City of Grand IslandTuesday, March 24, 2020

Council Session

Item G-12

#2020-76 - Approving Bid Award for the 2020 Asphalt Resurfacing Project No. 2020-AC-1

Staff Contact: John Collins, P.E. - Public Works Director

Grand Island Council Session - 3/24/2020 Page 1 / 6

Council Agenda Memo

From: Keith Kurz PE, Assistant Public Works Director

Meeting: March 24, 2020

Subject: Approving Bid Award for the 2020 Asphalt Resurfacing Project No. 2020-AC-1

Presenter(s): John Collins PW, Public Works Director

Background

On February 21, 2020 the Engineering Division of the Public Works Department advertised for bids for the 2020 Asphalt Resurfacing Project No. 2020-AC-1. There were six (6) potential bidders for this project. This year’s work involves asphalt resurfacing on the following City streets.

Section #1 – Husker Highway; US Highway 30 to Regal Drive

Section #2 – Engleman Road; Husker Highway to US Highway 30

Section #3 – Schimmer Drive; North Road to Blaine Street

Section #4 – Blaine Street; Schimmer Drive to US Highway 34

Discussion

Two (2) bids were received and opened on March 11, 2020. The bids were submitted in compliance with the contract, plans, and specifications. A summary of the bids is shown below.

Gary Smith Construction Co, Inc. of Grand Island, NE

J.I.L. Asphalt Paving Co. of

Grand Island, NEBid Section 1 $289,473.29 $324,500.95Bid Section 2 $80,520.05 $85,170.61Bid Section 3 $354,476.56* $409,420.18Bid Section 4 $174,064.95 $193,752.21

Grand Total = $898,534.85* $1,012,843.95*corrected calculation

There are sufficient funds in Account No. 21033506-85354 to fund this project.

Grand Island Council Session - 3/24/2020 Page 2 / 6

Alternatives

It appears that the Council has the following alternatives concerning the issue at hand. The Council may:

1. Move to approve2. Refer the issue to a Committee3. Postpone the issue to future date4. Take no action on the issue

Recommendation

City Administration recommends that the Council approve awarding a contract to Gary Smith Construction Co., Inc. of Grand Island, Nebraska in the amount of $898,534.85 as the low compliant bid that meets specifications.

Sample Motion

Move to approve the bid award.

Grand Island Council Session - 3/24/2020 Page 3 / 6

2

43

1

3

SECTION 1 -- HUSKER HWY - US Highway 30 to Regal DriveSECTION 2 -- ENGLEMAN ROAD - Husker Highway to US Highway 30SECTION 3 -- SCHIMMER ROAD - North Rd to Blaine StreetSECTION 4 -- BLAINE STREET - Schimmer Road to US Highway 30

N

2020-AC-1ASPHALT PROJECT 1

1

Grand Island Council Session - 3/24/2020 Page 4 / 6

Purchasing Division of Legal Department

INTEROFFICE MEMORANDUM

Stacy Nonhof, Purchasing Agent

Working Together for a

Better Tomorrow, Today

BID OPENING

BID OPENING DATE: March 11, 2020 at 2:15 p.m.

FOR: Asphalt Maintenance Project No. 2020-AC-1

DEPARTMENT: Public Works

ESTIMATE: $1,100,000.00

FUND/ACCOUNT: 21033506-85354

PUBLICATION DATE: February 21, 2020

NO. POTENTIAL BIDDERS: 6

SUMMARY

Bidder: Gary Smith Construction Co. J.I.L. Asphalt Paving Co.

Grand Island, NE Grand Island, NE

Bid Security: Inland Insurance Company Granite Re, Inc.

Exceptions: None None

Bid Price:

Section 1: $289,493.29 $324,500.95

Section 2: $ 80,520.05 $ 85,170.61

Section 3: $354,476.26 $409,420.18

Section 4: $174,064.95 $193,752.21

Total Bid: $898,534.55 $1,012,843.95

cc: John Collins, Public Works Director Catrina DeLosh, Admin. Cord. PW

Jerry Janulewicz, City Administrator Patrick Brown, Finance Director

Stacy Nonhof, Purchasing Agent Tim Golka, Engineer I

P2195

Grand Island Council Session - 3/24/2020 Page 5 / 6

Approved as to Form ¤ ___________March 20, 2020 ¤ City Attorney

R E S O L U T I O N 2020-76

WHEREAS, the City of Grand Island invited sealed bids for Asphalt Resurfacing Project No. 2020-AC-1, according to plans and specifications on file with the City Engineer/Public Works Director; and

WHEREAS, on March 11, 2020 bids were received, opened, and reviewed; and

WHEREAS, Gary Smith Construction Co., Inc. of Grand Island, Nebraska submitted a bid in accordance with the terms of the advertisement of bids and plans and specifications and all other statutory requirements contained therein, such bid being in the amount of $898,534.85; and

WHEREAS, Gary Smith Construction Co., Inc.’s bid was below the engineer’s estimate for the project: and

WHEREAS, funds are available in the Fiscal Year 2019/2020 budget for this project.

NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF GRAND ISLAND, NEBRASKA, that the bid of Gary Smith Construction Co., Inc. of Grand Island, Nebraska in the amount of $898,534.85 for Asphalt Maintenance Project No. 2020-AC-1 is hereby approved as the lowest responsible bid.

BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and directed to execute a contract with such contractor for such project on behalf of the City of Grand Island.

- - -

Adopted by the City Council of the City of Grand Island, Nebraska, March 24, 2020.

_______________________________________Roger G. Steele, Mayor

Attest:

_______________________________________RaNae Edwards, City Clerk

Grand Island Council Session - 3/24/2020 Page 6 / 6