue work on CSC's relocation of the Halfway House to a more appropriate location within the City. Nancy Stableforth, Regional Deputy Commissioner, and Paul Snyder, Assistant Deputy Commissioner, represented CSC and Glen Laubenstein and Hal Linscott represented the City.

CSC will be making a presentation to the November 15 City of Kingston Planning Committee meeting regarding the short list of locations which CSC is considering for a relocated halfway house and the consultation process that CSC proposes to follow in making its final site selection.

EXISTING POLICY/BY LAW:

None

NOTICE PROVISIONS:

None

ACCESSIBILITY CONSIDERATIONS:

None, at this stage of discussions.

FINANCIAL CONSIDERATIONS:

None

CONTACTS:

Glen Laubenstein, Chief Administrative Officer, 613-546-4291, ext. 1214 Hal Linscott, Director of Legal Services and City Solicitor, 613-546-4291, ext. 1296 George Wallace, Director of Planning and Development, 61 3-546-4291, ext. 3252

OTHER CITY OF KINGSTON STAFF CONSULTED:

None

EXHIBITS ATTACHED:

None

119

COUNClL MEETING2 3 NO! 2 0 ’07

Commissioner Leger, Corporate Services Jim Keech, President, Utilities Kingston

i

IAI CITY OF KINGSTON

INFORMATION REPORT TO COUNCIL m C r n N - - I Report No.: 07-328 I

NIR NIR


FROM:

RESOURCE STAFF:

Gerard Hunt, Commissioner of Finance and Corporate Performance

Desiree Kennedy, Director of Financial Services

DATE OF MEETING: 2007-1 1-20

SU B J ECT: Third Quarter Operating Budget Report for 2007

EXECUTIVE SUMMARY: This information report is to provide a financial status update of the general operating fund as at September 30,2007, the end of the third fiscal quarter.

RECOMMENDATION: This report is for information purposes only.


I Glen Laubenstein. Chief Administrative Officer I


Commissioner Beach, SustainabiMy & Growfh Commissioner Segsworth, Public Works & Emergency Services Commissioner Hunt, Finance & Corporate Performance

NIR

. 1 Commissioner Thurston, Communify Development Services I

1’20

COUNCIL MEETING2 3 b!OV 2 0 '07 REPORT TO COUNCIL

November 20,2007 -Page 2 -

Report No.: 07-328

OPTIONS/DISCUSSION: The financial information provided in this report is from the financial accounting records of the corporation as at September 30, 2007. The report reflects the approved operating budget for the year 2007 together with 2007 actual revenue and expenditure information. A variance column is provided for reference purposes and generally reflects the amount of revenues to be generated or expenditures to be spent over the balance of the year. Three schedules are attached, reported by group and summarized by department. Police, Library, Agency Transfers and Municipal Utilities are summarized as well. Schedule A reflects the net operating information (revenues less expenditures). Schedules B and C reflect gross revenues and gross expenditures respectively.

From the information provided, we advise that overall the expenditures and revenues are tracking normally for the year. Most variances are at expected levels, while those reflecting otherwise, are generally seasonal in nature and appear to be reasonable at this time. Earlier in the year the Fire Chief advised that the actual expenditure in overtime costs is higher than expected. This trend has continued, which will cause a deficit in fire operations by year end. Explanation on this situation will be provided during budget deliberations later this month.

Due to systems issues at the Municipal Property Assessment Corporation, the cut off date for the third and final supplementary taxation run will be earlier than normal, which may have an impact on reaching the anticipated 2007 supplementary taxes revenues. This may also cause new growth assessment to be lower than anticipated, however some of that growth will be picked up in 2008 supplementary assessments. In addition, tax write offs for the year are greater than budget due primarily to outstanding appeals that have been dealt with by the Assessment Review Board in 2007. While there appears to be some revenues greater than budget that will offset these potential deficits, we would expect the city to have a small operating deficit for the year ended 2007. Further details will only be available as the fourth quarter unfolds. General fund deficits are offset by the working fund reserve in accordance with policy.

EXISTING POLlCYlBY LAW: By-law 2007-086 - "A By-Law to Adopt the 2007 Operating Budget"

NOTICE PROVISIONS: Not applicable

ACCESSIBILITY CONSIDERATIONS: Not applicable

FINANCIAL CONSIDERATIONS: '

Not applicable

CONTACTS : Gerard Hunt, Commissioner of Finance and Corporate Performance, ext. 2205 Desiree Kennedy, Director of Financial Services ext. 2220

OTHER CITY OF KINGSTON STAFF CONSULTED: Bert Needham, Financial Analyst, ext. 2382 Lana Foulds, Financial Analyst, ext. 2209 Angela Brown, Financial Analyst, ext. 2366 Harold Tulk, Fire Chief, ext. 5204 Mark Segsworth, Commissioner of Public Works and Emergency Services, ext. 1345

1 2 1

REPORT TO COUNCIL November 20,2007

-Page 3 -

Report No.: 07-328

EXHIBITS ATTACH ED:

Schedule A - Net Operating Report Schedule B - Gross Revenue Schedule C - Gross Expenditures

122

Council Report 07-328 COUNCIL MEETING2 3 NOV 2 0 '07

Schedule A

CITY OF KINGSTON Net Operating Report

Operating Fund - Municipal

2007-09-30

Variance B Y-T-D =

75%

73%

72% 69% 69% 41 % 66%

Municipal Operations

Mayor 8 Council

CAO Office

Corporate Services Commissioner's Office Clerk's Office Corporate Assets Legal Services Total Corporate Services

Public Works & Emergency Services Commissioner's Office Engineering Fire & Emergency Management Parking Public Works Solid Waste Transportation Total Public Works 8 Emergency Services

Community Development Services Commissioner's Office Building & Licensing Community Services Culture & Recreation Planning & Development Long Term Care-Rideaucrest Total Community Development Services

Growth & Sustainability Commissioner's Office Growth & Initiatives Strategy,Sustainability & Communication Total Growth & Sustainability

Finance & Corporate Performance Commissioner's Office Financial Services Organizational Effectiveness Total Finance 8 Corporate Performance

Fiscal Services

464,634

265,472

620,509

362,831

(155,875)

(97,359)

171,525 977,682

4.318.593

238,425 1,426,927 6.271.533

(66,900) (449,245)

(1,952,940) (483,1361

(2,952,221)

. . 341,448

5,809,248

. . 824,584

8,761,469

85,779 1,395,479

14,526,037 0

10,133,723 3,540,392

(39,941) (653,795)

(3,869,640) (0)

(3,P92.991) (2,410,465)

68% 68% 79%

125,720 2,049,274

18,395,677 0

13,226,714 5,950,857 7,644,550

47,392,792

77% 59% 75% 75%

5,754,597 35,436,008

(1,889,952) (1 1,956,783)

190,579 165,034

14,666,036 2,012,821

777,687

254,109 220,169

23,734,256 2,928,284 1,047,555

(63,530) (55,135)

(9,068,219) (91 5,463) (269,868)

75% 75% 62% 69% 74% 70% 64%

3,443,735 21,255,891

(1,498,229) (1 1,870.445)

4,941,963 33,126,336

227,693 424.496

431,408 532.893

(203,715) (1 08.397)

53% 80% 56% 61%

1,399;884 2,364,185

i609,845 j (921,957)

790,039 1,442,228

183,427 981,776

232,500 1,345,934

(49,073) (364,158)

79% 73% 63% 67%

68%

100%

99% 168%

75%

1,520,989 2,686,191

2,420,695 3,999,129

(899,706) (1,312,937)

8,447,811

25,000

12,376,118

25,000

(3,928,307)

Downtown Business Assoc.

(1 55,623,669) (79,791,185)

35,905,849

(43,885,335)

(156,634,620) (47,606,451 )

1,011,151 (32,184,734)

Taxation Revenue Total

Agency Transfers

Total Municipal Operations

Municipal Utilities Water Wastewater Gas Gas HWT Total Municipal Utilities

Boards Police Library Total Boards

Net Operating

(1 1,700,601) 47,606,451

n (43,885,335)

(226,602) (1 , I 14,323)

195.71 1

(226,602) (1 ,I 14,323)

195,711 51,833

(1,093,382) 51,833

(1,093,382)

(489.831) (489,831) (239,442) (729,273)

I ,

(239,442) (729,273)

(45,707,990) 0 (45,707,990)

Run: October 18, 2007 at 02:09 PM

COUNCIL MEETING2 3 NOV 2 0 '07c0unci, Report07-328

Schedule B

CITY OF KINGSTON Gross Revenue - Operating Fund - Municipal

2007-09-30

Year to Date Y-T-D = rn

MuniciDal ODerations

Mayor 8 Council

CAO Office


Public Works 8 Emergency Services Commissioner's Office Engineering Fire & Emergency Management Parking Public Works Solid Waste Transportation Total Public Works 8 Emergency Services



Finance & Corporate Performance Commissioner's Office Financial Services Organizational Effectiveness Total Finance & Corporate Performance

Fiscal Services

(1 5,000) (18,037) 3,037

(11,250) (15,000) 3,750

83%

75%

(1 1,728) (15,637) 3,909 (183,319) (21 2,934) 29,615

(4,944,103) (6,575,077) 1,630,974

75% 86% 75% 96% 80%

(1,765,106) (1,832,447) 67,341 (6,904,256) (8,636,094) 1,731,839

(1 6,280) (63,702) (1 44,759) 81,057

(3,668,210) (4,793,199) 1 ,I 24,989 (398,187) (688,887) 290,700

12.340.105) (3.032.71 6) 692.61 1

(259,688) (243,408) 107% 44% 77% 58% 77% 66% 71 %

~. . . . (5,060,306) (7,698;809) 2,638;503

(1 1,790,198) (16,601,778) 4,811,580

(2,923,554) (3,438,600) 515,046 (36,988,173) (48,924,986) 11,936.81 3 (1,070,860) (1,237,349) 166,489

160.085 (354.015) f514.100)

85% 76% 87% 69% 76% 76%

(6:6981115) (8:824,355) 2,126,240 (48,034,716) (62,939,390) 14,904,673

(22,500) (110,000) 87,500 20% 84% 44%

(55,376) (65,800) 10,424 (77,876) (175,800) 97,924

(9,000) (12,000) 3,000 (41 3.950) (575,625) 161,675

75% 72% 74% 73%

(739,124) (995,638) 256,515 (1 ,I 62,074) (1,583,263) 421,190

(7,064,813) (2,372,677) (4,692,136)

(1,001,494) (998,203) (3,292)

(157,421,626) (1 58,724,820) 1,303,194

298%

Downtown Business Assoc. 100%

99%

93%

100%

93%

Taxation Revenue

Total

Agency Transfers


(233,483,302) (252,065,062) 18,581,759

(1 90,179) (1 90.1 79)

(233,673,481) (252,255,241 ) 18,581,759

MuniciDal Utilities Water Wastewater Gas Gas HWT Total Municipal Utilities


(9,272,739) (12,118,004) 2,845,265 (14,519,293) (18,936,554) 4,417,261 (22,252,210) (57,950,420) 35,698,210

77% 77% 38% 82% 52%

(I ,004,403) (1,224,000) 219,597 (47,048,645) (90,228,978) 43,180,333

f20.036.207) (27,125,120) 7,088.913 74% 80% 75%

' (4,797,334) . (5,983,402) 1,186,067 (24,833,542) (33,108,522) 8,274,980

Gross Revenue 81 % (305,555,668) (375,592,741 ) 70,037,073

Municipal Operations

Mayor & Council

CAO Office


Public Works & Emergency Services Commissioner's Office Engineering Fire & Emergency Management Parking Public Works Solid Waste Transportation Total Public Works & Emergency Services



Finance 8 Corporate Performance Commissioner's Office Financial Services Organizational Effectiveness Total Finance & Corporate Performance

Fiscal Services

Downtown Business Assoc.

Taxation Revenue

Total

Agency Transfers


Municipal Utilities Water Wastewater Gas Gas HWT Total Municipal Utilities

1 Actuals I I ;;uI;;; I Year to Date


Variance I Y-T-D= $ I 75%

Gross Expenditure

C O ~ N C J L MEETING2 3 NOV 2 0 '07 Council Report 07-328

Schedule C

CITY OF KINGSTON Council Report

Gross Expenditures - Operating Fund - Municipal 2007-09-30

479,634 638,546

276,722 377,831

183,252 254,062 1,161,001 1,639,861 9,262,696 12,846,610 2,106,554 2,657,031 12,713,504 17,397.564

85,779 125,720 1,655,167 2,292,682 14,589,739 18,540,436 3,668,210 4,793.1 99 10,531,91 I 13,915,601 5,880,497 8,983,573 10,814,904 15,343,359 47,226,206 63,994,570

190,579 254,109 3,088,588 3,658,769 51,654,209 72,659,241 3,083,681 4,165,633 1,131,702 1,561,655 10,141,849 13,766,318 69,290,608 96,065,726

227,693 431,408 446.996 642.893 8453415 1,465,684

1,520,104 2,539,985

192,427 244,500 1,395,726 1,921,559 2,260,112 3,416,333 3.848,265 5,582,392

1551 2,624 14,748,795

1,026,494 1,023,203

1,797,957 2,090,000

153,692,117 20a,458,611

36,096,029 47,796,630

189,788,146 252,255,241

9,046,136 12,118,004 13,404,970 18,936,554 22,447,921 57,950,420 1,056,235 1,224,000 45,955,263 90,228.978

19,546,376 27.1 25,120 4,557,893 5,983,402 24,104,269 33,108,522

(1 58.91 2)

(101,109)

(70,810) (478,860)

(550,476) (4,684,060)

(3,583,914)

(39,941 ) (637,515)

(3,950,697) (1,124,989) (3,383,690) (3,103,076) (4,528,455) (1 6,768,364)

(63,530) (570,181)

(21,005,032) (1,081,952) (429,953)

(3,624,469) (26,7751 18)

(203,715) (195,897) (620,270)

(1,019,881)

(52,073) (525,833)

(1,156,221) (1,734,127)

763,829

3,292

(292,043)

(50,766,494)

(1 1,700,601)

(62,467,095)

(3,071,868) (5,531,584) (35,502,499) (167,765)

(44,273,715)

(7,578,744) (1,425,509) (9,004,253)

(1 15,745,063)

75%

73%

72% 71 % 72% 79% 73%

68% 72% 79% 77% 76% 65% 70% 74%

75% 84% 71% 74% 72% 74% 72%

53% 70% 58% 60%

79% 73% 66% 69%

105%

100%

86%

75%

76%

75%

75% 71 % 39% 86% 51%

72% 76% 73%

69%

Run: October 18. 2007 at 01:42 PM

COUNCIL MEETING2 3 NOV 2 0 '07

CITY OF KINGSTON

INFORMATION REPORT TO COUNCIL

I ReDort No.: 07-329 I


FROM:

RESOURCE STAFF:

Gerard Hunt, Commissioner of Finance and Corporate Performance

Janis Morrison, Purchasing Coordinator

DATE OF MEETING: 2007-1 1-20

SUBJECT: Tender and Contract Awards Subject to the Established Criteria for Delegation of Authority for the Month of September and October 2007

EXECUTIVE SUMMARY: This information report is to:

1. advise council of tenderslRFPs approved and contracts awarded greater than $50,000 that meet the established criteria of delegated authority for the months of September and October 2007

2. report additional information on contracts awarded by senior staff between the $20,000 and $50,000 level for the months of September and October 2007

RECOMMENDATION: This report is for information purposes only.


c- issioner of Finance and Comorate Performance

/

f Administrative Officer I I


v 1 Jim Keech, President, Utilities Kingston I (WR indicates consultation not required)

1 2 6

COUNClL MEETING2 3 NOV 2 0 '07 REPORT TO COUNCIL. Report No.: 07-329


OPTIONSIDISCUSSION:

Council has approved the delegation of authority to approve tenders and award contracts to the city commissioners, when all of the following conditions have been satisfied: . there is sufficient approved budget;

all procedures for the establishment of prices in by-law 2000-134 as amended, have been followed; 9 the lowest tender is accepted; . at least three tenders have been received.

In accordance with the reporting requirements of the purchasing by-law, Schedule A to this report provides information on tenders/RFPs approved and contracts awarded greater than $50,000 that meet the established criteria of delegated authority for the months of September and October 2007. The purchasing by-law requires that all awards and contracts in excess of $50,000 not meeting these provisions are the subject of separate reports to council for award purposes.

As directed by council motion, Schedule B to this report provides additional information on contracts awarded by senior staff between the $20,000 and $50,000 level for the same period. Section 3.1 (iv) of the purchasing by-law identifies the annual budget as financial approval to proceed with a purchase. There is no authority to make purchases that are not within budget parameters. In addition, council receives budget variance reports on a quarterly basis including quarterly budget works-in- progress reports that provide an update on the status of capital works.

September and October 2007 procurement activities that are not included in this report are as follows: . . value of the purchase, if less than $20,000 tenders closing in this time frame that were approved separately by council at previous council meetings

EXISTING POLICY/BY LAW:

By-law 2000-134, A By-law to Establish Purchasing Policies and Procedures for the City of Kingston, as amended.

NOTICE PROVISIONS: Not Applicable


The Ontario Disabilities Act is a consideration and forms part of the evaluation criteria of all Requests for Proposals administered by the City of Kingston.


Not Applicable

CONTACTS:

Gerard Hunt, Commissioner, Finance and Corporate Performance Desiree Kennedy, Director, Financial Services Janis Morrison, Purchasing Coordinator

Ext. 2205 Ext. 2220 Ext. 2229

1 2 7

REPORT TO COUNCIL.

COUNCIL MEETING2 3 NOV 2 0 '07 Report No.: 07-329


OTHER CITY OF KINGSTON STAFF CONSULTED: Lanie Hurdle, Director, Project Development Robert Steele, Manager, Fleet Neville Murphy, Deputy Fire Chief John Rhodes, Supervisor, Solid Waste Jamie Brash, Supervisor, Facilities Management Joe Davis, Manager, Brownfields and Initiatives Mark Fluhrer, Director, Culture and Recreation Barclay Mayhew, Director, Project Development

EXHIBITS ATTACHED:

Schedule A - Tender/RFP/Contract Summary, September/October 2007 Schedule B - Signed Contract Summary ($20,000 - $50,000), SeptemberlOctober 2007

1 2 8

Report 07-329 SCHEDULE A

TENDEWRFPlCONTRACT SUMMARY, OCTOBER 2007

SupplierlService Provider Bids Received (Excluding Taxes)

Jerome D. Taylor

Edwards Ford Sales (Kingston) Limited $ 27,789.78

Kingston, Toyota $ 36,537.55

Tender No. CS-FL Closing Date -


Jerome D. Taylor Chevrolet Oldsmobile Cadillac $ 22,436.36

Condie Pontiac Buick $ 22,781.76

Chrysler Thompson Dodge Jeep $ 23,385.96

Performance Chrysler Jeep $ 25,258.98


Bubbles Cleaning Services $ 5,928.00

Quality Plus Janitorial Services $ 6,240.00

1034245 Ontario Limited Service Master $ 7,176.00

JBS Office Cleaning $ 7,440.16

Pond’s Janitorial Service $ 10,472.88

Bids Received (Excluding Taxes)

Gervais Landscaping & Excavating $ 46,310.00

SupplierlService Provider

3 J’s Ditching & Excavating

David J. Cupido

Len Corcoran Excavating

Wemp & Smith Construction

$ 50,385.00

$ 53,727.63

$ 59,155.00

$ 71,853.78

129

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COUNCIL MEETING2 3 NOV 20 '07

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL

Commissioner Beach, Sustainability & Growth






I I Report No.: 07-346

J

NIR

1

NIR -

TO:

FROM:

RESOURCE STAFF:

DATE OF MEETING:

SUBJECT:

Mayor & Council

Cynthia Beach, Commissioner, Sustainability & Growth Group

Speros Kanellos, Director, Growth & Initiatives Barclay Mayhew, Director, Project Development Lanie Hurdle, Director, Project Development

PROJECT STATUS REPORTS: Grand Theatre Building Improvement Project Multiplex Community Centre Kingston Regional Sports & Entertainment Centre

2007-1 1-20

EXECUTIVE SUMMARY:

In response to Council's request for monthly project status reports for each of the Group of Seven projects, staff in Sustainability & Growth has prepared status reports for the Grand Theatre Building Improvement Project, the Multiplex Community Centre Project and the Kingston Regional Sports & Entertainment Centre project for the month of October 2007. These reports are attached as Exhibits A, B and C to this report.

RECOMMENDATION:

There is no recommendation as this report is provided for information only.


1 Glen Laubenstein, Chief Administrative Officer I

131




I P

; /

/ (

- a -

IIII[T CITY OF KINGSTON

REPORT TO COUNCIL

Report No.: 07-346

TO:

FROM:

RESOURCE STAFF:

DATE OF MEETING:

SUBJECT:

Mayor & Council

Cynthia Beach, Commissioner, Sustainability & Growth Group

Speros Kanellos, Director, Growth & Initiatives Barclay Mayhew, Director, Project Development Lanie Hurdle, Director, Project Development

PROJECT STATUS REPORTS: Grand Theatre Building Improvement Project Multiplex Community Centre Kingston Regional Sports & Entertainment Centre

2007-1 1-20

EXECUTIVE SUMMARY:

In response to Council's request for monthly project status reports for each of the Group of Seven projects, staff in Sustainability & Growth has prepared status reports for the Grand Theatre Building Improvement Project, the Multiplex Community Centre Project and the Kingston Regional Sports & Entertainment Centre project for the month of October 2007. These reports are attached as Exhibits A, B and C to this report.

RECOMMENDATION:

There is no recommendation as this report is provided for information only.


c ~.,, _.. / --,I/ c' i -L-i,-- / ' - < k z- -'\

Commi?sioned Sustainability & Growth Group

____ Glen Laubenstein, Chief Administrative Officer

1 Commissioner Segsworth, Public Works & Emergency Services I

I Jim Keech, President, Utilities Kingston I N/R I 132

COUNCIL MEETING2 3 NOV 2 0 ’07 Report No.: 07-346 REPORT TO COUNCIL


OPTIONS/DISCUSSION:

Project status reports are prepared on a monthly basis by project staff directly involved with the implementation of the projects. The monthly project reports are aimed at updating Council and the public on the major aspects of the

’ budget, scope and schedule. The report updates the ongoing risk analysis and any major issues related to the project.

EXISTING POLlCYlBY LAW:

There is no existing policy/by-law.

NOTICE PROVISIONS:

There are no notice provisions to be considered with this report.


There are no accessibility considerations with this report.


There are no financial considerations with this report.

CONTACTS:

Cynthia Beach, P.Eng., MCIP, RPP, Commissioner, Sustainability & Growth (613-546-4291, ext. 1150) Speros Kanellos, Director, Growth & Initiatives Department (613-546-4291, ext. 31 33) Barclay Mayhew, Director, Project Development (61 3-546-4291, ext. 1350) Lanie Hurdle, Director, Project Development (613-546-4291, ext. 1231)


Gerard Hunt, Commissioner, Finance & Corporate Performance Denis Leger, Commissioner, Corporate Services Lance Thurston, Commissioner, Community Development Services Desiree Kennedy, Director, Financial Services

EXHIBITS ATTACHED:

Exhibit A - Grand Theatre Building Improvement Project “Project Status Report - October 2007” Exhibit B - Multiplex Community Centre “Project Status Report - October 2007” Exhibit C - Kingston Regional Sports & Entertainment Centre “Project Status Report - October 2007”

133

Project Status Report

Document Owner@)

Cynthia Beach

EXHIBIT A

ProjectlOrganization Role

Project Sponsor

Project Name:

Department: Sustainability and Growth Group Period:

Grand Theatre Building Improvement Project

October 1 - October 31, 2007

Prepared By: Speros Kanellos, Director, Growth & Initiatives

I Speros Kanellos I Project Director I

GTBIP Project Status Report October 2007

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COUNCIL MEETING2 3 NOV Z O 'Qa

Project Status Report Grand Theatre Building Improvement Project

October 1, 2007 to October 31, 2007

TABLE OF CONTENTS

1

2

PROJECT STATUS REPORT PURPOSE ............................................................................... 3

PROJECT STATUS REPORT ................................................................................................. 3

2.1 Executive Summary ..................................................................................................... 3

2.2 Project Status Report Details ....................................................................................... 4

2.3 Project Status Report ................................................................................................. 10

PROJECT STATUS REPORT APPR0VA.LS ............................. ........................................... 12 3

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c o u ~ d r ~ M E E T ~ N G ~ 3 MOY ? 0 '07


October 1, 2007 to October 31,2007

I PROJECT STATUS REPORT PURPOSE

The Project Status Report is a document used as a means of formal monthly reporting on the status of a project to key project stakeholders, including the Council members, Project Sponsor, and CMT.

2 PROJECT STATUS REPORT

2.1 Executive Summary

Construction activities remain on time, on schedule and on budget.

As at October 31, 2007 the City had spent approximately $10.6M. This is equivalent to about 62% of the project's approved budget

The building is back on its own power and off the generator.

The Baby Grand window shutters have been installed while the Princess Street elevation brickwork and painting is nearing completion.

The Project Management Committee (PMC) is recommending to Council at its November 20, 2007 meeting that the scope pertaining to the front faGade of the building be modified to provide improvements to the Princess Street entrance. The change in scope does not impact the overall approved budget of $1 7,077,400.

The construction completion date of March 28, 2008 will be followed by an additional month of installation of equipment, for fit- ups and commissioning. The theatre will be ready to host events in May 2008.

As such, staff and consultants are currently planning the operations and subsequent exciting lineup that will grace the theatre stage starting next May.

Page 3 1 118l2007

136



October 1,2007 to October 31,2007

2.2 Project Status Report Details

Progress of Activities from October 1 - October 31, 2007

A) Construction Update

The overall project construction is proceeding on sched Construction completion date remains March 28, 2008.

Work Completed in October J J J J J J J J

J J J

Stage painting 70% complete Flat roof work 95% complete Mansard roof work 30% complete Stage rigging 90% complete Exterior ductwork 90% complete Interior piping insulation 50% complete New transformers installed and powered up Re-pointing of masonry on Princess Street elevation 98% complete Exterior storm and sanitary installations 100% complete Curtain wall and glazing 75% complete Exterior fire escapes modified / re-installed 70% complete

Work Planned For November:

e

e

e

e

e

e

e

e

e

e

Continue roofing removals and installation of new roofing system General electrical and plumbing throughout Metal cladding installation Finish installation of curtain wall and glazing Millwork installation to start Auditorium flooring to be installed Balcony epoxy to be installed Rigging to be completed Painting to proceed in various rooms Finish installation of fire escapes

II !.

Page 4 11/8/2007

137




B) Change Orders

The Grand Theatre Project Office (managed by Speros Kanellos) has the authority to approve change orders up to $50K given that they do not increase the total project budget above the amount approved by Council ($17,077,400) and they do not affect the final completion date.

The Grand Theatre Project Management Committee has the authority to approve changes from $50K up to $200K given that they do not increase the total project budget above the amount approved by Council ($17,077,400) and they do not affect the final completion date.

Changes above $200,000 will be directed to Council for review, complete with a recommendation from the Project Management Committee.

There were no Project Office approved change orders for October 2007.

The Project Management Committee did not approve any change orders in October 2007.

As at October 31, 2007, change orders in the amount of approximately $208K have been invoiced and included in actual costs to date.

1 3 8

COUNCIL MEETING2 3 NOV 2 0 ’07



Management & Operations

Culture & Recreation staff along with Theatre Consultants, Novita (who were hired to ensure that the Grand Theatre is fully operational for May 2008) continue to conduct interviews with various community groups and organizations. There is a recent focus for interviews on existing and potential user groups for the Grand Theatre. Many formal and informal leaders in the cultural community are included in the interview process. The Business Plan for the Grand Theatre operations and its many components is on track. Novita provided a strategic operations framework along with a base analysis in time to include in the 2008 Budget process. Culture & Recreation staff is working very closely with the project team within Sustainability & Growth to ensure that all details around the opening of the Grand are well in hand.

The City’s Communications Team will be leading the process to develop an effective communications plan for the operations of the renovated theatre and closing of the building improvement project. At the same time, next steps include the completion of a marketing and identity plan for the Grand.

Culture & Recreation staff is working with Organizational Effectiveness on the completion of the job posting for the new director of the Grand Theatre. Once the details are available, the recruitment process including a national search for the best candidates in the business will be underway. Facilities Management has joined the overall project and operations team preparing for the ongoing operations of this newly renovated facility.

There is a true team effort from many departments, external agencies, committees, groups and organizations to ensure that the Grand Theatre is.. .‘Grand Again’.

Budget

The following table provides a financial snapshot of the approved budget, the actual costs-to-date as at October 31, 2007 and the balance remaining for the project. It should be noted that accounting records for October have not closed and there will still be invoices that come in after the date of this report that are charged against October costs.

Page 6 1118/2007

1 3 9


Phase 2 Construction costs

City Ad ministration

Contracted Services

Contingency



10,328,000 6,209,021 4,118,979 60%

586,450 129,608 456,842 22%

91 6,500 496,598 41 9,902 54%

1,734,450 269,488* 1,464,962 16%

As at October 31, 2007 the City had spent approximately $10.6M. This is equivalent to about 62% of the project's approved budget.

Phasi 1 Overrun Other

' $541302 $6.653

* A s at October 31, 2007, $269,488 of Contingency has been spent. This is within the project's contingency envelope. Contingency expenditure is comprised of the following items:

$208.533

E) Risk Management - Mitigated and Potential Risks

The City has established some procedures and control for the project including a written process to control any contemplated changes to the approved construction tender. An internal invoice tracking system has been developed and coordinated with Finance Department accounts. All invoices are reconciled with the Finance Department on a monthly basis.

The Grand Theatre Project Office has a risk management plan that includes risk management tasks and responsibilities. The Project Office maintains and updates the risk registry database. Each risk is categorized with an opening date, description, probability and

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COUNCIL MEETING2 3 NOV 2 0 ‘Q7


October 1,2007 to October 31, 2007

importance. The risks also have a mitigation plan that outlines how each particular risk is handled. Risks and mitigation strategies can change throughout the project. Best practices include the identification of risks and documentation of mitigation.

A summary of key risks facing the project currently include:

1. Contingency: Need to continually monitor the draw down on contingency in order to handle unforeseen costs that are likely to arise in a renovation project of this magnitude.

Mitigation Update: The project team has budgeted a conservative contingency which is continually reviewed by the team and PMC.

2. Ongoing Operations: The City is exploring potential business and operating models to ensure the Grand Theatre is run in an efficient and effective manner and in such a way that the optimum balance can be achieved between access to funding from senior governments and providing community benefit through the theatre fa ci I it y.

Mitigation Update: The City’s Culture and Recreation Department has retained the services of Novita, a theatre specialist, to develop a policy, administrative, and financial framework as well as programming design for the theatre. The theatre specialist is also assisting the City in developing a job description and recruitment to hire a full time theatre manager. Work is proceeding on schedule.

3. Hotel Dieu Hospital/Chown Parking Expansion: Challenges have arisen as a Design Build/Operate RFP has been issued by Hotel Dieu Hospital to expand the Chown parking garage. There is potential conflict if construction of both projects overlap. Communications are being led by the City’s Transportation Group to inform Hotel Dieu of potential conflicts during construction and operation of both facilities.

Mitigation Update: This issue is being monitored by the Project Office. The Project Office has articulated the challenges of this issue to the City’s Transportation Group and Hotel Dieu Hospital. The Project Office is providing support and information to the City’s Transportation Group during ongoing negotiations.

4. Lead Paint: At the end of September, lead paint was discovered at the upper balcony level under the existing grey paint layers on the vertical surfaces of the stairs.

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COUNCIL MEETING2 3 NOV 0 ’07



Mitigation Update: The concentration levels are within acceptable levels and the architects are looking at installing an epoxy coating to the affected balcony area.

F) Major Changes

The PMC is recommending to Council at its November 20, 2007 meeting that improvements be made to the Grand Theatre’s front faCade. The improvement would constitute a change in scope to the approved project. While the work does change the project’s scope it does not affect the project’s overall approved budget of $17,077,400. The costs to improve the front faqade are estimated at $300,000. The Grand Theatre Restoration Foundation has committed to raising an extra $175,000 to help fund this work. The project’s architects have committed to funding $25,000. The remaining $100,000 can be paid out through the project’s budget contingency.

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COUNCIL MEETING2 3 NO! 2 0 '07

'repared By:



Date: Reporting Period:

2.3 Project Status Report

2411 0/07 100%

iperos Kanellos

Installation of Carpet and Seating - Theatre

October 31,2007

2411 0107 25%

October 1,2007 to October 31, I 2007

'roject Overall Status: :onstruction is on schedule. Costs are within established budget. Scope has not changed.

Jlilestone Deliverables performance reporting

Exterior storm and sanitary installations

Washroom plumbing upgrades

Transformers Installed

Ailestone Deliverables

30/10/07 I 100%

28110107 I 100%

Completed

Completed

Completed

Millwork -Theatre

.On Schedule

Milestone 2 - Operations I ~~~ ~~

Governance I 08/10/07 I 95% Behind Schedule I Business Plan I01/01/08 I 60% Completed I

~~ ~~ ~

Hiring Director I 15/01/08 I 50% On Schedule I I I I I

Page 10 11/8/2007

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COUNCIL MEETING2 3 Nn'J ? 0 '167



'roject impact of milestone success or failure for project remainder

No scope changes to report.

'roject Risk Management Status

Risk and Description

Operations Development of business plan and operating model is needed

PoliticaVSocial 0 Encroachments

with neighbours abutting to Grand Theatre Property completion.

Political/Social 0 Vandalism

occurring within building at night and on weekends.

SchedulelBudget Development and management of project contingency

Risk Chance

Probable

Possible

Probable

Probable

Risk Impact

High

Moderate

Moderate

High

Risk Priority

High

Moderate

Moderate

High

Novita is assisting staff on the business plan and operating model.

No change. Discussions with all affected parties have occurred. The project team is drafting formal encroachment agreements.

Vandalism occurred during October. The Kingston Police, general contractor and neighbours are all monitoring and assessing the situation.

The project has established a conservative contingency budget to generate a reserve of funds that is estimated to be sufficient to assure successful completion - on time and within total budget. The contingency is continually reviewed by PMC to ensure any unforeseen cost overrides are handled appropriately.

Page 11 11/8/2007

1 4 4



October 1, 2007 to October 31,2007

3 PROJECT STATUS REPORT APPROVALS

Prepared by k 3

Sp6ros Kanellos, Project Director

Approved b

Project Sponsor

4 APPENDICES

1. Grand Theatre Operations Deliverables Timeline

Page 12 I I /a12007

1 4 5


Cynthia Beach

Lanie Hurdle

EXHIBIT B

Project Sponsor

Project Director


Project Name: Kingston Regional Sports and Entertainment Centre

Department: Sustainability and Growth Group Period: October 1, 2007 - October 31, 2007

Prepared By: Lanie Hurdle, Director of Project Development

Document Owner(s) I ProjectYOrganization Role I


Project Status Report Kingston Regional Sports and Entertainment Centre

October 1,2007 - October 31,2007

TABLE OF CONTENTS

I. PROJECT STATUS REPORT PURPOSE .................................................................................. 3

2. PROJECT STATUS REPORT .................................................................................................... 3

2.1 Executive Summary ..................................................................................................... 3

2.2 Project Status Report Details ....................................................................................... 3

2.3 Project Status Report Template ................................................................................. 10

3. PROJECT STATUS REPORT APPROVALS .................................. ........................................ 13

4. APPENDICES ........................................................................................................................... 13

Appendix 4.1: Change Orders Log Appendix 4.2: Risk Management Register - Revised October 2007

2

1 4 7

COUNClL MEETING2 3 NOV 2 0 '07


October 1,2007 - October 31,2007 - 1. PROJECT STATUS REPORT PURPOSE

The Project Status Report is a document used as a means of formal monthly reporting on the status of a project to key project stakeholders, including Council members, Project Sponsor, and CMT.

2. PROJECT STATUS REPORT

2.1 Executive Summary Construction activities that took place during October include mechanical and electrical rough ins, roofing system, exterior precast cladding, windows and limestone work. Work in the next month will continue on limestone, windows, landscaping and work on some interior finishes including block work. Most of the building is enclosed except for some windows still outstanding. EllisDon has set up tarps in some areas to provide an enclosed environment that allows interior work to continue. Power on and heat in the building is planned for mid November.

The contingency fund is at about 76% remaining. Site preparation costs, final archaeological costs and costs related to a delayed opening will be charged to the contingency. The total is estimated at $21 0,000. Expenditures already incurred and estimated commitments will leave about $927,100 (62%) in the contingency fund.

Some activities are on schedule. Some construction activities are behind schedule and could have an impact on the critical path.


Progress of Activities from October 1 until October 31

A) Design & Construction

Interior Design Signage package information was provided to the City's Accessibility Committee and the CNIB. City staff have received comments from the Accessibility Committee. Comments from the CNIB are still outstanding. Comments will be integrated where feasible. Signage will meet the Ontarians with Disabilities Act and

3

1 4 8




Americans with Disabilities Act standards as specified in EllisDon's submission. Draft messaging on signage has been completed and is being reviewed by ArcturusEMG.

Inferior A cousfics The City recently retained Engineering Harmonics to review acoustics within the Kingston Regional Sports and Entertainment Centre. Engineering Harmonics worked on the sound system and the acoustic model at the John Labatt Centre. EllisDon, City staff and Engineering Harmonics met to review additional acoustic measures.

Engineering Harmonics provided various options to decrease reverb time to about 2.1 seconds with an empty bowl. These options included mostly adding tectum to hard surfaces. Engineering Harmonics has also indicated that the City could add absorptive hanging baffles in the future to further reduce the reverb time. Cost for the additional tectum is to be obtained and negotiated with EllisDon. The report from Engineering Harmonics is being finalized and will be provided to Council once completed.

The original acoustic modeling provided for a reverb time of 2.8 seconds at full capacity.

Contemplated Change Nofice There were three change orders issued in October 2007: '

1. Project management fees related to all food and beverage area fit out and coordination including installment of equipment;

2. Increase in landscaping cost over the cash allowance provided in EllisDon's budget and;

3. Installation of an additional fire hydrant at the corner of King Street and Barrack Street.

There is one additional anticipated change order relating to food and beverage areas that will be issued next month. See Appendix 4.1 for all change orders issued and anticipated.

4

1 4 9



Construction Construction activities that took place during October include mechanical and electrical rough ins, roofing system, exterior precast cladding, windows and limestone work. Work in the next month will continue on limestone, windows, landscaping and work on some interior finishes including block work. Most of the building is enclosed except for some windows still outstanding. EllisDon has set up tarps in some areas to provide an enclosed environment that allows interior work to continue. Power on and heat in the building is planned for mid November.

Subcontractors have been working extended hours and weekends. Most of the work around the site has been completed. There is still some base pavement and some sidewalk work left to do on King and Barrack Street.

Staff and PMX Inc. are concerned with the progress of building enclosure and are meeting with Ellis Don to discuss progress.

B) Management & Operations

Kingston and District Sports Hall of Fame A draft memorandum of understanding has been developed by the Sports Hall of Fame and is currently being reviewed by City staff and ArcturusEMG who will be responsible for implementing the agreement .

Naming Rights Wakeham and Associates and Arcturus SMG have extended the procurement period in order to secure best possible naming deal for the City. They are in serious discussions with two parties and all involved have set critical deadlines with the goal of securing a name on the facility prior to opening.

Fundraising Campaign As of November 7, the donations are at $647,997.43 or 32.4% of the City's $2 million goal.

Over 90% of the donors have supported the project by donating $100 or under:

5

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COUNCIL MEETING2 3 NOV 2 0 ’07

Donations $4,999 and under $500 and under $100 and under



Percentage of donors 98.7% of donors 95.6% of donors 90.7% of donors

In October, the following special events were held:

1. Doing Business with the Kingston Regional Sports and Entertainment Centre, with Special Guest Speaker Ken Wong. The City partnered with the Chamber of Commerce to present 12 speakers who donated their time, including representatives from the Queen’s University School of Business, Tourism London, St. Lawrence College, Wakeham and Associates, Laurentian University’s Sports Administration Program, and many local media outlets. The event raised $1 0,399.93, including a $7,500 donation from the Quinte St. Lawrence Building and Construction Trades Council.

2. The Puck Stops Here The Kingston Frontenacs, Canadian Tire, Secura Financial Group and 98.3 Fly-FM have partnered to create “The Puck Stops Here, Score for the Home Team” fundraiser in support of the Kingston Regional Sports and Entertainment Centre. The public can purchase one of 2,000 pucks, available for $5 each, at both Kingston locations of Canadian Tire. All proceeds from the sale of the pucks will be donated to the ‘Let’s Build the Kingston Regional Sports and Entertainment Centre Together’ Campaign.

Purchasers will be able to redeem their pucks for tickets at select Kingston Frontenacs games. Quantities of tickets are limited and are offered on a first-come first-served basis. The pucks will then be donated to local hockey groups in the City.

Upcoming events include an event hosted by the Chamber of Commerce on Thursday, December 13th from 5 0 0 until 7:OO pm. at Four Points by Sheraton Hotel.

Staff have met with the consultant and the chair of the campaign and have expressed concern with the ability to meet the financial goal of the campaign. This is in part attributed to other major

6

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COUNClL MEETING2 3 NOV 2 0 ’07


October 1,2007 - October 31,2007 -

fundraising campaigns such as United Way and hospitals that are currently underway within the City. Staff are currently reviewing a contingency plan to bridge any fundraising gap.

Federal Funding The City is still in communications with Minister Cannon’s office to obtain a funding commitment. The Mayor’s office is still in communications with Senator Segal’s office as well.

C) Budget The following table provides a financial overview of the approved budget, the actuals as of October 31st, 2007, the amounts committed to the project until October 31st and the balance remaining for the project.

Budget Analysis Based on the Finance Department’s monthly report, the actual amount spent as of October 31st is $26,612,547. There is another $1,109,149 in invoices received for work completed but not yet processed. This amount does not include EllisDon’s invoice for October 2007. This provides for a total of $27,721,696 spent as of October 31st. The City has spent about 60% of the overall budget.

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COUNCIL MEETING2 3 NO! 2 0 '07



Commitments Commitments refer to all outstanding contractual commitments held by the City, including purchase orders. They include the following:

I. Base Building: $31,949,000 which includes base contract amount of $29,949,000 with $1,200,000 for LEED Silver and an additional $800,000 for the catwalk and flygrid. This amount has been reduced by the costs already incurred for this contract and it does not include any change orders as they were not part of the original contract.

2. Site Services: $253,000 for work to be completed by Utilities Kingston.

3. FF&€: $125,000 covers the procurement fee to be paid to Arcturus/SMG for all arena and food and beverage furniture, equipment and fixtures. This amount is part of the Arcturus/SMG contract. It also covers furniture and food and beverage equipment.

4. Admin. Costs and Pre-Opening: $469,010 includes the following outstanding amounts on purchase orders and invoices:

a. Griffith Rankin CookdGenivar - $10,873 outstanding. Purchase order with a total value of $15,000 to conduct LEED peer review.

b. DVA Navion - $24,696 outstanding. Purchase order with a total value of $43,000 for Phase 2 of fundraising campaign.

c. Parkin Architects - $1 6,943 outstanding. Purchase order with a maximum value of $50,000 for compliance review of drawings.

d. ArcturudSMG - Pre-opening contract provides for a total of $688,000. There has been $319,022 spent from that contract, therefore there is an amount of $368,978 outstanding.

e. Pinchin Environmental - $5,500 outstanding. Purchase order with a value of $5,500 to complete a

8

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COUNCIL MEETlNGZ 3 NOV 2 0 '07



contaminant dispersion model and complete the Certificate of Approval application to MOE.

f. Engineering Harmonics - $3,000 outstanding. Purchase order with a value of $3,000 to provide a review of the sound system.

g. PMX Inc. - $36,520 outstanding. Purchase order with a value of $50,000 to cover phase 5 of project management.

h. Valcoustics - $2,500 outstanding. Purchase order with a value of $2,500 to provide a review of the overall sound experience. The review is to include mechanical, electrical, structural and architectural elements.

Contingency Fund A total of $362,900 has been spent and committed, leaving $1,137,100 (76%) in the contingency fund. An additional $75,719 was drawn from the contingency fund to cover change orders in October. These change orders have not yet been processed by Finance and therefore are not reflected in the budget update.

It is expected that these services will also have an impact on con ti ng ency funds : 1. Site preparation and final archaeological costs including

monitoring will also have an impact on the contingency fund. The amount over budget should be around $40,000.

2. The estimated revised cost of $170,000 related to the extended pre-opening which will be covered by the contingency fund. This amount includes the extension of the pre-opening contract with ArcturusEMG, project insurance, staff salaries and benefits. There are other minor expenditures such as repairs to the Fort Frontenac wall that will have an impact on the contingency funds.

Expenditures already incurred and estimated commitments outlined above will leave about $927,100 (62%) in the contingency fund. Any contingency expenditure will be reported to Council on a monthly basis.

9



Prepared By: Date: Lanie Hurdle I 11/05/2007

D) Risk Management - mitigated and potential risks Costs related to the extension of the pre-opening period have been revised at $170,000. Costs will include insurance, staff salaries and Arcturus/SMG pre-opening contract. These costs will be covered by the contingency fund.

Staff has reviewed furniture, fixtures and equipment to be provided within the Arcturus/SMG contract. Tenders for ,

furniture and food and beverage equipment have also closed and have been awarded. Both were under budget. Upon further review, staff have identified the necessary savings of $500,000 which covers the unfinanced amount of $500,000 for FF&E. Staff will not have to use contingency funds to cover this unfinanced portion of the budget.

The City recently submitted its application for a Certificate of Approval (CofA) to the Ministry of Environment’s Streamlined Assessment Branch. The CofA is for noise and air and is a requirement under MOE regulations. MOE is aware of the project deadline and is collaborating to meet the timeframe.

A complete chart of risks is attached in Appendix 4.2.

Reporting Period: 1010112007 to 1013112007

E) Change In Scope No change in scope to report.

2.3 Project Status Report Template

Project Name: Kingston Regional Sports & Entertainment Centre

Construction activities that took place during October include mechanical and electrical rough ins, roofing system, exterior precast cladding, windows and limestone work. Work in the next month will continue on limestone, windows, landscaping and work on some interior finishes including block work. Most of the building is enclosed except for some windows still outstanding. EllisDon has set up tarps in some areas to provide an enclosed environment that allows interior work to continue. Power on and heat in the building is planned for mid November.

The contingency fund is at about 76% remaining. Site preparation costs, final 10

1.55

COUNCIL MEETING2 3 ? 0 '07

0 Roof Structure

0 Award of Voice and Data Tender



10/29/2007 90% Behind schedule

10/15/2007 100% On schedule

0

50%

80%

archaeological costs and costs related to a delayed opening will be charged to the contingency. The total is estimated at $21 0,000. Expenditures already incurred and estimated commitments will leave about $927,100 (62%) in the contingency fund.

On schedule.

Behind schedule. Consultation list has been extended to include about 400 organizations.

Some activities are on schedule. Some construction activities behind schedule could have an impact on the critical path.

Milestone Deliverables performance reporting - For the Period of October 2007

Milestone 1 - Construction & Design

0 Curtainwall and glazing I 11/01/2007 I 85% 1 Behind schedule

0 Precast seating bowl I 10/29/2007 I 100% I On schedule

Milestone 2 - Operations

0 Season ticket holders' seat selection

0 Conduct public consultation on draft policy for corn m un i ty suite allocation

0 Complete draft of Memorandum of Understanding with Sports Hall of Fame

0 General Food and Beverage Agreement with Arcturus/SMG

1 1 /09/2007

1 1 /09/2007

1 0/31/2007

09/30/2007

100% On schedule

100% On schedule.

11

1 5 6

COUNCIL MEETING? 3 NO\ 3 0 '07

Milestone Deliverables



Due Date % Completed Deliverable Status

- I

Roof structure

Milestone Deliverables scheduled for completion over next period (November 2007)

1 1/30/2007 100% Behind schedule

0 Curtainwall and glazing

0 Power on and heat

11/20/2007 85% Behind schedule

1 1 /I 9/2007 95% On schedule

0 Award of cabling service

11/15/2007 I 100% On schedule

Milestone 2 - Operations

0 Launch event ticket sale

0 Conduct public consultation on draft policy for community suite a I loca t ion

I I 0 Finalize Memorandum

of Understanding with Sports Hall of Fame

recommendation for operation of sports cafe and restaurant

0 Finalize

1 1 /20/2007

1 1 /30/2007

12/07/2007

1 1 /20/2007

50%

80%

75%

75%

On schedule

Behind schedule. Consultation list has been extended to include about 400 organizations .

On schedule

On schedule

12

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October 1,2007 - October 31,2007 4

3 PROJECT ATUS REP RT APPROVALS 77 P I A / <

Prepared by h C w

Approved by rk,&& v - - - d

Cyhthia Beach, Commissioner Project Sponsor

4 APPENDICES

Appendix 4.1 : Change Orders Log Appendix 4.2: Risk Management Register - Revised October 2007

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COUNCIL MEETING? 3 btov ? 0 '07

Document Ow ne r( s)

Cynthia Beach

EXHIBIT C

P roject/O rg an ization Role

Project Sponsor


Christine Hannaford

Project Name: Multiplex Community Centre

Department: Sustainability and Growth Group

Period Covered: October 1, 2007- October 31, 2007

Project Coordinator

164


Multiplex Community Centre Sustainability and Growth Group


October 1 - October 31,2007

TABLE OF CONTENTS

PROJECT STATUS REPORT ......................................................................................................... 3

PROJECT STATUS REPORT ......................................................................................................... 3

Executive Summary ........ ............................ .............................. .................................. 3

Project Status Report Details .................................................. : ..................................... 3

PROJECT STATUS REPORT APPROVALS ................................................................................ I O

2.1

2.2

APPENDICES ...................... ; ............................................................... . .......... . ..... . ........................ 10

16.5

COUNCIL MEETING;! 3 NOV 2 0 '07




1 PROJECT STATUS REPORT PURPOSE

The Project Status Report is a document used as a means of formal monthly reporting on the status of a project to key project stakeholders, including the Council members, Project Sponsor, and CMT.

2 PROJECT STATUS REPORT

2.1 Executive Summary The Multiplex Community Centre project continues to be on schedule to meet the substantial construction completion date of March 29, 2008.

Brown's Fine Foods has been awarded the contract to operate the concession. Meetings are underway with Brown's Fine Foods to finalize the design and layout of the concession.

The RFP for operation of the Fitness Centre was advertised on October 29,2007 and closes November 21,2007.

Meetings have been held with Wakeham & Associates to act as an independent third party to complete contracts for the administration of the naming rights and advertising schedule. Staff expects to receive a draft contract for consideration in the near future.


Progress of Activities from October 1'' until October 31"

A) Design & Construction

The concrete pours for rinks 1 and 4 were completed October 16, 2007 and October 17, 2007 and the wet curing process is complete. The first layer of sand is installed for rink 2 and the trenching for warm header piping has begun. Surround slabs for rink 3 are being formed.

Limestone finishing has begun on the exterior columns. Architects were on site October 29 and have approved the pattern and design.

1 6 6

. Multiplex Community Centre Sustainability and Growth Group


October 1 - October 31.2007

Installation of exterior insulated panels has started on the southern exterior.

The grading of the parking lot is nearing completion and paving is scheduled to begin the first week of November.

Dry walling has started in the dressing room showers and steel stud framing of the rink separation walls will follow.

Erection of the second floor structural steel is completed. Decking and the installation of the roof at the south end of the corridor are scheduled to be complete the first week of November.

B) Operations

Naming Rights

Staff has initiated meetings with Wakeham & Associates consultants to act as an independent third party to finalize contracts for naming rights and advertising possibilities for the Multiplex. A report to Council will be prepared by the end of the year.

Concession RFP

The Contract for the operation of the concession has been awarded to Brown’s Fine Foods. Meetings are being held with Brown’s representatives to review specialized design features and layout.

Fitness Centre RFP

The RFP for the Fitness Centre was advertised October 29, 2007 with a November 7 closure. An addendum is being issued to extend the date until November 21,2007.

FF&E

Planning meetings are underway to finalize the purchasing schedule for furniture and fixtures. An RFP will be prepared for the acquisition of the ice resurfacers and will be advertised in November. Fleet Services will coordinate delivery requirements for the ice resurfacers. Staff and purchasing are working together with respect to all other FF&E items.

Operations, Marketing & Naming Rights

1 6 7



.


Furniture, $971,850 Fixtures & Equipment

Land Acquisition $880,000

Total $33,607,750

Budget

The following table provides a financial overview of the approved budget, the actuals as of October 31, the amounts committed to the project until October 31 and the balance remaining for the project.

$0

Base Building $26,353,030

$971,850

Professional $912,000

Contingencies $2,502,500

$880,000

20,441,532

I Permits & Fees 1 $1,938,370

$0 $0 $0

$460,376 $1 1,733,992 $9,477,549

Act u a Is Committed

$ 16,580,713 $9,311,941

$14,286 $35,714

$530,452 $0 $381,548 $0

$633,663 $0 $1,868,837 $87,272

$1,802,418 $0 $ 135,952 $0

$0 $78,336

Budget Analysis

Based on the Finance Department's monthly report, the actual amount spent as of October 31 is $20,441,532. PEAKS October invoice that is currently being processed brings the total amount spent as of October 31 to $20,901,908. The City has spent approximately 62% of the overall budget. This cost covers design work, site, concrete, masonry, pre- engineered buildings, mechanical, refrigeration, electrical site services and grounding, as well as administrative costs.

The committed column for contingencies includes the cost increase for Change Orders # 003 and # 004.

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Contingency Fund

Change Orders #003 and #004 are covered by the contingency funds. The balance in the contingency fund after payment of Change Order #003 and #004 is approximately $1.78 million.

Commitments:

Refer to all outstanding contractual commitments held by the City, including purchase orders. They include the following:

1. Peak Engineering & Consfrucfion Ltd.: Original contract amount of $26,353,030. This amount is reduced by the costs already incurred for this contract and it does not include any change orders as they were not part of the original contract.

2. Professional Fees: $70,000 includes the following amounts on purchase orders:

a. Griffiths Rankin CooWGenivar - up to $50,000 to complete compliance and peer review of Structural, Foundation, Mechanical, Electrical and Design Plans submitted by design builder.

b. K.C. Kelly and Associates - up to $18,000 for review of monthly progress draws, contemplated change orders and site support.

3. FF&E SouthEastern Telecommunication Services - $78,336 to complete the installation and provision of cabling and telecommunications equipment. The Purchase Order is issued in accordance with the City of Kingston's sole source agreement with SouthEastern. This costing is included in the committed column for Furniture, Fixtures and Equipment.

COUNCIL MEETING^ 3 NOV 20 '07



October 1 - October 31.2007

4. Chanae Orders: Change order #004 has been authorized and is included in the committed column of the contingency fund. Details include the installation of lower height handrails in the concourse and rink access areas, change in seating from maple benches to individual SEDA Type HRADEC seats in rinks 1, 2, and 3, an additional equipment closet for Information Technology, and design costs of the base for exterior signage. The change in seats resulted in a credit of $8,875.00. The overall cost for Change Order #004 is $24,381 .OO

C) Business Plan - The financial elements of the business plan and the related assumptions contained therein have been reviewed within the context of the entire arena system. Corporate Services will present any related changes to Council during the budget deliberations. Staff are holding public consultation sessions on the ice allocation policy and will bring a report to the Arts, Recreation and Community Policies Committee in January.

Risk Management - mitigated and potential risks

D) Major Changes

There are no major changes to date.

E) Issues

There were no issues in October.





Project Status Report 'roject Name: Multiplex Community Centre Project

'repared By:

3arclay Mayhew

Reporting Period: October l-October 31 2007

'roject Overall Status: rhe Multiplex project continues to be on schedule to meet the substantial completion date of March 29, !008.

Vlilestone Deliverables performance reporting

Milestone 1 - Construction

0 Mechanical

0 Masonry

Structural Steel

0 Rink Structures

0 Main Concourse Structure & Decking

0 Sprinklers

0 Refrigeration

0 Electrical

0 Finish Site work

0 Rink Slab Preparations

03/21 /2008

1 1 /09/2007

05/07/2007

10/05/2007

1 1 /02/2007

02/15/2008

03/21 /2008

1 1 /09/2007

1211 4/2007

55% On Schedule

78%

100%

88%

Behind Schedule - does not impact critical path - remaining work is on external faqade - completion date was revised

Behind Schedule -no impact on critical path Behind Schedule - no impact on critical path

54% On Schedule

60% On Schedule

61 % On Schedule

18% On Schedule

41 % On Schedule

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05/30/2007

Milestone 2 - ODerations I

100% Behind Schedule - RFP issued October 29 2007

0 Naming Rights - Sales & Marketing Plan

0 Policies - Ice Allocation, Community Storage and User Group OfficedMeeting Rooms

12/30/2007

01/31/2007

60%

50 %

On Schedule

On Schedule. The due date has been changed to January 2008 to allow for additional public consultation.

0 FF & E Ordering 12/30/2007 30% On Schedule

0 Exterior Limestone 1 1/09/07

0 Finish Site work 1 1 /09/07

0%

18%

Slightly behind Schedule. There is no impact on substantial completion.

Behind Schedule. There is no impact on substantial completion.

0 Concrete Sealing I 11/16/07 I 0% On Schedule. I Milestone 2 - Operations

Report on Sports Tourism

0 Finalize Business Plan

RFP Fitness Centre

09/30/2007

09/30/2007

50 %

75%

Behind Schedule - Information report will be provided to Council by year end. KEDCO has created a committee on Sports Tourism, the Director, Project Development is a participating member.

Behind Schedule - See Section C - Risk Management

Voject impact of milestone success or failure for project remainder

None at this point.

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October 1 -October 31.2007

EPORT APPROVALS

Approved by Cynthia Beach, Commissioner Project Sponsor

4 APPENDICES

There are no appendices attached to this report.

Page 10

i COUNCIL MEETING2 3 NOV 2 0 '07

CITY OF KINGSTON

INFORMATION REPORT TO COUNCIL I ReDort No: 07-348 I


FROM: Denis Leger, Commissioner of Corporate Services

RESOURCE STAFF: Eldeen Murphy, Court Administrator

DATE OF MEETING: November 20,2007

SUBJECT: 2007 - 3rd Quarter Report - Provincial Offences Court Administration Legal Services Department

EXECUTIVE SUMMARY: This report has been prepared to provide information on the 3rd Quarter (July 1 - September 30107) fine revenues and expenditures of the Provincial Offences Court, as well as caseload volumes.

Fine Revenues are $1,564,356 as of the end of the 3rd Quarter. Revenues for the nine months ending September 30,2007 are well above target at 100.93% of the full year's budgeted fine revenues of $1,550,000. A fine assessed in the 4th Quarter 2006 in the amount of $468,755 involving an environmental matter was paid in the 1st Quarter 2007.

Expenditures are $455,958 as of the end of the 3rd Quarter. Expenditures are slightly below target at 70.90% of the full year's budgeted expenditures of $643,103, net of the County of Frontenac's share of fine revenues for the first nine months 2007.

Charges received decreased by 390 charges during the 3rd Quarter 2007 compared to the 2nd Quarter 2007.

Outstanding fines as of September 30, 2007 are $7,841,622. This represents an increase during the 3rd Quarter 2007 of $88,455. Collection efforts continue to be undertaken by POA and Finance Division staff. .External collection services using Canadian Bonded Credits Limited (CBCL) commenced collection activities in the 3rd Quarter 2006.

RECOMMENDATION:

THAT Council receive this 3rd Quarter Report - Provincial Offences Court Administration, as information.

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INFORMATION REPORT TO COUNCIL

Commissioner Beach, Growfh & Sustainability


COUNCIL MEETING2 3 NOV 2 0 '07 Report No.: 07-348


NIR

NIR





NIR

NIR

Commissioner Leger, corporate Services


i / NIR

(NIR indicates consultation not required)

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COUNCIL MEETING2 3 NQV 2 0 '07 Report No.: 07-348 INFORMATION REPORT TO COUNCIL


4th Quarter 2006 to September 30,2007

OPTIONSIDISCUSSION:

CBCL . I I $247,9

co ~

$1,691,895 I

Fine Revenues for the 3rd Quarter 2007 are $1,564,356 representing 100.93% of the full year's budgeted fine revenues of $1,550,000. This includes fine revenue to the City and County of $375,025 from the payment of a single fine in the amount of $468,775. The balance of that fine in the amount of $93,750 is paid to the Province as a victim surcharge fine. Excluding the $375,025 payment, fine revenues for the nine month period were $1,189,331 representing 76.73% of the full year's budgeted revenues.

$ 7,258

Expenditures for the 3rd Quarter 2007 are $455,958 representing 70.90% of the full year's budgeted expenditures of $643,103.

$ 65,223

There were 3,623 charges received during the 3rd Quarter 2007, an increase of 254 charges compared to the 3rd Quarter 2006. Charges received decreased by 390 charges during the 3rd Quarter 2007 compared to the 2nd Quarter 2007. Although a decrease in charges was experienced during the Quarter over all charges received for 2007 have increased. The increase of charges combined with the work involved in transferring outstanding fines to the collection agency and a substantial increase in payments received via the Online Services for the City of Kingston, has resulted in a substantial increase in workload for staff.

Outstanding fines as of September 30, 2007 are $7,841,622. This represents an increase during the 3rd Quarter 2007 of $88,455. The Accounts Receivables are $7,841,622, representing $7,060,868 owing in fines and victim fine surcharge, $371,194 owing in costs and $409,560 in administrative fees. Of that amount, $1,799,978 is owed to the Province representing the victim fine surcharge and dedicated fines payable to the Province with the balance of $6,041,644 owed to the City and the County. The victim fine surcharge payable to the Province represents approximately 25% of the total fines outstanding and when any fine or portion of a fine is paid, the payment is applied to the victim fine surcharge first and then to fine, costs and fees.

Collection efforts continue to be undertaken by POA and Finance Division staff. In addition, external collection services provided by Canadian Bonded Credits Limited (CBCL) commenced in the 3rd Quarter 2006 and as of the end of the 3rd Quarter 2007, accounts receivable totaling $1,691,895 have been forwarded to CBCL of which $57,965 has been collected. The initial focus was on debtors that reside either out of province or out of country which were particularly challenging to collect. CBCL has specific collection resources and tools to collect on these outstanding debts which are not available to POA staff. Commencing in the lSt Quarter 2007, CBCL has been provided with Ontario based receivables which should allow them to generate a greater collection return. Additional receivables are being provided to CBCL at a rate of approximately 1000 files per month.

I tosepter $ 57,965 I 7- uuai iczi LUUU

nber 30,2007

EXISTING POLICYIBY LAW:

There are no existing policieshy-laws concerning this subject.

$1,939,816 21 , paid only when Ilectinn occurs

NOTICE PROVISIONS: There are no notice provisions concerning this subject.

COUNCIL MEETING2 3 NOV 2 0 '07 INFORMATION REPORT TO COUNCIL


Report No.: 07-348

ACCESSIBILITY CONSIDERATIONS: There are no accessibility considerations concerning this subject.


Financial considerations are set out in Exhibits A and B attached hereto.

CONTACTS:

Eldeen Murphy, Court Administrator Mark McLaughlin, Municipal Prosecutor


Consultation with other staff was not required.

EXHIBITS ATTACHED:

Exhibit A - Tables -

ExhibitB - Tables -

547-8557, Ext. 161 5 546-4291 , Ext. 1365

Quarterly Report - Revenue and Expenditures 2007 Comparative Revenue by Quarter POA Uncollected Fines - Accounts Receivables

Provincial Offences Act Charges Received Comparative Charges Received by Quarter

QUARTERLY REPORT - REVENUE AND EXPENDITURES 2007

FINE REVENUE

NET EXPENDITURES (see Note 1)

OUTSTANDING ACCOUNTS RECEIVABLE (FINES)

Actual lSf Actual 2nd Actual 3rd Quarter Quarter Quarter 2007 2007 2007 $771,627 $397,392 $395,337

$1 15,597 $1 77,983 $162,378

$7,458,010 $7,753,167 $7,841,622

Actual qfh Actual Annual Quarter Year to Budget 1 Date 2007 2007 1 2007

$1,564,356 $1,550,000

$455,958 $ 643,103

$7,841,622

FINE REVENUE

Note 1: Expenditures are shown net of the County's share of revenues in order to reflect the actual costs of operating the POA.

1'' Quarter 2nd Quarter 3rd Quarter qfh Quarter Year to Date Total

COMPARATIVE REVENUE BY QUARTER

YEAR 2006 $313,338 $343,258 $334,953 $329,779 $1,321,328

2007 $771,627 $397,392 $395,337 I $1,564,356

ACCOUNTS RECEIVAI POA UNCOLLECTED FINES (fmes, fees, costs, vicl

Uncollected Fines (Past Due Date) Outstanding (as

ILES .m surcharge and collection fees)

Year End Year End Year End As of Sept. 30 Year End 2003 2004 2005 2006 2007

$5,329,307 $5,997,343 $6,425,942 $7,740,661 $7,841,622 of conviction) 60 days or less $ 181,125 $ 149,647 $ 245,957 $ 716,518 $ 144,991

Greater than 60 $5,148,181 days Collected During $ 700,491 Period Increase/Decrease $ 125,571 Collected

$5,847,695 $6,179,984 $7,024,142 $7,696,63 1

$ 829,181 $ 845,345 $ 819,476 $ 1 , 174,937

$ 128,689 $ 16,164 ($25,869) $355,461


EXHIBIT B

MONTH 2007 July August September

PROVINCIAL OFFENCES ACT CHARGES RECEIVED

PART I PART I1 PART I11 TOTAL BY MONTH 1,063 78 116 1,257

915 54 80 1,049 1,060 71 186 1,317

YEAR 2006

2007

I TOTAL I 3,038 I 203 382 3,623 I I I

lSt Quarter 2"d Quarter 3'd Quarter 4th Quarter Year To Date Total 3,300 3,630 3,369 2,895 13,194

4,109 4,013 3,623 1 1,745

COMPARATIVE CHARGES RECEIVED BY QUARTER

Kingston Police Force 30,2007

9,194 8,205 7,015

Charges received decreased by 390 charges during the 3rd Quarter 2007 compared to the 2nd Quarter 2007

South Frontenac OPP Sharbot Lake OPP Ministry of Transportation All Other Enforcement

Charges received increased by 254 charges as of the end of the 3rd Quarter 2007 compared to the end of the 3rd Quarter 2006

1,958 1,612 2,348 1,479 1,850 1,243

740 610 398 1,102 917 741

LARGEST ENFORCEMENT AGENCIES COMPARATIVE CHARGES RECEIVED BY YEAR

Part I, Part I1 and Part I11

Agencies TOTAL 14,473 13,194 11,745

Documents

CITY OF KINGSTON INFORMATION REPORT TO COUNCIL I 07-322 I · 2016-07-04 · The project spending is currently on budget and the project status is 100% complete pending completion